MINUTES MEETING JULY1,2 2024 3:30P.M.  FIRABEAT  CIVIL SERVICE COMMISSION  CRERENS  The City of Madeira Beach Civil Service Commission meeting was scheduled for 3:30 p.m. on July 1,2024, in the Patricia Shontz Commission Chambers at City Hall, located at 3001 Municipal  Drive, Madeira Beach, Florida. MEMBERS PRESENT:  Judithanne McLauchlan Paul Tilka  Clara VanBlargan, Ex-Officio Secretary Jerry Cantrell, Chair Christina Ponte, Vice Chair Robin Gomez, City Manager  MEMBERS ABSENT: CITY STAFF PRESENT:  Megan Powers, Assistant to City Manager/HR Staff Attorney Rob Eschenfelder, Trask Daigneault, L.L.P.  1. CALL' TO ORDER  City Clerk Clara VanBlargan called the meeting to order at 4:02 p.m.  2. ROLL CALL There was no quorum. 3. PUBLIC COMMENT There were no public comments. 4. APPROVAL OF MINUTES A. Approval of Minutes  City Clerk Clara VanBlargan called the roll. Chair Cantrell and Vice Chair Ponte were absent.  2024-04-09, Civil Service Commission Meeting Minutes  There was no quorum to approve the minutes.  5. HR REPORT  July 1, 2024, Civil Service Commission Meeting Minutes  Page 1 of3    A. HR Report-June 5, 2024, Civil Service Commission Meeting  HR Staff Megan Powers gave an update to the HR Report provided in the meeting packet, which  include the following topics:  Open positions and recently filled positions Training opportunities for managers and employees Compensation and Classification Study Updated Travel Policy Matemity/Patemity  Certifications - Attorney Eschenfelder to add a portion to handbook stipulating an  agreement with city and employee PTO for full-time to part-time employees Exit Survey Employee Satisfaction Survey Social Media Policy Phone Policy Cell Phone Training PTO Donation Paycom Onboarding  6. DISCUSSION ITEMS  A. Ordinance 2023-06 (Ordinance 2024-07), Amendment to Civil Service Commission  Rules  This item was not discussed.  B. "Draft" Madeira Beach Personnel Policy 2024 (edits through May 12, 2024)  This item was not discussed.  7. ITEMS TO BE SCHEDULED FOR FUTURE DISCUSSIONS  The Civil Service Commission reviewed the future discussion items and updated the list: A. Ordinance 2024-07 (Ordinance 2023-06), Amendment to Civil Service Commission Rules C. Classification of all Classified City Positions, based upon the Duties, Authority, and responsibility of each position, with adequate provisions for classification of any position whenever warranted by circumstances (City Charter, Sec. 5.7,C,1)-1 in process  -6 address at the June 5, 2024 meeting afier the HR Report. B. RFP- Classification and Compensation Plan Study - in process  July 1,2024, Civil Service Commission Meeting Minutes  Page 2of3    D. Pay Plan for all Classified City Positions (City Charter, Section 5.7,C,2)-1 in process E. Methods for determining Merits and Fitness ofCandidates for Appointment orl Promotions F. Implementation Process for making sure that all Rules, Regulations, and Procedures ofthe Employee Personnel Policy are working and are followed by everyone (City Charter, 5.7,  (City Charter, Section 5.7,C,3) -address ini new, personnel policy C,8)-a address in Civil Service Commission rules ordinance G.I Department Specific Rules - address at a future meeting H. Employee Satisfaction Surveys = address afier Personnel Policy is adopted I. Separation Survey address afier Personnel Policy is adopted J. HR Director Position - address afier Personnel Policy is adopted K. Review ofOffer) Letter address after Personnel Policy is adopted L. Training Requirements for Management Employees - address in new, personnel policy M. Alternative Employment Plan - address in new, personnel policy N. Complaints must be addressed in a timely manner address in new, personnel policy 0.1 Review City's Appeal Form - review afier new personnel policy adopted P.F Review Safety Manual - review afier new, personnel policy adopted  Q. PowerPoint History Presentation- Civil Service Commission beginning when it was first created by the City of Madeira Beach Voters - for future meeting afier Personnel Policy R. Robert's Rules of Order - Thursday, June 13, 2024 at 1:00 p.m. in the Commission  adopted  Chambers (90-minute presentation)  8. NEXT MEETING  The Commission talked about possibly having a meeting in August, but no date was scheduled. The next meeting is scheduled for Wednesday, September 4, 2024, from 4:00 p.m. to 6:00 p.m.  9. ADJOURNMENT  The meeting was adjourned at 4:19 p.m.  ATTEST:  Jerly Cantre hair  adarslaue Clara VanBlargan, City Ciersertryexonticio  July 1, 2024, Civil Service Commission Meeting Minutes  Page 3 of3