Thursday, August 15, 2024, Regular Meeting 6:30P PM  The City Council oft the City of] Robert Lee, Texas, met in] Regular Session at the City Hall at 6:30  p.m. Present: Absent: Presentations and Proclamations Citizen Comments Consent Agenda  Mayor Steven Arens, Council Members: Josh Tennison, Mike Stephens, Skyler  Rainwater, Jonathan' Torres Council Member Brantly Robertson  A. Minutes July 18, 2024, August 1, 2024, & August 5, 2024  B. Code Enforcement Report C. Financial Report Regular Agenda  Motion by Mayor Pro Tem Mike Stephens to approve the consent agenda. Seconded by  Council Member Josh Tennison. Vote 4-0, motion carried.  A. Emergency Service District No. 1 Did not discuss, presenter not present. B. CDBG Grant 3rd Street Project Did not discuss, presenter not present. Interlocal Agreement with ASU for Cybersecurity  Discussion: Angelo State University has received a grant as an initiative program to provide free ofcost cybersecurity monitoring to nearby school districts, cities, and counties. City Attorney Jeff Betly does not advise the City to move forward with the agreement because there will be no legal recourse ifsomething bad happens to the computers and information, Motion by Council Member Josh Tennison to approve of the Interlocal Agreement with ASU for Cyber Security Monitoring. Seconded by Council Member Jonathan Torres. Vote 4-0, Discussion: Customer would like to askj for the council to consider amending the water bill for the account because the customer used. 397 thousand gallons ofwater due to a leak. Customer understands that the water was used, but with the tiered. system the bill was substantial. The customer asked the council to consider the rate at which the usage will be Motion by Council Member Jonathan Torres to amend the $3618.39 water bill for Account #002735 by charging the water usage at the same cost the City purchases water from Bronte. He also motions to allow the customer to set up a payment arrangement for the new bill of $1688.90 by paying thirty ($30) additional dollars on top of every monthly bill until the balance is cleared. Seconded by Mayor Pro Tem Mike Stephens. Vote 4-0, motion carried. Motion by Council Member. Josh Tennison to renew the agreement with Concho Valley CSCD - Crew Program. Seconded by Council Member Skyler Rainwater. Vote 4-0, motion Discussion: The RLVFD would like for the City of Robert Lee to close the Fireman Retirement & Relief Program and consider putting the approximate amount of815,000 into another one ofthe RLVFD accounts. There are no volunteers using it andi there are no  they are monitoring using Crowd, Strike.  motion carried.  D. High Usage Customer - Acct #002735  charged at.  E. Concho Valley CSCD- CREW Program Agreement Renewal  carried.  F. RLVFD- Fireman Retirement & Relief Program  policies or. state laws they canj findi regarding the use ofthose funds.    Thursday, August 15, 2024, Regular Meeting 6:301 PM  Motion by Council Member Jonathan Torres to start the process to close the account and transfer the funds to the RLVFD account pending City Attorney Jeff Betty's advice. Seconded by Council Member Skyler Rainwater. Vote 4-0, motion carried.  G. RLVFD -E E1 Truck - Transfer Ownership  Discussion: The primary brush truck nicknamed EI is in the City of Robert Lee 's name and Motion by Mayor Pro Tem Mike Stephens to transfer the title ofE1 from the City's name to the RLVFD. Seconded by Council Member Josh Tennison. Vote 4-0, motion carried. Discussion: Replacing the old and broken Christmas lights project was previously approved by the council, but the invoice amount exceeds the mayor's approval amount. The invoice be Motion by Council Member. Jonathan Torres to approve the invoice amount of $7,484.50 for the purchase ofnew Christmas Lights for the telephone poles. Seconded by Council Member Discussion: TCEQ requires the Drought Contingency. Plan to be renewed every) five years. Motion by Mayor Pro Tem Mike Stephens to approve the 1st reading of Ordinance 19-24, the Drought Contingency Plan. Seconded by Council Member Jonathan Torres. Vote 4-0, motion Discussion: The Final Budget Amendment has been presented. to the council with the end of the fiscal year totals. Line Items were adjusted to reflect current revenues and expenditures. Motion by Council Member Josh Tennison to approve the 1St reading of Ordinance 2024, The Final Budget Amendment for FY23-24. Seconded by Council Member Skyler  the RLVFD would like for the City to transfer the title over:  H. Holiday Outdoor Decor- Invoice  approved by the Council before payment is remitted. Josh Tennison. Vote 4-0, motion carried.  19-24- -] Drought Contingency Plan Ordinance - 1st Reading  carried.  J. 20-24-1 Final Budget Amendment FY23-24 - 1st Reading  Rainwater. Vote 4-0, motion carried. K. 23-24- Water Rates & Taps 1st Reading  Discussion: Bronte has increased water rates to the city by. 3.33%, all rates were increased to reflect. Water Taps have also increased to cover the cost ofparts and labor involved with Motion by Mayor Pro Tem Mike Stephens to approve the 1st reading of Ordinance 23-24, Water Taps & Rates. Seconded by Josh Tennison. Vote 4-0, motion carried. Discussion: Proposed rate increase of8 8%p presented to the council to consider due to the increase in the cost ofmaintenance ofthe plant. Sewer Taps were also increased to cover the Motion by Council Member Josh Tennison to approve the 1sreading of Ordinance 24-24, Sewer Taps & Rates. Seconded by Council Member Jonathan Torres. Vote 4-0, motion Discussion: AlI City Fees have been consolidated into one place and the council needs to assign amounts for the permit fee, poly cart fee, and barricade feej for recently passed Street Closure Ordinance. The council established, fees as follows for the Street Closure Ordinance; $150.00 permit fee, $25 per poly cart, and $25 per barricade. Motion by Jonathan Torres to approve the 1st reading of Ordinance 25-24, Fee Schedule. Seconded by Council Member. Josh Tennison. Vote 4-0, motion carried.  installing a new tap.  L. 24-24- Sewer Rates & Taps 1st Reading  cost oft parts and labor involvedwith installing new taps.  carried.  M. 25-24 - Fee Schedule Ordinance - 1st Reading    Thursday, August 15,2024, Regular Meeting 6:30 PM  Reports Mayor  Administrator - 5791 bills issued, 133 late accounts penalized, 10 meters disconnected due ton nonpayment. Remaining street signs were scrapped. The proceeds were split evenly between the VFD and EMS, each receiving $108.33. The Municipal Judge Position is open, no applications submitted. Animal Control Training for M. Grimes has been scheduled for 8-16-2024 for Shelter Standards and Management. Zero Turn has been repaired and abatements have been rescheduled. A special has been scheduled for 8-26-2024 at 6:30 PM. Reminder that City Hall will be closed on Superintendent-4 44 Work orders completed, 8 poly cart work orders completed, 3 minor leaks repaired, 1 major leak repaired, 3 sewer stops cleared, 3 lines located, 2 water meter data logs collected at the request of customers. The emergency water leak that was repaired on 8th street near Childress. 101 barricades and 5 poly carts delivered to and recovered from the July 4th Celebration. 2 manholes raised 10 inches from underground. Mandatory Annual hazardous chemical spill response training complete for all the Public Works department. On July 27th, a small leak was found in the Bronte-Robert Lee Pump Station. It was isolated. Mechanical Failure occurred on1 the North Pump and was promptly shut down. Motor was pulled by All American Pump Solutions for repair on. July 30th and returned on August gth, but the shaft did not move freely sO the pump was removed again. Pump is currently being refurbished, and it is awaiting ordered parts. Online Backhoe Safety training  Labor Day, 9-2-2024.  has been completed. Request for Future. Agenda Items  Council would like to discuss enacting Stage 2 of the Drought Contingency Plan  Sewer Camera & Locator Quotes  Adjournment  Motion by Mayor Pro Tem Mike Stephens to adjourn the RegularCivy-Coumeit Meeting at  7:55) PM. Seconded by Josh Tennison. Vote 4-0, motion carried.  ATTEST  Steven Arens, Mayor  E  L2