Harford County Board of Estimates Meeting  September 10, 2024 1:06 p.m. 220 S. Main Street 1st Floor Conference Room  Present:  Robert McCord, Director of Administration and designee oft the County Executive  Karen! Myers, Director of Procurement Patrick' Vincenti, County Council President Warren L. Hamilton, County Council Appointee Robert Sandlass, Treasurer James Richardson, County Executive Appointee Joseph Siemek, Director, Department of Public Works Margaret Hartka, Deputy County Attorney Announcement from Robert McCord  Mr. Robert McCord notified the attendees that Harford County Government was following protocol under the Open  Meetings Act.  Approval of Minutes of the August 20, 2024 Board of Estimates Meeting  The minutes of the August 20, 2024 Board of Estimates Meeting were approved by general consent. Mr. Sandlass made a motion to approve the recommendation, seconded by Mr. Siemek.  Item No. 09-10-24-01  Ms. Holmes presented Solicitation No. 24-241; Software and Implementation Service for Tax Billing Software Ms. Rachel Holmes from the Department of Treasury stated that this proposal is for the purchase of software and implementation services for a Tax Blling Software Systems Environment to replace the current billing and collection The Department of Treasury recommends award in the amount not to exceed $1,400,000.00 for year 1 to Tyler Technologies, Incorporated of Plano, Texas in accordance with Section 41-25 oft the Harford County Code.  Systems Environment; Request for Proposal.  system that was developed in 2011.  This motion was unanimously approved. Item No. 09-10-24-02  Mr. Sandlass made a motion to approve the recommendation, seconded by Mr. Siemek. Mr. Condax presented Solicitation No. 25-003; Playground Material; Change Order#2.  Mr. Steve Condax from the Department of Parks and Recreation stated that this proposal is for proper maintenance of the Fibar" (wood carpet) on all playground surfaces at properties maintained by Harford County Parks and  Recreation.    The Department of Parks and Recreation requests approval for Change Order # 2 in the amount not to exceed $40,000.00 per year, increasing the contract total not to exceed amount to $73,000.00 per year to River Valley Landscapes, Incorporated of Wrightsville, Pennsylvania in accordance with Section 41-25 of the Harford County  Code.  This motion was unanimously approved. Item No. 09-10-24-03  Mr. Sandlass made al motion to approve the recommendation, seconded by Mr. Siemek.  Ms. Perry presented Solicitation No. 25-234; 2024 General Election Sample Ballots; Piggyback- State of Maryland Ms. Karen Perry from the Harford County Board of Elections stated that this proposal is for the design, printing, and mailing oft the 2024 Presidential General Election Samplel Practice Ballots. Sample Ballots are mandated to be sent to all voters in Harford County for the Primary and General Elections per Annotated Code of Maryland, Election Law Article S 8-102. The Sample/ Practice Ballot contains a sample ballot, Early Voting information, voting locations, and The Harford County Board of Elections recommends award in the amount of $65,369.00 to Peabody Press, Incorporated of Baltimore, Maryland, in accordance with Section 41-25 of the Harford County Code.  BPO#001B4600060.  other pertinenti information fort the voters of Harford County.  This motion was unanimously approved with 1r member abstaining.  Item No. 09-10-24-04  Mr. Sandlass made a motion to approve ther recommendation, seconded by Mr. Siemek.  Mr. Barry presented Solicitation No. 25-222; Sewer Rehabilitation Construction Services; Piggyback- Howard County Mr. Steven Barry from the Department of Public Works stated that this proposal is for the rehabilitation and lining of The Department of Public Works recommends award in the amount not to exceed $300,000.00 per year to Pleasants Construction, Incorporated of Clarksburg, Maryland in accordance with Section 41-25 of thel Harford County Code.  Contractor. Agreement CA-012-2023.  sewer lines to prevent thei infiltration andi inflow of groundwater and rainwater.  This motion was unanimously approved. Item No. 09-10-24-05  Mr. Sandlass made al motion to approve the recommendation, seconded by Mr. Siemek.  Mr. Barry presented Solicitation No. 25-223; Manhole and Wet Well Rehabilitation; Piggyback- Frederick County, Mr. Steven Barry from the Department of Public Works stated that this proposal is for the repair, rehabilitation, and coating/ lining of sewer manholes to prevent deterioration, and the infiltration and inflow of groundwater and Thel Department of Public Works recommends award ini the amount not to exceed $100,000.00 per year to Pleasants Construction, Incorporated of Clarksburg, Maryland ina accordance with Section 41-25 of the Harford County Code.  Maryland RFP; #23-336.  rainwater.  2    This motion was unanimously approved. Item No. 09-10-24-06  Mr. Sandlass made ar motion to approve the recommendation, seconded by Mr. Siemek. Captain Jenkins presented Solicitation No. 22-225; Inmate Medical; Change Ordert #5.  Captain Johnathan Jenkins from the Harford County Sheriffs Office stated that this proposal is for monthly inmate pharmacy expenses and required adjustments for the inmate Average Daily Population (ADP). The Harford County Detention Center is required by law to provide full medical services to the inmate population 24 hours per day, 7 days av week. These services include all monthly medical needs, Medication Assisted Treatment (MAT), ADP adjustments The Harford County Sheriffs Office requests approval for Change Order # 5 in the amount not to exceed $848,869.98 this year, increasing the contract total not to exceed amounti to $6,540,000.00 per year to' WellPath, LLC  and pharmacy costs.  of Nashville, Tennessee in accordance with Section 41-25 of the Harford County Code.  This motion was unanimously: approved. Item No. 09-10-24-07  Mr. Sandlass made a motion to approve the recommendation, seconded by! Mr. Siemek. Mr. Kuba presented Solicitation No. 11-107A; HR & Payroll Management System; Change Order# # 10. Mr. Nick Kuba from the Office of Information and Communication Technology stated that this proposal is for the purchase of Cyborg software annual support and maintenance which provides an integrated solution to the County's Human Resource and Payroll processing needs including Human Resources Administration, Training, Salary, and Position Administration, Benefits Administration, Payroll Administration, and Reporting Administration. The Office of Information and Communication Technology requests approval for Change Order # 10i in the amount of $309,842.75, per year to SumTotal Systems, LLC of Santa Monica, Californiai in accordance with Section 41-250 oft the  Harford County Code. This motion was unanimously approved. Item No. 09-10-24-08  Mr. Sandlass made ar motion to approve the recommendation, seconded by Mr. Siemek.  Mr. Kuba presented Solicitation No. 25-039; Canon Copiers; Piggyback- NASPO ValuePoint Contract # 187646. Mr. Nick Kuba from the Office of Information and Communication Technology stated that this proposal is for the purchase of Canon Leased Copiers that are usedi in various departments throughout the County. The Office of Information and Communication Technology recommends award in the amount not to exceed $400,000.00 per year to Canon U.S.A. of Melville, New York in accordance with Section 41-25 of the Harford County  Code.  This motion was unanimously approved. Item No. 09-10-24-09  Mr. Sandlass made a motion to approve the recommendation, seconded by Mr. Siemek.  3    Mr. Kuba presented Solicitation No. 25-115; AXON-SAO; Sole Source.  Mr. Nick Kuba from the Office ofl Information and Communication Technology is requesting approval fort the purchase of Axon software which will enable the State's Attorney Office to have access to Body Worn Camera software that The Office of Information and Communication Technology recommends award int the amount of $88,343.99 for year 1to AXON Enterprises, Incorporated of Scottsdale, Arizona in accordance with Section 41-25 oft the Harford County  includes storage, redaction, Ecom License, Justice Access, and Discovery Access.  Code.  This motion was unanimously approved. Item No. 09-10-24-10 060B2490022.  Mr. Sandlass made a motion to approve the recommendation, seconded by Mr. Siemek.  Mr. Kuba presented Solicitation No. 25-228; SMARTnet Renewal; Piggyback-State of Maryland Hardware Contract # Mr. Nick Kuba from the Office of Information and Communication Technology stated that this proposal is for the purchase of SMARTnet Maintenance and Support Services. Cisco SMARTnet provides telephone and online trouble The Office of Information and Communication Technology recommends award in the amount of $275,260.52 to DISYS Solutions, Incorporated of Ashburn, Virginia in accordance with Section 41-25 of the Harford County Code.  shooting support, software upgrades, patches, and hardware replacement.  This motion was unanimously approved. Item No. 09-10-24-11  Mr. Sandlass made a motion to approve the recommendation, seconded by Mr. Siemek.  Ms. Creighton presented Solicitation No. 25-230; Highland Roof and Masonry Restoration; Piggyback- Racine Ms. Barkley Creighton from the Department of Public Works stated that this proposal is for the lower roof replacement and masonry restoration on a section of the north wall above the lower roof at the Highland Senior The Department of Public Works recommends award in the amount of $289,960.00 to Garland/ DBS, Incorporated of  County, WI Contract MICPA #PW1925.  Activity Center.  Cleveland, Ohio in accordance with Section 41-25 oft thel Harford County Code. This motion was unanimously approved with 1 member abstaining.  Item No. 09-10-24-12  Mr. Sandlass made a motion to approve the recommendation, seconded by Mr. Siemek.  Mr. Dorbit presented Solicitation No. 25-052; Repair and Resurfacing of Colonial Court, etc., Competitive Sealed Bid. Mr. Tim Dorbit from the Department of Public Works is requesting approval for the repair and resurfacing of Colonial Court, Colony Place, Fairmount Drive, E. Lynbrook Place, W. Lynbrook Place, Sherwood Place, Fairmount Drive,  4    Lynbrook Road (N), Lynbrook Road (S), Vermont Road, (Fairmont Place to E. Ring Factory Road), and Colonial The Department of Public Works recommends award in the amount of $1,081,000.00 to Frank J. Goettner Construction Company, Incorporated of Edgewood, Maryland in accordance with Section 41-25 of the Harford  Road.  County Code.  This motion was unanimously approved. Item No. 09-10-24-13  Mr. Sandlass made ar motion to approve the recommendation, seconded by Mr. Siemek. Mr. Woods presented Solicitation No. 18-120; Ambulance Billing Services; Change Order#4.  Mr. Joe Woods from the Department of Emergency Services stated that this proposal is for the current external vendor invoice services for processing emergency response claims with Medicare and other County-related insurance providers through October 4, 2024. This is due tot thei increase of EMS services and additional staffing. The Department of Emergency Services requests approval for Change Order # 4 in the amount not to exceed $230,000.00 per year, increasing the contract total not to exceed amount to $380,000.00 per year to Quick Med Claims, LLC of Pittsburgh, Pennsylvania in accordance with Section 41-25 oft the Harford County Code.  This motion was unanimously approved with 1 member abstaining.  Item No. 09-10-24-14  Mr. Sandlass made ar motion to approve the recommendation, seconded by Mr. Siemek. Mr. Woods presented Solicitation No. 25-024; Ambulance Biling Services; Request for Proposal.  Mr. Joe Woods from the Department of Emergency Services stated that this proposal is for al billing service toi invoice and collect revenue on the County's behalf by processing emergency response claims with Medicare and other The Department of Emergency Services recommends award in the amount not to exceed $500,000.00 per year to EMS Management & Consultants, Incorporated of Winston-Salem, North Carolina in accordance with Section 41-25  County-related insurance providers. oft the Harford County Code. This motion was unanimously approved. Item No. 09-10-24-15  Mr. Sandlass made a motion to approve ther recommendation, seconded by Mr. Siemek.  Ms. Hankins presented Solicitation No. 25-078; Mariner Point Park Stormwater Improvements; Competitive Sealed Ms. Danielle Hankins from the Department of Public Works is requesting approval for the construction of a micro bioretention facility and two (2) bioswales in the open space at Mariner Point in Joppatowne. These facilities will improve treatment within the park and achieve nutrient and sediment reductions to help meet Total Maximum Daily Loads (TMDLS) established for waters within the Chesapeake Bay watershed and assist the County in meeting its National Pollutant Discharge Elimination System (NPDES) permit and Municipal Separate Storm Sewer System  Bid.  (MS4) permit requirements.  5    The Department of Public Works recommends award in the amount of $329,207.501 to Bry's Lawn and Landscaping,  LLC of Benson, Maryland in accordance with Section 41-25 of the Harford County Code.  This motion was unanimously approved. Item No. 09-10-24-16  Mr. Sandlass made ar motion to approve the recommendation, seconded by Mr. Siemek. Ms. Hankins presented Solicitation No. 25-235; USGS Precipitation Monitoring; Sole Source.  Ms. Danielle Hankins from the Department of Public Works is requesting approval to maintain and operate six (6) precipitation gauges throughout the County. Data collected from this project will be available near real-time and will assist the Highways Division, Watershed Protection and Restoration Office (WPR) and Emergency Services to address potential public safety concerns during storm events. Since 1999, Harford County and USGS have been working cooperatively to monitor streamflow, precipitation, and water quality at several locations throughout the County to better define the water resources conditions and monitor the impacts ofanthropogenic activities. The Department of Public Works recommends award in the amount of $245,123.00 to U.S. Geological Survey of  Baltimore, Maryland in accordance with Section 41-25 of the Harford County Code.  This motion was unanimously approved. Item No. 09-10-24-17  Mr. Sandlass made ai motion to approve the recommendation, seconded by Mr. Siemek.  Ms. Danielle Hankins from the Department of Public Works is requesting approval to maintain and operate two (2) streamflow gauges on Bynum Run near Abingdon (USGS station ID 01581590) and' Wheel Creek (USGS station ID 0158175320). Data collected from this project will be available near real-time and will assist the Highways Division, Watershed Protection and Restoration Office (WPR) and Emergency Services to address potential public safety The Department of Public Works recommends award in the amount of $78,400.00 to U.S. Geological Survey of  concerns during storm events.  Baltimore, Maryland in accordance with Section 41-25 of thel Harford County Code.  This motion was unanimously approved.  MOTION TO CLOSE MEETING MADE BY: MS. MYERS, SECONDED BY: MR. RICHARDSON.  By general consent, the meeting has gone into closed session.  OPEN SESSION ENDED. AT 2:05 p.m. CLOSED SESSION BEGAN AT2:07 p.m.  Review oft the Closed Session Meeting Minutes from June 18. 2024 which were approved by general consent.  CLOSED SESSION ENDED. AT2:09, p.m. BACK INTO OPEN SESSION AT2:10p.m.    Mr. Robert McCord introduced Solicitation No. PM2 24-043.  Mr. Sandlass made a motion to approve the recommendation, seconded by Mr. Siemek.  The motion was unanimously approved.  With no further business, the meeting was adjourned at 2:11 p.m.  Respectfully submitted, Michele Silvestri Recording Secretary  7