ZEBULON BOARD OF COMMISSIONERS WORK SESSION AGENDA September 24, 2024 6:00 PM  1.Approval of Agenda  2. .2024 Governor's Highway Safety Program Grant Application =  Amended Resolution 2024-21  3.Town Manager Attributes Discussion  4.Strategic Plan Grant 5. Closed Session  As allowed by GS5143-318.11 (a)(3) - "To consult with an attorney employed or retained by the public body in order to preserve the attorney-client privilege between the attorney  and the public body, which privilege is hereby acknowledged.  6.A Adjourn    STAFF REPORT AMENDED RESOLUTION 2024-21 SEPTEMBER 24, 2024  ZEBULON NORTH CAROLINA Topic: Speaker: From: Prepared by: Approved by: Executive Summary:  2024 GOVERNOR'S CRIME COMMISSION GRANT APPLICATION  Amending Resolution 2024-21- 2024 Governor's Highway Safety  Program Grant Application Jacqui Boykin (if pulled from Consent) Jacqui Boykin, Chief of Police Jacqui Boykin, Chief of Police Taiwo Jaiyeoba, Interim Town Manager  The Board of Commissioners will consider amending the Governor's Highway Safety Program  Resolution, entering into a contract to receive grant proceeds.  Background:  The Governor's Highway Safety Program (GHSP) provides support to law enforcement agencies in their effort to increase roadway safety. GHSP's grant programs provide "seed" funding for dedicated traffic personnel and equipment. The program steps down funding over the course of The Town of Zebulon submitted a grant application to GHSP in January and has been notified that the application is moving forward int their funding process. On May 6, 2024, the Board adopted ar resolution, entering into an: agreement with GHSPfor grant funding. The resolutonhadincorrect information related to "Federal Dollar Request". The amended resolution lists $85,259 as the  four years.  Federal amount requested, in lieu of the incorrect amount of $170,518.  Ifa adopted, this resolution would replace the previously adopted Resolution 2024-21.  Discussion:  The discussion before the Board is whether to adopt the amended resolution with the Governor's  Highway Safety Program. Policy Analysis: new traffic unit. Financial Analysis:  The Town would be growing smart by utilizing grant funds to cover expenses associated with the  The Governor's Highway Safety Program provides funding for salary, benefits, and equipment for dedicated traffic personnel. This is the third year of the grant/project. In the first two years, the grant reimbursed a portion of salaries, benefits, and vehicle equipment for two officers. The program will fund up to 50% of costs related to 2 officer's base salary and traditional benefits this year. Next year, the Town will assume full financial responsibility for the program. The matching funds required for this grant are included in the FY24 budget.  This grant will help offset a portion of the salary and benefit costs associated with maintaining dedicated traffic personnel within the police department. Estimated cost reimbursement is $45,000-$ $85,000, depending on the amount of time spent on traffic enforcement. The amended resolution bears no financial impact on the GHSP project or funding approved in  the FY25 budget.    STAFF REPORT AMENDED RESOLUTION 2024-21 SEPTEMBER 24, 2024  ZEBULON NORTH CAROLINA  2024 GOVERNOR'S CRIME COMMISSION GRANT APPLICATION  Staff Recommendation: Attachments:  Staff Recommends approving the amended Resolution.  1. Amended Resolution 2024-21    RESOLUTION 2024-21 - AMENDED North Carolina Governor's Highway Safety Program LOCAL GOVERNMENTAL RESOLUTION  WHEREAS, the. Town of Zebulon Police Department  (herein called the  "Agency")  (The Applicant Agency)  has completed an application contract for traffic safety funding; and that. Town of Zebulon Board of Commissioners  (The Governing Body ofthe Agency)  (herein called the' "Governing Body") has thoroughly considered the problem  identified and has reviewed the project as described in the contract;  THEREFORE, NOW BE IT RESOLVED BY THE, Town of Zebulon Board of Commissioners IN OPEN  (Governing Body)  MEETING ASSEMBLED IN THE CITY OF Zebulon THIS. 24 DAY OF. September  NORTH CAROLINA,  20 24 AS FOLLOWS:  1. That the project referenced above isi in thel best interest of the Governing Body andi the general public; and 2. That. Manager Taiwo Jaiyeoba or his designee is authorized to file, on behalf of the Governing Body, an application contract in thet form prescribed by the Governor's Highway Safety Program for federal  (Name and1 Title ofF Representative).  funding in the amount of$ 85,259.00  to be madet to the Governing Body to assist in defraying  (Federal Dollar Request)  the cost of the project described in the contract application; and  3. That the Governing Bodyl has formally appropriated the cash contribution of $ 85,259.00 as  (Local Cash Appropriation)  required by the project contract; and  4. That thel Project Director designated in the application contract shall furish or make arrangement for other appropriate persons to furnish suchi information, data, documents and reports as required by the contract, if  approved, or as may be required byt the Governor's Highway Safety Program; and 5. That certified copies oft this resolution be included as part of the contract referenced above; and  6. That this resolution shall take effect immediately upon its adoption.  DONE. AND ORDERED in open meeting by.  (Chaimperson/Mayon),  ATTESTED BY. DATE.  SEAL  (Clerk)  Rev. 7/11    ZEBULON NORTH CAROLINA  Memo  TO: FROM: DATE: RE:  Board of Commissioners POLIHIRE August 29, 2024 Town Manager Attributes  Below are the desired attributes of a Town Manager that were discussed with Kenyatta Uzzell,  Founder and CEO of recruiting firm POLIHIRE.  Desired Attributes for next Town Manager (Commissioners)  Strong in Personnel Policies: Ability to develop and implement personnel policies. Understands Growth & Partnerships: Skilled in managing growth and leveraging partnerships. Economic Development Focus: Capable of positioning the town for economic development dollars, especially in key areas like the Mudcat stadium, Industrial Park, and partnerships with GSK. Grant Writing & Management Experience: Comfortable with grant writing and managing Infrastructure Project Experience: Familiarity with handling infrastructure projects, especially Neutral & Collaborative Leadership Style: Ability to adapt and stay neutral to the board while Communication Skills: To aid decision-making, transparency, and effectiveness in communication, both behind the scenes and with the board. Someone not afraid to push back, speak "truth to Diversity & Inclusion Focus: Preference for a candidate who understands and values diversity, Salary Expectations: Most board members were open to offering a salary of $170K-5175K, but  Strong experience, ideally ini fast-growing communities.  significant asks, particularly about economic development initiatives.  stormwater and road infrastructure.  balancing all citizens' needs, including lifetime residents.  power," and handle workplace bullying. reflecting the town's demographic makeup. expect room for negotiation.  Long-term Commitment: A candidate willing to stay and grow with the town.  Desired Attributes for next Town Manager (Directors)  Relationship Builder: Crucial understanding of regional relationships and economic development. A leader who can navigate infrastructure and growth challenges while prioritizing community Negotiator & Mediator: Leader who can manage complaints objectively. Someone prepared for the political environment, including managing relationships and potential pressures from others. Decisiveness & Integrity: Decisive leader, ethical, and able to handle difficult situations with moral Team Empowerment & Open Communication: A leader who fosters an open-door policy, Diplomacy & Strategic Vision: Ability to provide diplomatic feedback, act as a thought partner, Neutrality: Focusing on transparency and avoiding favoritism within the town's administration. Community Relations: Strong relationships with known community members and a deep Unifying Personality Type: A person of strong character who can unite different perspectives and  support. clarity.  empowering staff and facilitating quick feedback. and make wise decisions while leading from behind.  understanding of the town's vision. is not a' "yes man."    STAFF REPORT STRATEGIC PLAN GRANT SEPTEMBER 24, 2024  ZEBULON NORTH CAROLINA Topic: Speaker: From: Approved by: Executive Summary: Background:  Strategic Plan Grant  Sheila Long, Parks & Recreation Director Kaleb Harmon, Communications Director Sheila Long, Parks & Recreation Director Kaleb Harmon, Communications Director Taiwo Jaiyeoba, Interim Town Manager  The Board of Commissioners will engage in discussion to shape how the expansion of the The current Strategic Plan Grant program offers $5,000 total in grants up to $1,000 for many years. Per policy, these grants must meet a Strategic Plan Focus Areas and are available to 501(c)(3) organizations that have been operating for at least two years. These focus areas are:  Strategic Plan Grant program will move forward.  1. 2.  Vibrant Downtown Small Town Life  i.F Revitalize downtown Zebulon  i. Develop events, entertainment, and cultural attractions to draw people  . Promote more community events and festivals ii.E Enhance and create more community gathering places iii. Increase the connectedness and walkability in the community i. Plan for appropriate land use to meet transportation and housing needs ii. Pursue economic development opportunities with our community partners iii. Maintain appropriate staffing to support and expected service levels for a  3.  Growing Smart  growing community  Projects eligible for consideration included operating expenses and not capital purchases. Applications are due annually at the end of January. Applicants would make a presentation to the Board of Commissioners at the March regular meeting and grants recipients would be Staff held a meeting with local non-profits interested in the FY 2025 Grant process in January of 2024. The Town hosted 25 participants. While explaining the application process, we asked for feedback from those in attendance on the grant program and needs of their non-profits.  selected when the Budget was adopted, typically in June.  Feedback received include:  Non-profits wanted opportunity to collaborate both through networking and grant funding At total of $5,000 felt as if the grant program was not built to really enact change or A competitive process would be welcomed if more funding could be obtained (i.e.: Eligibility of applicants must serve Zebulon, but there was no consensus on length of  $1000 is not a lot of funding to support major initiatives and projects. support for work in the community but given as an afterthought.  greater than $1000). service in the community.    STAFF REPORT STRATEGIC PLAN GRANT SEPTEMBER24, 2024  ZEBULON NORTH CAROLINA Fiscal Analysis: $20,000. Discussion:  The Board authorized $25,000 in strategic plan grants. On September gth, the Board awarded the original $5,000 to 5 non-profits. A new process needs to be determined for the remaining  The Board will engage in discussion to guide staff in developing a process that meets the goals and intent of the Board and community aspirations through the Grant Program. Consider the  following in preparation:  What should be the goals and priorities in offering a grant? What types of projects or initiatives do you want to see? What are the measures of success for a grant?  What criteria is important to consider both from non-profits and their proposals? How do you want grants awarded (ex: 20 $1000 grants, 4 $5000 grants, etc..)? What can Staff do to help facilitate your discussion and selection process?