REGULAR COMMISSIONERS COURT  June 8, 2023 1;30 PM  2nd FLOOR COURTROOM BROOKS COUNTY COURTHOUSE  BEITREMEMBERED, that on this day, the Honorable Commissioners' Court of Brooks County, Texas met inl Regular Term therein the City ofl Falfurrias in the 2nd floor Courtroom of the Brooks  County Courthouse:  OPEN MEETING -Judge Eric Ramos opened the meeting at 1:34 PM 2 PLEDGE OF ALLEGIANCE-waS led by Judge Eric Ramos ROLL CALL-Judge Eric Ramos called for roll call: Present: Eric Ramos, County Judge,  Eduardo "Eddie" Garza, Commissioner Precinct #1, Rolando Gutierrez, Commissioner Precinct #2. Absent: Horacio Villarreal III, Commissioner Precinct #3, Ernesto "Pepe" Williams, Commissioner Precinct #4,  Elvaray B. Silvas, County Clerk. StaffPresent: Missy A Saavedra, Deputy Clerk  AGENDA  1. Public Comments 2  Honorable Judge Eric Ramos asked for any public comments: and asking the court to please enforce the Court order.  Irma Menchaca is seeking justice among her neighbor's dog, and the court order that was passed  2. Approve of Regular and Special Commissioners' Court minutes.  Passed by the Court, none presented. 3. Approve of] Bills and Claims B  Motion: to approve the bills and claims as presented, Action: Approve, Moved by Rolando Gutierrez, Commissioner Precinct #2, Seconded by Eduardo "Eddie" Garza,  Commissioner Precinct #1. Motion passed unanimously. (on file)  Vote: Motion carried by unanimous roll call vote (summary: Yes=3).    Yes: Eduardo "Eddie" Garza, Commissioner Precinct #1, Eric Ramos, County Judge,  Rolando Gutierrez, Commissioner Precinct #2. 4. Approve Monthly Reports E a. Treasurer's Monthly Report b. Auditor's Monthly Report  Tax Assessor Collector Chief Deputy Monthly Report d. Approve Monthly Reports by Brooks County - (Submitted by County Foreman)  ii. (Submitted by Brooks County Justice oft the Peace Precinct 1-4) ii. (Submitted by Brooks County Library Supervisor) iv. (Submitted by Ruby Allen, Landfill Supervisor)  The Court reviewed the monthly report for the month of May from the County Treasurer; Motion: to approve the reports as presented, Action: Approve, Moved by Eduardo "Eddie" Garza, Commissioner Precinct #1, Seconded by Rolando Gutierrez, Commissioner  Terri A. Silvas, ChiefDeputy Tax Assessor presented her May report.  Precinct #2. Motion passed unanimously. (on file) Rolando Gutierrez, Commissioner Precinct #2.  Vote: Motion carried by unanimous roll call vote (summary: Yes=3).  Yes: Eduardo "Eddie" Garza, Commissioner Precinct #1, Eric Ramos, County Judge,  5. Agrilife Extension Reports Informational purposes only. Polako Investments LLC. BE  6.] Discuss, Consider and Act on approving Carolina Ranchettes Plat submitted by El  Victor Daniec addressed the Court on the above matter.  At 1:46 PM Commissioner Villarreal joined the meeting.  Motion: to approve the plat, Action: Approve, Moved by Rolando Gutierrez, Commissioner Precinct #2, Seconded by Eduardo "Eddie" Garza, Commissioner Precinct #1.  Motion passed unanimously.  Vote: Motion carried by unanimous roll call vote (summary: Yes=4).  Yes: Eduardo "Eddie" Garza, Commissioner Precinct #1, Eric Ramos, County Judge, Horacio Villarreal III, Commissioner Precinct #3, Rolando Gutierrez, Commissioner Precinct #2. 7. Discuss, Consider and Act on Approving the Generator Design Build Agreement. Motion: to approve the agreement, Action: Approve, Moved by Eduardo "Eddie" Garza, Commissioner Precinct #1, Seconded by Rolando Gutierrez, Commissioner Precinct #2. Motion  (Submitted by McKinstry Essention, LLC) 5E  passed unanimously. (on file)  Vote: Motion carried by unanimous roll call vote (summary: Yes=4).    Yes: Eduardo "Eddie" Garza, Commissioner Precinct #1, Eric Ramos, County Judge, Horacio Villarreal III, Commissioner Precinct #3, Rolando Gutierrez, Commissioner Precinct #2. 8.] Discuss, Consider and Act on going out for bids to replace the Chiller at the Brooks This item is to be passed till next week due to the verbiage oft the line item and a budget 9.I Discuss, consider,and select an engineering firm to complete project implementation for the County Transportation Infrastructure Fund (CTIF)program through the Texas  County Courthouse.  transfer is needed.  Department ofTransportation. Item passed at the moment.  10. Discuss, Consider and Act on a Resolution for the selection of the Professional Engineering Service for the 2020 Transportation Infrastructure Fund program project.  Item passed at the moment.  11. Discuss, Consider and Act on transferring $10,000.00 from 013-5-0033-9514 Capital Outlay to 013-5-0033-8107 Part-Time. (Submitted by David Guerra)  Correction on line items from last meeting.  Motion: to approve line item transfer, Action: Approve, Moved by Horacio Villarreal III, Commissioner Precinct #3, Seconded by Rolando Gutierrez, Commissioner Precinct #2. Motion  passed unanimously.  Vote: Motion carried by unanimous roll call vote (summary: Yes=4).  Yes: Eduardo "Eddie" Garza, Commissioner Precinct #1, Eric Ramos, County Judge, Horacio Villarreal III, Commissioner Precinct #3, Rolando Gutierrez, Commissioner Precinct #2. 12. Discuss, Consider and Act on transferring $10,000.00 from line item 012-5-0512-8105 Jailer to line item 012-5-0512-8129 Overtime. (Submitted by Commander Jorge Esparza) Motion: to approve. line item transfer, Action: Approve, Moved by Horacio Villarreal III, Commissioner Precinct #3, Seconded by Rolando Gutierrez, Commissioner Precinct #2. Motion  passed unanimously.  Vote: Motion carried by unanimous roll call vote (summary: Yes=4).  Yes: Eduardo "Eddie" Garza, Commissioner Precinct #1, Eric Ramos, County Judge, Horacio Villarreal III, Commissioner Precinct #3, Rolando Gutierrez, Commissioner Precinct #2. 13. Discuss, Consider and Act on transferring $2,200.00cfrom line item 012-5-0512-5450 Prisoner medical expense to line item 012-5-0512-9080 Registration. (Submitted by  Commander. Jorge Esparza) C    Motion: to approve line item transfer, Action: Approve, Moved by Horacio Villarreal III, Commissioner Precinct #3, Seconded by Eduardo "ddie" Garza, Commissioner Precinct #1.  Motion passed unanimously.  Vote: Motion carried by unanimous roll call vote (summary: Yes=4).  Yes: Eduardo "Eddie" Garza, Commissioner Precinct #1, Eric Ramos, County Judge, Horacio Villarreal III, Commissioner Precinct #3, Rolando Gutierrez, Commissioner Precinct #2. 14. Discuss, Consider and Act on transferring $2,100.00 from line item 021-5-0512-5450 Prisoner medical expense to line item 012-5-0512-5550 Out of County Travel. (Submitted Honorable Judge Eric Ramos made correction to line item being 012-5-0512-5450 instead Motion: to approve line item transfer, Action: Approve, Moved by Horacio Villarreal III, Commissioner Precinct #3, Seconded by Eduardo "Eddie" Garza, Commissioner Precinct #1. Yes: Eduardo "Eddie" Garza, Commissioner Precinct #1, Eric Ramos, County Judge, Horacio Villarreal III, Commissioner Precinct #3, Rolando Gutierrez, Commissioner Precinct #2. 15. Discus, Consider and Act on transferring $600.00 from line item 012-5-1561-515-Radio Maintenance to line item 012-5-0561-5820 Maint/Operations Vehicle. (Submitted by Motion: to approve line item transfer, Action: Approve, Moved by Horacio Villarreal III, Commissioner Precinct #3, Seconded by Rolando Gutierrez, Commissioner Precinct #2. Motion  by Commander Jorge Esparza)  0f021-5-0512-5450.  Motion passed unanimously.  Vote: Motion carried by unanimous roll call vote (summary: Yes=4).  Commander Jorge Esparza)  passed unanimously.  Vote: Motion carried by unanimous roll call vote (summary: Yes=4).  Yes: Eduardo "Eddie" Garza, Commissioner Precinct #1, Eric Ramos, County Judge, Horacio Villarreal III, Commissioner Precinct #3, Rolando Gutierrez, Commissioner Precinct #2. 16. discuss, Consider and Act on adopting a procurement process for Brooks Motion: to adopt procurement process, Action: Approve, Moved by Rolando Gutierrez, Commissioner Precinct #2, Seconded by Eduardo "Eddie" Garza, Commissioner Precinct #1.  County. (Submitted by A. Patroeli)  Motion passed unanimously.  Vote: Motion carried by unanimous roll call vote (summary: Yes=4).  Yes: Eduardo "Eddie" Garza, Commissioner Precinct #1, Eric Ramos, County Judge, Horacio Villarreal III, Commissioner Precinct #3, Rolando Gutierrez, Commissioner Precinct #2. 17. Discuss, Consider and Act on adopting a new Central Receiving policy b It was discussed that any asset that will be placed on the inventory be sent to the Auditors  office for tagging and adding ofitems.    Motion: to adopt the central receiving policy, Action: Approve, Moved by Horacio Villarreal III, Commissioner Precinct #3, Seconded by Eduardo "Eddie" Garza, Commissioner  Precinct #1. Motion passed unanimously.  Vote: Motion carried by unanimous roll call vote (summary: Yes=4).  Yes: Eduardo "Eddie" Garza, Commissioner Precinct #1, Eric Ramos, County Judge, Horacio Villarreal III, Commissioner Precinct #3, Rolando Gutierrez, Commissioner Precinct #2. 18. Discuss the possibility of changing the payroll periods for all Brooks County Employees The Court discussed the line item in open Court; it was discussed ift this were to happen it would happen in October. Katy Garza and Alan Hernandez addressed the Court with pros and cons; ini making this change. The process of payroll will change due to the pay periods; time sheets being turned in instead of attendance and will begin in October. Discussion only, no action taken. Judge Ramos informed the Court that if any of the Commissioners want to go forward to please  from twice a month to every two weeks.  get with his office and will place it on the agenda for approval.  19. Discuss the possibility of changing thel Brooks County Landfill hours. a The Court discussed the above line item in open Court; with the possibility of changing the landfill hours to Tuesday- Saturday 7:30 AM- 4 PM. Discussion only, no action taken. Judge Ramos informed the Court that this is something to consider and if want to go forward, toj please 20. Discuss, Consider and Act on advertising for a one-year contract on the following  get with his office and will place it on the agenda.  1. Fuel and Lubricant  2. Pest for Pest Control and Termite Inspection  Motion: to go out for bids, Action: Approve, Moved by Eduardo "Eddie" Garza, Commissioner Precinct #1, Seconded by Rolando Gutierrez, Commissioner Precinct #2. Motion  passed unanimously.  Vote: Motion carried by unanimous roll call vote (summary: Yes=4 4).  Yes: Eduardo "Eddie" Garza, Commissioner Precinct #1, Eric Ramos, County Judge, Horacio Villarreal III, Commissioner Precinct #3, Rolando Gutierrez, Commissioner Precinct #2. 21. Discuss, Consider and Act on advertising for a4 year depository 4 Year Contract. Motion: to go out for bids, Action: Approve, Moved by Eduardo "Eddie" Garza, Commissioner Precinct #1, Seconded by Rolando Gutierrez, Commissioner Precinct #2. Motion  passed unanimously.  Vote: Motion carried by unanimous roll call vote (summary: Yes=4).  Yes: Eduardo "Eddie" Garza, Commissioner Precinct #1, Eric Ramos, County Judge, Horacio Villarreal III, Commissioner Precinct #3, Rolando Gutierrez, Commissioner Precinct #2.    22. Discuss, Consider and Act on clarifying the COVID sick leave policy regarding the days  (calendar or business days) allowed for sick leave for COVID. 2 Motion: to approve 5 calendar days, Action: Approve, Moved by Rolando Gutierrez, Commissioner Precinct #2, Seconded by Eduardo "Eddie" Garza, Commissioner Precinct #1.  Motion passed unanimously.  Vote: Motion carried by unanimous roll call vote (summary: Yes=4).  Yes: Eduardo "Eddie" Garza, Commissioner Precinct #1, Eric Ramos, County Judge, Horacio Villarreal III, Commissioner Precinct #3, Rolando Gutierrez, Commissioner Precinct #2. 23. Discuss, Consider and Act on paying Jaime's Air Conditioning & Refrigeration for Motion: to approve paying of bill, Action: Approve, Moved by Horacio Villarreal III, Commissioner Precinct #3, Seconded by Rolando Gutierrez, Commissioner Precinct #2. Motion  $750.00 invoice # 4863.  passed unanimously.  Vote: Motion carried by unanimous roll call vote (summary: Yes=4).  Yes: Eduardo "Eddie" Garza, Commissioner Precinct #1, Eric Ramos, County Judge, Horacio Villarreal III, Commissioner Precinct #3, Rolando Gutierrez, Commissioner Precinct #2. EXECUTIVE SESSION The Court went into executive session at 2:24 PM to discuss personnel  issues/ bidding process.  24. Discuss Empoymenukesignations/ketrements and other Personnel Issues. OPEN SESSION at 2:461 PM came back into open session; Present: same as before. 25.Discuss, Consider, and Act on Employmem/Resgnations/Retirements:  The Court went back to discuss line items 9 and 10.  9. Discuss, consider, and select an engineering firm to complete proicetimplementation for the County Transportation Infrastructure Fund (CTIF)p program through the Texas Motion: to award the bid to Thonhoff Consulting Engineers, Inc., Action: Approve, Moved by Rolando Gutierrez, Commissioner Precinct #2, Seconded by Eduardo "Eddie" Garza,  Department ofTransportation.  Commissioner Precinct #1. Motion passed unanimously.  Vote: Motion carried by unanimous roll call vote (summary: Yes=4).  Yes: Eduardo "Eddie" Garza, Commissioner Precinct #1, Eric Ramos, County Judge, Horacio Villarreal III, Commissioner Precinct #3, Rolando Gutierrez, Commissioner Precinct #2. 10. Discuss, Consider and Act on a Resolution for the selection of the Professional Engineering Service for the 2020 Transportation Infrastructure Fund program project.    Honorable Judge Eric Ramos read resolution in open Court.  Motion: to adopt resolution, Action: Approve, Moved by Eduardo "Eddie" Garza, Commissioner Precinct #1, Seconded by Rolando Gutierrez, Commissioner Precinct #2. Motion  passed unanimously. (on file)  Vote: Motion carried by unanimous roll call vote (summary: Yes=4).  Yes: Eduardo "Eddie" Garza, Commissioner Precinct #1, Eric Ramos, County Judge, Horacio Villarreal III, Commissioner Precinct #3, Rolando Gutierrez, Commissioner Precinct #2.  26. Adjourn 5  Motion: to adjourn the meeting 2: 50: PM, Action: Adjourn, Moved by Horacio Villarreal III, Commissioner Precinct #3, Seconded by Eduardo Eddie" Garza, Commissioner Precinct #1. Yes: Eduardo "Eddie" Garza, Commissioner Precinct #1, Eric Ramos, County Judge, Horacio Villarreal III, Commissioner Precinct #3, Rolando Gutierrez, Commissioner Precinct #2.  Vote: Motion carried by unanimous roll call vote (summary: Yes=4).  The preceding minutes beginning on page Commissioners' Court Minutes Volume  and ending on page read and approved in the Honorable  of the  Commissioners' Court this aaday of Flonang 2024, A.D.  County Judge 77  ATTESTED:  Ey4-4