TRE TOWN 8VENA VISTA) cO  MINUTES OF THE BUENA VISTA BOARD OF TRUSTEES  REGULAR MEETING Tuesday, September 10, 2024  MINUTES OF THE MEETINGS OF THE BOARD OF TRUSTEES ARE A TRANSCRIPT OF THE GOVERNING BODY'S ACTIONS RATHER THAN A VERBATIM RECORD OF DELIBERATIONS.  Work Session at 6:30 PM-Town Clerk Paula Barnett  Mayor Libby Fay, Trustees Maggie Huyck, Gina Lucrezi, Andrew Rice, Devin Rowe, and Cindie Swisher attended the work session. Also present were Town Administrator Brian Berger and Town Clerk Paula Barnett gave an interactive overview of the various clerical and statutory duties that the Town Clerk and Deputy Town Clerk oversee and are responsible for. An in-person/virtual regular meeting of the Board of Trustees was called to order by Mayor Libby Fay at 7:01 PM, Tuesday, September 10, 2024, at the Buena Vista Community Center, Pinon Room, 715 E. Main Street, Buena Vista, Colorado, having been previously noticedi in  Town Clerk Paula Barnett.  accordance with the Colorado Open Meetings Law.  ROLL CALL  Attendee Name Libby Fay Maggie Huyck Gina Lucrezi Andrew Rice Micha Rosenoer Devin Rowe Cindie Swisher  Title Mayor Trustee Trustee Trustee Trustee Trustee Trustee  Status Present Present Present Present Present Present Present  Town Staff Present: Town Administrator Brian Berger Public Works Director Shawn Williams Town Clerk Paula Barnett PLEDGE OF ALLEGIANCE Mayor Fay led the pledge of allegiance. BOARD OF TRUSTEES OF THE1 TOWNO OFE BUENAY VISTA  Town Attorney. Jeff Parker via Zoom Airport Manager. Jack Wyles  Page 1of8 September 10, 2024  Regular Meeting    AGENDA ADOPTION changed to Business Item A. MOTION NO. 01:  Trustee Lucrezi requested that Business Item E. Dibble & Associates Consulting Engineer Inc. be  MOVE TO APPROVE THE AGENDA AS AMENDED.  RESULTS! MOVER SECONDER: AYES:  CARRIED Trustee Lucrezi Trustee Rice  Huyck, Lucrezi, Rice, Rosenoer, Rowe, Swisher  CONSENT AGENDA  Approval of matters that are routine in nature that require review and/or approval, i.e., minutes and reports. (Professional Service. Agreements [PSA]that exceed. $25,000.001 require the Consent  Agenda to be approved by a Roll Call vote).  A. Minutes  1. Board of Trustees Regular Meeting - August 27, 2024 2. Airport Advisory Board -J June 18, 2024 3. Airport Advisory Board - July 16, 2024 4. Planning & Zoning Commission - August7,2024  B. Town Clerk Report C. Police Chief Report D. Planning Director Report E. Public' Works Director Report  MOTION NO. 02:  MOVE TO APPROVE THE CONSENT AGENDA.  RESULTS MOVER: SECONDER: AYES:  CARRIED Trustee Lucrezi Trustee Huyck  Huyck, Lucrezi, Rice, Rosenoer, Rowe, Swisher  PUBLIC COMMENT Business Items  The Board received no Public Comments.  Dibble & Associates Consulting Engineers Inc.  Should the Board of Trustees approve the adoption of Resolution No. 64, Series 2024, entitled, "A RESOLUTION OF THE BOARD OF TRUSTEES FOR THE TOWN OF BUENA VISTA, COLORADO,  BOARDOF TRUSTEES OFT THET TOWN OFE BUENA) VISTA  Page 2of8 September 10, 2024  Regular Meeting    APPROVING THE AGREEMENT FOR PROFESSIONAL SERVICES, PROVIDED BY DIBBLE ENGINEERING FOR" THE 2024 APRON REHABILITATION AND EXPANSION - DESIGN PHASE." Airport Manager. Jack Wyles reviewed with the Board that Dibble Engineering is currently The Central Colorado Regional Airport Engineering Consultant. The Airport's Apron Rehabilitation and Expansion Project (Design Phase) is grant-funded 90% by the Federal Aviation Administration, 5% by the Colorado Department of Transportation, and 5% by the Town of Buena Vista. The Apron Rehabilitation and Expansion Project will be conducted in two phases. The Design Phase in 2024 and the Construction Phase in 2025. Dibble Engineering Consultant will provide professional services in the design and construction phases.  MOTION NO. 03:  MOVE TO ADOPT RESOLUTION NO. 64 APPROVING THE AGREEMENT FOR PROFESSIONAL SERVICES PROVIDED BY DIBBLE ENGINEERING FOR THE 2024 APRON REHABILITATION AND  EXPANSION- - DESIGN PHASE.  RESULTS MOVER SECONDER: AYES:  CARRIED. Trustee Swisher Trustee Lucrezi  Huyck, Lucrezi, Rice, Rosenoer, Rowe, Swisher  Water Conservation Plan Update  Town of Buena Vista Water Conservation Plan consultant Al Smith, owner and engineer of Swiftwater Solutions, LLC, reviewed with the Trustees that he has been meeting with Public Works Director Shawn Williams and members of the Water Advisory Board to develop the proposed Conservation Plan. Smith stated that not all oft the Water Advisory Board have had the Smith reviewed the process and timeline oft the Water Conservation Plan and provided a review of Water Efficiency Planning. Smith reviewed the Colorado WaterWise Best Practicesand. shared that the first six are foundational, and the remaining eight should be adopted as they make  opportunity to vet the plan entirely.  sense for the municipality.  1. Metering, Conservation-Orented Rates and Tap Fees, Customer Categorization 2. Integrated Resources Planning, Goal Setting, and Demand Monitoring  within the Billing System 3. System Water Loss Control 4. Conservation Coordinator 5. Water Waste Ordinance 6. Public Information and Education  7. Landscape Water Budgets, Information, and Customer Feedback  BOARD OF1 TRUSTEES OF THE TOWN OF BUENA VISTA  Page 3of8 September 10, 2024  Regular Meeting    8. Rules and Regulations for Landscape Design and Installation and Certification of 9. Water Efficient Design, Installation, and Maintenance Practices for New and Existing  Landscape Professionals Landscapes  10. Irrigation Efficiency Evaluations 11. Rules for New Construction Residential Sectors  12. High-Efficiency Fixture and Appliance Replacement for Residential and Non- 13. Residential Water Surveys and Evaluations Targeted at High-Demand Customers 14. Specialized Non-Residential Surveys, Audits, and Equipment Efficiency 2-Year Water Conservation Goals: Reduce Water Demand by 5%  Smith shared the specific objectives and goals oft the Conservation Plan.  Water loss control: reduce unaccounted water from 21% to 15% or lower Water main replacement program (e.g., 1965 and 1966 cast iron pipes) 5-Year Water Conservation Goals: Reduce Water Demand by 10% Conservation-orented rate structure Water waste ordinances and water restrictions Development of landscape irrigation budgets and incentives Work with residential and commercial stakeholders to reduce water usage 10-Year Water Conservation Goals: Reduce Water Demand by 15% - Incorporates elements of all WaterWise Best Practices  Leak detection and repair  Smith stated that the timeline could be adjusted to ensure adequate time to engage with the Trustees, Town staff, the Water Advisory Board, and community members and develop a solid  plan.  Chaffee Housing Authority Intergovernmenta Agreement Updates  Town Administrator Brian Berger reviewed the proposed amendments to the amended and restated Intergovernmental Agreements with the Chaffee County Multjurisdictional Housing Authority, which are related to the number of board members. The Board currently comprises nine members and three alternate members (Salida City Administrator, County Deputy Administrator, and Buena Vista Town Administrator). Chaffee Housing Authority's (CHA) former executive director expressed concern that the current structure of alternate members was resulting in alternates being called up for spot meetings and creating a dynamic where the alternate may vote contrary to how the regular member would have voted due to not being involved in prior discussions. Options to resolve the issue are to make the three alternate members full voting board members, resulting in a twelve (thirteen if an odd numberi is desired) Board, or eliminate the alternate members. The proposed resolution eliminates the  alternate positions and maintains a nine-member Board.  BOARD OF TRUSTEES OF1 THET TOWNO OFE BUENAVISTA  Page 4of8 September 10, 2024  Regular Meeting    Eliminating the alternate positions is the primary amendment to the IGA with other minor changes, including eliminating the section of staggered terms for the initial Board appointed in 2021, the addition of a section allowing a member jurisdiction to remove their appointed member ifi it is in the best interest of CHA, and establishing that a minimum of one appointed member of the Board be a person with lived experience that include prior or current housing The Trustees and Berger discussed the representation oft the Board members from the county and municipals and the efficiency and effectiveness of having a nine-member Board. Joseph Teipel, a member of CHA, stated the organization began three and one-half years ago and should continue taking baby steps as it develops and expands. Teipel noted the outcome oft the Should the Board of Trustees approve the adoption of Resolution No. 62, Series 2024, entitled, "A RESOLUTION OF THE BOARD OF TRUSTEES FOR THE TOWN OF BUENA VISTA, COLORADO, APPROVING THE FIRST AMENDED AND RESTATED INTERGOVERNMENTAL AGREEMENT FOR  insecurity with Chaffee County.  two questions on the November ballot would change how CHA operates.  THE CHAFFEE COUNTY MUITUURSDICTIONAL HOUSING AUTHORITY."  MOTION NO. 04:  MOVE TO ADOPT RESOLUTION NO. 62 APPROVING THE FIRST AMENDED AND RESTATED INTERGOVERMENTAL AGREEMENT FOR THE CHAFFEE COUNTY MULTURISDICTIONAL  HOUSING AUTHORITY.  RESULTS MOVER SECONDER: AYES:  CARRIED Trustee Rosenoer Trustee Lucrezi  Huyck, Lucrezi, Rice, Rosenoer, Rowe, Swisher  Should the Board of Trustees approve the adoption of Resolution No. 63, Series 2024, entitled, "A RESOLUTION OF THE BOARD OF TRUSTEES FOR" THE TOWN OF BUENA VISTA, COLORADO, APPROVING THE FIRST AMENDED AND RESTATED INTERGOVERNMENTAL FUNDING AGREEMENT FOR THE CHAFFEE HOUSING AUTHORITY AND ITS MEMBER JURISDICTIONS. Berger reviewed the proposed amended and restated Intergovernmental Agreements with the Chaffee Housing Authority related to funding in 2025. Working with CHA representatives, it was determined that $475,000 was needed, assuming that CHA can generate revenue through fees for services, other programs, and grant opportunities. The IGA was drafted to include $400,000 in contributions from the jurisdictions to provide CHA some security to operate in 2025. The $400,000 would be $300,000 from the lodging tax reallocation, $50,000 from  Chaffee County, $35,000 from Salida, and $15,000 from Buena Vista.  BOARD OF TRUSTEES OF THE TOWN OFE BUENA VISTA  Page 5of8 September 10, 2024  Regular Meeting    MOTION NO. 05:  MOVE TO ADOPT RESOLUTION NO. 63 APPROVING THE FIRST AMENDED AND RESTATED INTERGOVERNMENTAL FUNDING AGREEMENT FOR THE CHAFFEE HOUSING AUTHORITY. AND  ITS MEMBER JURIDICTIONS.  RESULTS MOVER: SECONDER: AYES:  CARRIED Trustee Swisher Trustee Huyck  Huyck, Lucrezi, Rice, Rosenoer, Rowe, Swisher  Childcare Operator Request for Proposal Consideration  Berger reviewed the Request for Proposals (RFP) seeking an operator for the Carbonate Street childcare center, which was published on. June 12, with the deadline for submittal on. July 22. Submittals were received from Shining Mountains Montessori School (SMMS) and one from a national brand based out of Oregon. The national brand outlined a potential arrangement in which the Town would pay the entity for the center's management based on size and cover rent, utilities, building and playground maintenance, and janitorial costs. The amount of The proposal from SMMS demonstrates an understanding of the Buena Vista community, its childcare needs, Carbonate Street as a project, and the creativity around expanding its existing operation to include the Carbonate Street facility. SMMS offers three conceptual scenarios, including operating proformas and staffing needs they are considering for the Carbonate Street facility. Berger stated that the Community Projects Funding grant is crucial to the project and is administered through the Department of Housing & Urban Development (HUD). Berger stated that the Staff is requesting the Board to consider entering into exclusive negotiations with Shining Mountains Montessori School to draft a terms sheet that will form a lease agreement to become the childcare operator at Carbonate Street. Mayor Fay expressed her concerns with SMMS's proposal of the facility not being a year-round child care center, and gaps in providing services. Trustee Swisher stated she feels year-round child care must be provided at the facility and does not want to compromise on Trustee Rosenoer stated she does not wantto lose the opportunity to work with SMMS because the facility is not open year-round. Trustee Rosenoer stated that in-home private childcare providers take vacations, and parents must find alternative care during that time. Trustee Rice stated that the Town and SMMS need to explore options to fill the gap and ensure year-round childcare services are provided to families. Trustee Swisher stated it is very early in  recurring subsidy required by the Town was viewed as a non-starter.  meeting community needs.  BOARD OF TRUSTEES OF1 THET TOWN OFE BUENA VISTA  Page 6of8 September 10, 2024  Regular Meeting    the process and does not want to settle on services that do not fully meet the expectations and Teipel stated he wants the Town and SMMS to work on an agreement to provide childcare services with the understanding that all desired aspects of the project may not be met. Teipel stated that the desired outcome is to provide year-round childcare, although no previous Trustee Rice stated that Town and SMMSn need toi figure out howto provide year-round childcare since that was the perception and impression that has been given and is what working parents need. Trustee Lucrezi stated she feels the Town should take advantage of partnering with SMMS and enter into exclusive negotiations. Trustee Rowe stated the option is not ideal but wants to Berger stated that if the Trustees give the direction to enter into exclusive negotiations with SMMS, a work session will be scheduled before any agreements are executed.  needs oft the Board of Trustees and community.  promises indicate year-round services would be provided.  proceed and explore options to provide year-round childcare.  MOTION NO. 06:  MOVE TO ENTER INTO EXCLUSIVE NEGOTIATIONS WITH SHINING MOUNTAINS MONTESSORI SCHOOL TO DRAFT TERM SHEETS AND TO IDENTIFY THE GAPS FOR YEAR-ROUND FULL-TIME DAYCARE SERVICES THAT WILL INFORM A LEASE AGREEMENT TO BECOME THE CHILDCARE  OPERATOR AT CARBONATE STREET.  RESULTS MOVER SECONDER: AYES:  CARRIED Trustee Rice Trustee Swisher  Huyck, Lucrezi, Rice, Rosenoer, Rowe, Swisher  Environmental Review and. Assessment Request for Proposal Consideration Berger reviewed the Town submitted a Community Project Funding (CPF) application to U.S. Representative Brittney Pettersen's office for1 the Carbonate Street Housing and Early Childhood Care Center Project in March of 2023. In March of 2024, the Town was notified that $1,286,000 had been allocated to the project. These funds willl be administered through the U.S. Department of Housing and Urban Development (HUD). As per HUD guidelines, any project, including multifamily construction, requires an Environmental Assessment, which Berger reviewed construction has already begun on the project, and significant progress has been made. With the substantial lag from application submittal to notice of award, the project continued to finalize the financial package for the apartment buildings and core and shell of  must be finalized before gaining access to the awarded funds.  BOARD OF TRUSTEES OF THE TOWN OF BUENA VISTA  Page 7of8 September 10, 2024  Regular Meeting    the childcare facility, allowing the project to start construction without the CPF funds. Documents provided by HUD acknowledging the Town's scenario stated that grantees of CPF funds could proceed with work covered by contracts that predate the date of enactment at their own risk. If a grantee organization is under a legally binding construction contract before the date of enactment (March 9, 2024), work funded by non-federal funds may proceed to the extent practical and the extent permitted in accordance with the previously executed contract. Berger reviewed the Request for Proposals to complete the required 24 CFR Part 58 NEPA Environmental Review, was advertised, and proposals submitted by August 12, 2024. Three proposals were received and reviewed by Staff. Staff recommends that the Board approve the  Agreement for Professional Services with Miniello Consulting, LLC.  MOTION NO. 07: STREET PROJECT.  MOVE TO ENTER INTO A PROFESSIONAL SERVICE AGREEMENT WITH MINIELLO CONSULTING, LLC, TO PROVIDE ENVIRONMENTAL REVIEW & ASSESSMENT SERVICES FOR THE CARBONATE  RESULTS MOVER SECONDER: AYES:  CARRIED. Trustee Rowe Trustee Lucrezi  Huyck, Lucrezi, Rice, Rosenoer, Rowe, Swisher  TRUSTEE INTERACTION MOTION NO. 08: ADJOURNED AT 8:34 PM.  Trustees reported on or commented about recent and upcoming events, activities, and topics. THERE BEING NO FURTHER BUSINESS TO COME BEFORE THE BOARD, THE MEETING BE  RESULTS MOVER: SECONDER: AYES:  CARRIED Trustee Rowe Trustee Rosenoer  Huyck, Lucrezi, Rice, Rosenoer, Rowe, Swisher  Respectfully submitted:  SHy Libby  Rtt Paula Barnett, Town Clerk BOARD OF1 TRUSTEES OF1 THE TOWNO OFE BUENAY VISTA Regular Meeting  Page 8of8 September 10, 2024  DE  3  WEEN OCT