MINUTES CITY OF FORT MEADE TUESDAY,JUNE11,2024  REGULAR CITY COMMISSION MEETING  A Regular Meeting of the Fort Meade City Commission was held on Tuesday, June 11,2024, at 6:00 P.M. at Commission Chambers, 8 W. Broadway Street, Fort Meade, Florida, and via  YouTube.  A. CALLTOORDER:  The Meeting was called to order at 6:00 PM by Mayor McCutchen  B.  ROLLCALL: Mayor Vicel Mayor Commissioner Commissioner Commissioner StaffP Present Interim City Manager City Attorney Deputy City Clerk Finance Assistant Fire Chief HR Director  Petrina McCutchen Samuel Berrien James Watts James Possum Schaill Jaret Williams Dustin Burke Shirlyon McWhorter Melissa Cannon Kelsey Kikta Matthew Zahara George McNerney Danelle Holder  Present Present Present Present Present Present Present Present Present Present Present Present  Customer Service Supervisor  Also present was PCSO Sgt. Ernest Fulcher and Deputy Weldon INVOCATION AND PLEDGE TOTHE FLAG  C.  Commissioner Berrien led the invocation. Mayor McCutchen led the pledge to the flag.  D. ADDITIONS AND/OR DELETIONS  E.  PROCLAMATIONASPRESENTATIONS/AWARDS/REPORTS  01. Proclamation - Fort Meade Child Development Center Staff Appreciation Day  02. Proclamation - Disability Pride Month 03. Proclamation - Hurricane Preparedness Month 04. Proclamation - Parks & Recreation Month 05. Proclamation - Summer Reading Awareness Month their proclamations and thanked them for their efforts.  Mayor McCutchen read the proclamations aloud and presented the participants with  F.  PUBLIC FORUM:  PUBLIC FORUM: Each person addressing the Commission shall sign in with the City Clerk no later than 6:35 PM. Persons shall step up to the microphone, shall give his/her name and address in an audible tone of voice for the record and, and unless further time    City ofFort! Meade, Florida Regular City Commission! Meeting June 11,2024 Page2  is granted by the Commission, shall limit their address to the three (3) minutes. All remarks shall be addressed to the Commission as a body, and not to any member thereof. No person other than the members of the commission having the floor, shall be permitted to enteri into any discussion, either directly or through the members of the commission. Mr. Ben Speight, 613NE 3rd St., Fort Meade stated that Mayor McCutchen is running a good show. Mr. Speightrecommended that the commission use good judgement when electing a permanent city manager. Mr. Speight stated that the termination ofMs. Tracy Simmons was unfortunate and would like to see her brought back to her position with a raise. Ms. Shayla Rylie, 425 S. French Ave., Fort Meade stated that 2 of the commissioners don't have the same goals and should consider resigning. Ms. Rylie requested the commission Mr. Gregory Ash 707 S French asked why the city is not passing for Mt. Pleasant Baptist Church to expand because of parking when they can park at neighboring properties. Ms. Pam Clark Boyd, 830 Sherwood Dr., Fort Meade stated that people need to be aware of their surroundings inj public when they are speaking ill ofs someone else and being disrespectful. Ms. Tina Leach, 1825 Lakeside Dr., Fort Meade, stated that Mr. Burke has done an excellent job as interim and considering someone that has already been terminated from another city is a Ms. Wanda Whitehurst 805 S. Pine Ave, Fort Meade stated she is not impressed with the city manager candidates. The only thing that Mr. Burke doesn't! have is the experience of the others  consider keeping Mr. Burke as city manager.  bad decision.  but has shown to be doing a good job,and he should have a contract. 01. Minutes of May 14, 2024, Regular Commission Meeting.  G. APPROVAL OF MINUTES:  Motion Commissioner Schaill, second Commissioner Watts to approve the minutes Motion to approve the minutes of the regular meeting of May 14, 2024, passed by a  of the regular meeting of May 14, 2024.  unanimous vote of5-0.  H. CONSENT AGENDA: (one vote on all items unless pulled from agenda);  RESOLUTIONIS) Commerce  01. Resolution 2024-44 Modification Number 1 to Subgrant Agreement with the Department of -Rewliem024SH-Aswineepaasfmpyliems-AgeReN 03. Resolution 2024-52 to Appoint George McNerney to the Historic Society of Fort Meade's 04. Resolution R24-54 Designating Authorized Representatives for Annual Financial Report  with-SeuthwestPeriaWate-MamgenagememtPstaeHerMenitering-We!:  Board ofDirectors Certification    City ofFort Meade, Florida Regular City Commission Meeting June 11,2024 Page3  Motion Commissioner Watts, second Commissioner Schaill to approve the consent Motion to approve the consent agenda passed by a unanimous vote of5-0. 01. Resolution 2024-45 Adding Juneteenth as an Official Holiday for City Employees Motion Commissioner Watts, second Commissioner Schaill to approve Resolution R2024-45 Adding. Juneteenth as an Official Holiday for City Employees. Motion to approve Resolution R2024-45 passed by a unanimous vote of5-0.  agenda as written.  I.  RESOLUTIONS:  02. Resolution 2024-37 Enacting Temporary Lien Amnesty Program  Mr. Burke gave an overview ofthe Code Enforcement Lien Amnésty Program. Mr. Greg Commissioner Watts stated that he is concerned about forgiving hard costs that the  King went on to explain more about the program.  taxpayers have incurred.  Vice Mayor Berrien stated that his reservations are the length oft time suggested and that it is subjective, stating that they should all çome back before the commission for approval. Vice Mayor Berrien stated that he does not agree with having the city manager or designee having the authority to approve the liens, stating there will be no accountability. Commissioner Watts and Commissioner Schaill agreed that each case should come back  before the commission for approval. Mr. King explained further.  Mr. Burke stated this would clean up the liens, making it fair for all residents. Itwas suggested that "designee" be stricken from the resolution and add a monthly report. Attorney McWhorter reread the resolution with the recommended changes. approve Resolution R2024-37 with the recommended changes.  After much discussion, Motion Vice Mayor Berrien, second Commissioner Williams to Motion to approve Resolution R2024-37 with the recommended changes passed by a vote of3-2 with Commissioner Watts and Commissioner Schaill opposed. Mayor McCutchen called a recess at 7:40 pm. Mayor McCutchen reconvened the  meeting at 7:47 pm.    City ofFort Meade, Florida Regular City Commission Meeting June 11,2024 Page 4  03. Resolution 2024-47 Amending Library Fine Policy  Motion Vice Mayor Berrien, second Commissioner Schaill to approve Resolution Motion to approve Resolution R2024-47 passed by a unanimous vote of5 5-0. 04. Resolution R24-53 Preliminarily Adopting Revised Fire Assessment Fees R2024-53 preliminarily adopting revised fire assessment fees.  R2024-47.  Motion Commissioner Watts, second Commissioner Schaill, to approve Resolution Motion to approve Resolution R2024-53 passed by a unanimous vote of5-0.  J.  ORDINANCES:  K. PUBLICHEARINGS, if any:  01. Ordinance 2024-09 Ordinance Abolishing the Mobile Home Park Sale Proceeds Trust Fund Attorney McWhorter read the title to Ordinance 2024-09. Mayor McCutchen opened the public hearing. With no one wishing to speak, Mayor McCutchen closed the  public hearing. 2024-09. opposed. Zoning Board.  Motion Commissioner Williams, second Vice Mayor Berrien to adopt Ordinance  Motion to adopt Ordinance-2024-09 passed by a vote of 4-1 with Commissioner Watts 02. Ordinance 2024-06, Ordinance Amending Ch. 26 Members of the Planning and Attorney McWhorter read the title to Ordinance 2024-06. Mayor McCutchen opened the public hearing. With no one wishing to speak, Mayor McCutchen closed the  public hearing.  Mr. Greg King gave an overview of Ordinance 2024-06. Planning and Zoning Board until the new members are appointed.  Ms. Cannon asked ift the board is terminated, how do we conduct the business of the After much discussion, Motion Vice Mayor Berrien, second Commissioner Williams to adopt Ordinance 2024-06 Amending Ch. 26 Members of the Motion to adopt Ordinance 2024-06 passed by a unanimous vote of5-0.  Planning and Zoning Board.    City ofFort Meade, Florida Regular City Commission. Meeting June 11,2024 Pages 5  At9:00 pm, Motion Vice Mayor Berrien, second Commissioner Schaill to extend the Motion Commissioner Schaill, second Commissioner Watts to reappoint the current members of the Planning and Zoning Board until after the. July meeting Motion to reappoint the current members of the Planning and Zoning Board until after the July meeting and ask for their resignation passed by a unanimous  time of the meeting to finish the agenda.  and ask for their resignation.  vote of5-0.  03. Ordinance 2024-12 Ordinance Amending Floodplain Management Regulation Attorney McWhorter read the title to Ordinance 2024-12. Mayor McCutchen opened the public hearing. With no one wishing to speak, Mayor McCutchen closed the  public hearing.  Motion Commissioner Williams, second Commissioner Schaill to adopt Ordinance Motion to approve 2024-12 to adopt Ordinance 2024-12 passed by a unanimous vote  2024-12 amending floodplain management regulation.  of5-0.  L. OLD BUSINESS (discussion of mattersheld over from last meeting, if any)  01. Discussion Item: Fleet Assets Schedule  Mr. King gave an overview of the city fleet as requested by Commissioner Williams at the last meeting. Mr. King stated that there are 34 city vehicles not including the Fire department. Most 6f the vehicles are specialized vehicles and the city retains vehicles longer thant the recommended use oflife but has done well maintaining them. Commissioner Williams asked if there were any legal or ethical concerns with the Attorney McWhorter stated she will bring back an extensive response to the next  city purchasing vehicles from a sitting commissioner.  meeting.  M. NEW BUSINESS:  1. Information Item: Presentation of Independent Auditor's Report for the Fiscal Year Ended Ms. Barbara Boyd and Mr. Pierce Hogan presented the annual audit for FY 2023, for the CRA and the Regular Audit as well as the single audit. Ms. Boyd went over the independent auditor's report noting some deficiencies. Mr. Boyd stated there were two findings, noting that this is the second year for these two findings of bank reconciliations and overspending of unbudgeted items. Ms. Boyd stated that when there is turnover in the finance department  September 30, 2023, by Purvis Gray  these things will happen.    City ofF Fort Meade, Florida Regular City Commission Meeting June 11,2024 Page 6  Motion Vice Mayor Berrien, second Commissioner Watts to receive the Auditor's Mr. Mike Brynjulfson, Financial Consultant, gave an overview of the financial condition of the city. Mr. Brynjulfson stated that the general fund reserves are at. 17%, which is less than the recommended 25%. Mr. Brynjulfson stated that over the years the profits for the enterprise funds have been decreasing and recommended having a rate study for each fund. 2. Resolution 2024-46 Special Appropriation for Water Treatment Plan Resiliency Upgrades, Mr. Greg Lang, representing Mittauer and Associates, gave an overview oft the appropriation Motion Commissioner Watts, second Commissioner Schaill to approve Resolution R2024-46 Special Appropriation for Water Treatment Plan Resiliency Upgrades, Motion to approve Resolution R2024-46 passed by a unanimous vote of5-0. 3. Resolution 2024-48 Special Appropriation for Wastewater Treatment Plant Resiliency Mr. Greg Lang, representing Mittauer and Associates, gave an overview of the appropriation Motion Commissioner Watts, second Commissioner Schaill to approve Resolution R2024-48 Special Appropriation for Wastewater Treatment Plant Resiliency Upgrades, Motion to approve Resglution R2024-48 passed by a unanimous vote of 5-0.  Report for FY 2023.  Project 1505-18-1 project.  Project 1505-18-1  Upgrades, Project No 1505-19-1  project.  Project No 1505-19-1  4. Resolution 2024-49,Approving Change Order No. 4  Motion Vice Mayor Berrien, second Commissioner Watts to approve. Resolution R2024- Motion to approve Resolution R2024-49 passed by a unanimous vote of5-0. 5. Resolution 2024-50 Approving Charter Spectrum Pole Attachment Agreements for  49 Approying Change Order No. 4.  Fiber Line Installation  Motion Commissioner Schaill, second Commissioner Watts to approve Resolution R2024-50 Approving Charter Spectrum Pole Attachment Motion to approve Resolution R2024-50 passed by a unanimous vote of5-0.  Agreements for Fiber Line Installation    City ofF Fort Meade, Florida Regular City Commission Meeting June 11,2024 Page7  6. Discussion Item: Impact Fee Review/RFQ  Mr. Burke gave an overview ofthe RFQ for the impact fee review.  Motion Commissioner Schaill, second Commissioner Watts to issue the  RFQ/RFP impact fee review. 7. Discussion Item: City Manager Search  Mr. George McNerney, HR Director, gave an overview of the city manager's search sO far. Mr. McNerney named the three candidates for the record: Mr. Edward Walker After much discussion, Motion Vice Mayor Berrien, second Commissioner Schaill to hire Mr. Edward Walker Dean as city manager. / Commissioner Williams expressed his concerns about hiring Mr. Dean.  Dean, Ms. Shawn Gillman and Mr. Dustin Burke.  Motion to hire Mr. Edward Walker Dean passed by a vote of 4-1 with Interim Burke shouted out "Shame on you" "Shame on you, you guys' Shame on Mayor McCutchen expressed hero opinion, which she stated she is entitled to, stating "my perspective is this Mr. Burke, you say shame on you, I'm really, I didn'te expect that. Sometimes we say ye respect the will of the commission, again we do not do everything everybody like and that's clear, but for my perspective, my reason, Ican't speak for anyone else, you have done a stellar job, you and Ihave talked extensively, you done a stellarjob oft bringing the city back, getting a lot of alignment, things that were miss aligned, aligned and that is appreciative, that doesn't go without recognition. But for me, I'm looking for someone with more experience with a city just like ours, I believe Mr. Walker has that experience, Ihave spoken with several other city officials who he worked for and is currently working for about his performance and the things that he is able to get done and so Ibelieve that same type of characteristic, same type of motivation, same type of forward thinking, and experience. That is the one thing he had on you is experience, that's it and for me I was looking for someone that can take us to the vision ofthe commission ofwhat we have for the city and it's still going to go forward, sO that was my reason." Mayor McCutchen stated that the will of the commission is to extend a contract to Edward Dean Walker and directed Attorney McWhorter to draft a contract for Mr.  Commissioner Williams opposed.  you"    City ofFort Meade, Florida Regular City Commission Meeting June 11,2024 Pages 8  Dean and reach out to Mr. McNerney and Mr. Dean to let him know the will oft the commission and see ift there is a contractual agreement that can be established.  N. P.  REPORT OF THE MAYOR: O. REPORT OF THE CITY MANAGER: REPORT OF THE CITY ATTORNEY:  Attorney McWhorter addressed the question of the city purchasing vehicles from a commissioner, stating that is outside of legals purview and should be directed to the  Commission on Ethics.  Q.  FUTURE AGENDA ITEMS OF COMMISSIONERS, ifany:  Vice Mayor Berrien asked when the Boys and Girls Club contract at the community  center would end. only) ADJOURN:  R. FOR THE GOOD OF THE ORDER (limited to events, feel good announcements  S. NOTE:  Ifany person decides to appeal any decision made by the City Commission with  respect to any matter considered at this meeting or hearing, he/she will need a record ofthe proceedings, and fors such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to  be based. (F.S. $286.0105)  There being no further business to conduct, Motion Commissioner Schaill, second Commissioner Watts to adjourn the Regular Commission meeting of. June 11, 2024, ats 9:43  PM.  Motion to adjourn passed by unanimous vote of5-0.  hisint BRthr Petrina McCutchen, Mayor  ATTEST;  Clerk