Lebanon Town Council Regular Monthly Meeting Town Hall, Lebanon, Virginia Monday, August 19, 2024 6:001 P.M.  Council Members Present:  Nelson A. "Tony" Dodi, Mayor DeAnna C. Jackson, Vice- Mayor Scott J. Gilmer, Council Member M. Elijah Leonard, Council Member W. Bradley Lambert, Council Member J. Leonard Kegley, Council Member Nina. J.J Fields, Council Member Andrew R. Shortt, Town Manager Kevin D. Tiller, Town Attorney Jesse Fields, Police Officer A. Diane Nunley, Clerk ofCouncil Richard Eric Deskins, ChiefofPolice  Staff Members Present:  Staff Members Absent:  I. II. III. IV.  The meeting was called to order by Mayor Dodi. Prayer: Keith Hovis Pastor Lebanon Church of Christ  Pledge of Allegiance Edit for items not on the agenda:  Upon motion made by Mr. Leonard, seconded by Mr. Lambert, the agenda was unanimously approved. The vote was as follows: Ms. Jackson, Aye; Mr. Gilmer, Aye; Mr. Leonard, Aye; Mr.  Lambert, Aye; Mr. Kegley, Aye; Ms. Fields, Aye. Edit and approve minutes from the 07/08/24 council meeting:  V.  Upon motion made by Mr. Leonard, seconded by Ms. Jackson, the minutes oft the 07/08/24 council meeting were unanimously approved. The vote was as follows: Ms. Jackson, Aye; Mr. Gilmer, Aye; Mr. Leonard, Aye; Mr. Lambert, Aye; Mr. Kegley, Aye; Ms. Fields, Aye.  VI. Approve accounts payable and capital assets for the month of. July:  Mr. Shortt presented an A/P Preliminary Report Part B.  Upon motion made by Mr. Gilmer, seconded by Ms. Fields, the accounts payable for the month of July including the. A/P Preliminary Report Part B was unanimously approved. The vote wasas follows: Ms. Jackson, Aye; Mr. Gilmer, Aye; Mr. Leonard, Aye; Mr. Lambert, Aye; Mr. Kegley,  Aye; Ms. Fields, Aye.    VII. Recognition  Mayor Dodi presented certificates to the following students regarding their accomplishments.  Lebanon High School State Winners  Lial Beck Eli Breeding  State Champion Shot Put  2nd Team All-State Baseball Team Outfield  Positively Gymnastics AAU National Gymnastics Championship  Easton Breeding Gabrielle French Alivia Helton Warner Robertson Paisley Meade Kaylee Boyd Isabella Meadows Bryleigh McGlothlin Lacy Goodman Abby Alexander Grayson Leighton Jayden Rasnick Remi Honaker Melody Honaker VIII. Public Request  AAULevel 8 AAU Xcel Platinum AAU Xcel Silver AAU Xcel Gold AAU Xcel Gold AAU Xcel Gold AAU Xcel Gold AAU Xcel Platinum AAU Xcel Silver AAU Xcel Platinum AAU Xcel Silver AAU Xcel Silver AAU Xcel Gold Coach  Karen Davis introduces new Library Director Pamela Stone  Karen Davis, Chairman for the Russell County Public Library Board ofTrustees introduced the new Library Director Pamela Stone. Ms. Stone stated that she came into the business with twenty years ofe experience in academic public and private libraries. She stated that originally, she was from Alabama but moved to Southwest Virginia almost four years. Ms. Stone stated that she was very excited for her new position plus her favorite part is getting to meet the citizens and tol be a part ofthe community. She invited everyone to come to the library in order to see the refreshing changes shel had made. Ms. Stone expressed her appreciation to the Town Council.  Daniel Caldvel-AirMedCare  Daniel Caldwell, representative for AirMedCare Network, stated that he wished to follow up with the Town Council to answer any questions from last month's meeting. He stated that last month Mr. Gilmer questioned the amount of coverage the Town' s insurance pays for med flights. He stated that the insurance pays twenty percent with leaving eighty percent to the employees. Upon motion made by Mr. Gilmer, seconded by Mr. Lambert, the Town Council unanimously voted to approve offering to all Town Employees AirMedCare at an annual membership fee of $75.00 which the Town Council will review at next years budget. The vote was as follows: Ms.    Jackson, Aye; Mr. Gilmer, Aye; Mr. Leonard, Aye; Mr. Lambert, Aye; Mr. Kegley, Aye; Ms.  Fields, Aye. IX. New Business  Secor letter of support  Mr. Gilmer advised that he, Mayor Dodi, Ms. Jackson and Ms. Fields attend the ribbon cutting for Secor at which Mayor Dodi spoke along with several local agencies. He stated that Secor isa continuation of the previous program there which housed nonviolent nonsexual offenders. Upon motion made by Mr. Gilmer, seconded by Mr. Leonard, the Town Council unanimously voted to approve al letter of support for Secor LLC. for their future applications as they apply for funding with different entities. The vote was as follows: Ms. Jackson, Aye; Mr. Gilmer, Aye;  Mr. Leonard, Aye; Mr. Lambert, Aye; Mr. Kegley,Aye; Ms. Fields, Aye.  X.  Town Managers Report  Mr. Shortt presented bids for replacing some Town vehicles as follows:  2024 Chevrolet 1500 Silverado  Morgan McClure Chevrolet Modern Chevrolet Pioneer Chevrolet  $38,995.00 $45,930.00 $47,545.00  2024 Chevrolet 2500 Silverado  Morgan McClure Chevrolet Modern Chevrolet Pioneer Chevrolet  $49,395.00 $53,705.00 $57,575.00  2025 Mack MD-7  Worldwide Equipment Enterprises, Inc.  $104,710.00 Chassis $23.290.00 10 Logan Body $128,000.00 Total Cost  Mr. Shortt advised that in the 2024-2025 Budget there is $260,000.00 in capital assets which was allocated for the replacement of these vehicles with the overage cost being. just $6,390.00. The Town Council discussed the bids. Mr. Leonard stated on the Dump Truck the quote includes steel painted wheels which are standard, but he requested to change to Alcoa Aluminum Wheels. Mr. Leonard requested to keep the steel painted wheels because they might be able to use them on another vehicle. The Town Council agreed for Mr. Shortt to try to negotiate the quoted price, if Upon motion made by Mr. Gilmer, seconded by Mr. Leonard, the Town Council unanimously voted to purchase the 2025 Mack MD-7 from Worldwide Equipment Enterprises, Inc. with Mr. Leonard's request to upgrade to the. Alcoa Aluminum Wheels up to the quoted price of  possible, with the lowest bidder.    $128,000.00. The vote was as follows: Ms. Jackson, Aye; Mr. Gilmer, Aye; Mr. Leonard, Aye; Upon motion made by Mr. Lambert, seconded by Mr. Leonard, the Town Council unanimously voted to approve the purchase from Morgan McClure Chevrolet the 2024 Chevrolet 1500 Silverado up to the quoted amount of $38,995.00. The vote was as follows: Ms. Jackson, Aye; Mr. Gilmer, Aye; Mr. Leonard, Aye; Mr. Lambert, Aye; Mr. Kegley, Aye; Ms. Fields, Aye. Upon motion made by Mr. Lambert, seconded by Mr. Leonard, the Town Council unanimously voted to approve the purchase from Morgan McClure Chevrolet the 2024 Chevrolet 2500 Silverado up to the quoted amount of $49,395.00. The vote was as follows: Ms. Jackson, Aye; Mr. Gilmer, Aye; Mr. Leonard, Aye; Mr. Lambert, Aye; Mr. Kegley, Aye; Ms. Fields, Aye. The Town Council discussed the possibility to surplus the 2000 International Dump Truck at the Abingdon Auto Auction in Abingdon for the upcoming August 31, 2024, VDOT auction. Upon motion made by Mr. Gilmer, seconded by Ms. Jackson, the Town Council unanimously voted to surplus the 2000 International Dump Truck to sell at the Abingdon Auto Auction on August 31,2 2024, ifl legal time to advertise is met with a reserve amount of $5,000.00. The vote was as follows: Ms. Jackson, Aye; Mr. Gilmer, Aye; Mr. Leonard, Aye; Mr. Lambert, Aye; Mr. Mr. Shortt advised that the VDOT funding for the sidewalk project on Technology Park Drive, the funding is approved but they need a commitment from the Town ofLebanon to pay the scheduled amount of$131,796.00. He stated that this year that amount was not budgeted for therefore it will come from Capital Savings. Mr. Shortt stated that possibly the amount could be lower for engineer service and where the Town owns property that doesn'trequire right of way Upon motion made by Mr. Leonard, seconded by Mr. Gilmer, the Town Council unanimously voted to approve for Mr. Shortt to sign the VDOT documents as needed for the Technology Park Sidewalk project plus use funds from Capital Savings toj pay the $131,796.00 due for the fiscal year of2024-2025. The vote was as follows: Ms. Jackson, Aye; Mr. Gilmer, Aye; Mr. Leonard, Mr. Shortt presented an update regarding the Lebanon Fire Department renovation. He stated that the Lebanon Fire Department floor was completed last Friday evening with plans to move the Fire Trucks back in tomorrow. The Town Employees moved the antique fire trucks out oft the showroom today to begin cleaning the inside of the building plus they are planning to start cutting the asphalt for the landscaping project. Mr. Shortt advised that Nathan Brown emailed a design to paint the yellow outside wall with a grey paint. Mr. Shortt advised that since Steffey Construction was awarded the bid for the Fire Department renovation, he received a quote from Steffey Construction to pressure wash the outside building, repaint the yellow outside walls with grey paint plus doors and showroom. Mr. Shortt presented the bid as follows:  Mr. Lambert, Aye; Mr. Kegley, / Aye; Ms. Fields, Aye.  Kegley, Aye; Ms. Fields, Aye.  Aye; Mr. Lambert, Aye; Mr. Kegley, Aye; Ms. Fields, Aye.  Steffey Construction  $28,000.00  Upon motion made by Mr. Lambert, seconded by Mr. Leonard, the Town Council unanimously voted to approve the Steffey Construction quote amount of $28,000.00 toj pressure wash the outside of the building, repaint the yellow walls and doors with grey paint plus paint the    showroom to finish the Lebanon Fire Department building. The vote was as follows: Ms. Jackson, Aye; Mr. Gilmer, Aye; Mr. Leonard, Aye; Mr. Lambert, Aye; Mr. Kegley, Aye; Ms. Mr. Gilmer advised that Nathan Brown worked with John McCoy to change the color of paint for the outside wooden sign at the Lebanon Fire Department which should be a minimum cost. Mr. Shortt advised that he and Mr. Hughes are reviewing roads in the Town that are in need of paving plus now he has a GIS map of the roads. He suggested that all the Town Council let him Mr. Shortt advised that Lebanon High School principal Ryan Potts contacted him concerning the net at the ballfield is in need to be repaired but the county does not have al bucket truck therefore Upon motion made by Mr. Gilmer, seconded by Mr. Leonard, the Town Council unanimously voted to donate $500.00 using the Lebanon extra-curricular athletics funds to principal Ryan Potts to help with the purchase ofai new net. The vote was as follovs: Ms. Jackson, Aye; Mr. Gilmer, Aye; Mr. Leonard, Aye; Mr. Lambert, Aye; Mr. Kegley, Aye; Ms. Fields, Aye.  Fields, Aye.  know of any roads that was in need of paving or striping.  Mr. Potts requested to use the Town'sb bucket truck.  XI.  ChiefofPolice Report  Officer. Jessee Fields presented the monthly Police Report.  XII.  Town Attorney Report  Mr. Tiller advised that he had nothing to report at this time.  XIII.  Enter closed session: 7:11P.M.  A Upon motion made by Mr. Gilmer, seconded by Mr. Leonard, the Town Council unanimously voted to go into closed session under Code Section 2.2-3711(A)C)) for the purpose of personnel and legal. The vote was as follows: Ms. Jackson, Aye; Mr. Gilmer, Aye; Mr. Leonard, Aye; Mr. Lambert, Aye; Mr. Kegley, Aye; Ms. Fields, Aye. B. Upon motion made by Mr. Kegley, seconded by Mr. Leonard, the Town Council unanimously voted to return to regular session. The vote was as follows: Ms. Jackson, Aye; Mr. Gilmer, Aye; Mr. Leonard, Aye; Mr. Lambert, Aye; Mr. Kegley, Aye; Ms. Fields,  Aye.  C.A.D Diane Nunley, Clerk ofCouncil, presented the Roll Call Vote:  Virginia Code, 1950, Section 2.2-3712(D)  Do you certify that to the best ofyour knowledge, (1) the Town Council in its' closed session; only discussed public business matters lawfully exempted from open meeting requirements under this Chapter and (2) that only such public business matters as were identified in the motion by which the closed meeting was convened were. heard, discussed, or considered in the meeting by the Town Council. Any member oft the Town Council who    believes that there was a departure from the requirements of clauses (1) and (2), shall sO state prior to the vote, indicating the substance of the departure that, in their judgment, has The roll call vote was as follows: Mayor Dodi, Aye; Ms. Jackson, Aye; Mr. Gilmer, Aye; Mr. Leonard, Aye; Mr. Lambert, Aye; Mr. Kegley, Aye; Ms. Fields, Aye; Mr. Tiller, Aye;  taken place.  Mr. Shortt, Aye.  XIV. Adjourn closed session: 7:48 P.M. XV. Committee Reports and Recommendations  Mr. Gilmer questioned ifthe Town Council wished to move forward with the rock work and railing at the Russell Theater pavilion with Steffey Construction utilizing the current contact Upon motion made by Mr. Lambert, seconded by Mr. Gilmer, the Town Council unanimously voted to move forward with Steffey Construction to install railing and rock work at the Russell Theater pavilion. The vote was as follows: Ms. Jackson, Aye; Mr. Gilmer, Aye; Mr. Leonard, Mr. Gilmer advised that under the financial report on the Cash, Fixed Asset and Long-Term Liability Analysis the Parks and Recreation account has a balance of $114,470.13 but Ms. Stinson the Financial Advisor plans to transfer some oft the funds periodically into the General Fund account. He advised that the Russell Theater account balance cannot be transferred due to the fact Mr. Shortt advised that the Lebanon Fire Department requested $5,000.00 for a training which Upon motion made by Mr. Gilmer, seconded by Mr. Lambert, the Town Council unanimously voted to waive the $5,000.00 limit for the Town Manager to approve for the Fire Department training. The vote was as follows: Ms. Jackson, Aye; Mr. Gilmer, Aye; Mr. Leonard, Aye; Mr.  agreement.  Aye; Mr. Lambert, Aye; Mr. Kegley, Aye; Ms. Fields, Aye.  that the revenue must show for the grants. will be taken from the Fire Department's budget.  Lambert, Aye; Mr. Kegley, Aye; Ms. Fields, Aye.  XVI.  Adjourn: 8:06P.M.  Upon motion made by Mr. Lambert, seconded by Mr. Gilmer, the Town Council unanimously voted to adjourn. The vote was as follows: Ms. Jackson, Aye; Mr. Gilmer, Aye; Mr. Leonard,  Aye; Mr. Lambert, Aye; Mr. Kegley, Aye; Ms. Fields, Aye.  Q.hiawo A. Diane Nunley, Clerk of  ghou Sbpt Nelson A. "Tony" Dodi, Mayor  luroy  Minutes recorded by: A. Diane Nunley, Clerk ofCouncil Minutes prepared by: A. Diane Nunley, Clerk of Council