MINUTES OF WORKSHOP: APRIL 2, 2024  Mayor Pratka called the workshop to order at 5:30 pm. Natalie Kelinske, Cody Harris, Joe Pustejovsky, and Chris Nors were present. Matt Miller Agenda item #8, Appointment of Fire Inspector to Garrett Graham Agenda item #9, regarding a request for a water meter for property located at 662 Grady Calvery Dr. West, TX owned by Tommy and Trish Webre. Natalie suggested changing our ordinance to state that properties outside the city limits but within the West Service Area be considered to receive water service on a case-by-case basis, provided that the property owner pays for 100% of the infrastructure. This would be applicable only for  was absent.  residential properties, and not commercial ones.  Workshop ended at 5:39 pm.  MINUTES OF MEETING: APRIL 2, 2024  1. Call to order: Mayor David Pratka called the meeting to order at 6:00 pm. 2. Mayor Pratka gave the pledge. Chief White gave the invocation. Joe Pustejovsky, and Chris Nors were present. Matt Miller was absent  3. Roll Call: Council members present - Mayor Pratka, Natalie Kelinske, Cody Harris, 4. Citizens comments-Dr. George Smith has informed us that his daughter, Heather, who is a NASA employee, will be visiting West High School on Sunday, April 7, 2024, at 1:00 pm, 2:00 pm, and 3:00 pm. Her purpose is to discuss the upcoming eclipse. For those who cannot attend on Sunday, Heather will be at KC Hall on Monday, April 8, 2024, at 11:30 am, where she will answer any questions about the eclipse and distribute lenses. Following this, she will be present on the football field to provide 5. On a motion by Cody Harris, seconded by Natalie Kelinske; Approval of Consent Kyle Shultz from Walker Partners provided an update on the current projects. They have been reviewing plats and drawing reports from the past few months and are in the  narration during the eclipse.  Agenda: All in favor, motion carried.    process of renewing the Wastewater treatment plant's permit, which needs to be renewed every five years. The last renewal was in 2019. The application was submitted in February, and they are hoping to have the renewed permit by this summer. Regarding the wastewater plant, progress is going well, with about 40% completion on schedule and 69% of work completed. Equipment has been installed, and most of the structural concrete is in place. The generator is installed, and work on the admin building foundation will start soon. The project is within budget of the contract price with ACP of $19 million, with no change orders sO far, and there is still a $100,000 contingency allowance available. They included some pictures to illustrate the progress, including the main treatment structure, chemical buildings, and other equipment installations. They are also working on additional drainage improvements. They stated that the City received ARPA funding from Mclennan County for $560,000 for the wastewater plant and lift station, which will be used upon completion and paid to Jared Bierman from Walker Partners provided an update on the Reagan, Marable, and Davis St. projects. The contract amount is a little over $2.8 million, with a $200,000 contingency. They have used about $95,000 of that contingency, leaving a little more than half remaining. The projects are about 62% complete by value and 43% by time, and they are slightly ahead of schedule. Construction is progressing rapidly, especially in front of the post office, with a significant amount of concrete work being done for the valley gutters and curbs. He states the contractor will begin work on Spruce St. and pave Marable shortly after. Progress on Reagan was shown in photos, and the Marable and Spruce intersection's curb is done, with the water line being extended across. Subgrade and base work will begin and complete the intersection. They have also taken into account the upcoming eclipse and the expected increase in traffic, working on clearly marking all detour routes to ensure safety and accessibility. An inspector will The Mayor reviewed our monthly sales tax revenue for March, which was $65,581.64. Additionally, the funds for the Economic Development Commission (EDC) total for the month of March are $5,465.13, and the EDC account balance stands at $222,078.59. Councilman Chris Nors had a question about the Playdium Drive project. He wanted to know if there were any approved change orders for the project. Kyle Schultz from Walker Partners responded, "Yes, but I'm unsure whether there were one or two change orders." He stated, "Our current contract amount is $1,046,128.00, and the original contract amount was $1,011,999.00, sO there is an increase of about 6. No action was taken regarding the disposal of tree limbs. Mayor Pratka wanted to inform the citizens that there have been inquiries about the disposal of tree limbs. He states the original plan was to dispose of them, but was informed by  the contractors.  be overseeing the work to ensure everything is in place.  $35,000.00."    TCQ that we are not allowed to do SO. We tried to dispose of the limbs outside of 7. No action was taken regarding the Eclipse on April 8, 2024. Mayor Pratka stated that the city doesn't have any official plans in place. However, our emergency services, including volunteers and the police, are on standby as 8. On a motion by Cody Harris, seconded by Chris Nors; Approve the appointment of Garrett Graham as Fire Inspector. All in favor, motion carried. 9. On a motion by Natalie Kelinske, seconded by Cody Harris; Approval to Stacy and Shane Baker for water service outside of city limits on the condition that they pay for the infrastructure and improvements according to the city's code and inspection. Before the motion was passed, Chris Nors suggested asking the property owners if they would be open to signing a document that indicates their willingness for annexation in the future. 10. On a motion by Natalie Kelinske, seconded by Joe Pustejovsky; Approval of re-plat 11. On a motion by Natalie Kelinske, seconded by Cody Harris; Approval of Fundraiser for the Cole Simmons memorial needing street closure between True 12. No action was taken regarding the evaluation of infrastructurelstreet work for next year's budget. Mayor Pro Tem Joe Pustejovsky stated that current projects on Marable and Reagan Street are near completion and that the council should start looking into what we're going to do next because of the time it takes to select and then put a dollar amount to it and then have it ready for our budget considerations in July. He stated he has had a couple of conversations with CJ about what his first selections would be and about doing some possible mill and overlay versus going all the way down to the infrastructure due to cost. Kyle Schultz from Walker Partners stated they are currently working on updating a map that was created in 2021. During that time, they drove around and assessed the streets, discussing their priorities. He states the goal now is to present an updated map that shows what has been done since then and what streets still need to be addressed. This will make it easier to decide which streets to work on and also help to determine the associated budgetary costs for each. He aims to have this updated map ready for next month's meeting, SO it can be reviewed and  town but were told that this was also not allowed.  usual.  Shane Baker agreed. All in favor, motion carried.  drawn up for the 712 College St. All in favor, motion carried.  Value and Wolfs bar. All in favor, motion carried.  discussed further by the council.    13. Council member comments and requests for items to be placed on future Natalie Kelinske stated she would like to discuss water rates for inside and outside the city limits. She would also like to see the updated street  agendas:  infrastructure map from Walker Partners.  14. Council adjourned at 6:32 pm.  David Pratka, Mayor  22  Daion Run Vanessa Perez, City Secretary