Minutes August 27, 2024  Floyd County Board of Supervisors  1. Called to Order = Chairman Turman called the meeting to order at 7:00 p.m. or thereafter.  2. Opening Prayer - The opening prayer was offered by Supervisor Cox.  3. Pledge of Allegiance - Deputy County Administrator Chiddo offered the Pledge of 4. Quorum - Dr. Millsaps called the roll. A quorum was found for all Supervisors.  Allegiance.  5. Approval of Agenda -  On a motion by Supervisor Kuchenbuch seconded by Supervisor Bechtold and unanimously carried to approve the agenda as amended with the addition of Closed session under S 2.2-  3711A.7.  6. Approval of Disbursements- =  On a motion by Supervisor Boothe seconded by Supervisor Kuchenbuch and unanimously carried to approve all disbursements as presented on 08/13/2024, 08/22/2024 and 08/23/2024.  7.Approval of minutes -  On a motion by Supervisor Cox, Seconded by Supervisor Kuchenbuch and unanimously  carried as corrected to approve the minutes of 08/13/2024.  8. Presentations:  a. Lydeana Martin, Director of Community and Economic Development  1. Economic Development Update:  Lydeana discussed and presented the following:  -1-    FLOYD VIRGINIA  Community & Economic Development Update, August 27, 2024  Just Wrapped Up the Growth Wheel today-with 7 Businesses working together to overcome barriers to growth, with a Small Business Development Center coach and ED staff.  The 10th Anniversary of the Floyd C4 kicks off soon!  The seven-week series is set to start Monday, September 13th at 6 p.m. and will continue once a week until the end of October with the Business Pitch Competition in early November. Sessions will last about 2.5 hours and will include hands-on work. The current schedule is  shown below. Business Sessions Sessions to begin at 6 pm and run for 2.5 hours Planning for Business Success  Date  Mon, Sept 9 Mon, Sept 16 Mon, Sept 23  Marketing: 1 Marketing 2  Financials: Revenue, Pricing, & Projections Deep Mon, Sept 30 Financials: Revenue, Pricing, & Projections Deep Mon, Oct7 Financial Management & Business Entity Types Tue, Oct. 15  Dive, Part1  Dive, Part 2 & How to Pitch  -2-    Growth Strategies, Goal Setting, ROI, Funding & Mon, Oct.21  Capital Raising, and Mentor for a Night  Business Plans Due  Mon, Oct2 28 Mon, Nov 4  Business Pitch Competition  Those interested in attending can register in advance to secure their spot. Don'tmiss this chance to turn your business dreams into reality with the support and guidance of the Floyd C4 program. Registration is open through 4:00 P.M. on September 6th and information can be found at tps/DLy/DydC42024 or by contacting Tabitha Hodge at thodge@toydcova.gov  or 540-745-9352.  3 Grant Applications in the next 30 days:  Digital Opportunites--implementation dollars for training and equipment to help residents capitalize on gig fiber. $5 million to $12 million over 4 years. Due September 23. Citizens Telephone Cooperative would be the lead providing a minimum match for things in Floyd County that will drive future digital use (10% or up to $500,000 in match). Need many partners including some other localities to be  successful. Talking with Giles, Carroll and Grayson right now. oCitizens is considering a learning lab for Digital Skills Training  ok Key partners in that digital skills, training and access to devices/equipment could include New River-Mount Rogers Workforce Development, Jessie Peterman Library, Literacy Volunteers, New River Valley Agency on Aging, Floyd Center for the Arts, Tri-Area Community Health Center, Cooperative Extension o Digital Skills for small businesses-especaly more one-on-one step-by-step digital skills through collaboration with the Small Business Development Center and possibly SERCAP.Iwould like to commit some staff time to help market oCitizens could seek funding to turn on Cybersecurity for their customers AND provide free Wi-Fi portal in households they serve for EMS to be able to use 0 Citizens also willing to add more public Wi-Fi spots in the County?  (precision farming), Turman's Sports Complex  and support this aspect.  in case no cell service for devices.  -3-    O Requires major evaluation throughout, sO probably will partner with Virginia CDBG Housing Rehab, Round 2 Construction Application; open submission but  Tech for that  plan to submit by the end of September.  OF Round 1 construction update: We are also trying to finish 5 more houses by January on the first phase. It's very complicated work. The most recent house to be bid is a veteran who is almost completely deaf, and it's been challenging, but  work will begin ini the next week or sO.  Economic Development Strategic Plan Update:  The Economic Development Strategic Plan process includes diving deep into a few topics that surfaced during the SWOT Analysis. The "deep dive" could be a technical study completed by subject matter experts, a white paper on best practices, and/or facilitation of working groups to form coalitions to advance a topic or initiative. Below were Dr. Millsaps and  my recommendations, then approved by the project management team.  Technical Studies meeting has been held.  C Ground Water Study - Underway VA Tech Civil Engineering is doing the study. A kickoff Understanding the Floyd County Visitor to inform Marketing Strategies - Develop a profile of visitors to Floyd County using data tools like geofencing and collaborations with retail, accommodation, and entertainment businesses. This could help identify opportunities for other Options and Best Practices for Small Centralized Water and Wastewater systems for our topography and soil types, to support the development of housing developments of up to  types of local businesses.  10 units.  Working Groups/Focus Group  - Makerspace - A working group will be formed to explore pathways to developing a makerspace for small-scale manufacturing/artists (design and production) that includes wrap- around services to scale entrepreneurial ventures (e.g., collaborative marketing, finance, HR, etc.) and could include a strategy to elevate the "Made in Floyd" brand. This could be a partnership with public schools, community college, nonprofits like Floyd Center for the Arts, private businesses, and defense contracting. Think of innovation/arts spaces such as Forge in Greensboro, NC, John Campbell Folk School in Brasstown, NC, and Penland School of Craft,  Bakersville, NC.  4-    Outdoor Economy - A working group will be formed to explore significant opportunities with the outdoor economy. It could be positioning the Buffalo Mountain Natural Area Preserve to be as state park, plans to connect Floyd to the Blue Ridge Parkway via a greenway trail system, or as significant public investment that supports private development of outdoor assets such as I Market Analysis and Support Strategies for Small Business Scaling - The consulting team will develop a set of recommendations for advancing the market position of farmers, craftspeople, and retail sellers in Floyd. This could align with the 'elevation of the Made in Floyd brand' and expansion of the farmers' market. It could include assistance and organization for online sellers based in Floyd, marketing strategies and branding, and specialized business coaching. The strategies will be vetted with a focus group of small  festival sites.  businesses and entrepreneurs. Best Practices/White Paper  Remote Worker/Digital Skills Training Program - Some states and communities have training programs for remote workers to develop digital skills. The goal would be to train Floyd County residents who now out-commute to work remotely sO more of their income stays in Floyd County. This will be a best practices paper showcasing example programs  Part of the Comprehensive Planning Process  Housing - Housing has been studied in Floyd County in many capacities = market analysis, ordinance updates, vacancy report, etc. Because there are sO many housing initiatives in the early stages, it is not timely to define a technical study this fall. It may be appropriate to convene a working group during the comprehensive planning process to raise awareness and elevate the community conversation around housing initiatives, perhaps including inviting speakers to Floyd, compiling an asset map of current actors and projects in the housing area,  looking at best practices, etc. Other Updates:  Floyd Regional Commerce Center Phase 2 Road and Utilities: Awaiting final approval of VDOT and US EDA of bid documents; the latter is dependent on SAM reactivating the Floyd Growth Center Building 1: Beginning new round of advertising for 5,250 SF Comp Plan Community Engagement Survey shared with media last week.  County account (challenge because of our move)  space available  Much to update on related to Water Monitoring  -5-    International Woodworking Fair in Atlanta with Virginia Economic  Development Partnership met with 6 businesses plus the Appalachian Hardwood Along with Onward NRV, met individually with 7 Site Selectors to talk about regions Continue work with Citizens in implementing VATI 2023 funding for private  Association. and communities.  roads/shared driveways.  Check out our monthly Staff Reports in your Correspondence folder.  9. Public Comment  No Public Comment at this time.  10. Old Business:  a. Task Order - Floyd County and New River Valley Regional Commission  Comprehensive Plan.  Lydeana Martin gave the board a recap and history of their involvement in the Task Onar motion by Supervisor Bechtold, Seconded by Supervisor Kuchenbuch and unanimously carried, to approve the Floyd County Comprehensive Update Task Order Amendment #1 and the signing of such document by designated County Staff.  Order.  11. Closed:  Ona a motion by Supervisor Boothe and Seconded by Supervisor Kuchenbuch and unanimously carried to enter into closed session under S 2.2-3711A.1, $2.2-3711 A.3, $2.2-3711 A.5, $2.2-3711 A.6 and S 2.2-3711A.7.  Supervisor Boothe - yes Supervisor Kuchenbuch - yes  -6-    Supervisor Bechtold - yes Supervisor Cox - yes Supervisor Turman - yes  a. $2.2-3711 A.1 Discussion, consideration, or interviews of prospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific public officers, appointees, or employees of any public body; and evaluation of performance of departments or schools of public institutions of higher education where such evaluation will necessarily involve discussion of the performance of specific individuals. Any teacher shall be permitted to be present during a closed meeting in which there is a discussion or consideration of a disciplinary matter that involves the teacher and some student, and the student involved in the matter is present, provided the teacher makes a written request to be present to the presiding officer of the appropriate board. Nothing in this subdivision, however, shall be construed to authorize a closed meeting by a local governing body or an elected school board to discuss compensation matters that affect the membership of such  body or board collectively. Personnel Supervisor Boothe - yes Supervisor Kuchenbuch - yes Supervisor Bechtold - yes Supervisor Cox - yes Supervisor Turman - yes  b. $2.2-3711 A.3 - Discussion or consideration of the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body. Manufacturing  and OAA  Supervisor Boothe = yes Supervisor Kuchenbuch - yes Supervisor Bechtold - yes Supervisor Cox - yes Supervisor Turman - yes  7-    $2.2-3711 A.5- Discussion concerning a prospective business ori industry or the expansion of an existing business or industry where no previous announcement has been made of the business or industry's interest in locating or expanding its facilities in the community. Manufacturing  Supervisor Boothe - yes Supervisor Kuchenbuch - yes Supervisor Bechtold -! yes Supervisor Cox - yes Supervisor Turman yes  d. $2.2-3711 A.6 - Discussion or consideration of the investment of public funds where competition or bargaining is involved, where, if made public initially, the financial interest of the governmental unit would be adversely affected.  Community Development Supervisor Boothe : yes Supervisor Kuchenbuch - yes Supervisor Bechtold - yes Supervisor Cox - yes Supervisor Turman - yes  e. $2.2-3711 A.7 Consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation, where such consultation or briefing in an open meeting would adversely affect the negotiating or litigating posture of the public body. For the purposes of this subdivision, "probable litigation" means litigation that has been specifically threatened or on which the public body or its legal counsel has a reasonable basis to believe will be commenced by or against a known party. Nothing in this subdivision shall be construed to permit the closure of a meeting merely because an attorney representing the public body is in attendance or is  consulted on a matter. Construction Dispute  Supervisor Boothe = yes Supervisor Kuchenbuch - yes Supervisor Bechtold - yes Supervisor Cox - yes Supervisor Turman - yes  -8-    On a motion by Supervisor Kuchenbuch and Seconded by Supervisor Bechtold and unanimously carried, the Board voted to come out of closed session.  Supervisor Boothe = yes Supervisor Kuchenbuch-yes Supervisor Bechtold - yes Supervisor Cox - yes Supervisor Turman - yes  Ona a motion by Supervisor Boothe and seconded by Supervisor Cox and unanimously carried, the Board certified that the Board of Supervisors only discussed those matters that they entered into closed session for.  Supervisor Boothe - yes Supervisor Kuchenbuch - yes Supervisor Bechtold - yes Supervisor Cox - yes Supervisor Turman - yes  12. New Business  a. Animal Control Bid:  A conversation ensued while reviewing the bids, by the Board. After further discussion, it was agreed that this bid would be tabled until the 09/10/2024 Board  meeting. b. Landfill Basin Bid.  Ona a motion by Supervisor Kuchenbuch, seconded by Supervisor Bechtold and unanimously carried, to approve Shortt's Excavating Inc. for Landfill Basin Bid and Add to clause section of proposal: if reseeding is a need there will be additional  allow appropriate County Staff signatures.  costs.  -9-    Appointment of the New River Valley Community Action Local Government seat for  at two-year term.  Ona a motion by Supervisor Kuchenbuch, Seconded by Supervisor Boothe and unanimously carried, to approve the appointment of Jason Tolkaz for a two-year term for the Local Government seat for the New River Valley Community Action d. County Administrator Linda Millsaps discussed the request to purchase aluminum  Board.  bleachers for Parks and Recreation.  Ad conversation ensued and Deputy County Administrator Kim Chiddo explained the cost of wood replacement in comparison to aluminum bleachers and long-term cost  savings.  On a motion by Supervisor Boothe and seconded by Supervisor Bechtold and unanimously carried to approve the purchase of the 6 bleachers, accessories, and  labor up to $25,000.00 utilizing ARPA funding.  12. Board Time:  Supervisor Boothe requested to revisit the ARPA appropriation at the next Board  meeting.  Supervisor Turman stated that something needs to be done on the previously discussed road, Moore Road. Moore Roads needs immediate attention as there recently were 3 car wrecks. After discussion, the Board unanimously authorized the County Administrator Ms. Millsaps, to contact VDOT, David Clarke to discuss and revisit the seriousness oft this. A speed reduction should be requested which should force a speed Supervisor Kuchenbuch stated that she has been thinking about this for a while and really thought through the process from the hearing regarding Runnett Bag Rd. A conversation continued with the Board members each discussing their thoughts about  study.  the issue.  -10-    On a motion by Supervisor Kuchenbuch, seconded by Supervisor Cox and unanimously approved to not abandon State Route 792 Runnett Bag Rd, approximately 1.4 miles, more or less, from the intersection of discontinued State Route 637 to the Franklin  County Line.  Supervisor Kuchenbuch - yes Supervisor Cox - yes Supervisor Boothe - yes Supervisor Bechtold - yes Supervisor Turman yes  17. Correspondence-  Deputy County Administrator/CFO Chiddo updated the board that there are no  documents in correspondence at this time.  13. Administrator Report: Dr. Linda Millsaps, County Administrator.  Dr. Millsaps presented and discussed the following PowerPoint presentation:  11-    County  Administrator's  Report  August 27, 2024  Outof County Permit update Franklin Pike and Willis Convenient Center Parks and Recreation review  FLOYD VIRGINIA  Fields Planning Equipment Committee 09/24/2024 EMS update Festival Permits update Drive Outdoor Grant Acceptable Use Policy - New  -12-    Agreement with Franklin County to provide Green box Services The agreement was made some years ago when the subdivision Residents in the area can apply for a permit. This can be displayed when they use al Floyd County green box. Franklin County pays Floyd for this service.  Out of Permit update  tot their residents ina a selected area. was developed.  County  In 2022:  FranklinCounty Vaterd Mug/rt Operivis  97 Permits were 'active" Received $11,640 from Franklin County Fifteen (15) Permit Applications received to date Jennyi is following up on this process  Soi fari in 2024:  Franklin Pike and Willis Convenience  Centers  Franklin Pike: Rework in progress Willis Site: Survey Complete Forestry Assistance Requested for Management Plan and Clearing as Needed  13-    Parks and Fields  Recreation review:  Check Elementary  Willis and Indian Valley Still ToCome!  Floyd Elementary  Parks and Recreation Planning  Met with Regional Planning Staff Increased roles for both the Board of Supervisors and the Community Look at opportunities Funded by Forestry Grant and Tides Foundation Funds  -14-    Equipment Committee 09/24/2024 Tor review and evaluate the county's vehicle Historically go to all locations for fire, EMS, Modified this year to only review in person:  fleet. and Rescue. Rescue Solid Waste needed.  Will have in-person meetings with others as  Overall Requirements Alli items must support Outdoor Recreation product development -Structures must ber non permanent or removable "Signage must be non permanent or removable equipmente exclusions) Research  Drive Outdoor Grant Eligible Program Expenses  Equipment çanb be purchased or rented and does noth have to be removable (Seei ineligible list for -Feasibility studies to study the viability or possibility of and outdoor rect tourismp producti inana area Outdoor Recreation Development -Non-p permanenutemporaly restroom facilities Non-permanent. camp/rest site preparation materials -Gravel, picnic tables, benches, portable grills, campfire rings, andr railroad ties for site framing Trail Connections/ Paths Rental ofe equipment to clear the path, gravelf for the path (no asphalt or concrete pavement) Surface markings (Accordingloy your ocalstate/edaralg guidelines) Non-permanent water access -Modular floating! kayak launch! like EZDock or) YakPort (must have the ability tot ber moved, butcan bet tethered tot thes shoreline)  15-    Events Non-permanent: staging Site preparation Tables, chairs, umbrellas, lighting. portable generators Non-Permanent. Signage Non-permanent Banners Permanent: signage sucha as thatr required! by VDOT and permanent crosswalk markings arer notp permitted. (We recommend applying! fort the DCRI Recreational Trails program for funding fort these items) Business Expansion Entrepreneurial workshops inc community, where funds will be used, one eligible expenses by entrepreneurs (excludes Wages, meals, room rental fori internal meetings or workshops) Other. Portable heaters Rental Equipment for tasks or site preps sucha ast trucks, trailers Self-servé kayak rentalk lockers Water Activity Equipment Kayaks, Canoes, SUPS, PFDs (Excludes motonzed! boats) Biking, Bikes for rental (excludes Lime. Bird, etc.) "Turnkey Biker repair stations Bike Equipment (Helmets, other gear) Traily wheelchairs orb beachy wheelchairs onsmanenhempoey wheelchair ramps Outfiter/Tour Guide Equipment  Drive Outdoor Grant Eligible  Program Portable biker raçks ande equipment storage Expenses "Accessibility equipment  -Modificationt to the existing! trailerf for outdoor equipment transporting (ex. Trailer modifiedi fork kayak transporting)  Permanent Structures Permanenti fixtures, signage. ort buildings Environmentall Design: studies Marketing Expenses  Permanent: structures (paveds surfaçes, permanent kayak launches) Example: Astudy fora a specific business ina specific location  Studies for Pedetermnedlspecinc structures on predesignated landlarea ofl locality -Including. butr notl limited to Digital advertising (social media, website design. banner ads, search engine advertisingo or optimization: such: as Google AdWords), FAM Tours. permanent banners, photograpny. and video equipment or creation. (We recommend applying for Virginia Tourism *Administrative costs sucha as office space. salaries. personnel costs, office supplies. office  Drive Outdoor Grant Ineligible Program Expenses  Corporation's MarketingLeverage Program for these expenses) LOVEwork creation or placement Administrative Costs orE Equipment equipment. vehicles, ando other costo of doing business expenses Insurance expenses Mileage expenses Vehdles/Tucks/Talers Regsrationconlerence fees  16-    ELOYD COUNTY  EMS Update  Approved our pharmacy room, documentation system, and security measures. Hel has stamped his approval on moving forward with the Va. Board of Pharmacy application. He also approved the EMD plan and completed the needed paperwork. Continuing Conversations with volunteer Working on equipment -related paperwork. More changes to be announced next  EMS  rescue. month.  Festival  FLOYD LMMING TRADITIONS FESTIVAL  Permits update  MOUNTAIN VALOR FESTVAL SATURDAY 7 SEPTEBER 2024 SOAM-EPN  Living Traditions Festival - Floyd Center for the Arts (Complete) Yoga Jam (Upcoming) Mountain Valor (Upcoming)  CTRO  17-    Acceptable Use Policy - New  7benefits of an acceptable use policy  Growth strategy  CARDINALNEWS SERVING SOUTHWEST AND SOUTHSIDE VIRGINIA Floyd business development program open for Registration IS open fort the 10tha annual Floyd CAE Business Development: senes a free educational programo cesignedt toh help FloydCountyr residents startor grow Thes senest begins Sept 9and runst through early, November Accordingt toa anews release announcingt thep program, itso organized by theF Floyd County Econone Development Authonty. withs support! fromt the FloydCounty! Board of Supervisors Participanis willh havea access! tobusiness counselors. study business pnnciples ando compete! ford cashp prizes! fort thet best business plans andp pitches. Registrationi is opent through pm Sept. 6 Forr morei information. visit https bit. lyiFloydC4-2024 ord contact Tabitha! Hodge att nodge@floydcovas govo ar  registration theirt businesses  OPENING SOON  540-745-9352  1  18-    18. Adjournment:  On a motion by Supervisor Boothe, seconded by Supervisor Cox and unanimously carried for the approval to adjourn the meeting until the next scheduled meeting of 09/10/2024,  8:30 a.m.  ge D Clumen Joe Thrman, Chairman  DrLinda Millsaps, County Administrator  19-