Castroville. Library Advisory Board  Thursday, August 8, 2024 6:30 p.m. 8021 London Street Castroville, Texas 78009  Meeting Minutes  I. Call Meeting to Order  Ar meeting ofthe Castroville Library. Advisory Board was held on August 8, 2024, at 802 London Street, Castroville, Texas 78009. The meeting was called to order at 6:36 p.m. by Secretary Lauren  Cortez. Roll Call  I.  Lauren Cortez conducted the roll call. Members present:  Isabella Cortez Crystal Stutes Lauren Cortez, Secretary Kelly Hoog Interim Director. Andrea Christman Library Director Beth Farley Scott Dixon, City Administrator  Member absent:  Herb Dyer (District 5 Councilmember Liaison)  Aq quorum was declared present.  mI. Review and Approval ofLABI Minutes  Advisory Board Secretary asked ift there were any corrections to the minutes from thej previous meeting on June 13, 2024. No corrections werei noted. Isabella Cortez: motioned to approve the minutes as distributed. Crystal Stutes seconded thei motion. The minutes were approved  unanimously. Citizen Comments:  IV.  Citizen Scott Dixon, City Administrator, spoke on the roles and responsibilities oft the advisory board, library liaison, and library director. He emphasized the importance of understanding each Introduction of thel Interim Library Director with Announcement of New Library Director Lauren Cortez introduced Interim Library Director Andrea Christman, who announced that Beth Farley had been appointed as the new Library Director. Andrea will continue to assist for another  role to support thel library effectively.  V.  two weeks and potentially longer, depending on the new director's discretion. Welcomed thei new board: member, Kelley Hoog, to the advisory board.  VI. VII.  Introduction of New Board Member Nomination and Election of] Board Officers  Lauren Cortez announced her resignation from thej position of Secretary tol be considered fort the role ofl President. Crystal Stutes motioned to accept Lauren Cortez's resignation as Secretary. Isabella Cortez seconded the motion. The motion passed unanimously. Lauren Cortez was nominated. Kellyl Hoog motioned to elect Lauren Cortez as. President. Crystal Stutes seconded the motion. Lauren Cortez was elected as President unanimously. Nominations for other officer positions will bej placed on hold at thei request oft thel board until more seats are filled.  1    VII. IX.  Review of New Applications for Open Positions NoI new applications for open board positions to review currently. Library Director Activity Report which included the following categories:  Interim Library Director Andrea Christman provided an overview oft the library's activity report,  Membership: Thel library had 1,624 active members as of] July 2024. Circulation: 2,132 items were circulated in. July 2024. Computer Use: There were 841 unique computer logins in. July 2024. Library Visits: Thel library recorded 2,783 visits in. July 2024.  Library Revenue: The library generated $1,069 in. July 2024, with ay year-to-date total of Interlibrary Loans (ILL): The library shipped 66 items and received 41 items in July Recent and Upcoming Events: Andrea highlighted the success of the summer camps, which included activities like cooking, art, and science. She also mentioned thel library's partnership with the San Antonio Food Bank, which provided summer meals to children. Additionally, she noted thei involvement ofai representative from MVISD ini the future.  $8,185. 2024.  X.  Friends of thel Library Report  Kelly Hoog presented thel Friends oft the Library report. Key activities included:  Promotion Efforts: Door hangers were distributed toj promote the library, and efforts were madet to engage the community at events like the color run and Fiorella Friday. Despite low attendance due to thel heat, these events helped raise awareness about the New Resources: A new bulletin board with a lockable glass case was installed, and a 3D printer cover and door sign were added. Plans were discussed for a post-Labor Day event, Lauren Cortez reported that shel had successfully written, applied for, and secured a $1,000 grant through Walmart's SparkGood program on behalfofthel Friends oft the Library. The grant was awarded on July 15, 2024, and thei funds willl be used for community engagement  library andi its services.  to welcome new Library Director Beth Farley. Discussion on Current Grant Status  XI.  activities and enhancing library resources. Discussion on. End of Summer Camps feedback will be used to improve future programs.  XII.  Interim Director. Andrea Christman led a discussion on1 the end ofs summer camps, noting the involvement ofthree staff members and four volunteers. The camps were successful, and Discussion on Current PLAN: Document and Possible Revisions Scott Dixon led the discussion on the current PLAN document and possible revisions. Additional recommendations for thel PLAN document were discussed.  XIII.  XIV.Discussion on Changing Library Latel Night (Thursday) Hours  Interim Director. Andrea Christman led a discussion on possibly changing thel library's late-night hours on Thursdays. Thel board decided to hold off on changing the' Thursday hours as statistics did not support thei need. Instead, it was: suggested to move the evening book club to Wednesday and open thel library at 9 a.m. instead of 10 a.m. A: more detailed analysis will be conducted.  2    XV.Discussion for Future. Agenda Items  Lauren Cortez opened the floor for suggestions for future agenda items. The following items were  proposed:  Review oft thel PLAN document (Lauren will send initial PDF version).  Review ofl library by-laws (Crystal Stutes).  XVI. Set] Next Meeting Date and Time  The next regular meeting was scheduled: for Thursday, September 12, 2024, at 6:30 p.m.  XVIL.. Adjourn  Kellyl Hoog motioned to adjourn the meeting. Isabella Cortez seconded the motion. The motion to adjourn  was unanimously approved, and the meeting was adjourned at 7:57 p.m.  We certify this is ai true and correct record oft the meeting proceedings on 08/08/2024.  P  Lauren Cortez, MS; President  Secretary  3