OITY  City of Lauderdale Lakes Office of the City Clerk 954)535-2705-Fax(954)535-0573  4300 Northwest 36 Street-Lauderdale Lakes, Florida 33319-5599  ELAKER WeCare  CITY COMMISSION WORKSHOP MINUTES  City Commission Chambers September 9, 2024 5:00 PM  1. CALLTO ORDER 2. ROLL CALL PRESENT Mayor Veronica Edwards Phillips Vice Mayor Mark Spence Commissioner Tycie Causwell Commissioner Karlene Maxwel-Willams Commissioner Sharon Thomas ALSO PRESENT City Manager Treasa Brown Stubbs City Attorney Sidney Calloway City Clerk' Venice Howard City Staff 3. DISCUSSION  Mayor Edwards Phillips called the September 9, 2024, City Commission Workshop to order at 5:03 p.m.  REVIEW OF THE SEPTEMBER 10, 2024 CITY COMMISSION MEETING, AGENDA CONSIDERATION OF ORDINANCES ON SECOND READING  Item 7.A. ORDINANCE 2024-014 AMENDING ORDINANCE 2019-008, GRANTING AN EXCLUSIVE FRANCHISE AGREEMENT TO WASTE MANAGEMENT INC,. OF FLORIDA TO COLLECT AND REMOVE TRASH, GARBAGE AND OTHER REFUSE WITHIN, THROUGHOUT AND FOR THE Ron Desbrunes, Public Works Director, advised that the terms of the agreement will be until September 30, 2024. He noted that staff has been engaging with Waste Management and advised of the new terms and rates associated with the amendment. If approved, the terms of the agreement will be extended until September 30, 2029. He spoke of language being added to the contract to include the City charging fines Barbara Herrera of Waste Management thanked the City Commission for their consideration.  BENEFITOF THE CITY  toV Waste Management for late and missed pickups.  CONSIDERATION OF ORDINANCES ON SECOND READING  Item 8.A. ORDINACE 2024-015 AMENDING THE FISCAL YEAR 2023-2024 ADOPTED BUDGET, AS AMENDED, PROVIDING FOR REVISIONS TO APPROPRIATION OF FUNDS FOR THE  Page 7 of 194    OPERATION OF THE GOVERNMENT OF THE CITY OF LAUDERDALE LAKES FOR FISCAL YEAR 2023-2024 IN THE AMOUNT OF NINE HUNDRED THIRTY-ONE THOUSAND EIGHT Bobbi Williams, Director of Financial Services, presented the budget amendments in the amount of Mayor Edwards Phillips inquired as to whether or not funds can be used from the fines and forfeitures Ms. Williams explained that the fines and forfeitures are part of the general fund and can be used for any  HUNDRED FOURTEENI AND NO/100 DOLLARS ($931,814.00)  $931,814. account.  initiatives that are agreed upon.  CONSIDERATION OF RESOLUTION ON REGULAR. AGENDA  Item 10.A. RESOLUTION 2024-067 AUTHORIZING THE CITY MANAGER TO EXECUTE, PURSUANT TO ARTICLE XIII, SECTION 82-358(d) OF THE CITY OF LAUDERDALE LAKES' PROCUREMENT CODE PROVIDING FOR EXCLUSIONS AND EXCEPTION TO BID AND PROPOSAL REQUIREMENTS, THAT CERTAIN CONTRACT WITH ENTERPRISE FM TRUST D/BIA ENTERPRISE FLEET MANAGEMENT "ENTERPRISE FM") IN ACCORDANCE WITH THE SOURCEWELL COOPERATIVE CONTRACT NO.030122, FLEET MANAGEMENT SERVICES FOR MANAGED LEASED VEHICLES ("SOURCEWELL COOPERATIVE CONTRACT), INANAMOUNT NOT TO EXCEED ONE HUNDRED FORTY-EIGHT THOUSAND FIVE HUNDRED AND NO/100 Ms. Williams advised that the agreement has expired and staff is asking for permission to renew the contract through 2026. There is a 3% escalation and the cost will be approximately $148,000.  DOLLARS ($148,500.00) FORFISCAL YEAR2024-2025  Commissioner Thomas asked about hybrid vehicles.  Mr. Desbrunes advised that infrastructure has to be built first and staff will look into al hybrid component. Item 10.B. RESOLUTION 2024-068 OF THE CITY COMMISSION OF LAUDERDALE LAKES, FLORIDA, IN ACCORDANCE WITH SECTION 82-356(a)(3) OF THE LAUDERDALE LAKES PROCUREMENT CODE, AWARDING AND AUTHORIZING THE CITY MAYOR AND THE CITY CLERK TO EXECUTE, AND ATTEST, RESPECTIVELY, THAT CERTAIN CONTRACT AWARD TO LIMOUSINES OF SOUTH FLORIDA INC. IN ACCORDANCE WITH THE REQUEST FOR PROPOSAL RFP24-3410-04R, SENIOR TRANSPORTATION SERVICES, FOR PORTAL-TOPORIAL TRANSPORTATION SERVICES TO SENIOR CITIZENS ("LSF CONTRACT'), IN AN AMOUNTI NOT Ms. Williams spoke about the bidding process and the proposals received. After an evaluation, it was  TO EXCEED FORTY-FIVE THOUSAND AND NO/100 DOLLARS ($45,000.00) determined that Limousines of South Florida, Inc. was the responsive bidder. Commissioner Thomas asked if appointments to the doctor were included.  Ericka Lockett, Director of Parks and Human Services, advised that doctor and grocery store Vice Mayor Spence asked if the transportation can be used for attendance to City Commission meetings. Mayor Edwards Phillips inquired as to howi far in advance the appointment pickup needs to be scheduled. Ms. Lockett stated that notification of the pickup is usually at least 24 hours before the appointment. Item 10.C. RESOLUTION 2024-069 PURSUANT TO ARTICLE XIII, SECTION 82-358(C) OF THE  appointments are included.  Ms. Lockett advised that transportation to meetings are noti included.  Page 8 of 194    LAUDERDALE LAKES PROCUREMENT CODE (EMERGENCY PROCUREMENTS) AUTHORIZING THE CITY MANAGER TO ACCEPT AND UTILIZE THAT CERTAIN PROPOSALCONTRACT: SUBMITTED TO THE CITY BY WEATHERSHIELD AIR CONDITIONING, INC. WEATHERSHIELD PROPOSAL") IN AN AMOUNT NOT TO EXCEED THIRTY-THREE THOUSAND AND NO/100 ($33,000.00) DOLLARS, AS CONSIDERATION FOR PROVIDING AN EMERGENCY REPLACEMENT AND INSTALLATION OF A NEW 15 TON AMERICAN STANDARD RTU ROOFTOP, AIR CONDITIONING UNITATTHE CITY OWNED WILLIE WEBB SENIOR PARK Ms. Williams stated that the unita at Willie Webb Senior Park has been experiencing inefficiencies over the last few months and staff has made multiple repairs to keep the system operational. Unfortunately, the deficiencies with the unit are now beyond repair and requires replacement. During the summer months, the City operates its youth programs and has a steady rental schedule; therefore, the replacement was necessary to minimize any interruptions in the programs and activities. Staff engaged with multiple contractors to assess the deficiencies and provide estimates to replace the unit. The outcome yielded a recommendation to Weathershield Air Conditioning, Inc., as the pricing of $33,000 and ability to replace Mr. Desbrunes stated that the unit was installed in 2017 and most units last seven to eight years. That particular unit does the majority of the work at Willie Webb Park. He explained that the City owns and operates 12 facilities which provide essential services to residents and businesses. In order to keep residents, employees and the general public comfortable by maintaining good indoor air quality and comfortable temperatures, all of those facilities are operated with a combination of HVACIAC and Chiller systems. On average every 7 years, from the year of installation, and also based on the usage, HVACI Item 10.D. RESOLUTION 2024-070 AUTHORIZING THE RENEWAL OF THE CITY'S GROUP This item was discussed under 5A. Consensus was made by the City Commission to table this item. Item 10.E. RESOLUTION 2024-071 AUTHORIZING THE MAYOR, THE CITY MANAGER, AND THE CITY CLERK TO EXECUTE AND ATTEST, RESPECTIVELY, THAT CERTAIN SECOND AMENDMENT TO THE AGREEMENT FOR LAW ENFORCEMENT SERVICES, BETWEEN THE CITY OF LAUDERDALE LAKES AND BROWARD SHERIFF'S OFFICE ("BSO") PROVIDING FOR ADDITIONAL LAW ENFORCEMENT SERVICES NECESSARY TO IMPLEMENT COMMUNITY POLICING UNIT ("CPU") WITHIN THE LAUDERDALE LAKES COMMUNITY REDEVELOPMENT City Manager Brown Stubbs stated that the City and Broward Sheriff's Office (BSO) is seeking to amend the existing law enforcement agreement to add a Lauderdale Lakes Community Redevelopment Agency (CRA) Community Policing Unit within the CRA District. Four additional deputies will be part of the City's existing policing complement. The primary purpose of this unit is to provide greater police presence, enhance community relations with law enforcement andi increase participation in community activities. The City Attorney Calloway stated that BSO will provide the associated costs with having four deputies and the amount each agency will be responsible for paying. Once the amounts have been negotiated, the City and  and install int the shortest amount of time represented thel best value to the City.  AC systems are expected to become deficient and wille eventually need to be replaced.  INSURANCE PLANS  AGENCYAREA  cost share is an 80/20 percent requirement between the CRA and the City.  the CRA will have to sign an interlocal agreement. 4. DISCUSSION OF PROPOSED ORDINANCE(S) 5. ADDITIONAL WORKSHOP ITEMS  A. DISCUSSION REGARDING FY 2025 GROUP INSURANCE RENEWAL (6:00 P.M. TIME D'Andrea Giddens-Jones, Director of Human Resources and Risk Management, spoke about the group insurance plans and advised that Florida Blue is being selected for medical benefits.  CERTAIN)  Page 9 of 194    Shahiwa Gelen of the Gelen Benefits Group spoke about the Florida Blue Plan and the benefits that employees would receive. She stated that the City's current medical health carrier, AvMed, is raising Nikie St. Carr Raviere of Florida Blue introduced the available plans. They are offering affordable prices and extensive coverage and simple and accessible services to members. There is a clinic in Lauderdale Lakes that covers a wide variety of services which members can go to. Commissioner Maxwell-Willams commented that she would like to compare Florida Blue to AvMed Commissioner Thomas asked about the benefits to senior employees relative to age. those transitioning to Medicare and those who are facing chronic conditions.  their cost by 7%.  prior to switching insurance plans.  Ms. Giddens-Jones stated that Florida Blue has plans with several programs for seniors such as Commissioner Thomas asked if al list of Florida Blue providers can be made available for review.  Ms. Giddens-Jones stated that the list will be provided. Commissioner Maxwell-Willams asked that thisi item be tabled.  There was consensus to table this item and tol have a special meeting to discuss.  B. DISCUSSION REGARDING HAVING A TOWN HALL MEETING FOR THE BALLOT QUESTIONS - NOVEMBER 5, 2024 MUNICIPAL ELECTION (SPONSORED BY Commissioner Causwell expressed her desire to have a Town Hall meeting sO that the residents can  COMMISSIONER CAUSWELL)  have an input.  There was consensus to hold as special meeting.  DISCUSSION REGARDING CHOOSING AI NOMINEE FOR THE 2024 BROWARD PIONEER DAY PRESENTED BY THE BROWARD COUNTYHISTORIC PRESERVATION BOARD Venice Howard, City Clerk, stated that the Broward County Historic Preservation Board announced that its 2024 Pioneer Day event will be hosted by the City of Tamarac and the Tamarac Historical Society on November 9, 2024, at 12 pm. She explained the need for a submittal as the Historic  Preservation Board members did not have a recommendation. Mayor Edwards Phillips suggested asking the residents for a nomination. City Manager Brown Stubbs stated that the deadline was quickly approaching. D. DISCUSSION REGARDING CANCELLING THE OCTOBER 21, 2024 CITY COMMISSION WORKSHOP, AND THE OCTOBER: 22, 2024 CITY COMMISSION MEETING Ms. Howard explained that the last meeting in October is normally cancelled due to the Florida Redevelopment Association (FRA) Conference and noted that early voting begins during this time The was consensus from the City Commission to cancel the City Commission Workshop on E. DISCUSSION REGARDING AMENDING THE CURRENT RESOLUTION PERTAINING TO City Manager Brown Stubbs stated that some cities have a formal process where elected officials fill  frame.  October 21st and the City Commission Meeting on October 22nd. PROCLAMATIONS AND PRESENTATIONS  outa at formf for the consideration of proclamations and awards.  Page 10 of 194    City Attorney Calloway reviewed the guidelines currently set for the different awards that are presented. He suggested prioritizing the type of awards being presented as well as a reporting mechanism for the awards presented outside of the commission meetings. He also stated that consideration can be given to when the awards are presented. As it stands, the proclamations and Commissioner Thomas stated that she would like the proclamations and awards to be presented at Mayor Edwards Phillips stated that there should be a deadline as to when the information for Commissioner Maxwel-Williams suggested including the sponsor's name on the proclamation. Mayor Edwards Phillips stated that the Keys to the City should be presented at a City Commission Commissioner Causwell agreed that the Keys to the City should be presented at a City Commission Commissioner Maxwell-Willams stated thatt the Keys to the City could be given at big events and not Vice Mayor Spence stated that the Keys to the City should be given amongst City's residents. Consensus was made that the Keys to the City should be given within the City's jurisdiction. Consensus was made that proclamations should state who is sponsoring it. The sponsor's name Consensus was made to move the proclamations and presentations to thet first meeting of the month. Discussion ensued amongst the Commission regarding the amount of proclamations that can be presented at a City Commission meeting and how many can be presented outside of the meeting. Consensus was made to have two proclamations per Commissioner be presented at a City Commission meeting and a maximum of three proclamations presented outside of the meeting per F. DISCUSSION REGARDING THE EVALUATIONS FOR THE CITY MANAGER AND CITY Mayor Edwards Phillips stated that the City Manager's contract states that an evaluation review is to  awards are given at the second city commission meeting oft the month.  thet first city commission oft the month.  proclamations should be submitted to the City Clerk's Office.  meeting. meeting.  limited to the City Commission meeting.  should be placed under the title of the proclamation.  month.  ATTORNEY (SPONSORED BY MAYOR EDWARDS PHILLIPS)  be done after one year of service.  Ms. Giddens-Jones reviewed the steps of the evaluation process.  Commissioner Maxwel-Willams inquired as to the timeframe that the evaluation has to be done and Ms. Giddens-Jones stated that the City Commission initiates the evaluation for the City Manager  asked who initiates it. and the City Attorney.  Mayor Edwards Phillips asked if there isj job description attached to the evaluation.  Ms. Giddens-Jones explained that the Charter outlines the duties of the City Manager. The City  Manager and City Attorney both have contracts with the City.  Page 11 of194    City Attorney Calloway stated he is not an employee of the City and can be evaluated and terminated by the City Commission at any time. He stated that the City Manager is an employee of Commissioner Causwell stated that the City Attorney's contract was renewed in 2023 for two years.  the City whose job description is in the Charter and who also has a contract.  Vice Mayor Spence asked about the timeline for review.  Ms. Giddens-Jones explained the timeline for the packet distribution and review.  G. DISCUSSION REGARDING THE OAKLAND VILLAS CLUBHOUSE PROPERTY, 4301 NW City Attorney Calloway spoke about the memorandum that was sent to the City Manager's Office relative tot the properly. Al lawsuit was filed and on July 24, 2024, the court entered a Summary Final Judgment, which essentially concludes that the owners defaulted under the terms and conditions the certain loan documents by failling, among other things, to pay quarterly interest payments due to the Plaintiff/Lender. The court further concluded that the amounts owed to the Plaintiff/Lender totals 9965,202.24 and if such amount is not paid to the Plaintiff/Lender, the Clerk of Court has been directed to conduct an online public sale of the Property commencing at 10:00 AM on Wednesday, September 18, 2024 to the highest and best bidder, for cash. He stated he has not heard back from  48THAVE, LAUDERDALE LAKES, FL: 33319  the attorneys of the property owner.  Commissioner Maxwel-Willams asked if the City could bid on the property.  City Attorney Calloway stated that the City can bid on the property if the City Commission desires City resident, Patrick Green, spoke of the elderly population who participate in activities around the property stated that if the city should purchase it, itv would benefit the community as a whole. Commissioner Maxwell-Willams stated thats she would like the City to place al bid on the property. City Attorney Calloway stated that this is a cash purchase, therefore, after the deposit has been City Manager Brown Stubbs stated that two appraisals will be done on the property to assess the Commissioner Causwell inquired as to where the funds would come from to purchase the property. Ms. Williams stated that the general fund has $18.1 million available. She stated that she will need to know the maximim bid amount to be paid and noted that there may be associated costs such as Vice Mayor Spence stated that he believes thati iti isi int the City's benefit to purchase the property. City Attorney Calloway stated that the lender might be one of the bidders in the process. He also Mayor Edwards Phillips stated that she would like to wait for the appraisal of the property before City Manager Brown Stubbs stated that there may be a special meeting to discuss how to move Consensus was made to move forward with al bid once the property has been appraised.  and explained the bidding process.  made, the remaining funds will have to be paid the day after.  value.  repairs thereafter.  stated that the property is zoned as a recreation/open space.  moving forward with al bid. forward once the appraisal is done.  Page 12 of194    H. DISCUSSION REGARDING REPLACEMENT FOR CITY FACILITIES HVACIAC UNITS This item was discussed under the September 10, 2024 City Commission Meeting agenda review  under Item 10.C.  6. REPORTS  A. UPDATE ON PROPOSED FY24-25 OPERATING AND CAPITAL BUDGET  Ms. Williams presented the FY 2024-2025 budget highlights. The All Funds proposed is the Special Revenue Funds which includes the Fire Rescue Fundi in the amount of $7.5 million; Grants Fundi in the amount of $5.5 million; Transportation Gas Tax Fund in the amount of $713,352; The Enterprise Funds consists of Stormwater Fund in the amount of $12.2 million; Solid Waste Management Fund int the amount of $2.5 million; Building Services Fund in the amount of $1.5 million; Capital Improvement Fundi in the amount of $29.8 million and the Program Modifications total request is $1 Commissioner Maxwell-Willams asked if the Oakland Villas property can be purchased based on Ms. Williams reviewed the numbers and explained the different areas the funds can possibly come  million. the current budget. outof.  B. UPDATE ON FLORIDA MEDICAL CENTER (5:30 P.M. TIME CERTAIN)  Mayor Edwards Phillips provided a brief history related to Florida Medical Center (FMC). She Ms. Malina Akiti of Broward Health spoke of the importance of health and the presence of Broward Health in providing services. She also spoke of the availability of a mobile van that can come to the Commissioner Causwell asked if Broward Health would bei interested inj purchasing FMC.  opened thet floor for public comments. City to assist the community.  Ms. Akiti advised that she wills share this information with the CEO. Commissioner Thomas asked about the mobile van.  Ms. Akiti stated that Broward Health can work with staff to have a dedicated area to park the mobile Saijon Curion, an employee of the FMC, advised that he is unaware of the closure of FMC. He advised that the closing willl be devastating to the community and expressed concern for workers. City resident, Marsha Goldstein, spoke about the candidate forum and advised that the closing of FMC was discussed. She inquired as to whether or not the City Commission considered a private  health van to aid the community.  hospital instead of a county run hospital.  City Attorney Calloway, spoke about thet filing of bankruptcy by Stewart Health. City resident, Ingrid Roberts, inquired as to services being provided by Broward Health.  Ms. Akiti advised that all specialties are included.  City resident, Patrick Green, asked about the plans for residents if there is a disastrous event. Broward Sheriff's Office (BSO) Fire Chief Gabay stated that residents should call 911 if there is a true emergency and BSO will take them to the appropriate hospital. He stated that he spoke to FMC and they are open and will respond to patients when they come to the hospital however, they are  Page 13 of1 194    unable to treat cardiac patients at this time. If there is a disastrous event, such as a gun shot wound, City resident, Nicole Hall, stated that FMC is a private entity and that the City Commission is limited  patients will not bet taken to FMC as they are not at trauma center.  as to what they can do. PETITIONS FROM THE PUBLIC  7. ADJOURNMENT 9:04 p.m.  Being that there was no other business to come before the City Commission, the workshop adjourned at  SEAL CITY E   VERONICA EDWARDS PHILLIPS,  CAE  ATTEST:  ORATED 196) 4I11   VENICE HOWARD, MMC, CITY CLERK  Page 14 of 194