Castroville Library Advisory Board  Thursday, June 13, 2024 6:30 p.m. 8021 London Street Castroville, Texas 78009  Meeting Minutes  Calll Meeting to Order  Am meeting ofthe Castroville Library Advisory. Board was held on March 14, 2024, at 802 London Street, Castroville, Texas 78009. The meeting was called to order at 6:30 p.m. by Vice President Lacy Ther meeting was called to order with Lacy Schott (Vicel President), Lauren Cortez (Secretary), Herb Dyer (City Council Liaison) Isabella Cortez, Carol Junco, and Scott Dixon (City Administrator): in The minutes from the previous meeting were unanimously approved, motioned by Carol Junco and  Schott. I. Roll Call  attendance. Absent: Samantha Merz (President) and Crystal Stutes.  II. Review and Approval ofLAB Minutes seconded by Isabella Cortez.  IV. Citizen Comments: No comments were presented. V. Library Manager Activity Report: No report was presented VI. Friends of the Library Report including report.  FOTL President Kelly] Hoog reported that the recent book salel brought in less than $200. Treasurer Cindy. Jacox and President Kelly Hoog have reviewed and approved the CPLs staffi mentioned that the Friends: need to prepare for the end-of-summer party.  Less than 351 boxes of books remain to be sold or donated.  requested supplies from the staff. President Kelly Hoog sought approval for:  Reallocating or selling plants at the garage sale. with City Administrator Dixon. Clearing out food items stored int thel library's cabinet. days before being placed back on the shelves. Treasurer. Jacox is making weekly deposits from book sales.  Organizational help and coordination to: manage the supplies, in collaboration Books toi no longer be quarantined for two weeks; instead, they are held for three Friends ofthel Library purchased a premium Canva and Netflix account, which need to be The development of Standard Operating Procedures and a' Training Manual for library  updated with a different email. staffi is ongoing.  VII. Discussion and possible action on Roberts Rules of Order guidelines for Library Advisory  Board.  Awaiting receipt of materials and with' VP Lacey Schott and Carol. Junco: not renewing theiri membership on the board, we should wait until all members are present to adopt Thel board is expanding the criteria for student representatives toi include college students  Robert's Rules of Order as the standard guideline.  VIL. Discussion and possible amendment tol Library Advisory Board By-Laws.  as well.  IX. Discussion on current grant status.  City Administrator Scott Dixon provided updates: o Dollar General Grant: $3,000 awarded. Junior Library Guild Grant: Application submitted. Thei need for large operational funds was emphasized.  1    LAB Secretary/FOIL VPLauren Cortez submitted the following Walmart Grant November 29, 2023: Submitted a $5,000 grant for CPL Summer 2024 Programs. May 1, 2024: Submitted the' "Literacy Lift Off: Youth Reading Programs" grant for $5,000. Status: Pending, with a final decision expected by July 15,2024. Per City Administrator, Thursdays are thel busiest days, requiring at least two volunteers per program to assist designated library staff who manage all programs from 10:00. AM to: 3:001 PM. This ensures youth protection and adequate adult presence, with staff rotation preventing any staff member from being alone for more than three hours at a DND and Magic the Gathering activities are on hold pending thel hiring ofai new Library Director, who will determine ifthese programs will be reimplemented. City Administrator discussing changing library hours on' Thursday to match Monday- City Administrator Staffing update: 21 Full-Time and 21 Part-Time employees, always The City Administrator mentioned that the current PLAN document does not reflect the  Submissions:  Status: Not awarded.  X. Discussion on volunteering for summer camps.  time.  XI. Discussion of Future agenda Items.  Friday hours. ensuring double coverage. board's goals and needs revision.  XII. Set the next meeting date and time.  Thei next meeting is scheduled for Thursday, July 11, 2024, at 6:30j p.m.  XII. Adjourn.  Vicel President Lacey Schott adjourned the meeting at' 7:441 PM, following a motion by Carol  Junco and a second by Isabella Cortez.  We certify thisi is at true and correct record oft the meeting proceedings on 06/13/2024.  Samantha Merz, President  Lauren Cortez, MS; Secretary  2