MINUTES OF REGULAR MEETING OF CITY COUNCIL MEMBERS CITY OF BEVIL OAKS January 16, 1996  MAYOR: Don Smith ALDERPERSONS: (Roll Call)  PRESENT: Becky Ford, Kay Neichoy, Tommy LaRousse, Karrel Waller  ABSENT: Kathy Tew  MARSHAL:  James Carrico  Meeting called to order by Mayor Don Smith at 7:06 p.m.  Invocation by Mayor Don Smith  City bills will not be paid at this meeting, but at a special meeting.  BUILDING PERMITS: None BUILDING AND GROUNDS:  None  M/M/2/C Toa approve Minutes of 19 December 1995 Council Meeting.  Mayor changed agenda to discuss nomination and appointment of Don Giblin asa City  Council Member representing Ward#3.  M/M/2/C: Toappoint Don Giblin to fill vacancy in Ward #3. NEICHOY/FORD  Mayor Smith swore Mr. Giblin into Office as a City Council member, representing Ward #3. Council discussed the extension of variances that expired on 1Jan 1996.  M/M/2/C To extend variances to 11 March 1996. Request for extension must bei in  writing. FORD/WALLER Council discussed burning ofleaves in City.  M/M/2/C To designate Sunday and Wednesday as "no burn" days.  LAROUSSE/FORD  Council thanked Mr. Howard Bruce for his support in preparing the Bevil Oaks News Letter. Council appointed. Mr. Rick Thomas the Emergency Management Director to: assist Mayor Smith in. Disaster Planning and Recovery: for the City of Bevil Oaks. Council will address "home businesses" within the City in the near future.    ITEMS OF DISCUSSION:  Discussed Proposed Ordinance 125 ("Animal Control"). Discussed Ordinance 35 ("Trailers & Trailer Parks").  A Special Workshop to discussed the above issues will be held on 61 Feb. 1996,  Meeting adjourned at 9P.M.  (2)    MINUTES OF SPECIAL MEETING OF CITY COUNCIL MEMBERS CITY OF BEVIL OAKS January 30, 1996  MAYOR: Don Smith ALDERPERSONS: (Roll Call)  PRESENT: Kay Neichoy, Tommy LaRousse, Karrel Waller  ABSENT: Becky Ford, Kathy Tew  MARSHAL: CITY CLERK:  James Carrico Norma Lucus  Meeting called to order by Mayor Don Smith at 7:04 p.m.  Invocation by Mayor Don Smith  Discussed paying Waste Management of Golden Triangle in the amount of $5,283.50  for trash removal services provided after the 1994 Flood.  M/M/2/C  To pay $5,283.50 to Waste Management of Golden Triangle.  Waller/Giblin  Discussed sending newly hired City Clerk to Municipal Court Case Management Software training, & New Clerks Training in Austin, Texas on 8-9 Feb & 12-15 Mar  1996. M/M/2/C  To send Clerk to Austin, TX per discussion above. Waller/Giblin  BUILDING PERMITS: None BUILDING AND GROUNDS:  None  M/M/2/C To approve Minutes of 19 December 1995 Council Meeting.  ITEMS OF DISCUSSION:  Discussed Proposed Ordinance 125 ("Animal Control"). Discussed Ordinance 35 ("Trailers & Trailer Parks").  A Special Workshop to discussed the above issues will be held on 6 Feb. 1996.  Mceting Adjourned at 8:35) P.M.    MINUTES OF REGULAR MEETING OF CITY COUNCIL MEMBERS CITY OF BEVIL OAKS February 6, 1996  MAYOR: Don Smith ALDERPERSONS: (RollCall)  PRESENT: Kay Neichoy, Tommy LaRousse, Karrel Waller, Becky Ford (late)  ABSENT: Kathy Tew  MARSHAL: CITY CLERK:  James Carrico Norma Lucus  Meeting called to order by Mayor Don Smith at 7:02 p.m.  Invocation by Mayor Don Smith  Discussed Control of Animals, Ordinance 125. Citizen asked what is considered "Inhumane." Ms. Becky Ford will research State code for future reference. Ordinance will be discussed again at 20 Feb. 96 City Council meeting, and to be voted on by City Discussed "Trailer and Trailer Parks" Ordinance 35. The Council will continue the discussion oft trailer issues at a Special Workshop. Items of discussion were ifi more than one trailer home is located on a single lot it shall be considered a Trailer Park, and a Discussed Fire Code of Bevil Oaks "Ordinance 116." Council discussed the ordinance be amended to include "no burn days," and that the amended ordinance be called "Ordinance 126. The no burn days will be Sunday and Wednesday. Ordinance 126 will  Council at the 19 Mar 96 City Council meeting.  franchise fee must be charged.  become effective when signed.  M/M/2/C  Toa amend Ordinance 116, per above discussion. Lakousse/Ford  Discussed City Hall renovations. Check from "FEMA" still not received. Mayor asked  fori ideas on repairs.  Discussion on. Accounts Payable.  M/M/2/C  Approved paying of all bills with exception of Marshal's Cross Reference Book. This item will be addressed after Marshal's Budget review.    LaRousse/Waller  BUILDING PERMITS: None BUILDING AND GROUNDS:  None  ITEMS OF DISCUSSION:  Road conditions in City. Citizens expressed conçerns about bad road conditions, stated there has to be a way to generate funds for repairs, such as a bond issue. Mayor agreed.  Meeting Adjourned at 9:10P P.M.  (2)    MINUTES OF REGULAR MEETING - OF CITY COUNCIL MEMBERS CITY OF BEVIL OAKS FEBRUARY 20, 1996  Meeting was called to order at 7:03 P.M. by Mayor Pro Tem Ms. Becky Ford  MAYOR: DON SMITH (Scheduled Absent) INVOCATION: RANDY GALLIER  ROLL CALL: Karrel Waller, Kay Neichoy, Tommy LaRousse, Don Giblin, Becky Ford, OTHER CITY PERSONNEL PRESENT: Judge Randy Gallier, Marshal James Carrico,  Kathie Tew (late 7:10)  City/Court Clerk, Norma Lucus  MARSHAL'S REPORT: Given by Marshal Carrico  TREASURER'S REPORT: Given by Ms. Tew. Current bills are $6,528.09, with only $3,000 M/M/2/C: To transfer $5000,00 from Money Market Account to checking. T. LaRousse/D.  available. Need to transfer $5000 from Money Market Account,  Giblin  JUDGE'S REPORT: Given by Judge Gallier  ACCOUNTS PAYABLE/RECEIVABLE: Reviewed by Ms. Tew and Ms. Ford BIDS FOR REMODELING OF CITY HALL/FIRE DEPARTMENT Council discussed  repairs, and specifics of repairs.  ELECTION ORDINANCE 17& 18: Date of election for Aldermen representing Wards 1,2, and 3 will be held on 4 May 1996. Application for filing for a place on the ballot can be received from the City ORDINANCE 125 "CONTROL OF ANIMALS." (Discussion continues) Questions about the Animal Ordinance was turned over to Mr. John Holt, as he was active with the Ordinance 125 Citizens Committee. There were. many questions about the proposed ordinance, especially concerns abouta "leash law". Mr. Holt explained that this ordinance does not have a leash law. Ms. Ford defined "Inhumane" treatment, and noted that this is not in ordinance but in the Texas Penal Code. This would be added to the ordinance. Ms. Ford thanked the citizens for their positive comments, and asked for a show ofhands of those in agreement with of not wanting a leash law. 13to 0 citizens agreed with the committee(a majority) that a leash law is not required at this time. Mr. LaRousse thanked the Ordinance  Clerk.  125 Committee for aj job well done,    BUILDING PERMITS: 1E Building permit submitted and reviewed M/M/2/C To approve permit for Max White. NEICHOY/GIBLIN COMMENTS BY CITY COUNCIL AND CITIZENS:  Citizens discussed abandoned homes. The city will look at problem in future. Citizens also discussed cable TV., and the service received by Cablevision.  ADJOURNED: Meeting adjourned at 8:43 M/M/2/C LAROUSSENEICHOY    MINUTES OF REGULAR MEETING OF CITY COUNCIL MEMBERS CITY OF BEVIL OAKS March 5, 1996  MAYOR: Don Smith (Absent) MAYOR PRO TEM: Ms. Becky Ford ALDERPERSONS: (Roll Call)  PRESENT: Kay Neichoy, Tommy LaRousse, Becky Ford, Karrel Waller  Don Giblin (7:03), Kathie Tew (7:08)  OTHER CITY PERSONNEL PRESENT:  MARSHAL: CITY CLERK:  James Carrico Norma Lucus  Meeting called to order by Mayor Pro Tem Becky Ford 7:01 P.M.  Invocation by Mayor Don Smith.  Council reviewed Minutes of 16 & 30 January & 6 February 1996 Council Meeting.  M/M/2/C To approved minutes as printed. LaRousse/Ford  ITEMS OF DISCUSSION:  Discussion of Trailer Building Permit received.  M/M/2/C To approved building permit to move a trailer to 13410 Black Gum Road.  LaRousse/Giblin  Discussion on Accounts Payable.  M/M/2/C Toa approve all payment ofbills. Ford/Giblin  Discussion on Roads and Drainage. Ms Ford reported on the costs to repair or to redo the roads in the City. On 201 Feb. 96 she spoke with Mr. Cokinos, of Jefferson County Pct 1, about road conditions. She was given estimated costs of materials to repair Mayor's comments: Because the City does not have sufficient funds to repair and maintain roads, the City would have to consider a Tax Bond, or some way to generate Other comments by Council ranged from "continue to patch roads", or "citizen Discussion on Roads will continue for ways to solve the road problems.  roads.  funds for such repairs.  should have a choice between taxes and going back to Jefferson County."  (1)    Discussion on Building And Grounds. Four letters were sent out to those individuals in violation of Ordinance 35 "Trailer and' Trailer Parks." A variance permitting trailers on restricted property expired 1 March 1996. The City, in writing, asked those requiring additional time on their variance to submit a written request to City Council no later than 51 March 1996. Three oft the four responded requesting additional time. The Council voted to extend the variance to 1J June 1996, to Dr. James Gish, Mr. Kenneth Barrington, and Mr. Brad Jorgensen. The remaining variance in now in violation of City Ordinance M/M/2/C To approve three request as noted above until 1. June 1996.  35.  LaRousse/Ford  Discussed Proposed Ordinance 125 ("Animal Control"). The Mayor announced that this would be the last meeting this ordinance would be open to discussion during Council meetings. 5-0 voted by show ofl hands for the leash law. The Council will vote on the  proposed ordinance on 19 March 1996.  The Mayor stated that all City Ordinances will be enforced.  COMMENTS /QUESTIONS FROM CITIZALNS:  Citizen questioned actions by the Air Control Board on burning in the City. The Mayor explained that the City is exempt as we don't provide trashgarbagelleave pickup serviçe. Therefore Citizens may continue to burn leaves. He stated that the new proposed ordinance 116 will not allow burning on Sundays or Wednesdays.  Discussed Cable Television problems. Discussed abandoned homes. Meeting Adjourned at 8:45. P.M.  (2)    MINUTES OF REGULAR MEETING OF CITY COUNCIL MEMBERS CITY OF BEVIL OAKS March 5, 1996  MAYOR: Don Smith (Absent) MAYOR PRO TEM: Ms. Becky Ford ALDERPERSONS: (Roll Call)  PRESENT: Kay Neichoy, Tommy LaRousse, Becky Ford, Karrel Waller  Don Giblin (7:03), Kathie Tew (7:08)  OTHER CITY PERSONNEL PRESENT:  MARSHAL: CITY CLERK:  James Carrico Norma Lucus  Meeting called to order by Mayor Pro Tem Becky Ford 7:01 P.M.  Invocation by Mayor Don Smith.  Council reviewed Minutes of16 & 30 January & 6. February 1996 Council Meeting.  M/M/2/C To approved minutes as printed. LaRousse/Ford  ITEMS OF DISCUSSION:  Discussion of Trailer Building Permit received.  M/M/2/C To approved building permit to move a trailer to 13410 Black Gum Road.  Lakousse/Giblin  Discussion on Accounts Payable.  M/M/2/C To approve all payment oft bills. Ford/Giblin  Discussion on Roads and Drainage. Ms Ford reported on the costs to repair or to redo the roads in the City. On 20Feb. 96 she spoke with Mr. Cokinos, of. Jefferson County Pct 1, about road conditions. She was given estimated costs of materials to repair Mayor's comments: Because the City does not have sufficient funds to repair and maintain roads, the City would have to consider a Tax Bond, or some way to generate Other comments by Council ranged from "continue to patch roads", or "citizen Discussion on Roads will continue for ways to solve the road problems.  roads.  funds for such repairs.  should have a choice between taxes and going back to Jefferson County."  (1)    Discussion on Building And Grounds. Four letters were sent out to those individuals in violation ofOrdinance 35 "Trailer and Trailer Parks." A variance permitting trailers on restricted property expired 1 March 1996. The City, in writing, asked those requiring additional time on their variance to submit a written request to City Council no later than 5N March 1996. Three ofthe four responded requesting additional time. The Council voted to extend the variance to 1June 1996, to Dr. James Gish, Mr. Kenneth Barrington, and Mr. Brad Jorgensen. The remaining variance in now in violation of City Ordinance M/M/2/C To approve three request as noted above until 1J June 1996.  35.  LaRousse/Ford  Discussed Proposed Ordinance 125 ("Animal Control"). The Mayor announced that this would be the last meeting this ordinance would be open to discussion during Council meetings. 5-0 voted by show ofhands for the leash law. The Council will vote on the  proposed ordinance on 19 March 1996.  The Mayor stated that all City Ordinances will be enforced.  COMMENTS. /QUESTIONS FROM CITIZENS:  Citizen questioned actions by the. Air Control Board on burning in the City. The Mayor explained that the City is exempt as we don't provide trash/garbagelleave pickup service. Therefore Citizens may continue to burn leaves. He stated that the new proposed ordinance 116 will not allow burning on Sundays or Wednesdays.  Discussed Cable Television problems. Discussed abandoned homes. Meeting Adjourned at 8:45 - P.M.  (2)    MINUTES OF REGULAR MEETING OF CITY COUNCIL MEMBERS CITY OF BEVIL OAKS 191 MARCH 1996  MAYOR; DON SMITH. Meeting called to order at 7:05 P,M. by  Mayor Smith  ALDERPERSONS (Roll Call);  PRESENT: Karell Waller, Kay Neichoy, Tommy LaRousse, Becky Ford, Don Giblin, Kathie Tew (late 7:10) OTHER CITY PERSONNEL:  PRESENT: Judge Randy Gallier, Marshal James Carriço,  City Clerk Norma Luçus, City Attorney Thad Heartfield  INVOCATION: John Holt  Council Reviewed Minutes of 4 March 1996.  M/M/2/C To approve Minutes of4 March 1996 as printed.  LAROUSSE/FORD Marshal Carrico gave Marshal's Report  Council discussed Animal Ordinance 125. A number of Citizens gave their views pro and con on the subject. (Some ofthose comments are at attachment 1)The Council discussed approving Animal Ordinance 125 as written by the Animal Ordinance Committee, with corrections, and with the approval ofthe City M/M/2/C To adopt Ordinance 125 with corrections, with approval from City Attorney. LAROUSSE/FORD (Vote was four for and two against (Waller & ACCOUNTS RECEIVABLE/PAYABLE: Council recommend paying all bills,  Attorney.  Neichoy).  except Copy Maintenance Agreement for Copier maintenance. M/M/2/C To pay all bills except maintenance agreement for copier.  FORD/GIBLIN BUILDING PERMIT: ( One building permit review.  M/M/2/C To approve building permit. WALLERNEICHOY  BUILDING & GROUNDS: Bids for the repair ofCity Hall will be opened at a  later date.    BUILDING PERMITS: 1Building permit reviewed. M/M/2/C To approve building permit. WALLERNEICHOY  ROADS & DRAINAGE: Mayor asked for options and ideas to repair roads, such as taxes, etc. The four worst roads in the City are Saddlewood, Alaskan, River Bend and Lowry Placé. Mayor is open to suggestions.  The Mayor ask for a change to the. Agenda to add "Comments By Citizens.' JudgeRandy Gallier protested letting Citizens comment by leaving the meeting. City Attorney Heartfield advised that the agenda could be changed to allow comments by citizens.  COMMENTS BY CITIZENS AND COUNCIL MEMBERS:  Citizen discussed putting a gate on Shipley at Inwood to prevent people from using the road after hours. Mayor Smith will check ifthe road is owned by the Bevil Oaks CLOSED EXECUTIVE MEETING: Regular Meeting recessed at 8:45 for Closed  Municipal Water District. Executive Meeting.  Reopened Regular Meeting at 9:33 p.m. Meeting adjourned at 9:34 p.m.    MINUTES OF EMERGENCY MEETING OF  CITY COUNCIL MEMBERS CITY OF BEVIL OAKS MARCH21, 1996  MAYOR: Don Smith  Meeting was called to order At,7:15 - P.M. by Mayor Don Smith  ALDER PERSONS: (ROLL CALL)  PRESENT: Karrel Waller, Kay Neichoy, Tommy LaRousse, Don Giblin  ABSENT: Becky Ford, Kathie Tew  Judge Randy Gallier, Marshal James Carrico  OTHER CITY PERSONNEL PRESENT: City Clerk, Norma Lucus  INVOCATION: Given by Mayor Smith  Emergency Meeting was called to adopt Ordinance 127, calling for the election of three Alder  persons.  M/M/2/C To adopt Ordinance 127. LAROUSSE/GIBLIN  MEETING ADJOURNED AT 7:20 P.M.    MINUTES OF EMERGENCY MEETING OF  CITY COUNCIL MEMBERS CITY OF BEVIL OAKS MARCH21, 1996  MAYOR: Don Smith  Meeting was called to order At,7:15 P.M. by Mayor Don Smith  ALDER PERSONS: (ROLL CALL)  PRESENT: Karrel Waller, Kay Neichoy, Tommy LaRousse, Don Giblin  ABSENT: Becky Ford, Kathie Tew  Judge Randy Gallier, Marshal James Carrico  OTHER CITY PERSONNEL PRESENT: City Clerk, Norma Lucus  INVOCATION: Given by Mayor Smith  Emergency Meeting was called to adopt Ordinance 127, calling for the election of three Alder  persons.  M/M/2/C To adopt Ordinance 127. LAROUSSE/GIBLIN  MEETING ADJOURNED AT 7:20 P.M.    MINUTES OF SPECIAL MEETING OF CITY COUNCIL MEMBERS CITY OF BEVIL OAKS 09 April 96  MAYOR: DON SMITH ROLL CALL:  Meeting called to order at 7:06 P.M. by Mayor Smith  PRESENT: Karrel Waller, Kay Neichoy, Tommy LaRousse, Becky Ford, Don Giblin  City Clerk, Ms. Norma Lucus ABSENT: Kathie Tew Judge Randy Gallier Marshal James Carrico  INVOCATION: given by Mayor Smith ACCOUNTS RECEIVABLE/PAYABLE:  PAYABLE: Mayor Smith suggested that the past due account with Waste Management should be paid if City Attorney agree the City should pay. Council agrees to pay Waste Management if RECEIVABLE: Smartt Environmental is 1 year behind with payment of franchise fee. Ms. Ford was in contact with Ms Smartt, and she promised that the check would be sent M/M/2/C To approve Building Permits for Barrington, Soileau, and Lewis. LaRousse/Ford Council discussed method of approval for building permits. Don Giblin to approve building permits with approval of] Mayor/Mayor Pro Tem plus two Council members. Procedures BUILDING & GROUNDS: Council reviewed Ordinance 68. Council reviewed Ordinance 85 and agreed to commended changes to ordinance that would eliminate the long wait in the approval process. Discussion will continue at next regular council meeting. ROADS & DRAINAGE: Mayor's comments: Saddlewood, Riverbend, and Lowry Place are in need ofrepairs. Saddlewood is in very bad shape, however all roads in the community are in need ofmaintenance. Mayor is asking the community for ideas on how to generate funds for road  Attorney agrees. soon.  BUILDING PERMITS: 3 received and reviewed.  will be worked out.  repairs.  The Bevil Oaks Municipal Water Department has hinted that water rates will increase.  OATH OF OFFICE: Mayor Don Smith administered oath ofOffice to Ms. Norma Lucus as  City /Court Clerk.    COMMENTS BY CITIZENS AND COUNCIL MEMBERS:  Citizens fromI Lowry Place wanted to know who enforces ordinances in the City. The Mayor said that the Mayor, the Council or the Marshal can address the problem. The Marshal Dr. Gish has reported that he is trying to meet the 1June 1996 deadline on the extension  will investigate for the City. for the Trailer Variance.  MEETING ADJOURNED AT 7:58 P.M.    ACCOUNTS PAYABLE 9 APRIL 1996  WASTE MANAGEMENT OF, HOUSTON WASTE MANAGEMENT OF HOUSTON  $3,997.73 885.83 37.72 76.41 86.25 11.80  MAGIC CAR WASH ENTEX SW BELL AT&T  TOTAL ACCOUNTS PAYABLE DUE $5,095.74  ACCOUNTS RECEIVABLE 9 APRIL 1996  ms s2  Se QOR  CITY FUNDS: (Thru receipt #5680) CASH/CHECK  40.00 5.75 45.75  3 BUILDING PERMIT 23 COPIES  COURT FUNDS:  CASH CHECK  $ 95.00 86.00 $181.00  (Thru receipt #5628)  TOTAL A/R  $226-.75    MINUTES OF SPECIAL MEETING OF CITY COUNCIL MEMBERS CITY OF BEVIL OAKS 09 April 96  MAYOR: DON SMITH ROLL CALL:.  Meeting called to order at 7:06 P.M. by Mayor Smith  PRESENT: Karrel Waller, Kay Neichoy, Tommy LaRousse, Becky Ford, Don Giblin  City Clerk, Ms. Norma Lucus ABSENT: Kathie Tew Judge Randy Gallier Marshal James Carrico  INVOCATION: given by Mayor Smith ACCOUNTS RECEIVABLE/PAYABLE:  PAYABLE: Mayor Smith suggested that the past due account with Waste Management should be paid ifCity Attorney agree the City should pay. Council agrees to pay Waste Management if RECEIVABLE: Smartt Environmental is 1 year behind with payment of franchise fee. Ms. Ford was in contact with Ms Smartt, and she promised that the check would be sent M/M/2/C To approve Building Permits for Barrington, Soileau, and Lewis. LaRousse/Ford Council discussed method ofapproval for building permits. Don Giblin to approve building permits with approval of Mayor/Mayor Pro Tem plus two Council members. Procedures BUILDING & GROUNDS: Council reviewed Ordinance 68. Council reviewed Ordinance 85 and agreed to commended changes to ordinance that would eliminate the long wait in the approval process. Discussion will continue at next regular council meeting. ROADS & DRAINAGE: Mayor's comments: Saddlewood, Riverbend, and Lowry Place are in need ofrepairs. Saddlewood is in very bad shape, however all roads in the community are in need ofr maintenance. Mayor is asking the community for ideas on how to generate funds for road  Attorney agrees. soon.  BUILDING PERMITS: 3 received and reviewed.  will be worked out.  repairs.  The Bevil Oaks Municipal Water Department has hinted that water rates will increase.  OATH OF OFFICE: Mayor Don Smith administered oath of Office to Ms. Norma Lucus as  City /Court Clerk.    COMMENTS BY CITIZENS AND COUNCIL MEMBERS:  Citizens from Lowry Place wanted to know who enforces ordinances in the City. The Mayor said that the Mayor, the Council or the Marshal can address the problem. The Marshal Dr. Gish has reported that he is trying to meet the 1June 1996 deadline on the extension  will investigate for the City. for the Trailer Variance.  MEETING ADJOURNED AT 7:58 P.M.    MINUTES OF REGULAR MEETING OF CITY COUNCIL MEMBERS CITY OF BEVIL OAKS 16. APRIL, 1996  MAYOR: DON SMITH Meeting called to order by Mayor at 7:00 P.M.  ALDER PERSONS: (ROLL CALL): OTHER CITY PERSONNEL PRESENT: Marshal James Carrico, City Clerk Norma Lucus  PRESENT: Becky Ford, Kay Neichoy, Kathie Tew, Tommy LaRousse, Karrel Waller, Don Giblin  OPENING BIDS TO REPAIR CITY HALL FROM FLOOD DAMAGE: P& W CONSTRUCTION (2 BIDS) $2,376, & 6,687 FAICONSTRUCTONS.ZD BELT CONSTRUCTION $4,681.00 COUNCIL WILL review and discuss bids  AMENDING OF ORDINANCE #85A (Building Permits) Proposal to change and amend ordinance to read:(changes only are notes here) "A building permit must be validated by the signature of the inspector and two (2) council members. When permit is presented to City Clerk, the Clerk will check for the appropriate documentation, Ifall paperwork is in order, the Clerk will give permit application to the City's Building Inspector to visit the building site to checked to see ifin compliance with Ordinance 85A. M/M/2/C Toa amend Ordinance # 85A to approve the processing of building permits  FORD/LAROUSSE  BUILDING PERMITS: 2 permits Discussion and review of 1 permit M/M/2/C To approve two permits. FORD/LAROUSSE ACCOUNTS RECEIVABLE/PAYABLE: Mayor read report (Atch 1)  Ms. Tew gave the following Treasurer's Report:  The City has not received franchise fees from Smartt Environmental since agreement was signed in May Ms. Tew recommended that $5643.80 be transferred from Money Market account to meet current  1995.  Mayor suggest that a letter of delinquency be sent to request immediate payment. M/M/2/C To pay all bills and transfer $5643.80 from Money Market Account  financial obligations  LAROUSSE/WALLER  BUILDING & GROUNDS: Mayor talked with the CITO Representative. They donated a back hoe to bury debris around city hall. The Mayor would like to continue to cleanup the area next to City Hall for use ofaj picnic/park area. Marshal will see ifhe can get inmate labor to assist with cleanup.    ROADS & DRAINAGE: Saddlewood is in bad need of repair, also has severe drainage problems. Lowry Place is also in need ofrepairs. Mayor stated that those roads are in the most need of repairs and will be COMMENTS BY CITIZENS AND COUNCIL MEMBERS: Citizens complained about bad cable reception and frequent interruption ofservice of cable television. Mr. Lloyd Copeland of Timperlakes Cablevision was in attendance at the meeting, and asked ifhe could provide some insight into the problem; and some of the solutions and correct them. His comments included the following: "The answering service was not passing all complaints to him; Outages were caused by the "changing out oft the cables" and replacement of equipment. Some oft the enhancements in the May-June time frame will be adding of6 new channels; a standby power supply will help to eliminate some ofthe power outages A priçe increase be in the future. Mr.Copeland requested that ifany ofthe citizens conçerns were not addressed by a call to the office, they may call him on his direct telephone line (409)287-3695. Citizens seemed receptive to  first tol be repaired.  may  explanation from Mr. Copeland. MEETINGADJOURNED AT 8:50 P.M.  (2)    MINUTES OF REGULAR MEETING OF CITY COUNCIL MEMBERS CITY OF BEVIL OAKS May 7, 1996  MAYOR: Don Smith. Meeting called to order at 7:00 P.M. by Mayor.  ALDERPERSONS: (Roll Call)  PRESENT: Kay Neichoy, Tommy LaRousse, Becky Ford, Karrel Waller  Kathie Tew (Late 7:05), Don Giblin (Late 7:06) and  Alderperson Elect Bradley Binks  OTHER CITY PERSONNEL PRESENT:  MARSHAL: CITY CLERK:  James Carrico Norma Lucus  Invocation given by Mayor Don Smith.  Council reviewed Minutes of February 20, March 5th, 19th, & 21 March, and 9April, 1996 Council Meetings. Minutes of 19 March 1996 corrected spelling M/M/2/C To approved minutes as corrected and printed. LaRousse/Ford The Consideration Of Canvassing OfVotes Of City OfBevil Oaks General Election for the election ofthree (3) Council Members, representing Wards I, II, and III held on M/M/2/C To approve the canvassing of votes ofthe City ofBevil Oaks General To Consider the creation of"Ordinance 128" an ordinance canvassing the returns and declaring the results of the General Election oft the City of Bevils Oaks held on May 4, 1996. Board Aldermen canvassing election results were: Ford, Neichoy, Waller, Tew and LaRousse and Giblin. Results from Election Judge Shirley Collins reflects the  of "Randy."  4N May 1996,  Election of 4 May 1996. Tew/Giblin  following election results:  Bradley Binks, WardI: Total of139 votes (Unopposed) Tommy LaRousse, Ward I: Total of 134 votes (Unopposed) Rebecca Ford, Ward II; Total of137 votes James Alan Martin, Candidate Ward I: Total of82 votes  M/M/2/C To approve the canvassed election results as noted above, declaring the  results ofMay 4, 1996 General Election. TEW/GIBLIN  Mayor Smith conducted the swearing-in and administered the Oath of Office to the  elected/re-elected Council members:    WARDI: Bradley Binks WARDII: Tommy LaRousse WARD III: Rebecca Ford  Mr. Binks then took office as new Council Member. Council to consider New Council Officers.  M/M/2/C: That current Council Officers remain the same position. Neichoy/Giblin  Mayor Pro-Tem: Rebecca Ford Secretary: Tommy Larousse Treasurer: Kathie Tew Building Inspector: Don Giblin  Discussed/Approval of Bids for remodeling of City Hall and Building.  M/M/2/C To accept lower bid from Belt Construction, plus pay the $882.00 difference int the available remodeling fund. The $882.00 is to be taken from Building & Grounds  fund. Ford/Larousse  Reviewed Accounts Payable and Receivable.  Discussed bill from Night's Uniforms for $107. Will research if account has Discussed bill from Waste Management ofHouston. Mayor will call Attorney Heartfield about balance of account. /we need to get the matter resolved.  been paid,  Item Number 11 of Agenda MUNICIPAL JUDGE" tabled until May 21 1996  Council Meeting.  Comments by Council Members and Citizens:  Citizens disçussed Nursing Home, and the Ordinance about home businesses.  The Mayor stated that the home is legal by the State, but not by Deed Restrictions, and all home businesses are in violation of city ordinance. He will continue to research the  legalities ofs such businesses.  Another citizen stated that there is no ordinance on books to enforce deed  restrictions. The Mayor will also research this issue.  MAYOR'S COMMENTS:  Smartt Environmental promised to have payment by end ofmonth. We have Roads has to be done. He is not in favor oftaxes, but need information and  not received franchise fees. suggestions on how to generate funds.  M/M/2/C To adjourn 8:20 P.M. Larousse/Ford    ACCOUNTS RECEIVABLE/PAYABLE  7N MAY 1996  ACCOUNTS PAYABLE:  1. ELECTION: Judges:  Shirley Collins Early Voting 37 hours 14 hours election day Mabel Matthews Ann Amy Helen Chesser  $294.00  84,00 84.00, 84.00 $551.00  $551.00 62.50 107.00 64.00 184.81 18.75 17.94 $1,006.00  2. Norma Lucus (Printer Supplies) 3. Nights Uniform 4. Bevil Oaks Grocery (April) 5. SWI BELL 6.A AT&T 7. Gall's  TOTAL AMT DUE =  ACCOUNTS RECEIVABLE  CITY; Permits (4) Rereipt # 5685,5686, 5687, 5688  @ 20.00 each  $80.00 .75 1,025.00 1,105.75  Copies (3) Receipts # 5687 & 5688 SW Bell Municipal Fees  TOTAL AMOUNT RECEIVED    MINUTES OF REGULAR MEETING OF CITY COUNCIL MEMBERS  CITY OF BEVIL OAKS May 21, 1996  MAYOR: Don Smith. Meeting called to order at 7:01 P.M. by Mayor Smith.  ALDERPERSONS: (Roll Call)  PRESENT: Kay Neichoy, Becky Ford, ABSENT: Kathie Tew  Don Giblin, Bradley Binks Tommy LaRousse  OTHER CITY PERSONNEL PRESENT:  MARSHAL: CITY CLERK:  James Carrico Norma Lucus  Invocation given by Mayor Don Smith.  Council reviewed Minutes of7 May1996 Council Meeting. M/M/2/C To approved minutes as corrected and printed. Neichoy/Ford  Marshal's Report: (April 16 through 21 May 1996) Go-Carts trespassing on private property officer assist calls, and numerous citizen complaints.  508 miles logged on patrol car, 5 Citations issued, and responded to seven (7) Recommended Mr. Donald Dwayne Dahl to serve as Deputy Marshal of] Bevil Oaks, without pay, to work part time. This would allow Mr. Dahi to maintain his Officer certification, and he is available to interview with counçil. Reviewed Accounts Payable and Receiyable.  Payment not received from Smartt Environmental for franchise fees. They are  estimated to owe the City $5,400 from 1 June 1995 to current date. Accounts Receivable in the amount of $62.50  Accounts Payable in the total amount of $2,594.94. Attorney recommended the payment of $2,194.17 to Waste Management (included in the above amount of  Accounts Payable)  M/M/2/C To pay all bills as presented. Giblin/Ford Building Permits: Two building permits reviewed and approved.    Building and Grounds:  Unable to reach Belt Construction.  Attorney is researçhing Deed Restriction Violations in relation to Nursing Home, Half-Way House, miscellaneous businesses, to find out our legal grounds as a City. Estimated costs to get Blvd. repaired is $4200 to $5000 for materials. CIO will volunteer their services. Mayori is still asking for ideas on funding the repair of Must check with TML on if coverage for temporary help for mowing of City owned  roads. property. Roads and Drainage:  Met with new District 6 man on Monday. Arrangements made to clean out ditches fix Saddled, Lowry Place, pot holes on Sweetgum, fix Mrs. Blonde's  driveway pipe, and purchase new signs and install. $6,000 budgeted for project. Comments by Council Members and Citizens of Bevil Oaks: Citizens expressed concerns about the clean up of properties, falling down Smartt Environmental will not remove trash from bottom of containers Mayor cautioned about a possible water rationing due to a lack ofrain. Mayor noted the accompishments ofthe City Council during the last year;  houses, and old refrigerators  Animal Ordinance Fire Ordinance  Building Permits & appointed an Inspector  M/M/2/C To adjourn 8:45 P.M. Ford/Neichoy    MINUTES OF REGULAR MEETING OF CITY COUNCIL MEMBERS  CITY OF BEVIL OAKS JUNE 18, 1996  MAYOR: Don Smith. Meeting called to order at 7:05 P.M. by Mayor Smith.  ALDERPERSONS: (Roll Call)  PRESENT: Kay Neichoy, Tommy LaRousse, Becky Ford,  Don Giblin, Bradley Binks  ABSENT: Kathie Tew OTHER CITY PERSONNEL PRESENT:  MARSHAL: James Carrico CITY CLERK: Norma Lucus  Invocation given by Mayor Don Smith.  Council reviewed Minutes of May 21, 1996 Council Meetings. M/M/2/C To approved minutes as correçted and printed. Ford /LaRousse Marshal's Report: Period covering 26 May 1996 through 18. June 1996. The Marshal responded to numerous assist citizen calls, criminal trespass, and Discussed "Holding Pen" for stray animals. Such a holding pen would create al health hazard, and some discussion as to the location to place the holding pen. The city could be also be liable for the. animals once they are picked up. Accounts rayable/Recelvabl. Council discussed Accounts Payable/Receiyable  16 animal calls.  (See report at Atch 1)  Building Permits: 1Trailer permit reviewed and approved. M/M/2/C Toapproved permit. Giblin/Neichoy  (Lot 30, Vautrot's Trailer Park)  Building and Grounds:  a. Additional amount of $358.00 toj pay Belt Construction for revised bid. M/M Motion made by Mr. Giblin that the additional amount of$358.00 not be paid M/M/2/C To approved the payment oft the additional amount of $358.00 b. Rembursement of$25.00 to John Holt for the use of dumpster during 1994 M/M/2/C To approved the payment of $25.00. LaRousse/Neichoy  due to Contractor's error. Neichoy/LaRousse,  flood.  (1)    (Building and Grounds continued)  Dirt for Bevil Oaks Blvd. Appx 50-60 loads needed for repairs. Will discuss d. Computer Software for City Hall in the amount of $299.96 M/M/2/C To approve the purchase ofs software from Offiçe. Depot. M/M/2/C That the motion to purçhase software for City Hall be deleted.  further in a future workshop.  LaRousse/Ford LaRousse/Giblin. Roads and Drainage: thanked the a. Ms. Neichoy  for Mayor helping  her son to the ditch to install  dig  a culvert at her home. She feels her drainage problem has been repaired. b. The Mayor continues to work with Drainage District 6 on a daily basis to  improve drainage problems.  Variances:  The Barringtons need a 30 day extension to the trailer variance. They are not residing in trailer, but using it for storage. They are still framing the house. The Jorgensens need a 15-20 day extension to their trailer variance.  Resignation ofJudge: Letter of) Resignation  M/M/2/C To accept the resignation of Bevil Oaks Municipal Judge Randy  Gallier, effective immediately,  Consideration of. Jess Williams as Municipal Judge: M/M/2/C To accept the Mayor's hiring and appointment of Attorney Jess Williams as Bevil Oaks Municipal Court Judge effective immediately, this date  18 June 1996. LaRousse/Binks  Comments by City Council and Citizens:  Councilman Bradley Binks do not understand why the City is sO divided. He feels that City) Hall, Bevil Oaks Municipal Utility District and the Bevil Oaks Volunteer Fire Department is part of the city. This is a concern of all Council Members. The Mayor suggest that this issue be discussed and worked on as part  ofa workshop. Adjourn  M/M/2/C To adjourn at 8:481 P.M. LaRousse/Nerchoy  (2)    MINUTES OF REGULAR MEETING OF CITY COUNCIL MEMBERS  CITY OF BEVIL OAKS July 16, 1996  MAYOR: Don Smith. Meeting called to order at 7:00 P.M. by Mayor Smith.  ALDERPERSONS: (RollCall)  PRESENT: Tommy LaRousse Kay Neichoy, Becky Ford,  Don Giblin, Bradley Binks Kathie Tew  OTHER CITY PERSONNEL PRESENT: CITY CLERK: Norma Lucus ATTORNEY: Thad Heartfield ABSENT: Marshal James Carrico OTHERS IN. ATTENDANCE:  Kathy Smartt Of Smartt Environmental David Oliver, City of Beaumont Invoçation given by Mayor Don Smith.  M/M/2/C To approve. Minutes of 18 June 1996 Counçil Meeting. LaRousse/Ford M/M/2/C To approved Resolution to acquisition of land and the Construçtion of anew building by Jefferson County Appraisal District. LaRousse/Ford Kathy Smartt from Smartt Environment gave a report to update the Council on the status of service to Bevil Oaks, and to field questions from the citizens ofE Bevil Oaks. Variances of Trailers: After a lengthy discussion on trailer variances, deed restrictions and a review of the problems encountered by the Barrington's and others, the M/M/2/C That the Council extend all trailer variances to August 20, 1996.  City Council extended the variance to 20 August 1996.  mown *  Marshal's Treasurer's Report:  laloua/Eg  Report: (Marshal is in school). Written Report given to Mayor.  -checkbook balanced. 06 cent off.  An addition amount of $4,000 needed to meet City's financial  obligation.    Discussed Açcounts Payable and Receivable,  Marshal's vehicle was repaired $2,000 payment to Belt Construction Bevil Oaks Grocery in the amount of'$102.00 Desk for Office $100  M/M/2/C To transfer $4,000 from Money Market Account. FORD/GIBLIN Building Permits: Two received. Trailer permit (Lot 32, Vautrot's), and 13335  Alaskan Place. M/M/2  To approve permit for 13335 Alaskan Place. BINKS/LARousse  After a number of questions from Council and Citizans, LaRousse moved for previous  question which was defeted 41 to2.  Binks and LaRousse withdrew the motion and second.  M/M/2/C To withdraw motion to approve building permits after a number of question from Council and Citizens about building permit for 13335 Alaskan Place and M/M/2/C To approve trailer permit, for Lot 32 at Vautrot's. FORD/BINKS  the exterior finish. Permit is for new construction, and on hold.  Building & Grounds:  Repairs to building is almost complete.  Fire Department asked to do something about old building at back Civic Mr. Gundolf oft the Fire Department volunteered to paint Civic Center, but city must first seal the walls to keep water out, and provide the materials.  Center.  City hired part-time help  Roads & Drainage:  Saddlewood completed. Spent $7,587. Next project is Lowrey Place, Davida, Mayor Smith and the County have patched potholes in the streets. Mayor Smith attended a meeting at DD6 and thanked them for the service provided to the City after the big rain. DD6 is working oni interior water way, and digging out 2 main ditches to help redirect drain. Ditches are cleaned out by County by Work Requests.  Alaskan Place, and River Bend Road.  Comments by City Council and Citizens:  David Oliver from the City ofBeaumont spoke about the "Keep Texas Beautiful" Program started in 1967, He talked about cleaning up towns in the Fire District proposal to purchase land at the Fire Dept. meeting. The area is growing and a Fire Station is needed (Sub-Station) at the cost of$120,000-  area and a grant available.  150,000.    Discussed burning trash at night.  M/M/2/C To adjourn at 9:20 P.M.    MINUTES OF SPECIAL/WORKSHOP MEETING OF CITY COUNCIL  MEMBERS CITY OF BEVIL OAKS July23,1996  CORRECTIONS to 23JULY 1996 MINUTES are: Ms. Kathy Tew reported late for Council  Meeting on 23. July 1996  MAYOR: Don Smith. Mceting called to order at 7:20 P.M. by Mayor Smith.  ALDERPERSONS: (Roll Call)  PRESENT: Tommy LaRousse, Becky Ford,  Don Giblin, Bradley Binks Kathie Tew  LATE:  ABSENT: Kay Neichoy OTHER PERSONNEL: Marshal Carrico Invocation given by Mayor Don Smith.  Mayor talked to. Kathy Smartt about money due. She promised to pay some this Friday,  Kathy Tew gave a Treasurer's Report.  Discussed City Auditor and difficulties he is having with deposits. Discussed Budget. We will have to have multiple meetings next month. Mr. Binks said he would help Ms. Tew with the books.  Accounts Payable discussed.  Several houses flooded last week, and some roads still need to be patched.  M/M/2/C To adjourn at 8:40P.M.    CITY OF BEVIL OAKS  ACCOUNT RECEIVABLE &PAYABLE  20 AUGUST 1996 RECEIVABLE CHECKS RECEIPT #168017  FROM  AMOUNT $20.00 20.00 $40,00  CIVIC CENTER RENTAL (2 Hours) Paula Good  PERMIT (TRAILER). JOHN JOHNSON #168011  TOTAL  PAYABLE (Received as of 20. AUG 96)  FROM ENTERGY ENTERGY ENTEX AT&T SWI BELL MAGIC CAR WASH. BEVIL OAKS GROCERY WHITMEYER PRINTING  BALANCE AMOUNT $236.83 285,93 22.54 20.58 102,44 56.89 194,28 30.29 74.59 $1,573,45  PASTDUESISS7+5501)  NORMA LUCUS (OFFICE DEPOT) FOR BACKUP TAPES (2) JEFFERSON COUNTYR: & B, PRECINCT #1 (Cold Mix) 21.34 tons 549.08  ACCOUNTS PAYABLE 20 Aug 1996  Srk  TgmG As Tw Opev Canalls Coumcl Tectigy  20 Qusy 96  Ibcu    Meeling Camcelkg - Orly 3 Courol MemgN Aioert  Redllwle2 37 lu 96  NOTICE OF REGULAR MEETING  THE STATE OF TEXAS COUNTY OF JEFFERSON  NOTICE IS HEREBY GIVEN that the Board of Alderman of the City of Bevil Oaks, Texas will meet in a REGULAR MEETING on Tuesday, 20 August, 1996 at 7:00 p.m. at the City Hall located at 7390 Sweetgum Road, Bevil Oaks, Texas to consider  the following matters for discussion and/or action:  1. Call to Order 2. Invocation 3. Roll Call 4. Approval ofMinutes 5. Marshall's Report 6. Accounts Payable/Receivable 7. Building Permits 8. Building & Grounds 9. Roads & Drainage 11. Adjourn  10. Comments by City Council and Citizens.  DA Don Smith, Mayor  I,t the undersigned authority, do hereby certify that the above. NOTICE OF A REGULAR MEETING of the governing body of the City of Bevil Oaks, Texas is true and correct copy of said NOTICE and that I posted a true and correct copy of said  NOTICE in the following places:  1. Bulletin Board at the Civic Center, 7390 Sweetgum Road, Bevil Oaks, Texas  2. V.C. Hall Bulletin Board 3. Bevil Oaks Grocery Bulletin Board  These places being convenient and readily accessible to the general public at all times, and said NOTICE was posted on the 17 August, 1996 before 700 p.m. remaining sO  posted continuously for at least 72 hours preceding the  Don Smith, Mayor  MC    MINUTES OF SPECIALWORKSIOF MEETING OF CITY COUNCLL  MEMBERS CITY OF BEVIL OAKS July 23, 1996  CORRECTIONS to 23 JULY 1996 MINUTES are: Ms. Kathy Tew reported late for Council  Meeting on 23 July 1996  MAYOR: Don Smith. Meeting called to order at 7:20 P.M. by Mayor Smith.  ALDERPERSONS: (Roll Call)  PRESENT: Tommy LaRousse, Becky Ford,  Don Giblin, Bradley Binks Kathie Tew  LATE:  ABSENT: Kay Neichoy OTHER. PERSONNEL: Marshal Carrico Invocation given by Mayor Don Smith.  Mayor talked to Kathy Smartt about money due, She promised to pay some this Friday.  Kathy Tew gave a Treasurer's Report.  Discussed City Auditor and difficulties he is having with deposits. Discussed Budget. We will have to have multiple meetings next month. Mr. Binks said he would help Ms. Tew with the books.  Accounts Payable discussed.  Several houses flooded last week, and some roads still need to be patched.  M/M/2/C To adjourn at 8:40 P.M.    MINUTES OF REGULAR MEETING OF CITY COUNCIL MEMBERS  CITY OF BEVIL OAKS August 27, 1996  MAYOR: Don Smith. Meeting called to order at 7:05 P.M. by Mayor Smith.  ALDERPERSONS: (Roll Call)  PRESENT: Tommy LaRousse Kay Neichoy, Becky Ford,  Don Giblin,  ABSENT: Bradley Binks, Kathie Tew OTHER CITY PERSONNEL PRESILNT: MARSHAL: James Carrico CITY CLERK; NormaLucus ATTORNEY: Thad Heartfield Invocation given by Ms. Becky Ford.  M/M/2/C To approve Minutes of16 & 23 July 1996 Council Meeting. Meeting of23. July 1996 are to be corrected to reflect Ms, Kathy Tew arrived late.  Lakousse/Ford  Marshal's Report: Marshal Carrico gave his report. ACCOUNTSI PAYABLE/RECEIVABLE: Points ofDiscussion:  M/M/2/C LaRousse/Ford  a. Why no Treasurer's Report for 6 months? b. Why are bills past due? Why they are: not being paid? Why are we pay penalties on reports that is due the 15th ea. month? d. Why is Checkbook not balanced? . Did the City approve the purchase ofJudge's robe? Where are deposit slips for the Court and Receipt book for money g. Where do we stand for the 1996 budget? h. Why were two checks left in the mailbox with one signature on each, and no one. notificd that thcy werc left there? - Why are calls to Ms. Tew from the City Clerk not returned? Council recommend that Ms. Tew be asked to bring all papers and  deposited 10-03-95?  checkbook to City Hall.    Council recommends that Attorney send Smartt Environmental demanding payment in full for franchise fees owed the City. a letter  BUILDING PERMITS: No permits are to be issued  geta permit from the Texas Highway  to connect trailers until applicants  Department to transport trailer on Highway 105.  BUILDING and GROUNDS:  John Hignett advised Council of open sewer problems Discussed putting rocks on parking area Discussed painting Civic Center  Discussed demolition of old building at back ofCivic Center.  ROADS & DRAINAGE:  Council discussed DD6 ditches, and tree Volunteer Fire Department  the.  trimming by Bevil Oaks  Comments by City Council and Citizens: No Citizen M/M/2/C To adjourn at 8:551 P.M. LaRousse/Neichoy  comments.    MINUTES OF SPECIAL/WORKSHOP OF CITY COUNCIL  MEMBERS CITY OF BEVIL OAKS September r3,1996  MAYOR: Don Smith. Meeting called to order at 7:05 P.M. by Mayor Smith.  ALDERPERSONS: (Roll Call)  PRESENT: Tommy LaRousse,Kay Neichoy, Becky Ford,  Don Giblin, Bradley Binks, Kathie Tew  ABSENT:  OTHER CITY PERSONNEL PRESENT: CITY CLERK: Norma Lucus Invocation given by Mayor Smith. Accounts Payable/Recelyable:  Ms Tew, City" Treasurer, was not in attendance, therefore no. Accounts Payable were made as books will have to be reviewed to determine actual balance of checking and other  accounts. Budget 96-97:  A Speciai Meeting will be held on Monday 9 September 1996 to work on the 96-97  Budget and related Accounts Payable issues as City Treasurer was noi in attendance.  Comments by City Council and Citizens:  Discussed City's budget and proposed tax initiative.  M/M/2/C To adjourn at 8:50P.M. Lakousse/Neichoy    CITY OF BEVIL OAKS  ACCOUNT RECEIVABLE & PAYABLE  03 SEPTEMBER 1996  RECEIVABLE RECEIPT# #168019  FROM  AMOUNT $22,730.10 (Check) 20,00 (Cash) .50 (Cash) $22,750.60  ENTERGY (19961 Franchise Tax Payment) Permit (1)Mr. M. Guerrero Copies (2)  TOTAL RECEIVED  PAYABLE  FROM ENTEX AT&T SWI BELL Star Locksmiths Sam's Chub Membership  AMOUNT 39,81 13,72 201.09 24.80 75.00  ACCOUNTS PAYABLE $354,42    MINUTES OF SPECIALWORKSHOF OF CITY COUNCIL MEMBERS  CITY OF BEVIL OAKS September 9, 1996  MAYOR: Don Smith. Meeting called to order at 7:01 P.M. by Mayor Smith.  ALDERPERSONS: (Roll Call)  PRESENT: Tommy LaRousse Kay Neichoy, Becky Ford,  Don Giblin, Bradley Binks, Kathie Tew  OTHER CITY PERSONNEL PRESENT: CITY CLERK: Norma Lucus Invocation given by Mayor Smith.  Fiscal Year 1997 Budget: Mayor and Council discussed options on how to: raise money to Accounts Payable/Recciyable: Tabled until next meeting (14 September 1996).  repair roads and improving drainage in City.  Comments by City Council and Citizens:  Mayor read letter from Precinct 1 to continue to provide labor to repair our roads in Discussed City's budget and proposed tax initiative, and the necd for revenuc to  the event of anl imposed tax for the City ofBevil Oaks.  provide for road repairs and maintenance.  Discussed ditches, and road concerns.  There were many questions about the proposed initiative, and the costs to the citizens ofBevil Oaks. Ofthe large attendance of 72 people, a show ofhands indicated that  only 9 citizens would be against the proposcd tax initiative.  Adjourn at 9:00 P.M.    MINUTES OF SPECIAL/WORKSHOP OF CITY COUNCIL  MEMBERS CITY OF BEVIL OAKS September14,1 1996  MAYOR: Don Smith. Mecting called to order at 7:00. P.M. by Mayor Smith.  ALDERPERSONS: (Roll Call)  PRESENT: Tommy LaRousse, Kay Neichoy, Becky Ford,  Don Giblin, Bradley Binks, Kathie Tew  ABSENT:  OTHER CITYI PENSONNELPRISENT: City Marshal: James Carrico City Clerk: Norma Lucus Invocation given by Mayor Smith.  Mayor read from Ms. Kathie Tew resigning her position as Alderperson from Ward II.  M/M/2/C To accept letter of resignation. Ford/Binks  M/M/2/C To appoint Mr. Bradley Binks as new City Treasurer. Ford/Neichoy  Council discussed FY 1995 - 1996 Budget.  M/M/Z/C To adopt Ordinance 129, which amends budget for FY 1995- 1996. Council discussed Fiscal Year 1997 Budget (1 October 1996-3 30 Sep 1997)  Ford/LaRousse  M/M/2/C Toadopt Fiscal Year 1997. Budget in the amount of $46,000. LaRousse/Neichoy Agenda Item #4 "Adopt Tax Initiative" and Item # 8 "Adopt Ordinance 130" tabled for future  discussion.  Comments by City Council and Citizens:  Mayor asked if anyone was. interested in the Ward II Alderperson position, to see him.  Discussed taxes. for 2 1/2 hours. Adjourned by Mayor at 9:45 P.M.    MINUTES OF REGULAR MEETING OF CITY COUNCIL MEMEERS  CITY OF BEVIL OAKS September 17, 1996  MAYOR: Don Smith. Meeting called to order at 7:00 P.M. by Mayor Smith.  ALDERPERSONS: (Roll Call)  PRESENT: Tommy LaRousse, Kay Neichoy, Becky Ford, Doil Giblin, Bradley Binks  OTHER CITY PERSONNEL PRESENT:  City Marshal: James Carrico City Clerk: Norma Lucus  Invocation given by Mayor Smith.  Mayor Smith introduced Mr. W. Coates, a representative from South Western Bell Telephone Company. Mr. Coates addressed the City Council and Citizens to talk about a proposed extended calling area. The extended calling area will eliminate a toll call to several cities in the surrounding area, ifapproved, and is asking for support ofa Resolution. Council will put a Resolution on next Council discussed changing Banks. Treasurer recommended keeping bank account at same Council reviewed Minutes of23. July, 27 August, 3 September, and 9 September, 1996.  agenda, and will vote on it. location at this time.  M/M/2/C To accept approve Minutes as typed. Lakousse/Giblin  Comments by City Councii and Citizens:  Mr. Binks discussed keeping Marshal on full-time. This will be discussed at next Council Citizens are concerned about not having a full-time. Marshal, and would like the position to  meeting.  remain full-time.  M/M/2/C To adjourn at 8:301 P.M. LaRousse/Ford    MINUTES OF SPECIALWORKSHOP OF CITY COUNCIL MEMBERS  CITY OF BEVIL OAKS September 24, 1996  MAYOR: Don Smith. Meeting called to order at 7:00. P.M. by Mayor Smith.  ALDERPERSONS: (Roll Call)  PRESENT: Tommy LaRousse, Kay Neichoy, Becky Ford,  Don Giblin, Bradley Binks,  OTHER CITY PERSONNEL PRESENT: City Marshal: James Carrico City Clerk: Norma Lucus Invocation given by Mayor Smith. changes for improvement.  Mayor read Auditor's Report to Council and Citizens. There were several recommended Mr. Binks gave the Treasurer's Report on account balances as of23 September 1996:  $22,323.30 Certificate of Deposit $30,437.02 # $10,889.57 Money Market $22,744,46 Checking  South Western Bell Telephone Company (SWBT) Resolution to extend a toll free calling area M/M/2/C To adopt SWBT Resolution for extending the toll free calling area. Ford/Binks  tos several surrounding cities, was read by Mayor, and discussed by Council.  Ordinance No. 131 has been tabled for this meeting. Bond Issue tabied for this meeting.  Mr. Binks said budget should be changes to include funds for a full-time Marshal, Mr. Binks made a motion to withdraw $10,000 from a C.D. to add to FY 97 Budget to keep the Marshal full time and keep his salary at the amount it is now, to increase the Judge's salary  to $100,00 per month, and toj pay employee taxes that are now due.  Mr. Binks withdrew his motion,    Mr. Binks made a motion to withdraw $13,000 from a matured C.D. in order to increase the FY 1997 Budget for Marshal's salary plus 4%, an $80.00 salary increase to City Judge per M/M/2/C To withdraw $13,000 from a C.D. when matured to allow for above motion to  month, and to pay payroll taxes, and Bailiff @ $600 per year.  inçrease FY 1996 Budget. LaRousse/Giblin Comments by City Council and Citizens:  Mayor asked ifanyone was interested in the Ward II Alderperson position, to see. him. Still a  vacancy.  Citizens stifl discussing Taxes.  Many would support a flat tax of$100.00 a year, per household.  Citizens thanked the Mayor and Council for keeping the Marshal's position full-time.  M/M To adjourn 9:15 P.M. Ford/Neichoy    MINUTES OF PLCIALWORKSHOF OF CITY COUNCIL MEMBERS  CITY OF BEVIL OAKS October 1,1 1996  MAYOR: Don Smith. Meeting called to order at 7:05 P.M. by Mayor Smith.  ALDERPERSONS: (Roll Call)  PRESENT: Tommy LaRousse, Kay Neichoy, Becky Ford,  Don Giblin, Bradley Binks,  OTHER CITY PERSONNEL PRESENT: City Marshal: James Carrico City Clerk: Norma Lucus Attorney Thad Heartfield Attorney Guy Goodson Invocation given by Mayor Smith. -Treasurer's Report given by Mr. Binks:  OTHERS PRESENT:  Check book is now balanced, and up to date  Recommends that 941 deposits be made monthly instead ofq quarterly for payroll  taxes  Mayor Smith read a letter from Mr. LeBlanc of DD6. They have spent $31,000 on repairs of drainage problems for the City. The Mayor also received a Master Drainage Plan for the City. DD6 is committed to working with the City if provided with materials  costs. Labor and equipment is still provided at no cost to the City.  Comments by City Council and Citizens:  Still comments about taxes. Some for, some against.  Mayor and Council Adjourned at 7:50 for an Executive Session.  Executive Meeting ended at 9:45. P.M. Regular Meeting adjourned at 9:46P.M,    APPROVED WITH CORRECTIONS  MINUTES OF REGULAR MEETING OF CITY COUNÇIL MEMBERS  CITY OF BEVIL OAKS October 15, 1996  MAYOR: Don Smith. Meeting called to order at 7:05 P.M. by Mayor Smith.  ALDERPERSONS: (Roll Call) ABSENT: Don Giblin  PRESENT: Tommy LaRousse, Kay Neichoy, Becky Ford, Bradley Binks (Late 7:30),  OTHER CITY PERSONNEL PRESENT: City Marshal: James Carrico City Clerk: Norma Lucus Invocation given by Mayor Smith.  Marshal Carrico gave a report on activities during this reporting period.  Mayor gave Treasurer's Report.  Minutes were reviewed by Council (14, 17, and 24 September 1996, and 1 Oct 996). Accounts Payable/Recelvable: Discussed Accounts Payable & Receivable Building Permits; One Building Permit was received and approved prior to Council Building and Grounds: City will get with the Bevil Oaks Volunteer Fire Department on Roads and Drainage: Mayor read letter from Mr. LeBlanc ofD.D.6. He stated that D.D.6, County, and City are all working together on Drainage problems. Ifthe City can generate funds to pay for the cost of materials, they will do the work at no cost to the City. Mayor requested  M/M/2/C- To approve Minutes as typed. LaRousse/Neichoy  Meeting by Mr. Giblin and Mr. LaRousse.  Building "Fix Up" (painting, etc.)  an estimate on repair of pipes, etc. Thisi information will be provided soon.  Amend Current Budget: This item was tabled.  Comments by City Council and Citizens: Questions about Bulletin Board at Sweetgum and Highway 105 entrance to Bevil Oaks. Mayor explained that the bulletin board is not owned    by the City, but is private property. Mayor gave the three locations that the City post  announçements that are City related.  Mayor also commented on Highway 105 speed going up to 70 MPH, and may not be a traffic control devise at Bevil Oaks. (This sentençe corrected to from "a stop sigi" to a traffic control More questions about a proposed tax, Bond issue. Al Road User Fee is considered for all Bevil Oaks residents. Cost would be the same for all. Citizen stated that a "User Fee" wouldn't work, as some would not pay, and how will the fee be collected? Other Citizen stated that with a' Tax, the cost of the tax could be deduçted at the end on year when filing Income Tax.  devise").  Mayor said city signs are being vandalized. Motion made to adjourn meeting  M/M/2/C Adjoined at 8:001 P.M. Lakousse/Neichoy    MINUTES OF REGULAR MEETING OF CITY COUNCIL MEMBERS  CITY OF BEVIL OAKS November 19, 1996  MAYOR: Don Smith. Meeting called to order at 7:00 P.M. by Mayor Smith.  ALDERPERSONS: (Roll Call) ABSENT: Becky Ford OTHER CITY PERSONNEL PRESENT: City Marshal: James Carrico Invocation given by Mayor Smith.  PRESENT: Tommy LaRousse, Kay Neichoy, Don Giblin, Bradley Binks  City Clerk:  Norma Lucus  Minutes were reviewed by Council (15 October 996).  M/M/2/C- To approve Minutes with correction. Changed from "a stop sign" to "a traffic Accounts Receivable: Mr. Binks reported on Accounts Receivable for City in the amount of $120.00, and the Municipal Court in the amount of$355.00. See Atch2. Accounts Payable/: Mr. Binks reported on Bank Account balançes in Checking, Money Market, and Certifiçates of] Deposit, expenditures for Açcounts Payable, including payroll for M/M/2/C: To approve expenditures for Accounts Payable amounts as presented by Mr. Binks.  control devise": LaRousse/Neichoy  Judge Williams. See Atch 1.  LaRousse/Giblin  Smartt Environmental Services: Mayor Smith and Council discussed Accounts Receivable from Smartt Environmental Services. As of this date the City has only received $2,000 in franchise fees (service became effective on 1 May 1995), and is delinquent in payment. Mr. Binks recommended that the City will have the City Attorney prepare a letter to Smartt Environmental Services demanding payment. In addition, the Mayor stated that Smartt Environmental be requested to furnish the City with Customer account information to validate the amount offranchise payments due the City. Council agreed with plan of action    - Mr. Binks would like to have the authority for a one signature only for checks ofa routine reoccurring payable, such as Entergy, Entex, 941's, etc.) He stated that the bank will honor a one signature check. Itis sometimes difficult to get a second signature without a delay.  To be discussed further. Budget/Adjust:  A few comments made by Mr. Binks: Too much money in budget to pay employee taxes, - Reduction of speed limit on Carroll Lane: Discussed speed limit on Carroll Lane. No  Court is bringing in money, and money should be shifted around. No action.  action taken. No motion.  Comments by City Council and Citizens: could be done and the impact of each action:  Citizen asked questions on taxes, etc. for roads and drainage. The Mayor stated 3 things that 1. Taxes Tax is a dirty word, as citizens feel that a tax would never go away, and  would increase.  2. Bond - Most expensive because of the interest added to the bond.  3, Road User Fee - Would be the fair way. The fee would be charged to everyone,  including the Mobil Homes  Meeting Adjourned at 8:10P.M.    MINUTES OF REGULAR MEETING OF CITY COUNCIL MEMBERS  CITY OF BEVIL OAKS December 10, 1996  MAYOR: Don Smith. Meeting called to order at 7:301 P.M. by Mayor Smith.  Mayor again announced vacancy on City Council.  ALDERPERSONS: (Roll Call) OTHER CITY PERSONNEL  PRESENT: Becky Ford, Tommy LaRousse, Kay Neichoy, Don Giblin, Bradley Binks  PRESENT: City Clerk Norma Lucus Invocation given by Mayor Smith.  AUDIT REPORT: Mr. Jack Garland gave the Annual Audit Report for the year ending 30 September 1996. He reviewed the Balance Sheet, Cash account, Liabilities, and recommended a software package to maintain the budget, and this would probably lower the cost ofthe next audit, and other changes. The recommended changes have already be  instituted, with the exception oft the software,  ENTERGY TRANSITION PLAN: Mr. Greg Sheppard of Entergy provided the Council anoverview of the Transition to Competition Plan. The Council signed a Resolution to deny M/M/2/C: To sign a Resolution to deny the Entergy Competition Plan. LaRousse/Binks CITY OF BEVIL OAKS ROAD USER FEE: Mayor discussed Road User Fee to be collected by Bevil Oaks Municipal Utility District. A fee of $8.00 or $6.00 per month was discussed. The Road User Fee would also be used for drainage. It was stated that the information on a user: fee has to be published before becoming a collectable fee. ACCOUNTS FAYABLERECEIVABIE: Mr. Binks provided information on Accounts Payable and Bank Accounts (Atch 1) and Accounts Receivable (Atch 2).  the Competition Plan.  Comments by City Council and Citizens:  Mayor read a copy ofletter sent to SMARTT Environmental Services for collection of Ms. Ford will check with T.M.L. çoncerning insurance on temporary employees.  franchise fees.  M/M/2/C: To adjourn at 9:25 P.M. LaRousse/Ford    COMMUNITY BANK TOTALS #100103242  CHECKING ACCOUNT DEPOSIT TOTAL  $9,551.43 120.00  $9,671.43 AS OF 12-10-96  COURT ACCOUNT DEPOSIT TOTAL  #100103259  $1,574.21 355.00  1,929.21 AS OF 12-10-96  GUARANTY FEDERAL TOTALS  CHECKING ACCOUNT TRANSFER OUTSTANDING CHECKS TOTAL  #011-0026960 $4,196.66  2,000.00 5,861.41  335.25 AS OF 12-10-96  MONEY MARKET ACCOUNT TRANSFER TOTAL  #416-1000601 $10,976.44  2,000.00  8,976.44 AS OF 12-10-96  CERTIFICATE OF DEPOSIT  #903443912 $30,468.58 MATURES 3-20-97 #1161009392 $22,346.45 MATURES 3-21-97  (INTEREST TO BE PAID DECEMBER 31, 1996.)  ATCH 1    Please Direct Inquiries To: P.0. Box 2178 Beaumont, TX 77704-2178 (409) 832-1881 (800) 881-7635  -  COMMUNITY  BANK  CITY OF BEVIL OAKS MONEY MARKET ACCOUNT 7390 SWEETGUM ROAD BEAUMONT TX 77713-0000 1-- HAVE A JOYOUS AND SAFE  Previous Statement Date: Statement  10/31/96 Date: 11/30/96 Page: 1  YOUR FAIENDS AT COMMUNITY HOLIDAY BANKI SEASON FROM  SUMMARY OF CURRENT ACCOUNT Account Type BUSINESS MMKT SAVINGS  BALANCES Account Number 100103259  TAX ID NUMBER: 746083231 Balance $1,574.21  Interest to Date $3.21  Maturity Date  P.O. Please Box Direct 2178 Inquiries To: Beaumont, TX 77704-2178 (409) 832-1881 (800) 881-7635  COMMUNITY  BANK  CITY OF BEVIL OAKS 7390 SWEETGUM ROAD BEAUMONT TX 77713-0000 HAVE YOUR FRIENDS AND SAFE A  Previous Statement Date:  Statement Date: 11/30/96 10/31/96  Page: 1  AT COMMUNITY HOLIDAY BANKI SEASON FROM  SUMMARY OF CURRENT ACCOUNT Account Type NON-PROFIT CHECKING  BALANCES Account Number 100103242  TAX ID NUMBER: $-9,551.43 Balance  746083231 Interest to Date  Maturity Date    CITY OF BEVIL OAKS NOVEHBER/DECEMBER EXPENDITURES  CK # 1222 1223 1224 1225 1226  DATE 11-19 11-19 12-02 12-02 12-05  PAYEE U.S. POSTMASTER TRI-CON, INC. JAMES H. CARRICO NORMA J. LUCAS MICHAEL BOUTTE  AMOUNT $ 32.00 POSTAGE $ 70.49 MARSHALL $ 592.39 PAYROLL $273.22 $55.00  REASON  PAYROLL REPAIRS    CURRENT ACCOUNTS PAYABLE  ENTEX  16.35 1 102.60 $ 4.00 4.90 - 127.85  SOUTHWESTERN BELL OMNI PUBLISHERS, INC.  AT&5 T TOTALS  101 Dc    CITY OF BEVIL OAKS ACCOUNT RECEIVABLE 10 December 1996  CITY ACCOUNT (20 Nov - 10 Dec 96)  FROM  RECEIPT# 110 111 112  AMOUNT $20.00. Cash 10.00 Check 50 Cash  Mr. Don Giblin (Building Permit) Ms. Pat] Barbosa (Civic Center Rental) Mr. Harrington (Copies)  TOTAL RECEIVED $30.50  COURT ACCOUNT (20 Nov - 10 Dec 96) RECEIPT# 230 231 232 233 234 235  FROM Court Court Court Court Court Court  AMOUNT $85.00 Cash 80.00 Check 85.00 Cash 85.00 Cash 85.00 Check 50.00 Check  TOTAL RECEIVED $470,00  ATCh 2    MINUTES OF REGULAR MEETING OF CITY COUNCIL MEMBERS  CITY OF BEVIL OAKS December 17, 1996  MAYOR: Don Smith, Meeting called to order at 7:00P.M. by Mayor Smith.  ALDERPERSONS: (Roll Call)  PRESENT: Becky Ford, Tommy LaRousse, Kay Neichoy, Don Giblin,  Bradley Binks (late)  OTHER CITY PERSONNEL  PRESENT: Marshal James Carrico  City Clerk Norma Luçus  Invocation given by Mayor Smith.  MARSHAL'S REPORT: Marshal Carrico gave a report.  ACCOUNTS PAYABLE/RECEIVABLE: Accounts Payable reviewed by Mr. Binks. No ROAD USER FEE: Mayor read letter from Attorney Heartfield concering road user fee. "Council agreed to have a special meeting on 26 December to discuss/approve ordinance for the  Accounts Receivable.  collection ofthe Road User Fee.  Meetingrecessed: for Executive Session at 7:45P.M. CLOSED-EXEXECUTIVE SESSION: Subject; Personnel (Marshal) M/M/2/C To adjourn Executive Session. Ford/Binks Regular meeting resumed at 8:50P.M.  M/M/2/C To adjourn regular meeting at 8:51 P.M. Binks/Ford    MINUTES OF REGULAR MEETING OF CITV COUNCIL MEMBERS  CITY OF BEVIL OAKS December 26, 1996  MAYOR: Don Smith, Meeting called to order at 7:06P.M. by Mayor Smith.  Invocation given by Mayor Smith. ALDERPERSONS: (Roll Call)  PRESENT: Becky Ford, Tommy LaRousse, Kay Neichoy, Don Giblin,  Bradley Binks  OTHER CITY PERSONNEL  PRESENT: Marshal James Carrico  City Clerk Norma Lucus  MINUTES: Council reviewed 19 November, 10& 17 December 1996 Minutes.  M/M/2/C: To approve Minutes as typed. LaRousse/Giblin  ACCOUNTS PAYABLE/RECEIVABLE:  Açcounts Payable reviewed by Mr. Binks. Accounts Receivable from Municipal Street signs must be replaced/cost of replacement of signs will be researched by Mr. Civic Center Rental - Council discussed the cost of Civic Center Rental - Hourly Vs  Court (See Atch 1).  Don Giblin. Needed are 25 yield signs, and 15 stop signs.  Daily Rate. Motion made to rent Civic Center at a daily cost of $20.00 per day. M/M/2/C To charge $20.00 per day for Civic Center Rental. LaRousse/Gbin  Road User Fee: The Mayor and Council opened discussion about the Road User Fee, At the Council meetings of 19 Nov., 10& 17 December, 1996 most citizens in attendance oft these meeting supported the. Road User Fee as a choice for roads and drainage. The discussion now focused on the amount of monthly charges. The amounts discussed ranged from the low end of  $4.00 to $8.00 per month.  An agreement with the Bevil Oaks Municipal Utility District for the collection oft the  Road User Fee is currently being negotiated.    The fee amount and a City ordinance will be posted when received from the City Getting started with the collection of the Road Used Fee and the collection offeei is  Attorney.  tentatively scheduled for February 1997. Comments by City Couacil and Citizens:  More User Fee: Citizens wanted to know if Jefferson County would continue to  repair roads ift the City began a User Fee. Mayor Smith read a letter from Mr. Cokinos of Precinct 1 affirming they would continue to repair roads, as long as city continued to supply the  materials to do sO.  Mr. Collins stated that 255 people did not want taxes to repair roads and drainage, but would support a user fee. He did not, however, support a fee of over $4.00 per month. Other citizens stated that they would support a User fee of$8.00 per month to get the roads and  drainage repaired.  The Mayor asked for a show of hands of those in attendance who wanted the user fee to be $4.00 per month, and those that would support $6.00, and those that would support a  $8.00 fee. 4 supported $8.00, and two supported $4.00.  Mr. Giblin stated that he has lived in Bevil Oaks for 25 years, and it is time to repair Mr. Binks stated that he had talked to Citizens of Bevil Oaks, including Mr. Collins, and Mr. Neichoy. All stated that a Road User Fee would be better than a tax. He also stated that this issue has been talked about for three months, and he is basing his views and action on  roads and drainage, and it is time for the Citizens of Bevil Oaks to pay.  this issue based on the citizens comments. It is time to take action.  The mayor asked the Council for a show ofhands ofthose in support oft the $$4, $6, or $8 fee, and stated that the User fee. The Council discussed the amount oft the User Fee and the amount each Council member would support. Mr. Giblin, Ms. Ford, and Mr. Binks supported the amount of $8,00 per month. Ms. Neichoy and Mr. LaRousse supported the  amount of$6.00.  -A citizen in attendance asked ift the City Council could vote on the User Fee amount at  this meeting. The Council decided to vote on the User Fee amount. M/M/2/C To set Road User Fee at $8.00 per month. Binks/Giblin Made motion to adjourn at 8:50P.M. Tommy LaRousse    CITY OF BEVIL OAKS ACCOUNT RECEIVABLE 26 December 1996  CITY ACCOUNT (11 Dec - 26 Dec 96)  No Accounts Receivable this period  COURT ACCOUNT (11 Dec - 26 Dec 96)  FROM Court Court Court Court  RECEIPT# 236 237 238 239  AMOUNT $45,00 Cash 45.00 Cash 86.00 Check 92,00 Check  TOTAL RECEIVED $268,00  26 Del 96 t Binka  AeNi