Minutes for the Madison County Commissioners Court Tuesday, August 13, 2024  THE STATE OF TEXAS COUNTY OF MADISON  IN COMMISSIONERS COURT OF MADISON COUNTY, TEXAS  The Madison County Commissioners Court met in Regular Session the 13th day of August 2024, 9:30a.m., at the Madison County Courthouse Annex, County Courtroom, 103 W. Trinity Street, Suite  106, Madisonville, Texas with the following members:  Clark Osborne Steve Parrish Carl Wiseman Carl Cannon David Pohorelsky  County. Judge Commissioner, Precinct 1 Commissioner, Precinct2 Commissioner, Precinct3 Commissioner, Precinct 4  Present Present Present Present Present  1. Invocation and Pledges of Allegiance Invocation - Commissioner Cannon 2. Public Hearing - Call Meeting to Order Meeting was called to order at 9:31 A.M.  Pledge of allegiance to the United States and Texas flags - Judge Osborne  a). The proposed tax rate is greater than the voter-approval tax rate but not greater than the de minimis rate. However, the proposed tax rate exceeds the rate that allows voters to petition for an election under Section 26.075 Tax Code. IfN Madison County adopts the proposed tax rate, the qualified voters of Madison County may petition Madison County to require an election to be held to determine whether to reduce the proposed tax rate. Ifa majority oft the voters reject the proposed tax rate, the tax rate of Madison County will be the voter-approval tax rate of Madison  County.  3. Adjourn Public Hearing MOTION CARRIED.  Commissioner Wiseman made a motion to adjourn; Commissioner Pohorelsky gave a second;  Judge Osborne called for a vote to adjourn Public Hearing, all in favor. Public Hearing was adjourned Tuesday, August 13, 2024, ats 9:32A A.M  4. Call Regular Meeting to Order COUNTY CLERK -A ADRIAN LAWSON  Meeting was called to order at 9:33 A.M.  5. Review and/or correct minutes of the commissioners' court regular meeting held on. July 23,  2024, and Budget Hearing held on. July 22, July 30 and July 31, 2024.  No correction needed.  1Page    COLLECTION REPORTS  6. Approve Collection Reports for County Clerk and County Criminal Court.  Reports submitted, see attached. Criminal Court, alli in favor. MOTION CARRIED. Nor report submitted.  Commissioner Pohorelsky made a motion to approve; Commissioner Wiseman gave a second; Judge Osborne called for a vote to approve. the Collection Report for County Clerk and County  7. Approve Collection Reports for DistrictAttorney. 8. Approve Collection Report for District Clerk. Report submitted, see attached. MOTION CARRIED. Treasurer - Judi Delesandri 9. Approve paying County bills. Report submitted, see attached. MOTION CARRIED.  Commissioner Wiseman made a motion to approve; Commissioner Pohorelsky gave a second; Judge Osborne called for av vote to approve the Collection Report for District Clerk, all in favor.  Commissioner Pohorelsky made a motion to approve; Commissioner Parrish gave a second; Judge Osborne called for a vote to approve paying County bills, all in favor.  10. Approve bills paid since last court date -J July 23, 2024.  Report submitted, see attached.  Commissioner Cannon made a motion to approve; Commissioner Pohorelsky gave a second; Judge Osborne called for avote to approve bills paid since last court date. July 23, 2024, alli in  favor. MOTION CARRIED. 11. Approve Treasurer's Report. Report submitted, see attached. MOTION CARRIED. 12. Approve personnel changes. Report submitted, see attached. MOTION CARRIED. Auditor - Susan A. Pugh 13. Auditor's Report  Commissioner Cannon made a motion to approve; Commissioner Parrish gave a second; Judge  Osborne called fora vote to approve Treasurer's Report, all in favor.  Commissioner Cannon made a motion to approve; Commissioner Wiseman gave a second; Judge Osborne called fora a vote to approve personnel changes, all in favor.  Report submitted, see attached. 14. Budget Amendments and/or Line-Item Transfers Reports submitted, see attached.  2/Page    Commissioner Cannon made a motion to approve; Commissioner Wiseman gave a second; Judge Osborne called for avote to approve Budget Amendments and Line-Item Transfers, alli in  favor. MOTION CARRIED. Departmental Reports 15. Historical Commission No report submitted. totaling $1,380.00.  16. Designated Representative Monthly Report - Tom McWhorter/lynn Jeffries  No report submitted. Tom McWhorter report for the month of July they had 6: septic permits  17. Tax Assessor/Colector Monthly Report - Karen Lane, TAC Report submitted, see attached. 18. Emergency Management Report - Shelly Butts Reportsubmitted, see attached.  19. County Extension Agent Monthly Report-Allen Homann/Ty. Jordan  No report submitted. Bethany. Janner spoke about livestock shows, 4-H: senior District9 Leadership lab, the County Camp, attendingo conferences, and the annual award banquet.  20. Veterans Affairs - Erica Greene No report submitted. 21. Elections Adminstrator-Bobbie Duke Nor report submitted. 22. Justice of the Peace - Steve Cole/Jon Stevens Report submitted, see attached. 23. Sheriff's Department - Bobby Adams Report submitted, see attached. 24. Madison County Library - Veronica Landmann 25. Constable - Charles Turner/Jim Jackson Report submitted, see attached. 26. District Attorney - Courtney Cain No report submitted. 27. County Commissioners Report  No report submitted. Veronica Landmann spoke about the Library Financial report dated October 2023 to. July 2024, she also spoke about Library outreach programs.  Steve Parrish, Pct. 1, stated they were maintaining the roads. Carl Cannon, Pct. 3, stated they were mowing. David Pohorelsky, Pct. 4, stated routine maintenance. 28. Judge's Report- = Clark Osborne Judge Osborne spoke about Secure Tech.  Carl Wiseman, Pct. 2, stated they were grinding up roads, putting them down again and boom  maxing.  3Page    29. Public Comment  Hear Comments in reference to thet following Agenda Items Only- - time limit 3 minutes, one person at a time will be called from the Public Participation Forms submitted. Move to the Tiffany McClure Received a Certificate for successfully completing the Security and Privacy: Security Role from CJIS Security and Privacy Training, Rosy Martinez received a Certificate fors successfully completing Cybersecurity Awareness training program, Adrian Lawson and Heidi Ellis received a Certificate of Achievement for Completing the Birth Registrar  front of the Court and stand at the podium.  No Public Participation form was submitted to the Clerk of Court.  Certification Course.  30. Presentations  a) Hear presentation from Daniel Anderson with ANCO insurance for County Health Daniel Anderson provided information to the court, see attached.  Insurance Plan renewal FY2025.  31. Action Items  a) Discuss and take action on County Health Insurance Plan renewal for FY2025. Commissioner Pohorelsky made a motion to approve; Commissioner Wiseman gave a second; Judge Osborne called for a vote to approve County Health Insurance Plan renewal b) Accept the No New Revenue Rate and' Voter Approval Rate Calculation Worksheets: as Commissioner Cannon made a motion to accept; Commissioner Parrish gave a second; Judge Osborne called fora ay vote to accept the No New Revenue Rate and Voter Approval Rate Calculation Worksheets as presented by Karen Lane, Madison County Tax Assessor  for FY2025 of Blue Cross Blue Sheild with Non-stop, alli int favor.  MOTION CARRIED.  presented by Karen Lane, Madison County Tax Assessor Collector. Karen Lane provided information to the court, see attached.  Collector, alli in favor. MOTION CARRIED.  c) Discuss and take action on Texas Department of Motor Vehicles Imposition of Optional Commissioner Cannon made a motion to approve; Commissioner Wiseman gave a second; Judge Osborne called for a vote to approve Option A with no change on the Texas Department of Motor Vehicles Imposition of Optional Fees for Calendar Year 2025, all in  Fees for Calendar Year 2025.  Karen Lane provided information to the court, see attached.  favor. MOTION CARRIED.  d) Discuss and take action on Order of Election for November 5, 2024- General Election Commissioner Cannon made a motion to approve; Commissioner Parrish gave a second; Judge Osborne called for a vote to approve the Order of Election for November 5, 2024-  Judge Osborne provided information to the court, see attached.  General Election, alli in favor. MOTION CARRIED.  e) Discuss and take action on Order from Honorable David Moorman to pay overlap salary to exiting Auditor Toni Joyner and for funding to come from nondepartmental. contingency fund in addition to payingi incoming Auditor Susan Pugh for two days of  4IPage    work prior to her employment date with funding from non-departmentalcontingency Commissioner Pohorelsky made a motion to approve; Commissioner Wiseman gavea second; Judge Osborne called for a vote to approve Order from Honorable David Moorman top pay overlap salary to exiting Auditor Toni Joyner and for funding to come from nondepartmental. contingency fund in addition to paying incoming auditor Susan Pugh for two days of work prior to her employment date with funding from non-departmental  fund.  Judge Osborne provided information to the court, see attached.  contingency fund, alli in favor. MOTION CARRIED.  Pursuant tol Local Government Code 152.031(b) submit District. Judges' Order approving auditor and assistant auditor salary and budget effective October 1, 2024, for FY2025. Commissioner Pohorelsky made a motion to approve; Commissioner Parrish gave a second; Judge Osborne called fora a vote to approve Pursuant to Local Government Code 152.031(b) submit District. Judges' Order approving auditor and assistant auditor salary and budget  Judge Osborne provided information to the court, see attached.  effective October 1, 2024, for FY2025, alli inf favor.  MOTION CARRIED.  Pursuant to Local Government Code 152.021(c) submit District Judges' Order approving the Court Reporter for the 278th Judicial District Court's salary effective October1, 2024, Commissioner Cannon made a motion to submit; Commissioner Wiseman gave a second; Judge Osborne called for a vote to submit District. Judges' Order approving the Court Reporter for the 278th Judicial District Court's salary effective October1 1, 2024, for FY2025,  for FY2025  Judge Osborne provided information to the court, see: attached.  all in favor. MOTION CARRIED.  h) Pursuant to Local Government Code 152.021(c) submit District Judges' Order approving the Court Reporter for the 12th Judicial District Court's salary effective October1, 2024, Commissioner Cannon made a motion to: submit; Commissioner Pohorelsky gave a second; Judge Osborne called for a vote to: submit District. Judges' Order approving the Court Reporter for the 12th Judicial District Court's salary effective October 1, 2024, for FY2025, all  for FY2025  Judge Osborne provided information to the court, see attached.  inf favor. MOTION CARRIED.  Read Two Year Appointment of Madison County Auditor Susan A. Pugh into County Commissioner's minutes as requested by Madison County District. Judges Honorable Judge Osborne read the two-year appointment of Madison County Auditor Susan A. Pugh into County Commissioner's minutes as requested by Madison County District. Judges Honorable David W. Moorman and Honorable Hal R. Ridley toi the court, see attached. Commissioner Wiseman made ar motion to approve; Commissioner Pohorelsky gavea a second; Judge Osborne called for a vote to approve Reading Two Year Appointment of Madison County Auditor Susan A. Pugh into County Commisionersminutes as requested by Madison County District. Judges Honorable David W. Moorman and Honorable Hal R.  David W. Moorman and Honorable Hal R. Ridley.  Ridley, all in favor. MOTION CARRIED.  5IPage    Discuss and take action on the Madison County Sheriff's Office purchasing emergency Commissioner Pohorelsky made ar motion to approve; Commissioner Wiseman gave a second; Judge Osborne called fora vote to approve the Madison County Sheriff's Office purchasing emergency lighting for a 2024 F-150 police responder with SB22 funds, alli in  lighting for a 2024 F-150 police responder with SB22 funds. Judge Osborne provided information to the court, see attached.  favor. MOTION CARRIED. SB22 funds.  ) Discuss and take action on Madison County Sheriff's Office purchasing safety vest with Judge Osborne and Bobby Adams provided information to the court, see attached. Commissioner Pohorelsky made a motion to approve; Commissioner Cannon gave a second; Judge Osborne called for ay vote to approve. Madison County Sheriff's Office purchasing  safety vest with SB221 funds, alli int favor.  MOTION CARRIED. internet service. attached.  Discuss and take action on a 12-month renewal agreement with AT&T for managed Judge Osborne, Donna Cuevas, and Susan Pugh provided information to the court, see Commissioner Cannon made a motion to approve; Commissioner Wiseman gave a second; Judge Osborne called for a vote to approve a 12-month renewal agreement with AT&T for  managed. internet service, alli in favor. MOTION CARRIED.  m) Discuss and take action on at three-year renewal contract with Lexis Nexis. Judge Osborne and Courtney Cain provided information to the court, see attached. Commissioner Cannon made a motion to approve; Commissioner Pohorelsky gave a second; Judge Osborne called for a vote to approve at three-year renewal contract with Lexis Nexis, n) Discuss and take action on Application for Final Minor Plat with Variance for Cindy Munsey as amended for property recorded in Volume 680, Page 267, Number 39295 of Commissioner Cannon made a motion to approve; Commissioner Parrish gave a second; Judge Osborne called for a vote to approve Application for Final Minor Plat with' Variance for Cindy Munsey as amended for property recorded in' Volume 680, Page 267, Number 39295 o) Discuss and take action on Application for Final Minor Plat with' Variance for Carolyn L. Guedry for property recorded in Volume 717, Page 253, Number 41973 of the Official Commissioner Cannon made a motion to postpone; Commissioner Parrish gave a second; Judge Osborne called fora a vote to postpone sixty (60) days to allow applicant to revised. Application for Final Minor Plat with Variance for Carolyn L. Guedry for property recorded in Volume 717, Page 253, Number 41973 of the Official Records of Madison County, Texas, all  alli in favor. MOTION CARRIED.  the Official Records of Madison County, Texas. Shelly Butts provided information to the court, see attached.  of the Official Records of Madison County, Texas, alli in favor.  MOTION CARRIED.  Records of Madison County, Texas  Shelly Butts provided information to the court, see attached.  in favor.  61Page    MOTION CARRIED. funding for same.  p) Discuss and take action on advertising for bids on the County Clerk's Remodel and Commissioner Cannon made a motion to approve; Commissioner Wiseman gave a second; Judge Osborne called for a vote to approve advertising for bids on the County Clerk's  Judge Osborne provided information to the court.  Remodel, alli ini favor. MOTION CARRIED.  q) Discuss and take action on advertising for bids for a Case Management System fort the Madison County District Attorney/'sOffice: and the Madison County Clerk'sOffice. Judge Osborne made ar motion to postpone; Commissioner Parrish gave a second; Judge Osborne called for a vote to postpone advertising for bids for a Case Management System for the Madison County District Attorney's Office and the Madison County Clerk'sOffice, all  Judge Osborne provided information to the court.  ini favor. MOTION CARRIED.  Discuss and take action on Interlocal Agreement and Corresponding Resolution for cooperative purchasing services through the Educational Purchasing Interlocal Cooperative at Region 6 (EPIC6), pursuant to Texas Government Code 791.001. Judge Osborne provided information to the court, see attached. Commissioner Pohorelsky made a motion to approve; Commissioner Wiseman gave a second; Judge Osborne called for a vote to approve Interlocal Agreement and Corresponding Resolution for cooperative purchasing services through the Educational Purchasing Interlocal Cooperative at Region 6 (EPIC6), pursuant to Texas Government Code  791.001, all in favor. MOTION CARRIED.  s) Discuss and take action on quotation from American Glass for replacement of Courthouse and Annex entry doors through EPIC5, pending approval ofE EPIC6 Commissioner Cannon made a motion for no action; Commissioner Parrish gave a second; Judge Osborne called for a vote for no action on quotation from American Glass for replacement of Courthouse and Annex entry doors through EPIC5, pending approval of  membership, and funding for same.  Judge Osborne provided information toi the court, see attached.  EPIC6 membership, and funding for same, all in favor.  MOTION CARRIED.  t) Discuss and take action on allowing the Madison County Auditor: authority to complete line-item transfers, submitted by department heads/elected officials, that do not affect Commissioner Wiseman made a motion to approve; Commissioner Pohorelsky gave a second; Judge Osborne called for a vote to approve allowing the Madison County Auditor authority to complete line-item transfer, submitted by department heads/elected officials, that do not affect total budget, between Commissioner Court dates, all in favor. u) Discuss and take action on a Maintenance: and Support Agreement with. Justice. AV Judge Osborne and Donna Cuevas provided information to the court, see attached.  total budget, between Commissioner Court dates. Judge Osborne provided information to the court.  MOTION CARRIED. Solutions.  7IPage    Commissioner Wiseman made a motion to approve; Commissioner Pohorelsky gave a second; Judge Osborne called foray vote to approve Maintenance and Support Agreement  with. Justice AV: Solutions, alli int favor. MOTION CARRIED.  Discuss and take action oni the Interlocal Agreement between Brazos' Valley Council of Governments and Madison County for the purpose of providing technical services, advice, software for networking, telecommunications, fiber broadband buildout and Commissioner Cannon made a motion to approve; Commissioner Wiseman gave a second; Judge Osborne called for a vote to approve Interlocal Agreement between Brazos Valley Council of Governments and Madison County fort the purpose of providing technical services, advice, software for networking, telecommunication, fiber broadband buildout and access and related services to Madison County, Appendix A options 1 and 2, all ini favor. w) Discuss and take action on NAACP, Madison County's request for Hotel Occupancy Tax Funds fori the 2024 Tour De Madison Bike Ride to be held October 11th and October 12, Commissioner Pohorelsky made a motion to approve; Commissioner Wiseman gave a second; Judge Osborne called for a vote to approve NAACP, Madison County's request for Hotel Occupancy Tax Funds for the 2024 Tour De Madison Bike Ride to be held October 11th  access and related services to Madison County. Judge Osborne provided information to the court, see attached.  MOTION CARRIED.  2024.  Judge Osborne provided information to the court, see. attached.  and October 12, 2024, in the amount of $3,000.00, all in favor.  MOTION CARRIED.  Discuss and take action on the reappointment of Sandra Guice to the BVCOG Board of Directors for at term of (3) years beginning October1,2024,: and ending September 30, Commissioner Cannon made a motion to approve; Commissioner Pohorelsky gave a second; Judge Osborne called for a vote to approve the reappointment of Sandra Guice to the BVCOG Board of Directors for a term of (3) years beginning October1, 2024, and ending  2027.  Judge Osborne provided information to the court, see attached.  September 30, 2027, all inf favor. MOTION CARRIED.  y) Discuss andi take action on Request for County Feral Hog Grant. Judge Osborne provided information to the court, see attached.  Commissioner Cannon made a motion to deny; Commissioner Parrish gave a second; Judge Osborne called for a vote to deny the request for County Feral Hog Grant, alli in favor.  MOTION CARRIED. 32. Public Comment  Public Comment - No discussion or action will be taken at this time by the Court. A three (3) minute limit per speaker. One person at at time will be called from the Public Participation Forms submitted. Move to the front of the Court and stand at the podium. Please address  your comments to your commissioner.  No Public Participation form submitted to the Clerk of the Court.  33. Adjourn  Commissioner Wiseman made a motion to adjourn; Commissioner Pohorelsky gave a second;  Judge Osborne called fora a vote to adjourn, all in favor.  8Page    MOTION CARRIED.  Meeting was adjourned Tuesday, August 13, 2024, at 11:46 A.M  L Adrian Lawson, Madison County Clerk, do hereby attest that the foregoing is a true and accurate accounting of the Commissioners Court's authorized proceedings for August 13, 2024.  Approved and signed this 20th day of August 2024. Sluas dawsas Adrian Lawson, County Clerk Commissioners Court Madison County, Texas  9Page