MINUTES  TOWN OF COPPER CANYON REGULAR TOWN COUNCIL MEETING MONDAY, AUGUST 12, 2024  7:00 P.M.  The Town Council of the Town of Copper Canyon met in regular session on Monday, July 22, 2024, at 7:00 p.m. in the Council Chambers at Copper Canyon Town Hall, 400 Woodland Drive,  Copper Canyon, Texas, whereupon the following items were considered:  I.CALLTO ORDER  Mayor Robertson called thei regular meeting ofthe Copper Canyon' Town Council to order  at 7:00 on the 12th day of August 2024.  Council Present Steve Hill Dale Andrews Dave Gibson Chase Lybbert Staff Present Chris Hartke Troy Meyer Sheila Morales  Mayor Pro Tem Council Member Council Member Council Member Town Engineer Town Administrator Town Secretary  A quorum of the Town Council was established. II.POLICE OFFICER - OATH OF OFFICE  Town Secretary Morales administered the Oath ofOffice to Police Officer Richard Jouett  and Dave Rossenthal.  IL.PUBLICINPUT  Citizens can make comments to the Town Council during this section of the meeting agenda. We ask citizens who wish to speak on agenda items to signi in on1 the sheet provided on the table at the back of the Council Chambers. There is a 3-minute time limit for each speaker. Pursuant to State Open Meetings law, the Town Council cannot discuss or take action on items not posted on the agenda. Therefore, the Council cannot take action on or  discuss any issues or items brought up during public input.  Minutes s-Town Council Meeting 8/12/20241 Page 1of8    The following people spoke:  Mitch Dornich (980 Crepe Myrtle) questioned the SAFEbuilt contract and asked  for clarification regarding the termination language.  IV.STAFF, MAYOR, AND COUNCIL REPORTS ON ITEMS OF  COMMUNITY INTEREST (Pursuant to Texas Government Code Section 551.0415 the Town Council may report on the following items: (1) expression of thanks, congratulations, or condolences; (2) information about holiday schedules, (3) recognition of individuals; (4) reminders about upcoming Town Council events; (5) information about community events; and (6) announcements involving imminent threat to public health and safety. No deliberations and actions will be taken. Mayor Robertson read a statement regarding Copper Canyon (attached to these  minutes).  V.STAFF REPORT  In addition to the information listed in the Staff Report, the following comments were  made:  Town Administrator  PD building will get a CO (certificate of occupancy) on Tuesday, 8/13/24 and This time of year, the Town is accepting applications for the Planning and TXDOT continues working on the streetlight at Vickery and FM407. Plans Town is working on agreement with Denton County regarding the Estates  furniture will be moved in later this week. Zoning Commission and Board of Adjustments. show it to be installed in early tol late spring 2025. Bridge project which is scheduled to start this winter. Calls for service in July amounted to 32.  Police Chief  Crash Record System is not yet up and running, but progress is being made with Ifr residents experience a non-emergency call Town Hall; if after hours, call  TxDOT.  Ifresidents experience an emergency, call 911. Denton County Non-Emergency. No comments were made.  Town Engineer  Minutes -Town Council Meeting 8/12/2024 Page2of8    Fire Department  No comments were made (not in attendance).  VI.CONSENT  Items on the Consent Agenda are routine and administrative ini nature. As such, these items are considered for approval by a single motion and vote generally without discussion. Council Members can remove an item or items from the agenda, SO it can be considered separately and/or add action or discussion agenda posted as part ofthe Consent Agenda.  1. Approve July 22, 2024, Minutes ofCouncil Meeting  2. Approve July 2024 Financials  3. Accept resignation from Nichols, Jackson, Dillard, Hager & Smith, LLP  Mayor Pro Tem Hill made a motion to approve Consent Items 1-3 as presented.  Council Member Lybbert seconded the motion.  Ayes: Mayor Pro Tem Hill and Council Members Andrews, Gibson and  Lybbert  Nays: None  Mayor Robertson announced that the motion passed unanimously.  VIL.ACTION & DISCUSSION ITEMS  1. Discuss, consider and take action regarding Resolution 24-11, acknowledging the resignation ofLarry Johnson as a member of] Place 2 Town Council and declaring a Council Member Andrews made a motion to approve Resolution 24-11, accepting resignation ofLarry Johnson as a member of] Place 2 Town Council.  vacancy for Council Member Place Two (2).  Council Member Lybbert seconded the motion.  Ayes: Mayor Pro Tem Hill and Council Members Andrews, Gibson and  Lybbert  Nays: None  Mayor Robertson announced that the motion passed unanimously.  Minutes - Town Council Meeting 8/12/2024 Page 3of8    2. Mayor Robertson to present the Preliminary 2024-2025 Town Budget.  Town Administrator Meyer gave an overview of the proposed 2024-2025 budget and Mayor Pro Tem Hill mentioned additional information relating to the current budget  discussed overview summary sheet. and the proposed budget. No further action was taken.  3. Discuss, consider, and take action regarding the filing of the 2024-2025 Town Budget  with the Town Secretary.  Council Member Lybbert made a motion to file the Proposed 2024-2025 Town  Budget with the Town Secretary. Mayor Pro Tem Hill seconded the motion.  Ayes: Mayor Pro Tem Hill and Council Members Andrews, Gibson and  Lybbert  Nays: None  Mayor Robertson announced that the motion passed unanimously.  4. Discuss and consider accepting the submission of the no-new-revenue and voter approval tax rate calculations; take action to consider aj proposed tax rate.  NOTE: Roll call vote on the proposed tax rate is required.  Mayor Pro Tem Hill made a motion to accept the submission of the no-new- revenue and voter approval tax rate calculations and accept the proposed tax rate of  .265990.  Council Member Andrews seconded the motion.  The roll call votes on the proposed tax rate were as follows:  Mayor Pro Tem Hill-aye Council Member Andrews aye Council Member Gibson- aye Council Member Lybbert - aye  Mayor Robertson announced that the motion passed unanimously.  Minutes-Town Council Meeting 8/12/2024 Page 4of8    5. Discuss, consider, and take action regarding Ordinance 24-002 amending the Code of Ordinances by repealing Chapter 10 'Subdivision Regulation' and Chapter 10A Subdivision Ordinance' in its entirety and replacing it with a new Chapter 10 Town Administrator Meyer briefly explained to the Council and meeting attendees the reason behind replacing the Subdivision Regulations (to ensure compliance with state laws and with the Town's zoning ordinance). He mentioned one change that needed to bei made-remove "approved development plan" onj page 21, as found in Sec. Mayor Pro Tem Hill made a motion to approve Ordinance 24-002 subject to the correction on page 21 as mentioned by Town Administrator Meyer and subject  Subdivision Regulation'.  10.03 G#1.  toa adding penalty clause.  Council Member Lybbert seconded the motion.  Ayes: Mayor Pro Tem Hill and Council Members Andrews, Gibson and  Lybbert  Nays: None  Mayor Robertson announced that the motion passed unanimously.  6. Discuss, consider, and take action regarding a contract for professional planning consulting services between the Town of Copper Canyon and Dunaway Associates, Mayor Robertson introduced the proposed consulting agreement with Dunaway Associates. Town Administrator Meyer addressed the benefits of the proposed Mayor Pro Tem Hill made a motion to approve the contract for professional planning consulting services between the Town of Copper Canyon and Dunaway  LLC.  contract.  Associates, LLC.  Council Member Andrews seconded the motion.  Ayes: Mayor Pro Tem Hill and Council Members Andrews, Gibson and  Lybbert  Nays: None  Mayor Robertson announced that the motion passed unanimously.  Minutes- -Town Council Meeting 8/12/2024P Page! 5of8    7. Discuss, consider and take action regarding an interim agreement for legal services Mayor Robertson stated that the proposed legal services with Boyle & Lowry would be on an interim basis until he, Town Administrator Meyer and Council Member Council Member Lybbert made a motion to approve the interim agreement for  with) Boyle & Lowry, L.L.P.  Andrews and Council Member Gibson could interview them.  legal services with Boyle & Lowry, L.L.P. Mayor Pro Tem Hill seconded the motion.  Ayes: Mayor Pro Tem Hill and Council Members Andrews, Gibson and  Lybbert  Nays: None  Mayor Robertson announced that the motion passed unanimously.  8. Discuss, consider, and take action regarding a Professional Services Agreement between the Town of Copper Canyon and SAFEbuilt for code enforcement services. Town Administrator Meyer explained the reasons for the need for hiring SAFEbuilt Council Member Lybbert and Andrews expressed their reservations to hiring a code enforcement company and cautioned the Town to limit the company's authority and Council Member Andrews made a motion to approve a Professional Services Agreement between the Town of Copper Canyon and SAFEbuilt for code  and briefly explained their responsibilities.  that the Town should require regular reporting on their findings.  enforcement services.  Council Member Lybbert seconded the motion.  Ayes: Mayor Pro Tem Hill and Council Members Andrews, Gibson and  Lybbert  Nays: None  Mayor Robertson announced that the motion passed unanimously.  Minutes - Town Council Meeting 8/12/2024 Page 6of8    9. Discuss, consider, and take action regarding the Stormwater Drainage System Maintenance Agreement between the Town of Copper Canyon and MR Properties and Town Administrator Meyer stated that the proposed agreement had been reviewed  Development LLC.  by the Town Engineer and Town Attorney.  Town Engineer Hartke gave al briefoverview ofthe agreement.  Mayor Robertson stated that the agreement is a three-party agreement and the third party will be the HOA once the development is completed. He confirmed that the Council Member Andrews made a motion to approve the Stormwater Drainage System Maintenance Agreement between the Town of Copper Canyon and MR  agreement will follow the sale oft the property as well.  Properties and Development LLC, as stated. Council Member Lybbert seconded the motion.  Ayes: Mayor Pro Tem Hill and Council Members Andrews, Gibson and  Lybbert  Nays: None  Mayor Robertson announced that the motion passed unanimously.  VIL,DISCUSSION OF FUTURE AGENDA ITEMS (A Councilmember may request  that an item be placed on a subsequent agenda for consideration. Any deliberation shall be limited to the proposal to place the subject on a subsequent agenda.) Town Administrator Meyer stated that since the Town offices will be closed on October 14th due to a Federal holiday, Council will not meet that evening. Council will  meet on October 28th instead.  IX.ADJOURN  Mayor Pro Tem Hill made ai motion to adjourn. Council Member Lybbert seconded the motion.  Meeting adjourned at 7:53 p.m.  APPROVED  9  BY THE1 TOWN COUNCIL THIS  DAYO orgoml 3oz4  Minutes- -Town Council Meeting 8/12/2024P Page7of8    AApW Town of Copper Canyon  Ron Robertson, Mayor Town of Copper Canyon  Sheila B. Morales, RMC-7 Town Secretary  Minutes - Town Council Meeting 8/12/2024 Page 8of8    Mayor Remarks - 08/12/2024 Council Meeting  We, as your town council and mayor, acknowledge and embrace feedback from the residents ofCopper Canyon, our neighbors. Recently, some have voiced specific  concerns privately and in public forums.  We hear you.  I'd like to share some perspectives on: 1)how we arrived here today  2) the root causes oft the issues we've identified  3) the specific actions we've taken to remedy these issues, and 4) the processes we've established to mitigate these issues in the future. Copper Canyon has, is, and will continue to attract growth, which results in pressure to develop suburban housing that is less dense than normal for our town. These developments have the potential to disturb the "rural" fabric that makes this Ishare the passion and echo the sentiment many residents have expressed resisting dense residential development. As Mayor, and personally, I am committed to preserving the rural, equestrian nature ofCopper Canyon. Equally, Ia acknowledge the rights of landowners, and recognize that our Code ofOrdinances must reflect Through our Master Plan and Design Review Checklist (DRC), we have been, and are, careful to encourage this type of residential development along corridors that frame the town on major transportation routes. Vickery and Williams Ranch are two examples. However, market economic forces are driving some Copper Canyon landowners and outside developers to seek higher density development in interior portions of the Town. These forces are likely to continue and become more The maturity and sophistication oft the Town's ordinances and development processes have not advanced at the same rate as the market forces, In mentioned. Again, we hear you and we are committed to closing those gaps quickly.  town special.  the desire ofresidents, be effective and diligently enforced.  enticing to landowners and developers.    Our agenda for tonight includes two requests for the council's consideration: The first is to appoint a consultant to work with our Development Committee to ensure compliance with state, federal and local laws, and to close gaps and  loopholes.  Updated statement, the other request for the council's is the consideration to move forward with a part-time position as the Town's Development Director. Thisisa a new role being established to mitigate limitations from current workload and bolster experience. We are currently engaged with Mr. Harlon Jefferson to provide  an overall assessment of the following town functions:  Financial Operational Efficiency Service Delivery  Infrastructure and Asset Management Development and Regulatory  His focus will be on Operational Efficiency, as we believe Mr. Jefferson experience will be invaluable as we move forward during the town's growth and increase in  residential development.  We have other plans beyond these two items.  As we welcome new members to the Planning and Zoning Commission, the Board ofAdjustment Commission, and the Council, we will require them to take the minimum courses available through the Texas Municipal League and/or the North Texas Council of Governments. The town will pay for the associated fees, and we will also have quarterly workshops with the Planning and Zoning Commission and Four years ago, I proposed hiring a part-time code enforcement officer. Residents of Copper Canyon didn't feel the time was right then. Certain issues, including unlawful buildings, make it clear that Copper Canyon requires this resource to ensure residents and developers adhere to Town Ordinances. Staffwill be working closely with the contract officer to ensure they deliver the level of service and enforcement that suits our town. Therefore, the council intends to hire a part-time  Council to ensure ongoing education and development.  code enforcement officer.    Earlier this year, Id discussed an objective to reduce taxes by two cents. The changes I've mentioned tonight weaken that opportunity. Steve Hill has helped to model a one cent reduction, that both provides tax relief and enables an investment Our development ordinances, policies and procedures will undergo significant changes over the next six to twelve months. We ask for your trust, patience and involvement as we work through these challenges. Iti is this town's council, mayor and staff to seek what is best for ALL concerned, without personal agenda or bias.  to address development issues.