Kitzmiller Mayor and Town Council Monthly Meeting Minutes January 2022  Date: Monday, January 24th, 2022 InA Attendance: Mayor Robert Reckart Councilman G. Michael Brapldy Councilwoman Theresa Harvey "Councilwoman Sharon Anderson, out of Town.  Location: Town Hall/Community Building  Time:7PM  Councilwoman Diane Nye-Paugh Town Clerk Rebecca M. Glotfelty  Meeting Called to Order: Open with Prayer: Led by Mayor Reckart Pledge to the Flag led by: Mayor Reckart Approval of Minutes from November 22, 2021 Motion: Mike Brady; 2nd Theresa; 31 to0  7:01PM  Recognized Guests:  Jo Sheffield - 2021 Audit Report *Rescheduled for February Meeting due to weather. * Heather Berg - Empowerment Group - Will be hosting Bingo on March 12th @ the School.  will also be hosting Breakfast with the Easter Bunny & their annual Easter Hunt. Just Empowerment group  Would also like to thank everyone who helped her sister Shellie  Egg  not sure on the date.  house fire. Nancy Brady = Nothing Church to help with parking.  Mallow, who recently lost her home due toa  Everyone was really kind to her.  Dale Lipscomb - When plowing, please push the snow back more towards the ditchi in front of the  Methodist  Barb McKenney - Wanted to thank the town for the new flooring in the kitchen. Mayor Reckart and Councilman  Brady for all the help with moving things in and out of the kitchen when needed. Fashioned Christmas went great, and the town had a wonderful outcome.  Personally, thinks that Old However, there were ai few things  that she would like to address: (1) What  was discussed at the Committee Meeting, did not  that were discussed to go one each of the picnic tables in the pavilion had to be moved inside happen. The trees gingerbread house. The gingerbread house looked great, but it would have been nice to have held because of the meeting to inform all that were involved what exactly was going on. (2) Noticed that both the another  the Lions Club Pole Building had screws drilled into the contest was not at all what was discussed at the participate. That was not how it was apologized on behalf of the After-School about that as well. * Nancy Brady as far as the aren't from the town & have was a really great event. / thought everything looked (1)Just the lack checking to make sure it was okay to do SO. Both are future."  No It  Town Pavilion and damage. (3) The light everyone to voting. "Councilwoman in the building park. The  like to see the holes  poles. one asked if they could do so, and she would  repaired because of the bees getting in them and causing future  meeting. was supposed to be a contest for  participate in. It was supposed to be where anyone was able to vote, and Diane Nye-Paugh apologized for the lack of communication since light decorating contest, she was not sure where the miscommunication  anyone in the 21538-zip code could was the Chairman of the Committee. She also came from, she was also confused participate. Mayor Reckart stated, "lt can work on for a better outcome in the  done; it was somehow changed to the kids Program for the screws in the pavilion and pole  only  Lighting contest goes, maybe next year have judges come in that great too. The two negative things to take from this was  a people's choice award, SO everyone can  of communication; and (2). Screwing stuffi into the pavilion and pole  that we things  buildings with out first  January 2022    Missi Nesselrodt - Just would like to ask that when they plow, to push the snow back a little bit more. Asked if there was any update on the ARP Act? *Mayor Reckart This was discussed at the mayor's meeting, and the applications for non-profit organizations have been made up, they're just waiting on the approval. * Rita Lambka - Requested that when plowing the roads, to please avoid pushing it into people's driveways. Sharon Paugh - Would just like to say thanks to everyone who has been helping shovel out the fire hydrants and  keeping them accessible.  Grants:  Community Legacy Grant - We were awarded $125,000 instead of $175,000 to update & repair our sidewalks. USDA-N Mayor Reckart and Town Clerk met with Linda Lindsay on 01/11/2022 to review & sign application. The POS-V Waiting on the spring to get work done to the pond. Must begin before 06/01/2022. Well Connected Communities Again, just waiting on spring to install new picnic tables. KJ's Landscaping returned estimates for the maintenance of the New Welcome to Kitzmiller Sign.  application has been completely submitted.  Old Business:  -LED Lights - Mayor Reckart is to meet with Richie sometime next week. They will also be discussing when our contract for our current light fixtures is to end, which should be sometime this year, or possibly next year. When Christmas Pole Lights - They were received, put up, and taken down already since the last meeting (November 2021). They look fantastic. There is $400.00 left over from raising the money for new ones. That money was voted on last meeting to be used to install outlets int the park sO hopefully we will be able to "Light up the park" for Christmas. *Idea came from Robert Paugh, and was considered this year for Old Fashioned Christmas, but there was no electricity to be able to do SO. Hence why it was voted to install outlets throughout the park. * Trees around Town = Kiddy's Contracting, LLC was able to come to town to remove some dead trees. There was one behind Kitzmiller Assembly of God Church and a bunch of them int the race across from 252 West Main Street. There is still plenty of wood there for the taking; just make sure you bring your own chainsaw. Old Fashioned Christmas - It has been deemed a success and was already discussed. Personnel Policy - The attorney reached out to Beccie by email, and there were a few things in the personnel policy that he has questions about. They will be discussing the Personnel Policy later this week. Storm Drainage at Mike Hechmer's - The County is still working on this. Company Store Flooring - We were granted $2,000 from the GC. Commissioners. - The flooring has been installed and it looks perfect. Barb invited anyone who wanted to take a peek at it to go ahead. - Mountain Maryland PACE - Has been postponed until March 12th & 13th. Mayor Reckart will still be attending. *Nancy Brady asked who exactly pays fort the mayor to attend the meeting?. She remembered in the past, that Kitzmiller was unable to attend due to not having the extra funding. *Mayor Reckart The company that Iwork for, KML, pays for me to go to the PACE Meeting, SO it benefits our town tremendously that Iget to go. * Closed CD Account = Account has been closed. It has been deposited into our general account. Retaining Wall behind Theresa Harvey's House - Again, Dwight from the county is working on this.  the contract is up, and we would like to switch to LED, it won't cost us anything.  New Business: on these two dates. be displayed.  - Use of Building for Elections (June 28th, 2022 & November 8th, 2022)The school will be used as a polling place 1 150th Anniversary for GC @ the Fairgrounds - We need to come up with a display that represents the Town of Kitzmiller. Beccie and Theresa decided to make this part of Homecoming planning sO that way we would have it to Yearly Events - Beccie came up with al list of Yearly Events to come up with ideas for the Towns people and Organizations can come together to help plan an evening once a month to help get people back out again.  January 2022  2    January (New Year's Event) February (Valentine's Dance) March (Bingo), April (Easter, everyone does their  thing) May (Cinco de Mayo). June (Kick off to Summer Celebration). July (Homecoming) Night) September (Coal Bucket 10 Year Anniversary) October (Autumn Homecoming Planning, Meeting will be Jan 27th @ 6:30 @School. Firework Agreement: Planning is already underway for Kitzmiller Homecoming. Firework Agreement States that the total this year is $5,550.00. The town will have to pay half of that by March 18th, 2022. Cancellation Fee will be $4,162.50. Rain Date is scheduled for. July 24th, 2022. *Councilwoman Postponement fee is $1,387.50.  own  August (Back to School  (Veteran's Day  Glory & Trick or Treat) November  Ceremony) December (Old Fashioned Christmas)  amount due Harvey made a that use the school need Day (To be Hosted in April of  motion to accept the amount; Councilman Brady 2nd,3to0.  School Cleaning Policy & Updating Contracts Annually: Any organizations ori individuals to sign the updated cleaning policy and contracts will need to be submitted Honoring Dr. Melvin Brown @ the Park, Annual Dr. Marvin Brown Park Cleanup annually.  Each Year) Plaque, Light Refreshments: see if they would be willing to help.  Mayor Reckart has checked into ai few things to honor  were to do something through the state roads, it would have to go along route 38 and this Dr. Brown. Ifwe  not near the park. Checked with the county, they don't offer that; Is  isn't ideal because it's  going to check with the Historical Society to  February Newsletter 2022 = Recognized Residents? Announcements? Etc.: Becky Estimates from KJ's Landscaping. (1) Remove Hazardous Limbs between the school Councilman Brady motions to accept estimate; Councilwoman landscaping at the new Welcome to Kitzmiller Sign and the sign at the school. motions to accept the estimate; Councilwoman Nye-Paugh 2nd; ;3t - Coal Bucket Restaurant- Basement steps collapsed and will need to0. to be replaced. The needed to be replaced because the basement was full of water. It heat register in the apartment and flooded the charges our next couple of statements.  helping with the giving tree and helping Santa out by sending his letters to him and Lipscomb, postmaster, for  responses back. the  even sending some of his and the park $150.00 $300.00. Councilman Brady sub pump went out and  Harvey 2nd, 3 to 0. (2). Annual contract to  maintain  was determined that the water came froma  these Council Concerns:  in  basement. These things have been fixed and we will  be seeing  Mayor Robbie Reckart- We will be entering executive session to discuss  a  Councilwoman Theresa Harvey- - Nothing. Councilman Mike Brady - Nothing Councilwoman Diane Nye-Paugh-Nothing. Exec. Session: Enter Time: 8:24 PM Motion to Exit Exec. Session Councilwoman  hiring new Maintenance person.  Motion to Enter Exec. Session Councilman Brady 2nd Councilwoman  2nd Harvey Councilwoman  Harvey 3to0 Nye-Paugh 3to0  Exit Time: 9:33 PM  January 2022  3    Prepared By: Town Clerk/Treasurer:,  Date Accepted:  2/28/22  Mayor Robert L. Reckart  aekck  Councilwoman Sharon Anderson  OH on  Councilman G. Michael Brady.  ShLORL  Councilwoman Theresa Harvey  Anuoa!  Councilwoman Diane Nye-Paugh,    January 2022  4