Agenda Board of Supervisors  u Q  Tuesday, September 10, 2024, at 4:00 PM Administration Building Auditorium  c 414 North Main Street, Madison, Virginia 22727  Call to Order, Pledge of Allegiance & Moment of Silence Determine Presence of a Quorum/Adoption of Agenda  Public Comment  Constitutional Officers, County Departments, Committees & Organizations  1. Monthly Reports Consent Agenda  2. Approve Minutes: 08/27/2024 & 09/04/2024  3. Supplemental Appropriation #5 - Animal Shelter PT Position & Veterinarian Expenditures  4. Supplemental Appropriation #6- - Sheriff's Insurance Claim 5. Supplemental Appropriation #7 - Use of] Fund Balance Opioid Funds  Special Appearances Public Hearing Old Business New Business  6. Board of Equalization Update - County Administrator  7. Facilities & Maintenance UTV Request - Facilities & Maintenance Manager 8.1 New Supervisor Position - Director of Emergency Communication  Discussion  9. New Attorney Position - Commonwealth's Attorney  Information/Correspondence  10. VDOT Quarterly Report at 09/24/2024 Meeting - County Administrator 11. Shenandoah National Park's Superintendent Announcement - County Administrator 12. Etlan Road Speed Reduction Request - Vice-Chairman Yowell  Public Comment Closed Session Adjourn  2.2-3711(A)(): for personnel    MADISON COUNTY BOARD OF SUPERVISORS MEETING  Date: Location:  4:00PM--7 Tuesday, September 10, 2024 Admin. Building Auditorium, 414N. Main Street  MEETING #32 - September 10th  Atar regular meeting oft the Board of Supervisors on Tuesday, September 10th at 4:001 PM: in the  Admin. Building Auditorium: PRESENT:  R.C Clay Jackson, Chairman Carty Yowell, Vice-Chairman Jud Buchanan, Member Dustin Dawson, Member James Jewett, Member Jonathon Weakley, County Administrator Hannon Wright, County. Attorney Kimberly Turner, Deputy Clerk  ABSENT:  None.  CALL TO ORDER, PLEDGE OF ALLEGIANCE & MOMENT OF SIILENCE Chairman Jackson called the Board to order. Chairman Jackson stated he would like to start with  the Pledge of Allegiance and follow with ai moment ofs silence.  DETERMINE PRESENCE OF A QUORUMIADOPTION OF AGENDA Chairman Jackson advised that a quorum was present. Chairman Jackson inquired ift there was Supervisor Dawson made a motion to approve the agenda as presented, seconded by Supervisor Buchanan. Aye: Jackson, Yowell, Buchanan, Dawson, Jewett. Nay: (0). Abstain: (0). Absent:  anything tol be added to the agenda, which there was not.  (0).  PUBLIC COMMENT  Chairman Jackson opened the floor for public comment. With there being no public comment CONSTITUTIONAL OFFICERS, COUNTY DEPARTMENTS, COMMITTEES &  being brought forward, the public comment opportunity was closed.  ORGANIZATIONS 1. Monthly Reports  Facilities & Maintenance: Moonie Frazier, Facilities & Maintenance Manager, gave ai monthly  report and highlighted the following items: Passed Landfill inspection. Painting the Courthouse roofisi inj progress.    Coming back next week to do the bell tower. Staff painted the windows and doors at the Courthouse. Helping Parks & Recreation with a water leak.  Human Resources: Tillie Strothers, Human Resources Manager, gave ai monthly report and Orange Pharmacy is doing a flu shot clinic on October 8th from 11:00 am = 1:00 pm. AFLAC: is here all week from 9:00 am- 4:00 pm toj promote and enroll employees. Attending an HR session addressing marijuana and thej policies ini the workplace next  highlighted the following items:  week.  Chairman Jackson inquired where the conference was located.  The Human Resources Manager responded that it was in Fredericksburg at the Expo Center. Chairman Jackson inquired ift thel Flu Shot Clinic on October gth, was located at the 414 building.  The Human Resources Manager agreed.  Planning Commission: Zachary Whitman, Planning Commission Member & Preliminary Development Review Committee Chairman, gave ai monthly report and highlighted the  following items:  Old Business sent to thel Board: Trail Bites application Home Occupation amendment Yates Property's will come back. Madison Wood Preservers' expansion  New Business:  Preliminary Development Review Committee: Zachary Whitman, Planning Commission Member & Preliminary Development Review Committee Chairman, gave ai monthly report and  highlighted the following items:  Heard from two Special Use Permit applicants for short-term rentals. Properties on Leathers Lane - Wants to do domes.  Meander In & Tavern = Wants to create a wedding venue and tiny homes.  Chairman Jackson inquired about how the domes were, going.  The County Administrator stated Mr. Morgan purchased two oft the lots from Mr. Kelley that border Etlan Road and Leathers Road. The County Administrator mentioned that both lots are just over three acres and in A-1, one short-term rental is allowable by-right. Mr. Morgan came to the Preliminary Development Review Committee to see if! he could do more, and he left with the understanding that he was allowed one and it was up to. him whether he wanted to try to go beyond that. The County Administrator stated the other applicant was. Mr. Seek, who represents Meander In & Tavern. Initially they discussed whetheri it should be a glamping campground, but it was agreed that it would be best for them to apply as an event venue. They want to have ten    lodging units and to convert a horse stable into a wedding venue. The County Administrator mentioned they have over 78 acres. The County Administrator stated ifl he received that application this week, that case would be at the Planning Commission Workshop this month. Sheriff's Department: Erik Weaver, Madison County Sheriff, gave a monthly report and They have ai roof] leaking, and the Facilities & Maintenance Manager is working on it. Vegetation is covering State highway signs on Route 230 and Route 15 College students are back sO it will bel hard to get across 29 unless you go to al light.  highlighted the following items:  Averaging 850 calls fors service  Chairman Jackson inquired ift the. A-frame or flat section oft the roof was leaking.  Sheriff Weaver answered it was the flat part. SheriffWeaver stated it has been three weeks and The Facilities & Maintenance Manager mentioned someone was coming to look at it that week. Chairman Jackson asked the County Administrator ifthey can add the vegetation issue to the list  hei is waiting for someone to come fixi it.  for VDOT.  The County Administrator stated that vegetation: is on his list.  Chairman Jackson encouraged the Sheriff to pass along any other areas he was aware oft to the  County Administrator.  The County Administrator stated vegetation is an issue everywhere. There was discussion regarding the continued car accidents on Route 15.  Commonwealth Attornev: Clarissa Berry, Commonwealth Attorney, gave ai monthly report and  highlighted the following items:  Have a sentencing tomorrow for al DUI maiming from Route 15. have partnered on a SAKI training at thel Firehall. Thirty people attended today. Twenty people next week.  Today and next' Tuesday the Sheriff's Office and the Commonwealth Attorney's Office  Chairman Jackson inquired if the attendees were all local.  The Commonwealth Attorney agreed and stated iti is folks from Madison, Rappahannock, Greene, Orange, and Culpeper. Iti is mostly investigators, a couple prosecutors, and victim  witness folks.  Chairman Jackson inquired how the Courthouse painting was going.    The Commonwealth Attorney stated it was great and mentioned they took a field trip to thel bell tower ai few weeks ago. The Commonwealth Attorney commended the company who was doing Information Technologv: Alan Berry, System Administrator L gave ai monthly report and  the roof, stating they are courteous and considerate.  highlighted the following items: Busy with IT tickets  Didi network changes to allow Time & Attendance for the Registrar folks. Discussed an issue that took place when they change the domain record for the Registrar Making network changes to move Commonwealth Attorney's VCIN to County'sn network  sot they could send out early voting, but it is fixed.  EMS pharmacy is online. to get rid of the old DSL. highlighted the following items:  Animal Shelter: Greg Cave, Chief Animal Control Officer, gave ai monthly report and  Finished: fence replacement at the Shelter. Attended the Taste of the Mountains Street Festival  Adopted four dogs. August Numbers: Adoptions: 22 Dogs reclaimed: 4  Dogs & cats transferred to rescues: 19  Animal Control: Greg Cave, Chief Animal Control Officer, gave ai monthly report and  highlighted the following items: Calls handled inj person:84 Calls handled by phone: 142 After hours emergency calls:19  Meetings: Personnel:  0 Site visit review with Building & Zoning and Madison County Health  Department for potential boarding facility. Currently short one. ACO Held interviews last week. Offered position to one individual. Thanked EMS: member Daryl Preston.  Thanked the Animal Shelter Manager and Sheriff for helping with calls. Both trucks are now equipt with Stop the Bleed packets.  Working with MAD Cats. battle to cancer.  Notified the Board that the Greene County Animal Control's Officer Tim Proffit lost his Emergency Management (EM): Gavin Helme, EMS Assistant Chief/ Emergency Management  Coordinator, gave ai monthly report and highlighted the following items:    The generator project is on schedule. Stop the Bleed program going well. EOP update is still inj progress.  Taste of Mountains went great with zero. EMS calls for service. Fluv vaccination exercise inj process ofbeing set up. Will bel held on October 10th. Doing it at the Firehouse around 4:00 pm. Free for residents 3 years old-64 years old  Emergency Medical Services (EMS): Gavin Helme, EMS Assistant Chief/ Emergency Management Coordinator, gave ai monthly report and highlighted the following items: A total of101 mutual aid requests and was only able to answer one for Orange. The shortest was 13 seconds and max was 3 hours and 501 minutes. O The average was 48 minutes at a total of91 hours and 361 minutes.  186 calls with a 10-minute average response time. No units available (NUA) occurred 10 times.  Two full time vacancies (onel EMT & one Paramedic) Interviewing on Thursday and EMT Currently programming the machine. Should bei ready to gol by November.  Thej pharmacy is online.  Rescue Squad Assistant Fund: working toj put ini for 50/50 for an ambulance and a Do not have a lot ofo confidence in receiving it, but it is worth trying.  response vehicle. Standby Events:  One Varsity Football game One. Junior Varsity Football game Taste oft the Mountains  Supervisor Buchanan mentioned he was at the' Transfer Station and talked to a citizen that spoke EMS Assistant ChiefHelme stated that is good to hear and mentioned they heard similar things at the' Taste oft the Mountain event. EMS. Assistant ChiefHelme shared an example. Vice-Chairman Yowell inquired ift there was a connection between that event and Human EMS. Assistant ChiefHelme stated they are separate. Every three years they do an exercise with thel Health Department. This year they are doing it in Madison and Rappahannock. The County Administrator stated for clarification that there are two different events. The Human Resources Manager's event is held with Orange Pharmacy and is for employees. EMS Assistant ChiefHelme stated one: is more focused on the employees and theirs is more  highly of the Sheriff's Department and EMS.  Resources event on October gth.  focused on the residents.    Vice-Chairman Yowell inquired ifthere were any more volunteers left.  EMS Assistant ChiefHelme stated they have one, but they just received an application from the volunteer for part-time employment. They have had halfa a dozen people express interest, but he Vice-Chairman Yowell stated back int the day they used to see advertisements for volunteers for EMS. Assistant ChiefHelme stated he would bei in favor oft that, and he would talk to Chief Hillstrom and make aj plan. EMS. Assistant ChiefHelme mentioned they need to do training when a volunteer comes, and iti is not currently part oft their budget, sO they try to find certified volunteers. EMS Assistant Chief] Helme stated iti is cheaper to train an EMT than iti is tol hire one.  has not seen any applications yet. EMS and suggested doing that.  There was further discussion regarding volunteers with EMS.  After discussion, the Board requested thel EMS staffbring back a plan to encourage volunteers. Emergency Communications: Sean Ferguson, Director of] Emergency Communications, gavea  monthly report and highlighted thei following items: 911 calls received from homes: 144 911 calls received from cellphones: 371 Administrative calls into the center: 2,358 Administrative calls made: 1,179 Calls for service this month: 1,232 Calls for year to date: 9,542 Radio Project: Staffing in the Center:  Total call volume through the Center for the month of August: 4,022  August 28th. performed the Train the Trainer Training Currently coverage testing (Anticipate three weeks of this) One dispatcher is training and will be attending the academy in October.  Supervisor position will be discussed later. One dispatcher vacancyi is available: right now.  The application process is open because yesterday hei received a two-week: notice.  Losing a dispatcher to ai neighboring. jurisdiction.  Building & Zoning Department: Jamie Wilks, Director ofl Building & Zoning, gave ai monthly  report and highlighted the following items:  Building:  The workload has remained steady. Transitioned to the new Tyler Permitting Software. Work has begun on the EMS Building renovations and is ongoing. The Combination Residential Inspector will be attending the Commercial Building Inspector class next month.    Zoning:  Thei new. Zoning & Planning Administrator begins September 16th. Continuing to work with the County Administrator, along with thei new Zoning Administrator, to ensure operations are: not interrupted. The monthly DEQ report for E&S isi ini the agenda packet.  Erosion & Sediment Control:  The E & S. Administrator will be attending the Residential Plumbing Inspector Next Month attending the Virginia Building and Code Official Annual  class next month. General Information: Conference  Firej prevention week is October 6th-12th.  Economic Development & Tourism: Tracey Gardner, Economic Development & Tourism  Director gave ai monthly report and highlighted the following items: Thanked everyone involved in the Taste of the Mountains Event Had a Firefly event yesterday and thanked those who attended.  Gave an overview oft the event. Interesting outcomes sO far  GO Virginia Wine Cluster Growth Advisory Board Grant meeting September 4th. - Plan to apply for another grant to utilize the findings from this grant. Attended Preliminary Development Committee meeting and Economic Development Attended Central Virginia Partnership Board meeting and presented Plow and Hearth  meeting.  Attended Town CDBG Grant meeting on. August gth.  space as thel Project Highlight  Shared a link for ai reporter who made a video on Madison County. Owes Trail Bites a ribbon cutting as well as Madison Auto Repairs Trail bites soft opening was September 7th. Madison Auto Repairs was September 3rd. Chamber Member Mixer is at Revalations on Tuesday the 17th. Travelers spending came through for 2023. Leadership Institute for FY25 Will be working on the Christmas Parade soon.  Selected to attend the first Virginia Destination Marketing Organization Tourism  Chairman Jackson asked the County Administrator to talk about the VATI announcement. The County Administrator stated he appreciated the Economic Development & Tourism Director forj pulling that together. Madisin County was ai recipient oft the VATI2024 award for Firefly, and this was the official kick off. The County Administrator mentioned that 41 million oft the 12 million will be represented: in Madison County. They have not received the updated maps yet but will be: sharing those. The County Administrator stated hei received a phone call yesterday morning from Brightspeed indicating that Firefly will bet taking over the RDOF challenges area.    An official timeframe has not yet been given. The County Administrator stated it is great news The County Administrator stated they should be able to make an announcement. soon that an individual will start on September 16th for the Planning & Zoning Administrator. They are currently going through thel background and screening test that all positions are conditional upon The County Administrator stated the Deputy County Administrator has been project managing the EMS: renovation and doing very well. Staff plan to bring the Board the contingency at the second meeting in September. The County Administrator stated in May they discussed the potentially shifting funds that were designated for the radio project that were set aside for contingency. Staff feel confident that there is enough money there to move some oft that over to set a contingency for that project. The County Administrator stated it will bei int the agenda  for the County and staffwill continue to update the website.  which is why there has not been a formal announcement.  packet and most likely sent to the Board in advance. 2. Approve Minutes: 08/27/2024 & 09/04/2024  CONSENT AGENDA  3. Supplemental Appropriation #5. - Animal Shelter PT Position & Veterinarian 4. Supplemental Appropriation #6 - Sheriff's Insurance Claim 5. Supplemental Appropriation #7 - Use of] Fund Balance Opioid Funds Chairman Jackson reviewed the items on the consent agenda. money is already designated, it is just in the fund balance.  Expenditures  Vice-Chairman Yowell mentioned that number seven is a use ofi restricted fund balance. The Vice-Chairman Yowell made ai motion to approve the consent agenda as presented, seconded by Supervisor Jewett.. Aye: Jackson, Yowell, Buchanan, Dawson, Jewett. Nay: (0). Abstain: (0)  Absent: (0). SPECIAL APPEARANCES None. OLD BUSINESS  6. Board of Equalization Update - County Administrator  Chairman Jackson stated they need three to fivei members and they each have the applications they will discuss in Closed Session. Chairman Jackson mentioned they will probably have action  afterwards. NEW BUSINESS  7. Facilities & Maintenance UTV Request - Facilities & Maintenance Manager    Thel Facilities & Maintenance Manager stated thel Hockey League has a UTV that they are trying to sell for a fundraiser. The Facilities & Maintenance Manager listed the following reasons the  UTVwould be useful:  They nol longer have the help from thei inmates. Spray in a timely fashion Clean sidewalks off Daily task without needing trucks. Spread sidewalks.  The Facilities & Maintenance Manager stated he could get the UTV for $10,000 and other local vendors are selling similar ones for $19,000. This was not in the budget, but iti is a great deal. Chairman Jackson advised the County Administrator to tell them about funding. The County Administrator stated ifa approved, it would primarily be used by Facilities and Maintenance, but other departments could usei it as well. The County Administrator stated hel has spoken with the Finance Director, andi iti is recommended to use CARP funds. The County Administrator further discussed what CARP funding is designated for. Staff do not think this Chairman Jackson stated it is a good deal on the side-by-side and his only concern is that 400CC  will leave them short. is] pretty small.  The County Administrator stated staff feel iti is a good size for sidewalk work.  The Facilities & Maintenance Manager discussed further projects they could complete with the  UTV.  Supervisor Buchanan inquired what happened to thei inmate program.  The Facilities & Maintenance Manager stated it has been about two years since they used them, and the jail does not have the staffing tol bring them out. They used to come a week out oft the  month.  Vice-Chairman Yowell inquired where the UTV would bel kept.  The Facilities & Maintenance Manager stated they would keep it in the Estes Garage upstairs. The County Administrator encouraged thel Board to go look at the garage and commended how  clean iti is.  Chairman Jackson inquired ift the Commonwealth Attorney agreed. was because they use it more and have valuables in there.  The Commonwealth Attorney agreed and stated one oft the reasons they wanted cameras outside    The County. Administrator stated ifaj purchase is for the CIP Fund, the Board would be required to vote. This is not a CIP purchase, but staff prefer conferring with the Board before moving  money.  Chairman Jackson suggested doing an official vote.  Supervisor Dawson made ai motion to authorize the County. Administrator to move $10,000 from the Facilities & Maintenance CARP Funds to thel Facilities & Maintenance Operations Funds for thej purpose to purchase a UTV as described, seconded by Supervisor Jewett.. Aye: Jackson,  Yowell, Buchanan, Dawson, Jewett. Nay: (0). Abstain: (0). Absent: (0). 8. New Supervisor Position - Director of] Emergency Communications  The Director of Emergency Communications stated he would like to convert one dispatcher position to a supervisor position. The Director of] Emergency Communications stated Emergency Communications (ECC) has 14j personnel total with 11 dispatchers, a Director, an Assistant Director, and one Supervisor. A second supervisor will allow ai more manageable span ofc control as well as allowing more supervisory coverage across shifts including weekends. The Director of Emergency Communications mentioned that oft the 168 hours ofthel Emergency Communications Center work week (24/7), only 801 hours has a supervisor on duty. Witha second supervisor and adjusting the supervisor's schedules, that number increases to 112 hours ofsupervisory coverage: in a standard ECC work week. This is necessary as call volume and the need for supervisory direction is continuing to increase. The Director of Emergency Communications: stated thel benefit ofthis change would be increasing supervisory presence, as well as improving span of control, accountability, morale, and continuity ofs supervisory messages to dispatchers. The Director of] Emergency Communications stated the financial impact isn minimal. Converting a dispatcher to supervisor based on a current applicable dispatchers' salary, incurs an approximately $3,000 increasei in budgeted salary. It is also anticipated tol have ap positive effect on the overtime budget, as the additional supervisor can float between shifts and cover vacancies as needed, limiting thei need to have other shift dispatchers to work overtime. The County Administrator commended thel Director of] Emergency Communications for putting together a good plan and stated this is an opportunity to promote within. The Administration and Human Resources staffhave reviewed the job description and are in line with that, but this position will require Board approval. The County Administrator discussed the benefits of creating pathways in departments. The County Administrator mentioned the Director is often in the dispatcher seat and this will free up his time for more: management tasks. The County Administrator stated the $3,000 increase should bel budget neutral for FY25 after overtime and Vice-Chairman Yowell inquired if the $3,000 would be an increase this year or on an annual The Director ofl Emergency Communications stated that the: number is based on the difference in  existing vacancies. basis.  as supervisor's salary and a dispatcher's salary.    Vice-Chairman Yowell mentioned there will always be vacancies throughout the year and inquired ifthel Director of] Emergency Communications budgets as ifhe was: fully staffed the  entire year.  The Director of] Emergency Communications agreed.  Chairman Jackson stated that should cover it and inquired about what the overtime savings would be. Chairman Jackson stated he was ini favor ofincreasing supervision. The Director ofl Emergency Communications agreed with it benefiting the Emergency  Communication center.  Vice-Chairman Yowell inquired about the current process when a supervisor is not in the center. The Director ofl Emergency Communications stated they often have a supervisor on call and reviewed that process. The Director of] Emergency Communications mentioned they have been The County Administrator stated thel Director of] Emergency Communications has been taking the public safety teams' feedback and trying toj provide overlap for oversight. The Director of] Emergency Communications stated the dispatchers have been commenting that  trying this new supervisor schedule out to get a feel fori it.  they like the new supervisor schedule.  Chairman Jackson stated he thinks this is a good plan.  Vice-Chairman Yowell made ai motion to approve converting a dispatcher position toa supervisor position, seconded by Supervisor Buchanan.. Aye: Jackson, Yowell, Buchanan,  Dawson, Jewett. Nay: (0). Abstain: (0). Absent: (0).  DISCUSSION  9. New Attorney Position - Commonwealth Attorney  The Commonwealth Attorney stated for clarification that it is not a new position; iti is funding for aposition that was created in 2020. The Commonwealth Attorney reviewed the history ofthe position and requested the Board refund the position. By Statute, it has to be at the Comp Board minimum which is approximately $75,000. The Commonwealth Attorney stated she hopes to find someone for $75,000 or $80,000. The Commonwealth Attorney mentioned she would like flexibility sO ifsomeone was interested in a part-time position, they could still hire. The Commonwealth Attorney referenced a link in her report and stated it list over forty current openings. The Commonwealth Attorney stated they will time it well ift they capture folks who are just graduating and just found out they passed the bar because those results come out in October. The County Administrator thanked the Commonwealth Attorney for putting forth thei memo, reviewing the past funding, and reviewing how the position was used. The Finance Director    reviewed this and ran numbers. The net increase expense would be about $17,000 to cover that position on an annual basis. The County Administrator discussed the increase int the case volume. There was further discussion regarding the funding for the requested Attorney position. Supervisor Jewett made a motion to authorize the Commonwealth Attorney to advertise and implement the new. Attorney position with a salary set at $75,000, seconded by Supervisor Chairman Jackson stated for clarification that $75,000: is straight salary and the County would be  Dawson.  covering the additional fringe. The Board agreed.  The Commonwealth Attorney suggested Supervisor Jewett make his motion for the Comp Chairman Jackson mentioned the email from the Finance Director where it stated something  Board'si minimum salary because it is $75,000 and some change.  about a salary ofs $83,000.  The Commonwealth Attorney mentioned that included fringe benefits.  The County Administrator suggested using the Commonwealth Attorney'sr recommendation to  state, "the Comp Board's minimum."  Supervisor Jewett stated he would like to restate his motion.  Chairman Jackson agreed.  Supervisor. Jewett made ai motion to approve authorizing the Commonwealth Attorney to advertise and implement the new. Attorney position with funding at the Comp Board's amount as an amended motion, seconded by Supervisor Dawson. Aye: Jackson, Yowell, Buchanan,  Dawson, Jewett. Nay: (0). Abstain: (0). Absent: (0). INFORMATION/CORRESPONDENCE  10. VDOT Quarterly Report at 09/24/2024 Meeting - County Administrator  The County Administrator stated VDOT comes to Board meetings on a quarterly basis and will bej present at the second meeting in September. The County Administrator mentioned het took the Board's conçerns regarding the quality of paving, road maintenance, and mowing to VDOT tol be Chairman Jackson encouraged the Board to pass their concerns to the County Administrator SO 11. Shenandoah National Park's Superintendent Announcement = County Administrator  ready to speak about those items. they could share them with VDOT.    The County Administrator stated the Shenandoah National Park recently announced Mr. J.Tracy Stakely as their new Superintendent. The County Administrator briefly review the press release  introducing Mr. Stakely.  12. Etlan Road Speed Reduction Request - Vice-Chairman Yowell  Vice-Chairman Yowell stated hel has been approached by a few people on Etlan Road who would like to see a 451 MPH sign posted. Vice-Chairman Yowell mentioned he learned that if there is not a sign posted the speed limit is 551 MPH. Vice-Chairman Yowell stated that road is a The County Administrator suggested making this request to VDOT on September 24th. The County Administrator mentioned a speed reduction request needs to come from the Board of Chairman Jackson suggested they get the ball rolling and have the County Administrator email  45 MPH road, not 55 MPH.  Supervisors.  VDOT to get this moving. The Board agreed.  Supervisor Dawson made ai motion to request a speed reduction from 551 MPH to 45 MPH on Etlan Road, seconded by Supervisor. Jewett. Aye: Jackson, Yowell, Buchanan, Dawson, Jewett.  Nay: (0). Abstain: (0). Absent: (0). PUBLIC COMMENT  Chairman Jackson opened the floor forj public comment. With there being no public comment,  the public comment section was closed. CLOSED SESSION  Vice-Chairman Yowell made ai motion to convene in closed session pursuant to Virginia Code section 2.2-3711(A)() for personnel, seconded by Supervisor Buchanan.. Aye: Jackson, Yowell, Vice-Chairman Yowell made ai motion to re-convene in open session, seconded by Supervisor Dawson.. Aye: Jackson, Yowell, Buchanan, Dawson, Jewett. Nay: (0). Abstain: (0) Absent: (0). Vice-Chairman Yowell made ai motion to certify by roll-call vote that only matters lawfully exempted from open meeting requirements pursuant to Virginia Code Section 2.2-3711(A)(1) and that wasi identified int the motion to convene in closed session was heard, discussed, or considered ini the closed meeting, seconded by Supervisor Buchanan.. Aye: Jackson, Yowell,  Buchanan, Dawson, Jewett. Nay: (0). Abstain: (0). Absent: (0).  Buchanan, Dawson, Jewett. Nay: (0). Abstain: (0). Absent: (0).  As a result ofthe Closed Session, the Board took the following action:  Supervisor Jewett made ai motion to approve Kevin McHaney, Kimberly Pumphrey, William Flory, Steve Grayson, Robert Finks, Doug Parsons, and Austin Griffin tol be appointed by the    Circuit Court to the Board ofEqualization for aj period ofo one year, seconded by Supervisor Buchanan.. Aye: Jackson, Kowell, Buchanan, Dawson, Jewett. Nay: (0). Abstain: (0). Absent:  (0). ADJOURN  With there being no further business to conduct, Supervisor Jewett made ai motion to adjourn, seconded by Supervisor Buchanan.. Aye: Jackson, Yowell, Buchanan, Dawson, Jewett. Nay: (0)  Abstain: (0). Absent: (0).  d - E  R. Clay Jackson, Chairman  Madison County Board of Supervisors  Jonathon Weakley, Clerk 1 Adopted on: September 24,2024.