Kitzmiller Mayor and Town Council Monthly Meeting  Date: July 26, 2021 Time: 7pm Location: Town Office Paugh Open with prayer Pledge to the flag  In Attendance: Robbie Reckart, Katie Lucas, Theresa Harvey, Sharon Anderson, Diane Nye-  Meeting called to order by Robbie at 7:04pm  Approval of minutes from June 2021  Sharon motion to accept the minutes from June 2021, Diane 2nd, 3-0. Recognized Guest: Rita Lambka, Josh Hook, Diane Kisner, Tom Vose  Rita-nothing very much  Josh- here is anyone had any question and to tell us he enjoyed Kitzmiller Homecoming Tom- Works on the committee with Sarah Myers for the coins that we are designing for Garrett County 150th anniversary, just wondering if we came up with any. Robbie said we planned to vote on it tonight. The Republican is now. digital on the web. Also trying to Diane- Outdoor reading club "What we are reading book" group. Bring a chair every Monday from 3-4pm starting August 2nd. Homecoming event she had 32 people come into the library and do activities or look at the Kitzy High yearbook that was digital. Also sO many people asked about getting a copy ofit sO they are working on getting some  open the Library in Kitzmiller up more.  made up for sale.  Grants:  USDA-e everything was submitted just waiting to hear something back Garrett Co Commissioners- turned everything in just waiting.  Community Legacy- Robbie sent all the pictures in and just waiting to hear back of what  we could get for new: sidewalks.  Old Business:  ARP- still waiting for the money. And guidelines are changing everyday with the money Oak st- Katie put a work order in for it SO waiting to see ifthey come down. John Hesse- Hedges were cutting before sending out the letter. But the pine tree was not  Lights in Park- Katie put a work order in just waiting. so Katie will call and let him know to please take care of that. Jamie's Grass- cut before sending letter out Park St Pothole- Katie called about it and they put a work order in    Hanlin Park- guys cut down the grass but still needs to power wash it. Also, Council members said that ifs so all the playground equipment needs it along with gazebo and benches. Diane Kisner asked if they could power wash the sign that sit in front oft the  former Kitzmiller School Building.  New Business:  Budget- Katie adjusted the budget to add in the paving.  Diane motion to accept this new budget again for FY21/22, Sharon 2nd, 3-0.  Theresa mentioned if we can change the budget now can we change it to add something in for little league? Diane Nye-Paugh offered that the Kitzmiller After School Program will split their $750 that the town gives to them this year FY21/22 with the Little League. That would be $375  apiece.  Sharon motion to accept Diane Nye-Paugh offer to split the $750 the Town gives to the Kitzmiller After School program with Little League this fiscal year Homecoming- was great, we made new suggestion for next year and about starting a Homecoming Committee in the fall of this year. We need to start booking things in the fall and start thinking about the town doing something in the evening in case we don't have the Empowerment Group there to do something. Kona Ice will be sending us a check this week with 20% of what he made during the homecoming. Still waiting on that and Cheryl Nesselrodt to pay for her vendor spot. Rita brought up about maybe the town investing into a generator to help save from blowing breakers in the school. Itis something we will be looking into. D's Eats had an electric car that he was able to: run his credit card machine off and, they sold out and plan to come back next year. Janice Ray Band was another success. Next year we may be able to get some bigger fireworks, Josh Hook suggested talking to the County Commissioners they may have some more money Newsletter will be going out on August gth deadline to have anything in it is August 6th Fall Social and Trick or Treat- Fall Social will be on Saturday October 30th from 5:30- 8pm and Trick or Treat will be Friday Night October 29th from 6-8pm Also call tol havea cop down and to ask again that no ATV or Side by Sides be on the roads. Coins- Garrett County's 150th anniversary is next year, and the commissioners have asked that each town come up with a design for a coin. Corey Steiniger came up with two ideas for us and we decided to pick the coal miner and donkey pulling the coal cart across Well Connections Meeting- Diane went to the meeting for the Town. Diane went over some oft the meeting topics. Basketball hops at the school, quote to move play equipment from behind the school the to front, swings with new chains, roof on the pavilion, announcement sign. With the sign we need to move fast on it since this close soon. Also, must get ahold oft the State Highway to see how far off the road it legally has to be and how big we want it and where. There will be a local food delivery starting, ordering online on Wednesday, Thursdays will be delivered, they can text you a reminder for this,  2021/2022, Theresa 2nd 3-0.  by then to give away for events.  this will be for August September and October  the railroad tracks.    asking the library to maybe help the elderput with learning how to work the and need to spend $600 for food/snacks for meetings. Project ends October 31,2 computers, 2021.  Mayor and Town Council: Sharon- nothing  Diane- burn permit? (go by county burn permit or agreement), Have we looked at Theresa Rock wall? Robbie said he tried to call the guy again and no call back Complaint box? Nothing on it yet. Someone came to me and asked that we yet. a hook in the park for pinatas SO no one has to tie things to the trees there. Talking with hang and teens to see what we can do in the community for them. Teenage kids said people about doing an open kick ball night or basketball night. Robbie said that's fine, something but need someone to set it up and take responsibility for everyone and everything. Maybe you having each organization doing it once a month or something. Friday nights. Tom mentioned Video game night he would be interested in setting up. Horseshoe Theresa- weeds behind the school in the After School Garden are bad. Diane said she takes responsibility for that since that is her doing, she needs to take care ofit. Whitacre came to her and told her that her driveway has a big hole in it and when Tammy takes his car in and out that it hits down every time. She called the State Roads since Billy the last time they came and did stuff that's where it got messed up from and Town must take care ofit. Robbie said he will be calling someone about they that. Also, Barb's car is there anything we can do for that. Katie and Robbie, both looked it it's on Tammy Property, sO she needs to be the one to tell Barb not to park there is up she and Rita brought up if we were going to do anything for Mike Brady since he was on Council so long? Robbie said the MML is going to present him into the hall of frame for  Vose pits are in  bad shape. Can we get them fixed up?  said the  does not want her to. People parking in the road.  for  council member for the town for SO long. you have an email with the details.  being a  Robbie- read and email from Judy Carbon if any council members isi interested in  going  Sharon motion to adjourn the meeting at 8:35pm, Theresa 2nd, 3-0.  -  A4  noxm Smdsson  poceea    Notès from Well Connected Communities Project ends October 31, 2021 need to spend  meeting, Tuesday, July 20, 2021  money  Goals for the meeting 1.1 Meeting doesn'tl last all night 2. Spend Economic  Community Grant - around $15,000  Yoder got a grant for Feasibility Study Basketball hoops, nets and paint lines  Quote to move play equipment from behind school to the  playground.  Swings with chains Rooff for Pavilion  Announcement Sign -1 need location and decision on type of sign.  3. Ready to Start Local Food Delivery Order by Wednesday Thursday delivery 5:00  New- - they have a system to text to remind to order and Asking Library to help older residents with online Need to spend $600 that is allotted for food or snacks for Give money tol Lions Club to fund the cost of the  pick up ordering meetings  Will give away: fruit and fruit basket at Home Coming  Reckart to donate money  Vegetable Soup they sell at Fair. Will contact Robert  SPECIALI * 48"1 K32" * GEA MESSAGE BDARD CONES WITBSETIFIMEHIETES NUMBERS & CHARACTERS  ETTERS  Inserted into a wooden sign maybe, or electric  Post    memo  Garrett County Government Engineering  To: From: Date: Re:  Mayor Robbie Reckart Dwight Emory,P.E., County Engineer August 11, 2021 Town of Kitzmiller: Various Issues  Thei following isas summary of issues you andi Ivisited today, please review and let me knowi Proposed repair is toi install a dropi inlet at low point on east side of Thirds street and connect completion in 30 days from notification that utilities have been marked.  corrections required.  ift there are any  Item No.1: Church and Third Street Drainage Issue.  inlet at the corner of Third and Church. Request that the Town have the utilities marked int to existing stormwater county when marked so county can survey locations and grades so a plan can be created for this area and notify the  construction. Expect  Item No. 2: Union Street Bridge.  Sidewalk failure oni thel bridge necessitated the placement of concrete barriers to guide traffic Due toi the span of the! bridge the County can place the bridge ont the County's bridge inspection away from failure area. county will have the bridgei inspected and rated andi repair recommendations with cost estimate inventory. The copy will be provided tot the Town. County's current bridge inspection cycle just began completed within next 60-75 days as this bridge will be addedi to current repairs that effect vehicular traffic are reported within 24 hours ofi cycle. Report willi follow. Any immediate Item No.3: Oak Street drainage and roadway improvement (widening). This willr require survey work and watershed analysis for inlet and pipe sizing. County will work schedule when the leaves and vegetation have fallen. Based developed along with an estimate. Information willl be Item No. 4: Alley R- - drainage issues. This will be included int the Oak Street field work. Item No.5: Retaining wall on south side of Alley H. work willl be produced with repair recommendation.  report prepared.. A August 1*, inspection willl be  inspection.  put this on our falli field  upon thet field survey a scope of work will be sent tot thet town. Work or funding is undetermined currently.  Site willl be inspected int thei fall when al better view oft the extent and adjacent areas are more visible.  A scope of    Item No. 6: Spring street Retaining wall repair. Tol be addressed in same manner as Item No. 5  2    Kitzmiller Mayor and Town Council Monthly Meeting August 2021  Phone Vote: August 12, 2021 Rebecca 2nd the motion, 4-0. Date: August 23, 2021 Time: 7pm Location: Town Office  Diane Nye-Paugh motion to write out two separate checks for Toby  and (2) vacation time that remained since his tragic accident that took his life Upton (1)Sick leave  August 9, 20201.  In Attendance: Robbie Reckart, Katie Lucas, Sharon Anderson, Rebecca Glotfelty, Diane  Paugh, Theresa Harvey (Zoom Call) Meeting called to order at 7:02pm Open with prayer Pledge to the flag Approval ofminutes from July 2021  Nye-  Sharon motion to accept minutes from July 2021, Rebecca 2nd,4-0. Recognized Guest: Nancy Brady, Rita Lambka, Office Zach Virts, Diane  Heckmer  Kisner, Michael  Zach-1 read over the police report for July and August. Diane asked about fireworks Diane Kisner- new hours for the library are to start on Monday August 30th with 10 more hours weekly. Katie has flyers up and SO does Diane Kisner. Summer adding club has 28 members. Bird Watching had 22 members. Photo albums at the school Reading were not written in with people's names. Diane is going to send some picture to Katie that put on Facebook to see if anyone knows anyone. Library board meeting will be September gth at 5pm all are welcome, and the Steam club has changed now to Michael- The road is washing away behind his house, (last house in the ally). Nancy- Is having to close the Thrift shopped that she just opened less than a month because the fire marshal told her that she could not have it in an education She did make 3 donations to 3 different churches. What money is left after code she building. she is going to donate it to the town. Tuesday and Thursday will be $1 rid of the stuff she has left. Theresa suggested the little it: is full ofrefrigerators and coolers that Barb  town. Also, about the noise complaints after hours.  in  to 4th every  Wednesday.  Rita- grass needs cut at the turn coming into Kitzmiller.  ago is done; days to try and get  room there at the Coal Bucket, but uses to store stuff. Diane Nye-Paugh said  she would  give Nancy and them until the week of( (August 20-September  stuff out SO she can start setting back up for After School, Theresa asked 4) to get their  use the Gym until they got their stuff out, she said that  if Diane could  was fine but she would have to at    least have the bulletin boards up in the class room incase anyone came around to do  inspections. Grants:  USDA -same waiting tol hear back Community Legacy- same waiting to hear back Garrett Co Commissioners- same waiting to hear back  Old Business:  Lights in the park, Katie will call again and put another work order in. Park st hole was fixed, need to check 3rd st and state st still pavilion, school sign, school ramps, gazebo behind school. Well connection- Diane had no new update waiting for a phone call Hook in park for pinata- Katie will be getting Tuesday when she goes to town. Weeds behind the school were taken care ofby Diane Nye-Paugh  Power washing was done, Hanlin Park, Gaz boo, benches, George and Jackie Park,  Coin- submitted  New Business:  ARP- half the money is in the bank now. We will be able to make donations to nonprofit's in town would just have to write up a letter and have them sign it, storms State St Gank Resident letter was sent out for all the junk cars they have in their yard. Code Enforcement- added an article to the trash debris and rubbish ordinance. The town would have to take out a part about eh zoning because the town does not have zoning Garrett County Engineering Dewight- came down and looked at 3rds st, Oak st, bridge, church st, alley r, retaining wall, spring st. Rita asked ift there would be a way we can close off the end of the alley way since it'sat two way there would be one way out since the road is so bad on the one end by Michael Heckmers house. Robbie said he will see what we can do. We would have to put a notice out, sO people have time to get a notice. Paul Edwards and Larry Tichnelle got an email about upping the allotment that the towns get. Robbie sent the email to them to talk about it in the next commissioners Paving- May get pushed off until spring next year since they are behind with the county. Rebecca- play equipment at the school the rubber is coming off and there is a hole starting right after the tub you can go through. Parking along Kitzmiller Rd (State St)  drains, employee bonuses for working during the pandemic. Now it's a waiting game to see what happens.  ordinance.  meeting.  Mayor and Council    unloading grocery's, some people are in the middle of the road with kids running all around and big trucks and other traffic coming through, can we do anything about it. Sharon- is there an Ordinance for rats in the town. Something that might help is putting their trash out weekly and not storing it for weeks at a time then putting it people all out. Diane- update still talking with stakeholders and residents about what could be Robbie- Personal Policy Katie will have at next meeting rewritten. Rebecca motion to adjourn the meeting at 9:06pm, Sharon 2nd, 4-0. Diane motion to go into Executive session at 9:13pm, Rebecca 2nd, 4-0. Sharon motion to come out ofExecutive session at 9:55pm, Rebecca 2nd, 4-0.  Theresa- No  in town once I get a list, I will share it.  improved    Mayor and Town Council Meeting Minutes  September 2021  Date: Monday, September 27,2021.  Time: 7PM Harvey, Diane  Council & Town Members in Attendance: Robbie Reckart, Sharon Anderson, Theresa Approval of Minutes from August 2021: Motion: Theresa; Second: Sharon, 3-0  Nye-Paugh, Rebecca Glotfelty, & Katie Lucas  Recognized Guests:  Nancy & Mike Brady - Nancy - Thrift Shop was able to donate money to 3 different churches. also donated the town $400 to go towards New Christmas Lights. Mike-N Dale Lipscomb - 1.)3rd Friday of each month there will be a food drop Edison) from the Methodist would like to see posters advertising for this around town. 2.) Would also museum get fixed from storm that we got? *Once we get the second 3.)  They church. He like to see a brochure boards on maintenance position can do is on the front  Rita Lambka - Light by Shawna and William's House (Called Potomac  Nothing.  for town events Monthly *There will be a newsletter  sent out monthly. * Can the  filled*  Barb McKenny -1. Robert is doing a great job! 2. Thank the council for asking what the town for the Coal Bucket. 3. Asked for the town to work together. 4. The Coal Bucket page of the Lake Front Magazine. 5. Would like to see the town activities. Sat & Sun Noon to 7:30PM & Sun from Noon to Fire Dept. to have maybe an open house, ask the fixed. 7. Coal Bucket will be closed the week between tos see the front of the building painted to the restaurant. webpage we are part of GC affordable housing.  Glory. They are on the turkey trail for this year and would like to promote something for Autumn  see the town participate in 4:30PM. Suggested maybe a  truck/trailer for tours with departure  time schedule, pumpkin patch, a map with some town  history, raffle for different baskets, museum to be open, craft tables maybe the Kitzmiller* 6. Health Department writes her up for Kitchen floor in restaurant.  on ball field, Glory with It needs to be 8. Would like  library what can be done. *Autumn Christmas and New Year's. *Wait until Spring. * 9. Put on  Justin Nesselrodt- Union Street - has been turned over to the code enforcement Missy Nesselrodt- Thanks for reaching out. Cats around town, can town call animal Lt. Colt Ruby - 11 Incidents on the Police Report for September 2021 Pam Lucas - to speak on behalf of the ones that applied for town clerk and "Robbie threatened town council." Theresa Harvey vouched there seat. *No election, someone will be appointed to the seat. * Stated all a"no family" policy in their charter, and she knows because she  were called.  shelter? -yes, they  said that she was there in particular to speak for  didn't get the position. She McRobie. Rumer was no threat made. election on her other communities have called every one of them.  Kelsey Stieringer and Shawna  Questioned if Beccie would  still be on the council or ift there would be another    Sharon interrupted and reminded her that our charter and their charter are separate.  Sharon Paugh - Thanks for reaching out.  Thomas Vose - What can the library do to help with the Autumn Glory activities?  Diane Kisner - Shout out to Katie for fixing the drain & to Robert for doing the work of 2 people. She  will have crafts at the library for Autumn Glory festivities.  Grants-  USDA- New truck, first round of allotted money is gone. New round of Applications to start Community Legacy - November 1st is the Meeting, Peggy will let us know the Outcome. Garrett County Commissioners - POS Money will be used to get the pond in the park fixed. 4 more picnic tables & Benches. We received al letter from POS that we were unofficially Well Connected Communities - Moved the play equipment from behind the school to the front of the school to where it would be utilized more. They received the new swings. There will also be 2or 3 octagon tables installed. The new Welcome to Kitzmiller sign is to be installed within the next two weeks. Julie Wagner, from Julie's Greenhouse, came down to give an estimate on what the price would be to put in new plants/trees etc. They will also be repainting some of the  being accepted on October 1st, 2021.  approved for the funding. Waiting on the official Approvement.  equipment as well.  Old Business-  Park Lights - They have been called on 3 times, they haven'tcalled back. Hook at Pavilion = It has been installed in the center of the pavilion. Code Enforcement = Emailed Jarrett about "zoning" and  Jenkins/Gank Residence - Cleaned up.  never  back. Beccie will  got a response  follow up with him.  Garrett County Engineer-Currently working on the blueprint plan for drainage to be put in Paving = Have to wait on spring. Especially having to repave where the gas lines were replaced. The County is too behind to get everyone done this year and will have to follow-up again next Alley at Michael Hechmer's House - Closing of the alley with. Jersey Barriers has been Personnel Policy - Red Lined Copy has been received, it will be corrected and discussed at the Thrift Store - Jamie Rodeheaver, the fire Marshall, has been unreachable. *He is retiring. * There will be someone new to replace him. However, the electric, new lighted exit signs & an architect will have to draw a new floor plan for upstairs with accurate scaled drawing. Nancy  between 107 and 105 Third Street.  spring. approved. next meeting.  New Flooring in Office = Happening soon.    requested the rooms upstairs that are closest to the library. Fire extinguishers at school need to  be updated, will have to call the county.  New Business-  Ralph and Barbara Lucas Dumpster - Diane Nye Paugh motioned to replace the dumpster. To first check with the insurance company to see if it would be covered. If not, then to $75 ARP Money - The money is still being fine-printed with what can be done with it. However, organizations such as the Fire Department, Lions Club, & After School are all liable non-profit organizations that could benefit from this funding. We will have until January of 2026 to have the money spent to their guidelines. Cindy Stone is the one in charge of these funds. Those Play Equipment at School - Checking to see what can be fixed ori ifit can even be fixed. Siera Wigfield, has developed a survey "Kitzmiller Rec Survey" to help us potentially get a grant to replace the equipment. The survey will serve as the "paper trail." The life expectancy of equipment is roughly 25-30 years. The one at the school right now is nearing 25 years. We play need New Shop & Office Doors -1 the doors to the office and the Shop are in terrible shape and need to be replaced. Sharon Motioned for the doors to be replaced, Theresa second, 3-0. 279 West Main Street - Letter was sent on Friday, September 24, 2021. Fall Social - Diane made a motion to cancel the fall social and use any funds allotted for the Social, for Autumn Glory with Kitzmiller. Sharon Second, 3-0. Maintenance Position - Advertise in the Republican by October 7th, 2021. Needs to be sent to the paper by October 4th. The second week would be October 14th. Applications will be due October 22nd. They will be reviewed at the next meeting in executive session, and interviews by will be set up to begin on the 27th at 4PM. Theresa set the motion. Sharon second, 3-0.  towards a replacement. Theresa Second, 3-0.  pay  organizations will have to fill out an application to receive the funds.  to keep this in mind when we apply for grant money.  Council Requests: sent.  Sharon Anderson - The rat situation around town. Clean-up of the town. A letter has been  Theresa Harvey = Nothing. Diane Nye-Paugh =  Light by the office was previously paid for by Daniel Paugh. Made motion to have the light applied to the Towns account. No motion was needed for this, just need to call Made motion to have a financial Statement monthly at every meeting. Theresa Second, Made motion to have the Agenda Emailed one week prior to meeting. Theresa Made motion to form a Community Relations Committee. Theresa Second, 3-0.  Potomac Edison to have the light switched over. Beccie will call.  3-0. 3-0.  Second,    The tree in front of Don Stiles' house looks dead. If the tree is on town property, it needs to be cut down. Robbie will go up to look at the tree to see ifiti is on the town Made motion for sharing on the Town Facebook Page, to only share Businesses ini the 21538-zip code and other municipalities activities in the county. Theresa second, 3-0. Made motion for the Lions Club to no longer pay a percentage of the electric bill at the Minutes to be posted on the website. Also, what about Assets & a Maintenance Schedule, if there is none now, then she would like to see it implemented.  property or not.  community building. Sharon Second. 3-0.  Regular Meeting Adjourned at 9:04PM, Entered Executive Meeting.  Executive Meeting dismissed at 11:20PM. Sharon Made the Motion, Theresa Second, 3-0.  Date Approved: Mayor- Council-  0t25acal  A EE    9Dakan shadsvons  Hamy  CaeR  Diane BTCONA Meeting