CITY OF BELLVILLE  MINUTES OF A REGULAR. MEETING OF THE CITY COUNCIL  AUGUST20. 2024  1. 5:30P.M. CALLTOORDER  Mayor. James Harrison called thei meeting to order at 5:45 p.m. 2. - INVOCATION, AND PLEDGES OF ALLEGIANCE Mayor Harrison led all inj prayer and Pledges of Allegiance.  3. CERTIFICATION OF A QUORUM  Present-to-wit: Mayor. James Harrison, Council Members Arlie Kendrick, Monte Richardson, and Betty) Hollon; thereby a quorum was established. Also, present was, City Administrator Shawn Jackson, City Secretary Rachael Lynch and City Attorney Luke Cochran. Council Member Ashley  Slater was absent.  4. - CONSIDERATION/ACTION TO ADOPT AGENDA  Thei motion was madel by Council Member Richardson and seconded by Council Member Kendrick to approve the Agenda oft the Regular Meeting of August 20, 2024, moving agenda item 5. CONSIDERATION TO. APPROVE. MINUTES OF PREVIOUS MEETING Thei motion was made by Council Member Hollon and seconded by Council Member Dornon to approve thei minutes for thel Regular Meeting July 16, 2024. Motion carried unanimously. 6. CITIZEN'S FORUM (Any public comment that is made on an item that is not on the posted final agenda will only be heard by the City Council. Noj formal action, discussion, deliberation,  #17t to the next meeting. Motion carried unanimously.  nor comment willl be made by the Council.)  No Public Comments.  7. REPORTOR: REQUESTIS)FROMG CITY ADMINISTRATOR/DEPARIMENTHEADS Shawn updated Council on thel E. Glenn sewer replacement and street rehab. The W. Austin Street rehab will start after) E. Glenn is completed. The drainage ditch project has 8. QUESTIONS AND COMMENTS FROM MAYOR/COUNCL MEMBERS/CITY ATTORNEY (DISCUSSION IS LIMITED TO STATEMENT OF POLICY OR STATEMENISOFFACTUALMATTERS, OR' THE REQUESTTHATAMATTERI BE Council Member Richardson inquired about ai tree on FM: 529 and about TxDOT cleaning up the Park. Council Member Kendrick thanked. Ben andl his crewi for the valley gutters. Hei inquired about  begun.  PLACEDONTHE: NEXT MEETING'S AGENDA)  mini park drain, AT&T pole rental, financials, turnverein andi the beer barn.  Council Meeting Minutes August 20, 2024  4Pages    Council Member Hollon thanked everyone for attending the Fire Department Celebration. She inquired about the striping on the square, limbs at S. Thomas. and W.. Austin, stop sign leaning, storm debris, when mowing make sure clippings are blown off sidewalk, website update, final numbers for police department building. Mayor Harrison presented a Certificate of Appreciation to 9. PUBLICHEARING: - CITY COUNCIL WILLHOLD. A PUBLICHEARING: FOR7 THE PURPOSE OF RECEIVING PUBLIC COMMENTS AND' TESTIMONY REGARDING ANNEXATION OF THE 5.240 ACRE TRACT OF LAND OWNED BY BELLVILLE SELF STORAGE, LLC AND LOCATED AT 12413 HIGHWAY 36 REQUESTING  City Attorney Luke Cochran.  ANNEXATION. No Comments  Public Hearing Opened at 5:46 p.m. Public Hearing Closed at 5:47 p.m.  10. DISCUSSION, AND POSSIBLE ACTION REGARDING AN ORDINANCE APPROVING ANNEXATION ON THE 5.240 ACRE TRACT OF LAND OWNEDBY BELLVILLE SELF STORAGE, LLC ANDLOCATED AT 12413 HIGHWAY36 Thei motion was made by Council Member Kendrick and seconded by Council Member Hollon to approve. AN ORDINANCE. APPROVING ANNEXATION ONTHE: 5.240 ACRE TRACT OF LANDO OWNED BYI BELLVILLE SELF STORAGE, LLC ANDI LOCATED, ATI 12413  REQUESTING ANNEXATION.  HIGHWAY: 36 REQUESTING ANNEXATION. Motion carried unanimously.  Council went into Executive Session at 5:49 p.m. to also discuss agenda items 11-13. Action as 11. DISCUSSION. AND! POSSIBLE ACTION REGARDING BEDCNON-PROFIT GRANT APPLICATION SUBMITTED BY BELLVILLE LITTLELEAGUE INCNOT Thei motion was madel by Council Member. Richardson and seconded by Council Member Kendrick to approve. BEDCI NON-PROFIT GRANT APPLICATION SUBMITTED! BY BELLVILLE LITTLELEAGUE INC NOT TOI EXCEED$35,000.  follows:  TO] EXCEED $35,000.  Motion carried unanimously.  12. DISCUSSION AND POSSIBLE ACTION REGARDING BEDC BUSINESS IMPROVEMENT GRANTI PROGRAM APPLICATION SUBMITTED. BY FORGE317 LLC, PHENIX KNIVES ANDI ROCKING B. NOTTOEXCEED $50,000. Thei motion was madel by Council Member Richardson and seconded by Council Member Dornon to approve BEDC: BUSINESS IMPROVEMENT GRANT PROGRAM. APPLICATION SUBMITTED: BY FORGE317LLC, PHENIX KNIVES ANDI ROCKING B1 NOTTOI EXCEED 13. DISCUSSION. AND: POSSIBLE. ACTION REGARDING BEDC BUSINESS IMPROVEMENT GRANT APPLICATION SUBMITTED BY. JLI HOLDING GROUP/THE BULL PEN ATHLETICS! LLCNOT' TOEXCEED $60,000.  $43,000. Motion carried unanimously  2  Council Meeting! Minutes. August 20, 2024  4Pages    Thei motion was madel by Council Member Dornon and seconded by Council Member Richardson to approve. BEDCI BUSINESS IMPROVEMENT GRANT APPLICATION SUBMITTED BYJL HOLDING GROUP/THE BULL: PEN ATHLETICS LLCI NOTTO. EXCEED. $40,000. 14. DISCUSSION. AND POSSIBLE, ACTION REGARDING A RESOLUTION DECLARING CERTAIN PERSONAL PROPERTY SURPLUS AND. AUTHORIZING Thei motion was made by Council: Member Dornon and seconded by Council Member Kendrick to approve. Al RESOLUTION: DECLARING CERTAIN PERSONAL: PROPERTY SURPLUS. AND AUTHORIZING SALE OF: SURPLUS PROPERTY TOI BE SOLDTHORUGH SWITZER 15. DISCUSSION. AND: POSSIBLE ACTION ON AN ORDINANCE AMENDING FEE SCHEDULE FOR. ACCESSORY BUILDINGS OVER 1,000 SQ. FT. Thei motion was made by Council Member Kendrick and seconded by Council Member Hollon to approve AN ORDINANCE. AMENDING FEE SCHEDULE FOR. ACCESSORY BUILDINGS 16. DISCUSSION AND POSSIBLE ACTION ON A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BELLVILLE ESTABLISHING SEPTEMBER 24, 2024, ASTHE PUBLIC: HEARING DATE: FOR: PUBLIC: HEARING. FOR: LANDI USE ASSUMPTIONS AND CAPITAL IMPROVEMENTS PLANI RELATINGTOTHE The motion was made by Council Member Domon and seconded by Councill Member Kendrick to approve. Al RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BELLVILLE ESTABLISHING SEPTEMBER: 24,2024, AS THEI PUBLIC HEARING DATE FOR PUBLIC HEARING FOR LANDUSE. ASSUMPTIONS. AND CAPITAL IMPROVEMENTS PLAN RELATING TOTHE POSSIBLE ADOPTION OF IMPACTI FEES. Motion carried unanimously 17. DISCUSSION AND POSSIBLE ACTION REGARDING AWARDINGTHE REQUESTI FOR QUALIFICATIONS FOR AUDIT SERVICES.  Motion carried unanimously.  SALEOF SURPLOS PROPERTY.  Motion carried unanimously.  OVER 1,000SQ.FT. Motion carried unanimously  POSSIBLE ADOPTION OF IMPACT! FEES.  This agenda item was moved to the next meeting.  18. DISCUSSION ANDI POSSIBLE ACTION REGARDING AWARDING THE REQUEST The motion wasi made by Council Member Richardson and seconded by Council Member Hollon to approve both RFP: submitted. AWARDING THE. REQUEST: FOR: PROPOSALS FOR 19. EXECUTIVE SESSION: The city council adjourned into executive session at 5:49 p.m.  FOR PROPOSALS FOR BANK DEPOSITORY SERVICES.  BANK DEPOSITORY SERVICES. Motion carried unanimously  A. PURSUANT TO $ 551.087 - TEXAS GOVERNMENT CODE -THE CITY COUNCIL WILL CONVENVE IN EXECUTIVE SESSION FOR DELIBERATION REGARDING COMMERCIAL OR FINANCIAL INFORMATION THAT THE CITY HAS RECEIVED FROM A BUSINESS PROSPECT ANDTHE OFFER OF FINANCIAL OR OTHER INCENTIVESTO A BUSINESS PROSPECT THAT THE CITY SEEKS TO HAVE LOCATE IN OR NEAR THE CITY OF BELLVILLE AND WITH WHICH THE CITY IS CONDUCTING ECONOMIC DEVELOPMENT NEGOTIATIONS  3  Council Meeting Minutes August 20, 2024  4Pages    B. PURSUANT TO $ 551.072 - TEXAS GOVERNMENT CODE - THE CITY COUNCIL WILL CONVENE IN EXECUTIVE SESSION FOR DELIBERATION REGARDING REAL PROPERTY - DELIBERATE THE EXCHANGE, LEASE OR VALUE OF REAL PROPERTY OWNED BY THE  CIY-TURNVEREIN PAVILION  20. RECONVENE INTO OPEN SESSION: The city council reconvened into regular session at  6:38p.m. No Action was taken.  A. DISCUSSION, AND. POSSIBLE ACTION! REGARDING THE OFFER OF FINANCIAL OR OTHIER INCENTIVES TO A BUSINESS PROSPECT. B. DISCUSSION AND POSSIBLE ACTION REGARDING THE: LEASE OF THE  TURNVEREIN: PAVILION.  21. ADJOURNMENT  Thei motion was made by Council Member Kendrick and seconded by Council Member  Richardson to adjourn at 6:52j p.m. Motion carried unanimously.  ATTEST:  James Harrison, Mayor  Bachadkud Rachael Lynch, TRMC,CMC City Secretary  4  Council Meeting Minutes August 20, 2024  41 Pages