MINUTES POLK STATE COLLEGE District Board ofTrustees Meeting Monday, August 26, 2024 - 4:00 p.m. Polk State Winter Haven Campus, WST 126  Dr. Angela M. Garcia Falconetti called the August 26, 2024, District Board of Trustees meeting to Members Present: Ms. Ashley Bell Barnett, Ms. Ann Barnhart, Mr. Greg Littleton, Ms. Teresa  order at approximately 4:03 p.m.  Martinez, Ms. Cindy Hartley Ross, and Mr. Ashley Troutman  Members Absent:  Special Recognition: Dr. Angela Garcia Falconetti  Agenda:  Ms. Barnhart moved, seconded by Ms. Martinez, to approve the agenda for August 26, 2024. All  members voted affirmatively.  District Board ofTrustees Reorganization a. Election of2024-2025 Chair and Vice Chair Ross as 2024-2025 Chair. All members voted affirmatively. 2024-2025 Vice Chair. All members voted affirmatively.  Mr. Troutman moved, seconded by Ms. Barnhart, to approve the election of Ms. Cindy Hartley Mr. Littleton moved, seconded by Ms. Martinez, to approve the election ofl Ms. Ann Barnhart as  b. Resolution #790 - Signature Facsimile (FY 2024-2025) Facsimile (FY 2024-2025). All: members voted affirmatively.  Ms. Bell Barnett moved, seconded by Ms. Barnhart, to approve Resolution #790 Signature  Resolution #791 - Signature Facsimile Personnel (FY 2024-2025)  Mr. Littleton moved, seconded by Ms. Bell Barnett, to approve Resolution #791 Signature  Facsimile Personnel (FY 2024-2025). All: members voted affirmatively.  d. Proposed 2024-2025 DBOT Meeting Schedule Meeting Schedule. All members voted affirmatively.  Mr. Troutman moved, seconded by Ms. Barnhart, to approve the Proposed 2024-2025 DBOT    Polk State College August 26, 2024 Page 2  District Board ofTrustees Meeting Minutes  Consent Agenda Items: Ms. Cindy Baker and Ms. Stacey Cary  a. Tangible Personal Property Deletions for August 2024 - Approved on consent agenda. b. Polk State College Personnel Actions Report for June and July 2024- - Approved on Polk State College Collegiate High Schools Personnel Actions Report for June and d. Polk State College Salary Schedule Changes for August 2024 - Approved on consent Ms. Bell Barnett moved, seconded by Ms. Barnhart, to approve the consent agenda items for. June, Those items included under the Consent section are self-explanatory and are not expected to require discussion before action. Items will be enacted by one motion. If discussion is desired by any Board member on any item, the item should be identified and removed from the Consent agenda for separate  Board action is required.  consent agenda. Board action is required.  July 2024 - Approved on consent agenda. Board action is required.  agenda. Board action is required.  July, and August 2024. All members voted affirmatively.  action.  Approval of Board Minutes  a. June 24, 2024, Regular Board Minutes minutes. All members voted affirmatively. b. June 24, 2024, Board Workshop Minutes Workshop minutes. All members voted affirmatively. C. July 1,2024, Special Board Minutes minutes. All members voted affirmatively. President's Report - Dr. Angela Garcia Falconetti a. Positively Polk State Report  Ms. Bell Barnett moved, seconded by Mr. Troutman, to approve the. June 24, 2024, Regular Board  Ms. Barnhart moved, seconded by Ms. Bell Barnett, to approve the June 24, 2024, Board  Mr. Littleton moved, seconded by Ms. Martinez, to approve the July 1, 2024, Special Board  b. Florida College System (FCS)2 2024-2025 Fiscal Year Fixed Capital Outlay (FCO)  Appropriations    Polk State College August 26, 2024 Page 3  District Board ofTrustees Meeting Minutes  Association of Community Colleges (ACCT) Survey - Women Community College  Presidents Attorney's Report:  a. Annual Conflict ofl Interest Statements  Mr. Wilson distributed an annual Conflict of Interest Statement for the Board'sreview. He asked them toj please reach out to him with any questions. He requested that each Board member sign the statement and return it to Christine Lee. Mr. Wilson stated that his office looked into the fact that Citizens Bank, ofwhich, Trustee Littleton is president, holds certain depository accounts for the College. However, there's a specific statutory exception for a trustee that is an officer or director ofa al bank, in that this will not bar such bank from qualifying as a depository of funds coming under the jurisdiction ofany such public board. Therefore, iti is not a conflict sO long as the board recognizes that the trustee or board member involved did not use their position to obtain that relationship. He reiterated that the matter has been reviewed and concluded that is Ina addition, Mr. Wilson provided an article from United Educators (UE) titled" Safeguarding Communities From Sexual Predators: What College Presidents And Trustees Should Ask."He asked the Board to review the document which highlights the role oft the Board in safeguarding the College from sexual predators, assaults, and abuse and to direct any questions tol him. Trustee Bell Barnett made a statement encouraging faculty and stafft to use the proper channels  certainly the case.  ofcommunication when reporting concerns. Business Services Action Items:  a. Project Priority List, August 2024-1 Mr. Reggie Webb  Mr. Webb presented and recommended for approval the Project Priority List, August 2024. Ms. Bell Barnett moved, seconded by Ms. Barnhart, to approve the Project Priority List, August Business Services Informational Items: Ms. Cindy Baker and Mr. Reggie Webb a. Investment Interest Comparisons through June 2024-1 Ms. Baker presented and reviewed the College's Investment Interest Comparisons through June 2024 for the b. Investment Interest Comparisons through July 2024 - Ms. Baker presented and reviewed the College's Investment Interest Comparisons through July 2024 for the Financial Statements for July 2024 - Ms. Baker presented and reviewed the Financial Statements for. July 2024 for the Board'si information. No Board action required.  2024. All members voted affirmatively.  Board'sinformation. No Board action required.  Board's information. No Board action required.    Polk State College August 26, 2024 Page4 4  District Board ofTrustees Meeting Minutes  d. Capital Project Status Report for August 2024-N Mr. Webb presented and reviewed the Capital Project Status Report for August 2024 for the Board'sinformation. No Board  action required.  Items Removed from the Consent Agenda: Academic & Student Services Action Items:  None.  a. Empower to Employ Program - Dr. Amy Bratten  Dr. Bratten presented and recommended for approval the proposed Empower to Employ  Program.  Ms. Barnhart moved, seconded by Ms. Martinez, to approve the proposed Empower to Employ  Program. All members voted affirmatively.  Academic and Student Services Informational Items:  a. Summer 2025 Education Abroad Experiences - Dr. Amy Bratten  Dr. Bratten presented and reviewed the Summer 2025 Education Abroad Experiences for the  Board'sir information. No Board action required.  Collegiate High School Report:  a. Polk State Lakeland Collegiate High School arolmemuDemograpne Information  for AY 2024-2025 - Mr. Rick Jeffries  Mr. Jeffries presented and reviewed the Polk State Lakeland Collegiate High School EmrolmenvDemogmphe Information for AY 2024-2025 for the Board'sinformation. No Board  action required. None. None.  First Reading Board Rules (No action required): Second Reading Board Rules (Final Approval):  Board Discussion:  The Board members congratulated Ms. Ross on her election as Chair and Ms. Barnhart as Vice Chair. The Board members commended Ms. Martinez for her service as Chair. The next regular DBOT meeting will occur on Monday, September 23, 2024, at the Polk State Lakeland Campus  inI LTB 1100 at 4:00 p.m. Adjournment:  Having no further business, the meeting adjourned at approximately 5:16 p.m.    Polk State College August 26, 2024 Page 5  District Board of Trustees Meeting Minutes  Ks 9p3p121  Ms. CaTD Cindy Hardy Ross DBOT Chair  Date  9hrke g/3lay  M. Garcial Falconetti  Date/  Esdl President