County Council of Dorchester County Regular Meeting Minutes September. 3, 2024  The County Council of Dorchester County convened in Open Session in Room 110ofthe County Office Building at 6:00 p.m. on the 3rd day of September, 2024. Aroll call oft the members was conducted. Present inl Room 110 were: George L. Pfeffer, Jr., President; Mike Detmer, Vice President; Rob Kramer, Jr.; William V.Nichols; and, Ricky C. Travers. Also present in Room 110 were: Jerry Jones, County Manager; Donna Lane, Clerk to Council; and, Irene Barnes, Executive Administrative Specialist. Charles MacLeod, County Attorney,joined  the meeting late. REGULARSESSION  INVOCATION AND PLEDGE OF ALLEGIANCE  Councilman Detmer led the invocation and the pledge of allegiance. CALL FOR. ADDITIONS OR DELETIONS TO AGENDA  After publication of the agenda, the following item was added: Request to Proceed - Video & Tracking System - Emergency Services. The Council approved the amended agenda.  FINANCIAL REPORT: CASH AND INVESTMENTS  Councilman Pfeffer reported total cash and investments as $24,384,601.40.  CLOSED SESSION SUMMARY  The Council convened into Regular Session on September 3, 2024 at 5:00 p.m. in Room 110, County Office Building, 501 Court Lane, Cambridge, Maryland 21613 and motioned to adjourn into Closed Session pursuant to Title 3 of the General Provisions Article oft the Maryland Annotated Code, pursuant to $3-305(b)(1) to discuss the appointment, employment, assignment, promotion, discipline, demotion, compensation, removal, resignation, or performance evaluation ofappointees, employees, or officials over whom itl has jurisdiction; and pursuant to $3-  305(b)(7) to consult with counsel to obtain legal advice.  Present inl Room 110 were: George L. Pfeffer, Jr., President; Mike Detmer, Vice President; Rob Kramer, Jr.; William V. Nichols; and, Ricky C. Travers. Also present in Room 110 were: Jerry Jones, County Manager; and, Irene Barnes, Executive Administrative Specialist. Charles MacLeod, County Attorney. joined the meeting late. Voting in favor of the Closed Session were the present Council Members. Charles MacLeod, County Attorney,joined the meeting late The Council convened in a Closed Session on September 3, 2024 at 5:01 p.m. to discuss the  following items:    Dorchester County Council Regular Session Minutes of September. 3, 2024 Page No.2  1) Notifications of recent personnel changes within the County were provided; 3) Received legal advice from the County Attorney regarding the following:  2) Personnel changes within the Council's Office; a. Afunding request for a specific project. b. Compliance matters relating to a specific landfill; An agreement with a specific organization; d. As specific litigation settlement; and, The potential disposition ofCounty owned property.  Present in Room 110 were: George L. Pfeffer, Jr., President; Mike Detmer, Vice President; Rob Kramer, Jr.; William V. Nichols; and, Ricky C. Travers. Also present in Room 110 were: Jerry Jones, County Manager; and, Irene Barnes, Executive Administrative Specialist. Charles  MacLeod, County Attorney,joined the meeting late.  CONSENT AGENDA APPROVAL OF MINUTES  The Council approved the minutes of August 20, 2024 and August 21, 2024.  APPROVAL OF DISBURSEMENTS The Council approved the vouchers as presented.  REQUEST TOI PROCEED - STORMWATER MANAGEMENT AGREEMENT - PUBLIC Based on the recommendation of Dave Edwards, Public Works Director, the Council approved the Stormwater Management Agreement for an industrial building projected for David M. Hurley, Jr., Bluewater Marine, located at 5465 Moose Lodge Road, Cambridge, Maryland. REQUEST TO. ADVERTISE FOR PROPOSALS - SNOW CONTRACTING - PUBLIC The Council approved the request ofl Mr. Edwards to advertise a request for proposals for snow FY25 GOVERNOR'S OFFICE OF CRIME PREVENTION AND POLICY GRANT AWARD - Based on the request of. James W. Phillips, Jr., the Council accepted an $11,250.00 FY25 Police Recruitment and Retention grant award through the Governor's Office of Crime Prevention and Policy, with no match requirement and aj performance period of. July 1,2 2024 to June 30, 2025, to  WORKS  WORKS  contracting services.  POLICE RECRUITMENT AND RETENTION - SHERIFF'S OFFICE  fund 45 gym memberships for deputies.    Dorchester County Council Regular Session Minutes of September 3, 2024 Page No.: 3  FEDERAL AVIATION ADMINISTRATION FY24 AIRPORT INFRASTRUCTURE GRANT AGREEMENT - LAND ACQUISITION & SERVICES REIMBURSEMENT AIRPORT Based on the request of Steve Nuwer, Airport Director, the Council accepted a Bipartisan Infrastructure Law - Airport Infrastructure grant offer through the Federal Aviation Administration (FAA) fora 90% reimbursement, not to exceed $110,040, of expenses related to acquiring avigation easements on two parcels, Bartrum F4 and Burns F9, for the Airport's Multi- Phase Obstruction Removal project, with a performance period of four-years from the date of FAA FY25 GRANT AGREEMENTS - RUNWAY 16/34 & TAXIWAY REHABILITATION- Based on the request ofl Mr. Nuwer, the Council approved the following grants through the Federal Aviation Administration for a topographical survey that is needed for the Airport's 1) $45,000.00 Airport Improvement Program grant award, with a performance period of 2) $48,350.00 Bipartisan Infrastructure Law - Airport Infrastructure grant application, with REQUEST TO PROCEED - EASTERN SHORE INNOVATION CENTER DUMPSTER The Council approved the request of Susan Banks, Economic Development Director, to enter into a contract with Republic Services for a dumpster at the Eastern Shore Innovation Center (ESIC) at the cost of$108 per month for a 36-month term, which reduces the current expense by EASTERN SHORE INNOVATION CENTER LICENSE AGREEMENT AMENDMENT Based on the request of Ms. Banks on behalfof Garrett Luthy, Chief Ag Solutions, LLC, the Council approved a ESIC License Agreement Addendum No. 1 to remove Suite 013 from the agreement, reducing the monthly license fee from $500 to $253 for the remaining base term, ending on April 30,2026, with all other terms and conditions of the Agreement remaining  acceptance. AIRPORT  Runway 16/34 and Taxiway Rehabilitation project:  four-years from the date ofacceptance; and,  a 10% match requirement.  ECONOMIC DEVELOPMENT  $145 per month.  REQUEST - ECONOMICDEVELOPMENT  unchanged.  EVENT REQUEST - PAWS IN THE POOL - RECREATION & PARKS  The Council approved the request of Duc Trieu, Recreation & Parks Director, to partner with Baywater Animal Rescue and Dorchester County Dog Control to host the second annual "Paws in the Pool" event at the County pool on September 29, 2024 from 1:00 p.m. to 4:00 p.m., with  proceeds from the event being donated to Baywater Animal Rescue.    Dorchester County Council Regular Session Minutes of September 3, 2024 Page No. 4  CENTER FOR TECH & CIVIC LIFE GRANT AWARD -2024 RURALNONMETRO Based on the request of Jessica Noranbrock, Data Application Specialist, Dorchester County Board ofElections, the Council accepted a $50,000.00 Center for Tech and Civic Life 2024 Rural and Nonmetro Election Infrastructure Grant Program award, with no match and a performance period ofJuly 31,2024 through December31,2024, for the public purpose of planning and operationalizing reliable and secure election administration in Dorchester County, MEMORANDUM OF UNDERSTANDING -1 BRIC DTA- FEDERAL EMERGENCY The Council agreed to enter into a Memorandum ofUnderstanding with the Federal Emergency Management Agency (FEMA) to provide a framework for the collaboration with Dorchester County for the purpose of pursuing funding for the Hoopers Island causeway and other potential County infrastructure projects through its Building Resilient Infrastructure and Communities  ELECTION INFRASTRUCTURE - ELECTIONS  Maryland.  MANAGEMENT AGENCY  (BRIC) Direct Technical Assistance (DTA) program.  PROCLAMATIONS  RECOVERY AWARENESS MONTH  The Council presented a Proclamation declaring September as Recovery Awareness Month.  ACTION ITEMS  REQUEST TO1 TAR & CHIP MULTIPLE ROADS - PUBLIC WORKS  The Council approved the request ofMr. Edwards to utilize a current contract with American Paving Fabrics to tar and chip the following roads for a total of 97,847 square yards at the cost of  $224,069.60 to be funded by the FY25 Operating Budget:  Tates Bank Road Elks Lodge Road Backwoods Drive Cannon Road Peach Tree Drive Sunrise Drive Waterview Drive Woodland Acres Meadowbrook Road  Riverview Road Great Oaks Road Aeberle Road North Court Belle Aire Road Ryans Run Road Vineyard Drive Beach Haven Road Indian Creek Road  Mulberry Lane Brittland Drive Little Creek Road Little Creek Court Fox Run Road Goose Feather Lane French Farm Road Springdale Road  In response to inquiries from Councilman Detmer and Councilman Pfeffer, Mr. Edwards said: 1) this is a reapplication oft tar and chip; 2) road repairs will be addressed prior to application; 3)an annual survey and traffic study are completed to prioritize road work; and, 4) these roads will be    Dorchester County Council Regular Session Minutes of September 3, 2024 Page No. 5  completed in the fall, more roads may be repaired in the spring. Councilman Pfeffer highlighted  that these roads are all concentrated in a small geographical area. BID AWARD - CRUSHED STONE - PUBLIC WORKS  The Council approved the request ofN Mr. Edwards to award the bid for crushed stone to the lowest bidder, Patuxent Materials, Inc., at the below rates, which will be funded by the FY25  Operating Budget:  AASHTO #3 OR MD; #2 AASHTO #570 OR MD# #6 WASHED AASHTO #8 OR MD #7 AASHTO #10C OR MD #10 MD CR6 ORH HASAB  $40.35/ton $41.15/ton $43.85/ton $29.75/ton $35.20/ton  FUNDING REQUEST - CHESAPEAKE HOUSING MISSION  The Council deferred the request of Maureen L. Williams, Board Chair, Chesapeake Housing Mission (CHM), to provide $25,000 support CHM in carrying out home repairs and accessibility improvements throughout the community. The Council directed staff to determine iff funding is  available, and to provide a funding sheet to Council for a future discussion.  POLL CONFIRMATIONS  The Council confirmed its decision in the interim of meetings, via poll, to:  Approve the request of Mary O'Donnell, Magistrate, Circuit Court, to submit a Child Welfare grant application for a Dorchester County Preventative Family Advocacy Clinic Pilot for $403,000.00 with no match which will be used to start a clinic to assist citizens Approve a request of Frank Narr, on behalf of Cambridge Waterfront Development, Inc., for temporary funding from the County in the amount of $35,000.00 to renew its general liability insurance policy at the cost of $33,557.20, plus late fees, which will be reimbursed to the County with proceeds from the sale of a property to Yacht Maintenance, by a 41 to 1 vote, Councilman Kramer opposed. Approve the request of. James W. Phillips, Sheriff, to submit a Byrne Justice Assistance Grant application through the Governor's Office of Crime Prevention and Policy in the amount of $38,736.00 with no match requirement and aj performance period ofJuly 1, 2024 to June 30, 2025, to reduce gaps in existing services by providing additional video surveillance equipment in crime hot spots in Dorchester County, by a 4 to 0 vote (no Approve the request of Susan Webb, Planning & Zoning Director, to submit a Byrne Justice Assistance Grant application through the Governor's Office of Crime Prevention and Policy in the amount of$113,783.00, with no match requirement and a performance period ofJuly 1, 2024 to June 30, 2025, for the purchase and installation of a limited  involved in the child welfare system by a 5t to 0 vote; and,  response).    Dorchester County Council Regular Session Minutes of September 3, 2024 Page No.6  access entry system at the County Office Building, and to install six additional security  cameras at Sailwinds Park, by a 5t to 0 vote.  MARYLAND DEPARTMENT OF THE ENVIRONMENT DISBURSEMENT REQUEST Based on the request of Sandra Tripp-Jones, Sanitary District Consultant, the Council approved the submission ofa a disbursement request to the Maryland Department ofthe Environment for $1,406,723.00 for the McKeil Point No. 1 On-Site Sewage System Removal project. REQUEST TOI PROCEED - VIDEO & TRACKING SYSTEM - EMERGENCY SERVICES The Council approved the request of Debbie Wheedleton, Chief, Emergency Medical Services, tor replace the current video and tracking system in the EMS fleet with Samsara, at the cost of Ms. Wheedleton provided an overview of the benefits of switching to Samsara. Councilman Pfeffer said this may increase the safety and security of providers and patients, prevent accidents, enhance maintenance efforts, and minimize risk. In response to Councilman Travers' inquiry, Ms. Wheedleton said the cameras will provide footage oft the driver and the road, noting that cameras will not be in the back. Councilman Pfeffer added that other counties use Samsara.  MCKEIL POINT NO. 1-S SANITARY DISTRICT  $13,525.20, which will be funded by the FY25 Operating Budget.  ANNOUNCEMENT  Councilman Pfeffer announced that tonight is Ms. Lane's last Council meeting as she pursues a career opportunity with the State of Maryland. The Council and Mr. Jones honored Ms. Lane by reflecting on her 19 years at the County, and wished her the best in her future endeavors.  COUNCIL'S COMMENTS trailer on Aireys Road.  Councilman Nichols said to Mr. Edwards that the Rod and Gun Club will need to borrowa Based on a recommendation from Councilman Detmer, the Council directed stafft to determine if al Lobbyist is needed. Councilman Detmer highlighted the Dorchester Goes Purple event on the Councilman Pfeffer said school is back in session, and to remember that isi illegal toj pass a school bus when it has stopped toj pick-up or drop-off children. He wished teachers and students  corner of Race Street and Cedar Street on September 4, 2024.  asafe, happy and healthy school year. PUBLIC COMMENTS  Derek Griffin, Police Accountability Board & Administrative Charging Committee; Karen Tolley, Finance Director; and, Mr. MacLeod thanked Ms. Lane for her assistance during her time    Dorchester County Council Regular Session Minutes of September 3, 2024 Page No.7 members and staff. ADJOURNMENT  with the County. Ms. Lane said it has been aj pleasure working the current and past Council  With no further business to discuss, the Council adjourned.  ATTEST: -  THE COUNTY COUNCK E  -  E36 Cointy Managet  Mi Mike Detmer, Vice President Rob Kramer,Jr. TRE Hlallan 9-Pechel William V. Nichols R4CC  Approved the Taay offphbfoa    PRESIDING OFFICER'S WRITTEN STATEMENT FOR CLOSING A MEETING ("CLOSING STATEMENT") UNDER THE OPEN MEETINGS ACT (General  Provisions Article 5 3-305)  This form has two sides. Complete items 1-4 44 before closing the meeting.  1.  Recorded vote to close the meeting: Date: 93124; Time: 5:0 p.m.; Location: Room 110, County Office Building, 501 Court Lane, Cambridge, Maryland; Motion to close meeting made by:  Kyamer Seconded by. Ncmols Nichols,bcmtA, Trawas: Opposed:  Members ini or.PAffrz,Dcima  Abstaining:  Absent:  2.  Statutory authority to close session (check all provisions that apply). This meeting will be closed under General Provisions Art. $ 3-305(b) only:  (1)_x "To discuss the appointment, employment, assignment, promotion, discipline, demotion, compensation, removal, resignation, or performance evaluation of appointees, employees, or officials over whom this public body has jurisdiction; any other personnel matter that affects one or more specific individuals"; (2). "To protect the privacy or reputation of individuais concerning a matter not related to public business"; (3) "To consider the acquisition of real property for a public purpose and matters directly related thereto"; (4) "To consider a matter that concerns the proposal for a business or industrial organization to locate, expand, or remain in the State"; (5) "To consider the investment of public funds"; (6). "To consider the marketing of public securities"; (7)x "To consult with counsel to obtain legal advice"; (8). "To consult with staff, consultants, or other individuals about pending or potential litigation"; (9). "To conduct collective bargaining negotiations or consider matters that relate to the negotiations"; (10) "To discuss public security, if the public body determines that public discussion would constitute a risk to the public or to public security, including: (i) the deployment of fire and police services and staff; and (ii) the development and implementation of emergency plans"; (11). "To prepare, administer, or grade a scholastic, licensing, or qualifying examination"; (12) "To conduct or discuss an investigative proceeding on actual or possible criminal conduct"; (13)_x "To comply with a specific constitutional, statutory, or judicially imposed requirement that prevents public disclosures about a particular proceeding or matter"; (14). "Before a contract is awarded or bids are opened, to discuss a matter directly related to a negotiating strategy or the contents of a bid or proposal, if public discussion or disclosure would adversely impact the ability of the public body to participate in the competitive bidding or proposal process." (15) - "To discuss cybersecurity, if the public body determines that public discussion would constitute a risk to: () security assessments or deployments relating to information resources technology; (ii) network security information . : or (ii) deployments or implementation of security  personnel, critical infrastructure, or security devices."  Continued e    3.  For each provision checked above, disclosure of the topic to be discussed and the public  body's reason for discussing that topici in closed session.  Citation (insert # from above)  Topic  Reason for closed-session discussion Public Discussion of applicant's names from applying for County jobs Public Information Act, GP Section 4- 310 and 311 requires us to shield recommendation letters and job and job info could discourage people from applying for County. jobs Public Information Act, GP Section 4- 310 and 311 requires us to shield recommendation letters and job  oft topic  $3-305(b)(1) Notifications of recent 53-305(b)(13) Same topic as above  personnel changes within the and job info could discourage people  County.  applications  $3-305(b)(1) To discuss personnel changes Public Discussion of applicant's names  within the Council's Office.  $3-305(b/(13) Same topic as above  applications  53-305(b)(7) Tor receive legal advice from Council does not want to waive the  the County Attorney regarding attorney-client privilege. See page ai funding request for a specific 101, August 17, 2021, OMCB ruling (15 the County Attorney regarding attorney-client privilege. See page compliance matters relating to 101, August 17, 2021, OMCB ruling (15 the County Attorney regarding attorney-client privilege. See page an agreement with a specific 101, August 17, 2021, OMCB ruling (15 the County Attorney regarding attorney-client privilege. See page as specific litigation settlement. 101, August 17, 2021, OMCB ruling (15 the County Attorney regarding attorney-client privilege. See page  project.  OMCB 99)  $3-305(b) (7) Tore receive legal advice from Council does not want to waive the  aspecific landfill  OMCB 99)  $3-305(b) (7) Tor receive legal advice from Council does not want to waive the  organization.  OMCB 99)  $3-305(b)(7) Tore receive legal advice from Council does not want to waive the  OMCB 99)  $3-305(b)(7) Toreceive legal advice from Council does not want to waive the  the potential disposition of County owned property.  101, August 17, 2021, OMCB ruling (15  OMCB 99)    4.  This statement is made by,  Presiding Officer.  WORKSHEET FOR OPTIONAL USE IN CLOSED SESSION: INFORMATION FOR: SUMMARYTOBE DISCLOSED IN THE MINUTES OF THE NEXT OPEN MEETING. (See also template for summary.)  Forar meeting closed under the statutory authority cited above:  Time of closed session: Place: Purpose(s):  Members who voted to meet in closed session: Persons attending closed session: Authority under 5 3-305 for the closed session: Topics actually discussed: Actions taken: Each recorded vote: > Place: Persons present: Subjects discussed:  For a meeting recessed to perform an administrative function (S 3-104): Time:  (Form Rev.10/1/2018)