MINUTES  TRABEIC  BOARD OF COMMISSIONERS BUDGET WORKSHOP MEETING AUGUST 28, 2024 4:00 p.m.  TELLAS COUN  The City ofMadeira Beach Board of Commissioners held a budget workshop meeting at 4:00 p.m. on August 28, 2024, in the Patricia Shontz Commission Chambers at City Hall, located at 300  Municipal Drive, Madeira Beach, Florida. MEMBERS PRESENT:  Anne-Marie Brooks, Mayor David Tagliarini, Vice Mayor/Commissioner District1 1 Ray Kerr, Commissioner District2 Eddie McGeehen, Commissioner District 3 Housh Ghovaee, Commissioner District 4  MEMBERS ABSENT:  CHARTER OFFICERS PRESENT: Robin Gomez, City Manager (Absent)  Clara VanBlargan, City Clerk Thomas Trask, City Attorney  Andrew Laflin, Finance Director/City Treasurer  1. CALLTO ORDER  Mayor Brooks called the meeting to order at 4:00 p.m.  2. ROLLCALL  City Clerk Clara VanBlargan called the roll. All were present.  3. PUBLIC COMMENT There were no public comments. 4. DISCUSSION ITEMS  A. FY: 2025 Budget Workshop #5  Finance Director Consultant Andrew Laflin reviewed the item and changes made from the  previous budget workshop.  Mayor Brooks opened to public comment:  Doug Andrews, 13601 Gulf Blvd. business address, expressed concerns about the Parking Fund and the Promotions and Public Relations budget line item. There are not enough historical  August 28, 2024, BOC Budget Workshop Meeting Minutes  Page 10 of4    perspectives about them. It only goes back to FY 2023 in the budget, which makes it tough to gauge how a department is doing and what they have done in the past regarding the amount of growth or non-growth. Four or five years of data and more line-item descriptions would help make a better determination. Each department head should be defending the budget sO individual questions can be asked, for they know it better than anyone. The Board of Commissioners is  responsible for the final numbers.  Page 53. Parking Management - according to the revenues collected in FY 2023, it was $3.54 million, and the expenditure was $2.43 million. The Parking Fund gained about $1.1 million in revenue. They netted more money in 2018 than in 2023. The Board approved what was put forward for FY 2023. The revenue was supposed to be about $3.9 million. They will miss projections by about $600,000 in FY 2025. The adopted budget must be balanced. The missing $600,000 must be recouped from revenue when balancing the budget. In the budget last year, they approved losing $400,000. That probably had to do with the parking garage; with the new revised number, it is a little over $2 million. When looking at the funded positions in all departments from 2018 to now, a lot of the increases has to do with cost-of-living increases, etc., and they no longer can hire anybody at $8 an hour. Ift the City put the parking out to bid, they could probably get somebody to give the City $25 million a year straight up for parking and eliminate all the expenses. FY2025, Department Line Item 548000, Promotions & Public Relations:  Page 17, Board of Commissioners $5,000 Page 20, City Clerk $3,000 Page 23, City Manager $60,000 Page 25, Community Development $5,000 Page 28, Fire Department $14,000 Page 35, Non-Departmental $2,000 Page 40, Recreation Department $258,225 Page 51, Marina $27,000  Mr. Andrews said the total Promotions & Public Relations budget for the eight divisions for FY 2025 is $374,255. It equates to 2.3% oft the entire budget of$16,252,000. The question is, what is that for? There is nothing in the budget that says that. Iti is explained in the 2018 budget but not in the 2025 budget. The numbers increased from $100,500 in 2018 to $374,255 in 2025. That is a Mayor Brooks said she talked this week with different people and Mr. Laflin regarding the Mr. Laflin said it could be used for different things in each department. Recreation and the Marina are the largest, event driven. For some of the other departments, it would be for meetings and lunches provided at the meetings. For the FY 2026 budget workshops, he could incorporate that  huge increase. What is it for?  Promotions and Public Relations budget. She asked Mr. Laflin to explain.  August 28, 2024, BOC Budget Workshop Meeting Minutes  Page 2 of4    information and information for other budget line items that the Board would like to see. He Commissioner Kerr said it was something to keep their eyes and fingers on. Mayor Brooks said Commissioner Ghovaee asked how they get the community more involved. No one is at the meeting. There is no accessibility through media or the website. Mayor Brooks said it was the Board's responsibility to get people involved. Unfortunately, they do not get a lot of input until Commissioner Ghovaee said he appreciated the input from Doug Andrews. He touched on items he agreed with. He does not understand a lot of the items in the budget. He would like to spend time speaking with staff before the public meetings to get a better understanding. The Mayor Commissioner Ghovaee asked Mr. Laflin to explain the Fund Balance/Net Position Available Commissioner Kerr asked how they are trending on the operating budget. Everything that drives the end number will increase yearly by a certain percentage. The way it is broken down is a great asset. Mr. Laflin said that according to their latest audited financial statements for the year ending September 30, 2023, they have about $25 million in total Fund Balance for all their governmental Commissioner Kerr said that as they sit there going through the process, in his mind, the biggest piece of what they are doing is the $20 million budget for operating expenses, and he asked how the needle is moving. What they approved in the last two years impacted the operating costs. They all had agreed it was something needed, and it showed their support for staff, fire, and EMS, and keeping a great staff there. The benefits outrode the costs in their mind when making those votes. But is it sustainable to keep that with the revenue increases they get each year? Revenues and expenses are increasing, sO they maintain the millage rate. It would be great to understand what that chart looks like regarding their operating costs. Commissioner Ghovaee said that is why the Mr. Laflin said at a future meeting he could provide a multi-year historical analysis of revenues and expenditures and pull out the capital the same way. Commissioner Kerr said they could push capital off for five years or double up ifthey want to, but operating is committed to every year. Mayor Brooks said there was no public in attendance to make public comments.  explained how the public could locate the information on the City's website. community input is great. She would like to get it earlier in the budget process.  they start a project, and the City puts out the information on social media.  suggested speaking with Mr. Laflin for a better understanding.  because it was information to make the budget balance. Mr. Laflin explained.  funds.  history of what they do is important.  5. ADJOURNMENT  Mayor Brooks adjourned the meeting at 4:55 p.m.  August 28, 2024, BOC Budget Workshop Meeting Minutes  Page 3of4    Gataiblasla Anne-Marie Brooks, Mayor  ATTEST:  Laath3laga Clara VanBlargan, MMC, MSM, City Clerk  SCTHADE  August 28, 2024, BOC Budget Workshop Meeting Minutes  Page 4 of4