Town of Clintwood Town Council Meeting September 12, 2023 6:00 p.m.  248 Clintwood Main Street - Clintwood Town Hall  Record ofAttendance: Council Members: Danny Lambert - Absent Ron Kendrick - Vice Mayor Doris Rife Talbert Bolling Jim Childress Shelly Mullins  Others Present: Susan Wood- Attorney Judy Steele - Clerk Officer Chris Yates  Citizens: Mike Osborne and Bill Rose -Pound River Church, Larry Barton,  County. Administrator, Dana Cronkite, IDAI Director.  Vice Mayor Kendrick called the meeting to order and asked for a moment of silent Agenda Item: Approval ofminutes of August 8, 2023 - Joint Public Hearing and Approval of minutes of August 8, 2023 -Regular Town Council Meeting. Motion was made by Councilman Childress and second by Councilwoman Rife to approve the minutes of August 8, 2023 -Joint Public Hearing. Motion passed Motion was made by Councilman Childress and second by Councilman Mullins To approve the minutes of August 8, 2023-Regular Town Council Meeting. Motion  prayer.  unanimously.  passed unanimously.  Agenda Item: Agenda Additions  Vice Mayor Kendrick said he needed to add the Pound River Church's request to use the parking lot on Mullins Ridge (item 10), Splash Pad Rules (item #11),    Minutes - Regular Town Council Meeting  September 12, 2023 Page 2  Employee Handbook (#12), and Use ofFunds Agreement with the Dickenson County Board of Supervisors (#13). Councilman Bolling said he wanted to add Motion was made by Councilwoman Rife and second by Councilman Bolling to approve the agenda with the additions. Motion passed unanimously. Agenda Item- FOIA document request and schedule of fees  Halloween (#14).  Motion was made by Councilman Bolling and second by Councilwoman Rife to adopt the document as presented and for the Mayor and Clerk to sign. Motion  passed unanimously.  Agenda Item - Ridgeview High School Yearbook Advertisement  Motion was made by Councilwoman Rife and second by Councilman Bolling to take a Two Hundred Dollar ($200) half- page Ad in the Ridgeview High School  Yearbook. Motion passed unanimously.  Agenda Item - Town of Clinchco- Request to use the train for the Clinchco Shifty Motion was made by Councilwoman Rife and second by Councilman Mullins to allow the Town of Clinchco to use the train. Motion passed unanimously. Agenda Item - Request to install a crosswalk at the library on Chase Street Councilman Bolling suggested that a crosswalk was also needed at the new coffee shop. Councilman Childress said a lot of people from the hotel crossed at that  Powers Days  location to go the Mexican Restaurant and service station.  Motion was made by Councilman Childress and second by Councilwoman Rife to contact VDOT about installing a crosswalk on Chase Street at the library and on on Main Street between the Well on Main and the Sleep Inn. Motion passed  unanimously.    Minutes - Regular Town Council Meeting  September 12, 2023 Page 3  Agenda Item - Pound River Church - Mike Osborne and Bill Rose  Mike Osborne said that they are experiencing a growth in their membership and the number of visitors to the church. They are hoping in the near future to put a building on the lot that they recently purchased that is across from the church. Once the building is put in, then they will lose that space they are using for parking now. They will need parking space and that is all that they would use the space for on the lot they would like to use that belongs to the town. Councilman Bolling said he would like to help the church out and they are willing to clean the property up. Susan would need to get involved with doing an MOU with some understanding between the church and the town. Councilman Mullins said that property came from the county and the thought was the town may need to put a pump station there at some time. Mike Osborne said they would clean up and maintain. Bill Rose said the neighbor has a lot of stuff on the property. They would not need the building that is there. Councilman Bolling suggested that al letter be sent to the people that has stuff on the town's property to remove it and  Councilman Childress said to give them a deadline.  Motion was made Councilman Bolling and second by Councilwoman Rife to allow the Pound River Church to use the property and instructed Susan Wood draw up a  MOU. Motion passed unanimously. Agenda Item - Splash Pad Regulations  The council was given handouts on some regulations for the use oft the Splash Pad. Councilman Bolling asked ifthe pool was required to post the testing level oft the water and Larry Barton said they are with the pool, but not the Splash Pad because it does not fall under the same guidelines. Councilman Mullins suggested that another contact number be added in addition to the town hall's phone number at the bottom oft the guidelines such as the non-emergency number (276-926-1650) Motion was made by Councilwoman Rife and second by Councilman Bolling to  at the sheriff's office.  adopt the Splash Pad Regulations. Motion passed unanimously.    Minutes - Regular Town Council Meeting  September 12, 2023 Page 4  Agenda Item - Use of Fund Agreement Between the Town and Board of  Supervisors  Dana Cronkite updated the council on the rehab project. The project has been ongoing for the biggest part of2023. Currently, the project is in the site development stage. They are hopeful they will have structures arriving in the next four weeks from Alabama. Some ofthe delays have been supplies and waiting on the supplies to come in. There will be about forty (40) tractor trailers with the modular units coming into Red Onion and they will be pieced together. Itwill take about four to five weeks for all the structures to arrive. The contractor will be doing some on-site development as far as the on-site utilities. The goal right now is to have a certificate ofoccupancy by the first ofDecember. At the point they have a certificate of occupancy for the facility, the rehab operator can submit to the state- The Department ofBehavioral Health- for their license for treatment. From there it could be anywhere from thirty days to six months before they get their license and credentials to be able to start seeing patients on the premises. It will be a one hundred and twelve (112) bed rehab facility for men. The reason that it will be men in this facility is Addiction and Recovery Care has identified in Kentucky the need for a men's facility and they are in discussion on where a women's facility may be done down the road. There will be one hundred and twelve beds for twelve months for active addiction men a place to have somewhere safe to live while they go thru all the steps oftreatment. At the six-month mark of their treatment, they are able to start vocational training and at the end of their time at the rehab, they are able to apply for any. job with Addiction Recovery Care. Over halfoftheir employees are graduates oftheir program. The overall project budget is around Seven and halfmillion dollars ($7.5 million). The ask to the Town of Clintwood is Eighty Thousand Dollars ($80,000). They wanted to have all their partners in the county to have some part of this project because they do believe the long-term impact on the county will be significant not just from the fifty (50)jobs being created. Addiction Recovery Care has a huge part of the town where they are located. They build businesses, create restaurants, and bring people into the community. They anticipate that Addiction Recovery Care will make Dickenson County their home for all their treatment centers in Virginia. Counci'woman Rife said she has nurses call her to see where they can get an application. Dana said they do not have job postings yet, but there is a place on the web site that will be called Wildwood Recovery Center and on the ARC website called Wildwood    Minutes - Regular Town Council Meeting  September 12, 2023 Page 5  Recovery Center and on the ARC website it is ARCemters.comvrginn. That is the site where the jobs will be posted. Councilman Bolling asked how much has ARC in the project. Dana said at this point they are working with the developer, Greg May, and Greg May has a relationship with ARC. So, ARC does not have anything in the project, however Southwest Properties out ofKentucky are on the Two Million Dollar ($2,000,000) note from the Virginia Small Business Financing Authority. Counciwoman Rife asked if Wise County had been asked and Dana said they had not been asked. They are exploring the opportunity oft the potential ofapplying for a regional grant from the Opioid Abatement Authority. In that application, the goal would be to have regional partnerships SO at that point is when Larry Barton, Dickenson County Administrator, said the ask from the PSA will be building the lift station and force main in the amount up to Seven Hundred and Fifty Thousand Dollars ($750,000). The request to the town is for the upgrade to the Colley Pump Station. Larry explained the specs and not to exceed 550,000 gallons per day. They are trying to future build things because with the lift station and all the work the PSA is doing there is the capacity of additional expansion at the park going into that system. Leman has concerns even though they will not be exceeding that flow with current pumps with the design issues and with the VFD that they will not handle the capacity. The $80,000 will not be a fraction oft the cost ofthe pumps that will need to be replaced. The rest ofthe project money will cover the cost to replace the pumps, which is about three times the funds being asked from the town. The PSA has already executed their agreement. Dana said this agreement has already been approved by the Board of Supervisors and the IDA. Allen Taylor said additional water and sewer revenue will be generated from this project. Councilwoman Rife asked ifthis was a one-time contribution for the town. He said he has no plans right now that they are looking at. Larry said on the 112in patient bed ofthe facility that all the men are not going to come from Dickenson County or our region, but from all over the state. Dana said some people are concerned about the increase of crime in the communities that have these facilities and she had met with the sheriffand the ARC chief fof security and in all their facilities in Kentucky they have had one incident and they have treated over sixty thousand (60,000) patients. She said this was a voluntary treatment facility. Hearing no further discussion, Vice Mayor Kendrick said they would like  they will bring some ofthe outside counties.  to discuss further in executive session.    Minutes - Regular Town Council Meeting  September 12, 2023 Page 6 Old Business:  Agenda Item - Appointment to the Board ofZoning Appeals  Councilwoman Rife said it is hard to find someone to serve on the board and she asked the other council members if they had anyone in mind. Vice Mayor Kendrick said he had thought of. Jack Killen and he would asked him.  Citizens Comments: None  Councilman Bolling said Cindy Blankenship was trying to get volunteers and needed to check on the date for Halloween. Halloween falls on Tuesday, October 31, and it was the consensus ofthe council that is the date the town will observe  Halloween with activities to be held at the walking track park.  Reports and Communications:  Town Attorney - The judge has signed the appointment to the Board of Zoning  Appeals.  Town Council Members =  Shelly Mullins - Hootin and Holler went over good and there were several people  out with a few more entries in the BBQ cook off.  Jim Childress -1 none  Talbert Bolling Someone had told him about potholes on Friend Steet SO he drove up there to check and it looks like there is dip in the asphalt in one area. He asked ifsomeone would check into that and look to see ifthere are any other areas on Doris Rife - She wanted to thank the town employees for their good job and she does not know of anywhere that has such good employees. The Lions Club would  Friend Street that need to be fixed.    Minutes - Regular Town Council Meeting  September 12, 2023 Page 7  like to do the Splash Pad concession. She said the Kiwanis does the pool concessions and the Lions Club would like to do the concessions at the Splash Pad. They have enough people to work the concession and would like to try it. Vice Mayor Kendrick said the people there would enjoy having a place where they could get refreshments. She would like the town to get back to using the field for Motion was made by Councilman Bolling and second by Councilman Childress to allow the Clintwood Lions Club to operate the concessions at the Splash Pad. Councilwoman Rife said she saw a lady nicely dressed and had a suitcase on rollers go up the hill at Dr. Robinson's and through the gate and as far as she knows, there is nothing up there. Officer Yates said he talked to the lady, and she told him that she was just traveling and later he saw her sitting on her suitcase at Calvin Crabtree's business and she told him she thought she would just go to Kentucky, sO he took her to the County Line. He said he documented everything about who she was in case something came up. She went on toward Pound. Vice Mayor Kendrick shared an invitation from the Historical Society for lunch for the Council Members and the town employees on September 22 at noon at the  July 4 fireworks and having a band.  Historical Society building.  Vice Mayor Kendrick asked for a motion for closed session.  Motion was made by Councilman Bolling and second by Councilwoman Rife to go into close session pursuant Virginia Code Section 2.2-3712(A) for the purpose of discussing personnel and legal pursuant to Virginia Code Section 2.2- 3711(A) Subsection 1-Personnel and Subsection 7-Legal. Motion passed  unanimously.  Vice Mayor Kendrick asked for a motion to reconvene from closed session.  RE: Certification for Closed Meeting  Motion was made by Councilman Bolling and second by Councilwoman Rife to certify that the Town Council to the best oftheir knowledge that only such public    Minutes = Regular Town Council Meeting  September 12, 2023 Page 8  business matters as lawfully exempted from the open meeting requirements of Virginia Law were discussed in the closed meeting and only such public matters as were identified in the motion convening the closed session was heard, discussed, or  considered by the Town Council.  Vice Mayor Kendrick asked for a roll call vote.  Doris Rife Talbert Bolling Aye Ron Kendrick Jim Childress Shelly Mullins Aye Motion Carried  Aye Aye Aye  Vice Mayor Kendrick asked for any motions from the closed session.  Motion was made by Councilman Bolling and second by Councilwoman Rife to authorized the Mayor and the Clerk to sign the Use ofFunds Agreement with the Board of Supervisors and Industrial Development Authority. Motion passed  unanimously.  Motion was made by Councilman Bolling and second by Councilwoman Rife to adopt the Employee Handbook with the modified changes recommended by the Motion was made by Councilman Bolling and second by Councilwoman Rife to approve the monthly expenditures, overtime, and adjourn. Motion passed  clerk, Judy Steele. Motion passed unanimously.  unanimously.  --00000---  Danny fambert, Mayor LN  Attest:  Judy Steele, Clerk