ANDREA CARDENAS AUSTIN COUNTY CLERK  265N. CHESLEYST, STE.7 BELLVILLE, TEXAS77418  PH: 979-227-3144 FAX: 979-865-0336  COMMISSIONERS COURT MINUTES  August 26, 2024 Austin County Commissioners Court met in the 2nd floor Courtroom at  the Austin County Courthouse with the following present:  Tim Lapham, County Judge Mark Lamp, Commissioner, Precinct 1 Robert "Bobby" Rinn, Commissioner, Precinct 2 Leroy Cerny, Commissioner, Precinct 3 Chip Reed, Commissioner, Precinct 4 Kimberly Benjamin, Deputy Clerk 9:00 A.M. OPENING CALL TO ORDER INVOCATION PLEDGES OF ALLEGIANCE  ROLL CALL AND CERTIFICATION OF QUORUM  Motion to Approve: Commissioner Reed, 2nd Commissioner Cerny, passed (4-0)  Order#24-226 1.  Petitions or Requests from the Public.  Hilda Gomez (Assistant Auditor) request for Commissioners to review County Policy Manual with department staff. Grievances section is in need of changes. Commissioner's Court has to approve any revisions to policy manual. HR is aware of specific areas Per Judge Lapham, will review policy manual after Budget has been completed.  requiring review and changes.  2.  FY 2024 - 2025 Budget Discussion.  Per Judge Lapham, Budget and Tax Rate hearing scheduled for September 9, 2024. On review of Budget Increase Requests, Jonathan Hopko (County Engineer), submitted requests for equipment and programs needed in Engineering Department. Items needed immediately are Scanner/Plotter Machine, which can be leased through UBEO, AutoCad  1    Software, a Plan Revlew/Conference Station, and a Server. Purchase of ArcGis Software Per Commissioner Lamp, consider putting purchase of Server under Road and Bridge Per Commissioner Reed, County has saved plenty of money by having Jonathan Hopko (County Engineer) on staff. Approves to add requested items to Budget for items needed Commissioners agree purchase of Server for $4,000 can be taken equally from  and Drone with Lidar can be made next year.  Budget. Cost will be split between 4 Commissioners at $1,000 each.  this year.  Commissioners Budgets.  Scanner/Plotter will be taken from Leased Purchase.  Per Jonathan Hopko (County Engineer), cost for AutoCad AEC software is an annual subscription. Per Judge Lapham, will need to create a line item for software purchase.  Plan Review/Conference Station will be added to Capital Outlay.  Per Judge Lapham, waiting on State's Comptroller Attorney to confirm wording on SB22 Grant before moving forward with Budget requests from District Attorney's Office. Grant contains conflicting information. Need clarification for use of SB22 funds. Budget request for VEOCI program. Annual cost of $36,000 will be split between Department 127 and Department 200. Commissioner Lamp suggests that Commissioners share cost of VEOCI program with Emergency Management since all Per Commissioner Rinn, Precincts 1 and 2 previously split cost with Emergency Management. Commissioner Reed (Precinct 3) and Commissioner Cerny (Precinct 4) 3. Open bid proposals for PCT. 4 Building and action as appropriate.  Precincts use it as well.  agree to split cost.  Proposed bids:  Vacha Services, LLC-$149,068 Fuqua Construction - $247,000  Simon Torres Welding & Repair (Pattison, TX) -$88,110  Per Judge Lapham, will review and bring back to court at later date.  2    4.  Discussion regarding Road Usage Agreement between Austin County and  Blackfin Pipeline and action as appropriate.  Per Jonathan Hopko (County Engineer), Road Use Agreement is same. Request to  conditionally approve permit and release as construction is ongoing. Per Jonathan Hopko, compressor station is part of pipeline and crossings.  Per Commissioner Lamp, would like to have an environmental impact study on Judge Lapham request to review additional road usage indicated on map. Per Judge Lapham, County needs to designate particular roads for travel of work trucks. Concerned about possible damage created to roads. Need Blackfin Pipeline to inform County of what Per Blackfin Pipeline Representative, project is scheduled to begin September 15, 2024 Approve the Road Use Agreement and conditionally approve 7 permits contingent upon Blackfin Pipeline submitting Environmental Impact Study to County. Motion to. Approve: CommissionerLamp, 2nd Commissioner Rinn, passed (4-0) 5. Open bid proposals and action as appropriate for the following:  compressor.  city pipes will be stockpiled. and possibly complete in a year.  Order #24-227  a. b. C. d. e. f. h. Proposed Bids: ACT Pipe and Supply Bernardo Trucking LLC Quality Hot Mix, Inc. Koy Concrete, Ltd. Wilson Culverts, Inc. Sealy Paving, Inc. Ergon Asphalt & Emulsions, Inc. Terra Pave International, Inc.  Road Material/Gravel! Hauling (Road Material) Corrugated Culverts HDPE Culvert Pipe Concrete/Cement g. Fuel (Gasoline & Diese!)  Asphalts, Liquid Asphalt, Emulsion and Dust Control  Surface Treatments, Asphalt Laydown & Asphalt Milling  Cornerstone Paving & Construction LLC  3    Gold Star Petroleum, Inc. Prihoda Gravel Company Martin Asphalt Company Cleveland Asphalt Products, Inc. A-1 Construction Services A-1 Stripping & Paving Company Key Performance Petroleum PSquared Emulsions Plants, Inc. Texas Materials (Giddings Terminal) Vulcan Construction Materials, LLC Waller County Asphalt, Inc. Colorado Materials, Ltd. Arnold Oil Company Fuels, LLC G.E. Huebner Concrete, Inc. Zbranek Gravel, LLC Tri-County Petroleum, Inc. Preferred Pipe Distributors, LLC 3L Energy Solutions USA, LLC  Cemex  Heidelberg Materials South Texas Stabilized Sand, LLC (HM)  Billy Doherty (County Auditor) will assist Shannon Hanath (Road and Bridge 6. Open bid proposals for Concrete Crushing and action as appropriate:  Administrative Assistant) with organizing bid proposals.  Proposed Bids:  East Texas Crush Rock, LLC. - $25,000 for Mobilization and Set-up Fuqua Construction Company - $53,750 for Mobilization and Set-up  Per Judge Lapham, will review bids and discuss.  7.  Discussion regarding 2025 Holiday Calendar and action as appropriate. Holiday Calendar Option 1 includes observing December 31, 2025 (New Year's Eve). Holiday Calendar Option 2 includes observing October 9, 2025 and October 10, 2025  (County Fair Holidays).  Approve Option 1 for 2025 Holiday Calendar.  Motion to Approve: Commissioner Reed, 2nd CommissionerLamp, passed (4-0)  Order: #24-228  4    8.  Discussion regarding Austin County Investment Policy and action as  appropriate.  Motion to Approve: Commissioner Cerny, 2nd Commissioner Rinn, passed (4-0)  Order #24-229 9.  Consideration and action to approve Resolution of Annual Review and  Investment Policy of Austin County.  Motion to Approve: Commissioner Cerny, 2nd Commissioner Rinn, passed (4-0) 10. Discussion regarding Bellwood Oaks Subdivision and action as  Order #24-230  appropriate: a. b.  Release Construction Bond Begin 1 Year Maintenance Bond  Per Jonathan Hopko (County Engineer), he and Commissioner Rinn visited the roads on Old Highway 36 with Grant Lischka (Lischka Engineering) and everything was good. Approve Release Construction Bond and begin 1-year Maintenance Bond. Motion to Approve: Commissioner Rinn, 2nd Commissioner Reed, passed (4-0) 11. Consideration and action to authorize a one-time variance from  Order #24-231  Subdivision Regulations to divide a 6.33-acre tract from a 46.227 parent  tract on State Highway 36, Pct. 2.  Per Commissioner Rinn, he and Jonathan Hopko (County Engineer) reviewed Motion to Approve: Commissioner Rinn, 2nd Commissioner Reed, passed (4-0) 12. Discussion and action to approve 2024-2025 Time Sheet Calendar. Motion to Approve: Commissioner Cerny, 2nd Commissioner Reed, passed (4-0)  Subdivision Regulations. Jonathan Hopko has no objections.  Order #24-232  Order #24-233  5    13. Discussion and action to declare the following Pct. 2 vehicles as surplus:  a. b.  1996 Ford F250 - 1FTHE25H9TLB22080 1996 Ford F250 = 1FTHE25H9TLB22079  Per Judge Lapham, hold vehicles 30 days until auction.  Motion to Approve: Commissioner Reed, 2nd CommissonerLamp, passed (4-0)  Order #24-234  14. CONSENT AGENDA - Items listed are of routine nature and may be acted on ina single motion unless requested otherwise by memberofCommissionent Consideration and action to approve Required Schooling Application for the following to attend, Key Personnel & Victim Assistance Coordinator Conference, to be held November 13-15, 2024 in Sugar  Court. a.  Land, Texas:  Lisa Tobola - Felony Legal Assistant ii. Sylvia Herrera - Legal Assistant iii. Maribel Cruz = Legal Office Administrator i. Statement of Elected/Appointed Officer ii. Oath of Office iii. Certificate of Appointment  b.  Discussion and action to accept executed County Health Authority  documents:  Motion to Approve: Commissioner Cerny, 2nd Commissioner Reed, passed (4-0)  Order #24-235  15. Budgetary and Financial Claims - action as appropriate.  a.  Payment of Claims  Total = $1,594,663.28 Approve Payment of Claims.  Motion to Approve: Commissioner. Reed, 2nd Commissioner Rinn, passed (4-0)  Order #24-236 b.  Fund Transfers  Total = $912,816.28 Approve Fund Transfers. Order #24-237  Motion to Approve: CommissionerLamp, 2nd Commissioner Rinn, passed (4-0)  6    C.  BudgetAmendments  No Budget Amendments.  d.  County Auditor's Review of finances  No County Auditor's Review of finances.  e.  County Treasurer's i.  Payroll and Escrow Report-08.23.2024  Motion to Approve: Commissioner Reed, 2nd CommissionerLamp, passed (4-0) 16. Written end-of-the month reports submitted by County Offices.  Order #24-238  a. OSSF - July 2024 b." AgriLife Extension - July 2024  Motion to Accept: Commissioner Reed, 2nd Commissioner Cerny, passed (4-0)  Order #24-239  Court recessed at 10:32 a.m. 17. EXECUTIVE SESSION  A closed meeting will be held concerning the following items:  a. C. d.  Real Estate Matter b. Legal Matter Legal Matter  Economic Development Matter  Court Reconvened at 12:41 p.m.  18. Action as appropriate on Executive Session.  Item 17a. - Motion to approve purchase of 1 acre on Highway 159 E. Motion to Approve: Commissioner Reed, 2nd Commissioner Rinn, passed (4-0)  Order #24-240  Item 17b. - Motion to approve contract with Bryant Consulting.  Motion to Approve: Commissioner Reed, 2nd Commissioner Rinn, passed (4-0)  Order #24-241  No action on Item 17c. and 17d.  7    19. Commissioners Court Inquiry.  Motion to Adjourn: Commissioner Lamp, 2nd Commissioner Reed, passed (4-0).  Order #24-242  Court adjourned at 12:43 p.m.  ALLSUPPORTING DOCUMENTS ONFILEWITHCOUNTY CLERK AS PROVIDED  BY  COMMISSIONERS COURT  I, Andrea Cardenas, Austin County Clerk, attest to the minutes of the  Commissioners Court proceedings for August26,2024.  Date:  Septemer 81,2024 Andalandnog Andrea Cardenas, Austin County Clerk Clerk of Commissioners Court Austin County, Texas  GSIDHEFS  By:  Kimberly Benjamin, Deputy Clerk  FILED ZM24SEP27_AM9:14 Srécanderogy COUNTYCHERK AUSTIN COUNTY,CLERK  8