Regular City Council Meeting  September 24, 2024  At  Gatesville Council Chamber  110 N. gth Street  5:30 P.M.    INDEX CITY COUNCIL MEETING SEPTEMBER 24, 2024 5:30 P.M.  PAGE 1-2 - AGENDA-9-24-2024 ANNOUNCEMENT OF QUORUM  CALL TO ORDER  INVOCATION AND PLEDGE OF ALLEGIANCE  CITIZENS/PUBLIC COMMENTS FORUM: INDIVIDUALS WISHING' TO ADDRESS THE GATESVILLE CITY COUNCIL MAY DOSO DURINGTHIS SEGMENT. IF YOU INTEND TO COMMENT ON A SPECIFIC AGENDA ITEM, PLEASE INDICATE THE ITEM(S)ON THE SIGN- IN SHEET BEFORE THE MEETING. EACH SPEAKER IS ALLOTED A MAXIMUM OF31 MINUTES FOR THEIR REMARKS, AND SPEAKERS ARE EXPECTEDTO CONDUCT THEMSELVES IN A RESPECTFUL & CIVIL MANNER. IN ACCORDANCE WITH THE TEXAS OPEN MEETINGS ACT, THE CITY OF GATESVILLE CITY COUNCIL CANNOT DELIBERATE OR ACT ON ITEMS NOT LISTED ON THE MEETING AGENDA.  CONSENT:  PAGE3-16 ALL CONSENT AGENDA ITEMS ARE CONSIDERED ROUTINE BY THE  CITY COUNCIL AND WILL BE ENACTED BY A SINGLE MOTION. THERE WILL BEI NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS A COUNCILMEMBER REQUESTS AN ITEM TO BE REMOVED AND  CONSIDERED SEPARATELY.  RESOLUTION 2024-103: DISCUSSION AND POSSIBLE ACTION REGARDING  APPROVAL OF MINUTES FROM SPECIAL CITY COUNCIL MEETING HELD ON SEPTEMBER 3, 2024. (WENDY COLE) APPROVAL OF MINUTES FROM REGULAR CITY COUNCIL MEETING HELD ON SEPTEMBER 10, 2024.  RESOLUTION 2024-104: DISCUSSION AND POSSIBLE ACTION REGARDING  (HOLLY OWENS)  OTHER BUSINESS:  PAGE 17-20 CITY COUNCIL MEMORANDUM- DISCUSSION REGARDING AN  ORDINANCE OF THE CITY OF GATESVILLE, TEXAS, AMENDINGTHE GATESVILLE CODE OF ORDINANCES BY AMENDING SECTION 18-7A; SCHOOL ZONES; DESIGNATING SCHOOL ZONES; ESTABLISHING THE PRIMA FACAE SPEED LIMIT; AMENDING EFFECTIVE TIME PERIODS; PROVIDING AI REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR A PENALTY OF A FINE NOT TO EXCEED TWO HUNDRED ($200.00) DOLLARS FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE.  (2ND READING OF ORDINANCE 2024-10)  (BRADI HUNT)    PAGE21-34 CITY COUNCIL MEMORANDUM- UPDATE AND INFORMATION RE:  LIBRARY BUILDING CLOSURE AND NEXT STEPS.  (BRADI HUNT)  PAGE35-38 CITY COUNCIL MEMORANDUM- DISCUSSION AND POSSIBLE ACTION  REGARDING AN ORDINANCE OF THE CITY OF GATESVILLE, TEXAS, AMENDING1 THE FISCAL YEAR 2023-24 BUDGET OFTHE CITY OF GATESVILLE TO. ALLOW FOR ADJUSTMENTS TO THE GENERAL FUND REVENUES AND EXPENDITURES, EACH IN THE AMOUNT OF SIX HUNDRED NINETY THOUSAND DOLLARS (S690,000.00); DECLARING/ A MUNICIPAL PURPOSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A CONFLICTS CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. (3RD AND FINAL READING OF ORDINANCE 2024-06)  (MIKE HALSEMA)  PAGE39-42 CITY COUNCIL MEMORANDUM- DISCUSSION AND POSSIBLE ACTION  REGARDING AWARD OF CONTRACT FOR. ARCHITECTURAL AND ENGINEERING SERVICES FOR POLICE FACILITY TO MRB GROUP.  (BRAD HUNT)  PAGE 43-44 CITY COUNCILMEMORANDUM- BRIEFING/INFORMATION REGARDING  FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) VISITTO GATESVILLE REGARDING FLOOD/WEATHER DAMAGE.  RECESS MEETING--  RECONVENE MEETING AT FAUNT LE ROY PARK, SOUTH STREET, GATESVILLE,  TEXAS---  ON-SITE VISIT TO REVIEW AND ASSESS DAMAGE RELATED TO SEVERE WEATHER EVENTS AND DISCUSSION REGARDING FEDERAL EMERGENCY MANAGEMENT  AGENCY (FEMA) VISIT. ADJOURN MEETING  (BRAD HUNT)    NOTICE (TEX. GOVT CODE CHAPTER. 551, SEC. 551.041) AGENDA REGULAR CITY COUNCIL MEETING 5:301 P.M SEPTEMBER: 24, 2024 The Meeting Will Convene at GATESVILLE CITY COUNCIL CHAMBERS 110 NORTH 8TH STREET, GATESVILLE, TEXAS 76528 andi following al Recess, Reconvene at FAUNT LEI ROY PARK, SOUTH 7THSTREET, GATESVILLE, TEXAS76528  THIS NOTICE: ISI POSTED IN COMPLIANCE WITH: THE OPEN MEETING. ACT  An Open Meeting will be held concerning thet following subjects:  1. Call to Order Quorum check  3. Invocation and Pledge of Allegiance  4. Citizens/Public Comments Forum: Individuals wishing to address the Gatesville City Council may do so during this segment. If youi intend to comment on a specific agenda item, please indicate thei item(s) on the sign-in sheet before the meeting. Each speaker is allotteda maximum of3 minutes for their remarks, and speakers are expected to conduct themselves ina respectful & civil manner. In accordance with the Texas Open Meetings Act, the City of Gatesville City Council cannot deliberate or act oni items not listed on the meeting agenda.  CONSENT:  5. All consent agendai items are considered routine by the City Council and willl be enacted bya single motion. There will be no separate discussion of thesei items unless a Councilmember RESOLUTION 2024-103: Discussion: and possible action regarding approval of Minutes from RESOLUTION 2024-104: Discussion and possible action regarding approval of Minutes from  requests ani item tol be removed and considered separately.  Special City Council Meeting held on September. 3, 2024.(W. Cole) Regular City Council Meeting held on September 10, 2024.(H. Owens)  OTHER BUSINESS:  6. Discussion regarding an Ordinance of the City of Gatesville, Texas, Amending the Gatesville Code of Ordinances by amending Section: 18-7A; School Zones; Designating School Zones; Establishing the Primal Facae Speed Limit; Amending Effective' Time Periods; Providinga Repealing Clause; Providing a Severability Clause; Providing a Savings Clause; Providing fora a Penalty ofat fine not to exceed' Two Hundred ($200.00) Dollars for each Offense; and Providing  an! Effective Date. (2nd reading of Ordinance 2024-10) 7. Update and Information re: Library Building Closure and Next Steps  (Brad Hunt) (Brad Hunt)  8. Discussion and possible action regarding an Ordinance of The City of Gatesville, Texas, Amending the Fiscal Year 2023-24 Budget of the City of Gatesville to allow for adjustments to the General Fund Revenues and Expenditures, each int the amount of Six Hundred Ninety Thousand Dollars ($690,000.00); Declaring al Municipal Purpose; Providing a Severability Clause; Providing a Conflicts Clause; And Providing for anl Effective Date. 9. Discussion and possible action regarding award of contract for Architectural and Engineering  (3rd and final reading of Ordinance 2024-06) Services for Police Facility to MRB Group.  (Mike Halsema)  (Brad Hunt)  P1    10. Briefing/Information regarding Federal Emergency Management. Agency (FEMA) visit to  Gatesville regarding lood/weather damage.  11. Recess meeting  12. Reconvene meeting at Faunt Le Roy Park, South 7th Street, Gatesville, Texas 13. Site visit tor review and assess damage related tos severe weather events and discussion regarding Federal Emergency Management Agency (FEMA) visit.  (Brad Hunt)  14. Adjourn Meeting  Ihereby attest that the above agenda was posted on this the 20th day of September, 2024 by 5:00 p.m. ont the official City of Gatesville website, www.gatesylletz.com and the official bulletin boards at the Gatesville City Hall, 803 E. Main Street and Gatesville Council Chambers, 110 N. 8th Street,  Gatesville, Texas. Holly Owens Ger City Secretary  The City of Gatesville council chambers are wheelchair. accessible and accessible parking spaces are available att the back entrance of City Hall. Requests for accommodations or interpretive services must be made 24 hours prior to this meeting. Please contact the city secretary's office at 254-865-8951 or FAX: 254-865-8320, As authorized by section 551.071 of the Texas Government Code, this meeting may be convened into closed, executive session for the purpose of seeking confidential legal advicet from the City The City of Gatesville reserves the right to reconvene, recess, or realign the regular session or called executive session or order of business: as set forth on the agenda at any time prior to adjournment.  ore email wadeggate/leixomfor: further information.  Attorney on any agenda item herein.  P2    SPECIAL CITY COUNCIL MEETING SEPTEMBER3,2024 5:30P.M. COUNCIL CHAMBERS, 110NORTH 8THS STREET, GATESVILLE, TEXAS 76528  AN OPEN MEETING WAS HELD CONCERNINGTHE FOLLOWING SUBJECTS: D_CALLTOORDERI REGULAR CITY COUNCIL MEETINGAT531 PM.THSRDDAYOF 2)QUORUM CHECK/COUNCIL: PRESENT: Mayor Gary Chumley, Councilmembers Barbara Burrow, Greg Casey, Joel Patterson, John Westbrook, Meredith Rainer, and Aaron Smith CITYSTAFFI PRESENT: Interim City Manager Brad Hunt, City Secretary Wendy Cole, City Secretary Holly Owens, Interim Deputy City Manager/Finance Director Mikel Halsema, Library Director Sheal Harp, Public Works Director Chad Newman, Parks & Recreation Director Seth Phillips, Water Production Supervisor Zeb' Veazey, Human Resource Director Lori McLaughlin, Civic Center Manager Morgan Smart, City Inspector Miguél Gamez, and Interim Police Chief Georg Cleverley. OTHERS: Leo Corona, Yvonne Williams, Alan Mathis, Monica Veazey, Dean Smith, P. Allen, David Kampfhenkel, and Gatesville Messenger Staff Writer. Alex Meelbusch.  SEPTEMBER, 2024  3)I INVOCATION: Councilmember WestbrookPLEDGE OF ALLEGIANCE: Led by Mayor Chumley ACIVZESTURICOMMENTS FORUM: INDIVIDUALSI WISHINGTOADDRESS THE GATESVILLE CITY COUNCIL! MAY DOSOI DURINGTHIS SEGMENT. IF YOUI INTENDTO COMMENIONASEACIFC AGENDA] ITEM. PLEASE INDICATE: THE ITEM(S) ON' THE SIGN IN SHEET BEFORE' THE MEETING. EACH SPEAKER IS ALLOTED. Al MAXIMUM OF3 MINUTES FOR THEIR REMARKS.. AND SPEAKERS ARE EXPECTED TOCONDUCT THEMSELVES IN Al RESPECTFULI MANNER. IN ACCORDANCE WITH THE' TEXAS OPEN MEETINGS ACT.THE CITY OF GATESVILLECITY COUNCILCANNOT DELIBERATEOR  ACT ON ITEMS NOTLISTED ON THEI MEETING, AGENDA. Visitors present were only concerned with an agenda item.  OTHER BUSINESS;  5) DISCUSSIONANDPOSSIBLEACTIONAEGARDINGTHE. AWARD OFTHE HEATING, VENTILATION.AND/ AIR CONDIIONINGIVACI IMPROVEMENT: SERVICES CONTRACT Interim Deputy City Manager/Finance Director, Mikel Halsema, said that as part oft thel budget amendment several buildings were identified as experiencing HVACi issues andi ini need of replacement. Request for Proposals were advertised for HVAC replacement services and two (2) firms submitted responses: Muegge. Heating & Air: for $213,655.00 andl D &I DI Mechanical for $273,042.00. Staff recommends awarding the contract tol Muegge Heating & Air. There was al brief discussion regarding thel buildings to receivei the new. HVAC: systems: Library, Civic Center and the small shop at the Utility RESOLUTION2024-95 Motion by Barbara Burrow, seconded by John Westbrook, to approve the award ofa contract tol Muegge Heating and Airi for Heating, Ventilation, and. Air Conditioning not to exceed 213,655.00 and authorize the City Manager to execute the contract on behalfoft the City; all six  TOMUEGGE. AIR CONDITIONING. & HEATING.  (MIKEI HALSEMA)  Building.  voting "Aye", motion passed.  P3    SPECIAL CITY COUNCIL MEETING SEPTEMBER 3,2024 PAGE2  6) DISCUSSIONA ANDI POSSIBLEA ACTIONI REGARDING AWARD FOR PRE-AWARDAND POST-AWARDI ENGINEERINGSERVICES RELATED1 TOI FEDERALI EMERGENCY MANAGEMENT AGENCY FEMA)FUNDED FLOOD] MITIGATION GRANTS.  (MIKE HALSEMA)  Interim Deputy City Manager/Finance Director, Mikel Halsema, said thatt this engineering services award consideration is primarily for the 2024 flood incident but would also be able to assist with the 2018 disaster flooding event also, whichi is still outstanding. Council approved the use of grant administration services through Langford to ensure compliance with FEMA regulations. Requests for Qualifications (RFQ) were advertised for engineering services and were: not exclusive, allowing multiple awards. Four firms submitted responses: Freese- & Nichols, LJA, GLS, and MRB Group. Staff (Brad Hunt, Seth Phillips, Chad Newman) and Councilmember. Joe Patterson evaluated the RFQ's and all scored Freese & Nichols (for non-park related engineering services) and LJA (for park related engineering services) the There was a lengthy discussion regarding the breakdown oft the scope ofs services of thet two (2) recommended firms and exactly what plans are being considered fort thep park. Different cost estimates andj possible phases andj possibilities of the project tor rebuild. Faunt Le Roy Park were discussed and how toi maket thej park safe again and what options would bei required to mitigate future flooding. RESOLUTION: 2024-96: Motion by John Westbrook, seconded by Greg Casey, to1 recommend approving the: award of engineering: services for FEMA Public Assistance (PA) projects tol LJA for parks and Freese & Nichols for public works related: services andi for City Stafft tol begin the negotiations with these for contractual obligation. Ifthe negotiations do noti resulti in a contract for the so-identified project(s), then negotiations willl bei formally ended and negotiations with thei next highest firm will Councilmember Westbrook departed the meeting at 5:561 p.m. and quorum was maintained.  highest.  begin until a contract is reached; all six voting "Aye", motion passed.  7) RECESS SPECIALN MEETING AT5:561 PM.ANDCALLA-  Public Hearing FISCAL YEAR: 2025  HEAR COMMENTS CONCERNING THE CITY OF GATESVILLE PROPOSED BUDGETFOR  Interim City Manager Hunt presented al Power Point preséntation regarding an overview oft the 2024-  20251 Budget: Goals Overview:  Improve servicel levels asi funding allows within al balanced budget.  Ensure employees are adequately compensated and ensure retention and recruitment goals Maximize grant funding toi improve city infrastructure and community resources. Ensure the city planning, permitting, and zoning functions align with potential growth Costs of materials, fuel, and services will continue to increase in next FY, and a general Fiber internet, along with lower general real estate costs as compared tol Bell and McLennan counties, will spur growth opportunities in thei next several fiscal years. Infrastructure improvement challenges will require creative solutions inl long-term planning, assessment of fees, and diverse grant funding opportunities.  arei met.  opportunities, both short- and long-term. assumption of 5% on mosti items is assumed.  Assumptions Overview:  P4    SPECIAL CITY COUNCIL MEETING SEPTEMBER 3,2 2024 PAGE3  City staffi is proposing toI maintain the total tax rate at $0.560000: and Mr. Hunt pointed outt that this has been the same tax rate for thej past several years.. Also, fort the: firstt timei in several years, thep proposed Mr. Hunt highlighted the general overview oft the proposed revenues and expenditures fort thel FY: 2025 budget compared tot thel FY2024 approved budget with anticipation that expenditures will decrease based generally on Capital Projects with totall budget number of$28,585,277. General Fund Expenditures arej projected to go up to about $600,000. Water & Sewer Fund Expenditures are expected to decrease by $19,415,936, generally because ofthe cycling oft the Capital Projects that will bej paid within the coming budget year. Alsol highlighted were additions covered during previous presentations:  tax rate does not exceed the Voter Approval Rate of$0.563779.  Police.Animal Control, and Code Enforcement: +$11,044 in Software Maintenance. Agreement - Parks &1 Recreation: +$4,000 Overtime - adjustment to account forj proposed positions.  "Power DMS."  +$4,0001 Park Repairs oversight onj previous entry/request. $56,000 included in current linei item(s) for Coryell County Commissioner's Court request for assisting in offsetting the cost ofa sewer. linei installed Placeholder for' TXDOT grant toi replace and upgrade existing in-ground $7,600 inl Management software (set up: and 1st year service). Staff! has just received al better quote andi may have an adjustment att the final reading  Sewer: Airport: Cemetery: HOT:  during newj jail construction. tanks fors storage of aircraft fuel. ofthe ordinance.  +$10,0001 for Chamber of Commerce.  Capital Improvement! Projects werel briefly discussed as were presented at previous meetings. An overview oft thes seventeen (17) Flood/Weather damage sites were highlighted whichi included: Sewer line relocate at Brown) Park, Faunt LeRoy Park loop damage by thet river, Faunt LeRoy walking trail, North Lovers Lane low water crossing, Raby] Park wall collapse, and central/NE sewerl line manhole damage. The estimated cost total of $4,232,334.41 could changel based on future decisions ànd findings. Thec city's matching portion of2 25% could cost approximately 1 million dollars, whichi is not Mr. Leo Corona, of 409: State School Road, provided reading material to the Council and spoke to the Council regarding Hotel Occupancy Tax Fund accountability. Mr. Corona referenced the December 2023 Council Meeting regarding the $4,500.00; plus contract with Prycer Consulting that Counçil approved for planning, services for the Coryell County Museum and Historical Center. The contract stated that a report was tol be completed within four (4): months ofstart date with a 6- month and 1-year follow-up. Mr. Corona said he does not believe that these documents have been posted on the website and expressed that providing citizens withi information ofhow taxpayer moneyi is encumbered as well ast the outcome of any outcomes from those expenditures is veryi important.. Additionally, Mr. Corona asked the Council to consider adopting aj policyt that would require a final report delineating how the allotted Mayor Chumley said that with thei recent administration changes hel has not seen the report yet but will  budgeted yet.  money was spent andj post results ont the website.  look intoi it and1 locate the report as well ast the findings oft thes strategic plan.  8) ENDPUBLICHEARING AND] RECONVENE: SPECIALMEETING, AT6:10P.M.  P5    SPECIAL CITY COUNCIL: MEETING SEPTEMBER3,2024 PAGE4  9) DISCUSSION REGARDING AN ORDINANCE OF THE CITY OF GATESVILLE. TEXAS, APPROVING AND ADOPTING Al BUDGETI FOR THE FISCALYEAR BEGINNING OCTOBER1, 2024 AND ENDING SEPTEMBER 30, 2025; PROVIDING THAT EXPENDITURES FOR SAID FISCAL YEAR SHALL BE MADE IN ACCORDANCE WITH SAID BUDGET: APPROPRIATING AND SETTING ASIDE THE NECESSARY FUNDS OUT OF THE GENERAL AND OTHER REVENUES FOR SAID FISCAL YEAR FOR THE MAINTENANCE AND OPERATION OF THE VARIOUS DEPARTMENTS AND FOR VARIOUS. ACTIVITIES AND IMPROVEMENTS OF THE CITY: PROVIDING A REPEALING CLAUSE: PROVIDING A SEVERABILITY CLAUSE: AND PROVIDING AN EFFECTIVE DATE. (2ND READING OF ORDINANCE 2024-07) (BRADHUNT) Interim City Manager Hunt said that therel have been no changes since the first reading.  ORDINANCE 2024-07-02: Motion by] Meredith. Rainer, seconded by Aaron Smith, toj pass Ordinance 2024-07. adopting the Fiscal Year 20251 Budget to the next scheduled meeting; all five voting" "Aye", 10) DISCUSSION REGARDING AN ORDINANCE OFTHE CITY OF GATESVILIEADOPTING AN AD VALOREM TAXI RATE FORI FISCAL YEAR 2024-2025 ANDLEVYINGTHE AD VALOREM TAXES. FOR' THE YEAR: 2024 ATARATEOF $0.5600 PER ONEH HUNDRED DOLLARS ($100) ASSESSED VALUATIONON, ALLTAXABLEI PROPERTY WITHINTHE CORPORATE LIMITS OF THE CITY OF GATESVILLEASO. JANUARY1.2024.TOPROVIDE REVENUE FOR THE] PAYMENT OF CURRENTI EXPENSES: PROVIDING FOR ANI INTEREST AND SINKING FUND FOR ALLOUTSTANDINGI DEBT OF THE CITYOF GATESVILLE: PROVIDING FOR DUE ANDDELINQUENTI DATES TOGETHER WITH] PENALTIES. AND INTEREST: PROVIDING. AREPEALING CLAUSE: PROVIDNGASEVERABILINYCLAUSE ANDI PROVIDING FOR ANI EFFECTIVE. DATE. (2ND READING OF ORDINANCE2024-08) Interim Deputy City Manager/Finance Director, Mike Halsema, stated that this was the second reading of thet tax rate ordinançe and asked Council ift there were: any questions andt there were none. ORDINANCE 2024-08-02: Motion by Greg Casey, seconded by Aaron Smith, toj pass Ordinance 2024- 08 adopting and levying a tax rate of $0.5600 per $100 of taxable assessed valuation for Fiscal Year  motion passed.  (MIKEHALSEMA)  2024- 25 to the nexti meeting; all five voting "Aye", motion passed.  11) DIKCUBSIONREGARDNGANORDINANCEOE THE CITY OF GATESVILLE TEXAS REPEALINGANDI REPLACING CHAPTER 18. "FEES". SECTION18-1. "FEE SCHEDULE", OFTHECODE OF ORDINANCES OF THE CITYOF GATESVILLE:J PROVIDINGA SEVERABILITY CLAUSE: ANDE PROVIDING AN EFFECTIVE DATE.  (2ND READING OF ORDINANCE: 2024-09)  (BRADHUNT)  Interim City Manager Hunt presented al Power Point presentationi regarding the Fines and Fees for the City ofGatesville: andj proposed revisions to the fee schedule that werel briefly highlighted at thel last council meeting. As part oft the FY 20251 budget process, Department Heads (who werej present at the meeting) who normally assess fees based on statutes or ordinances reviewed their fee structure to determine ifito covered the cost ofs service. Department Heads also benchmarkedi the City ofGatesville's fees schedule against other citiesi in Central Texas to compare what Gatesville was charging versus what other cities were charging for thes same service. Staff also wanted tol be certain thatt taxpayers who were not usingt theses services are not supplementing their delivery beçause the City was not charging enough for thes services.. Adjustments were based oni regional comparisons and the cost of providing services. Fees discussed were Animals, Cemetery, Building Inspections and Building Regulations and the  possibility ofadding stafft tot thel Planning Department in the future.  P6    SPECIAL CITY COUNCIL MEETING SEPTEMBER: 3,2024 PAGE5  Civic Center proposed feei increases were related tot the time spent and cost for city personnel in terms of hours worked and arei in line with various local comparisons off fees but are stilll below what some other civic center's charge. Non-profit discounts were discussed: and are comparable to what other cities  charge.  Citizens who spoke regarding the Civic Center fees:  1.1 Leo Corona, of4 409 Sate School Road, said he understands how these fees are assessed buts stated that the proposed: ratei increasei isi in thei form ofhis pay raisei increase of2.5% and thought that as city 2. Alan Mathis, of1101 Star Lane, said thatl he volunteers for several non-profit organizations in Gatesville and wished to address the non-profit ratei increase to $750. Mr. Mathis said the economyi is not wherei it was four (4), years ago and stated that many non-profits can execute their missions only due to the generosity ofbusinesses andi individuals who donate their money to the organizations. The Exchange Club used tol host the "Taste of Gatesville" but] hasn't held the eventi ini recent years due to businesses backing out duet to thei rising cost ofi food. Thel Lions Club and Exchange Clubl havel both had reduced contributions over thel last two (2); years including finding sponsors and/or door prizes for several events. The City'sp proposed cost increase on feesi isi in addition to thei increase in food that the non-profits buy for thet free Veteran'sl Day breakfast: for soldiers and retired people andt the 4th of. July breakfast for the: same group. Mr. Mathis noted other freer non-profit events will also be impacted by this pricei increase. These non-profit organizations are citizens serving our citizens ande expressed that 3. Dean Smith, of201 Oldl Ft. Gates Road, and owner ofTexas Station Event Center saidt that he would liket the City of Gatesville to concentrate on how the Civic Center isi rented out. Mr. Smith said that because the Civic Centeri is funded by Hotel Occupancy' Taxes (HOT)thati its should only] hold specific events that bringi in tourists and not community center type events. Mr. Smith stated thatl local businesses pay taxes and depend on thesel kinds ofl local events to support their businesses. Mr. Smith stated that some organizations are getting the non-profit rate and: shouldn'tandi that Council needs tol look at how The goal of the increased proposed fees for the non-profit rates were discussed and Interim City Manager Hunt noted that the new fees were meant to break even sot that the taxpayers are not supplementing the cost oft thet time spent and for resources and utilities spent tol host the event for the non-profits. These arej just proposals, and Council can make any changes that are considered necessary. Civic Center) Manager, Morgan Smart, saidt that non-profits rarely uset the Civic Center the whole week, buti it was proposed as there was not a fee for this length ofr rental time. Thej proposed non-profit rates Council asked: stafft to re-evaluate the Civic Center fees with, a final decision tol be determined during the Mayor Chumley stated that City staff has consulted with three (3) different attorneys, and they have all reported that the City isi in compliance with required rules.. Also, as part of the City's contract, applicants are asked to note who is coming from out of town: and staying inl hotels. Daily operations are not paid for Other fees discussed werel Licenses, Permits and Miscellaneous Fees, Library, Parks &1 Recreation, and Water and Sewer Utilities. There was al brief discussion with Public Works] Director, Chad Newman, regarding thej proposed adjusted fees which would recover thei increased cost ofi installation ofv water & sewert taps. Mr. Newman provided information tot the Council which showed the various tap fees for installation upt to forty (40) feet. Following the discussion, Council recommended that thesei feesi needed Mr. Hunt said that the staffi is proposing rate studies for City water & wastewater customers and Meetings with the' Wholesale Water Supply Corporations (WSC) with discussions concerning critical water production infrastructure needs and funding mechanisms ares scheduledi int the next few weeks. This discussion witht the' WSC will also include: the findings of] FNI's "Mini-CIP" Water Improvement  services are concerned that the cost should stay as low as possible.  Gatesville shouldn'tbec competing with other cities.  these events are charged.  are calculated atl halfofthe fees for the rental that the general public pays.  final reading of the ordinance.  with] HOT funds.  tol be adjusted to cover costs for installations beyond forty (40) feet. Wholesale customers to commence in October,  Plan for future needs.  P7    SPECIAL CITY COUNCIL MEETING SEPTEMBER3,2024 PAGE6  Rates for City water and sewer customers will need tol be considered in the near future regarding water ands sewer improvements that arer needed: in addition to water productioni improvements as the Capital Improvement: Plani needs have changed since thel last rate: study in 2022. Newly- proposed solid waste rates willl bej presented to Council byt the end ofl February. ORDINANCE 2024-09-02: Motion by Joel Patterson, seconded by Meredith Rainer, toj pass Ordinance 2024-09 oft the City of Gatesville, Texas repealing andi replacing Chapter 18," "Fees", Section 18-1, "Fee Schedule"ofthe Code of Ordinances of City of Gatesville, including review oft the proposed revisions to the non-profit fees for the Civic Center and revisions to the tap fees to the next scheduled Council RECESS REGULAR MEETING AND CALL ANI EXECUTIVE SESSION AT7:01 P.M. 12) THE CITY COUNCIL OFTHE CITY OF GATESVILLE WILLCONVENE: INTOACLOSED EXECUTIVE: SESSION. PURSUANT: TOTEXAS GOVERNMENT CODE SECTION551.074 PERSONNEL MATTERS)TO DELIBERATE THE APPOINTMENT.J EMPLOYMENT, EVALUATION.REASSIGNMENT. DUTIES, DISCIPLINE. OR DISMISSALOF/ Al PUBLIC OFFICER OR EMPLOYEE.TO WIT:INTERIM CITY MANAGER. INTERIM DEPUTY CITY  meeting; all five voting "Aye", motion passed.  MANAGER. AND INTERIM CHIEF OF POLICE.  13) ENDI EXECUTIVE SESSION AND] RECONVENE REGULAR. MEETINGATZSSPM- 14) DISCUSSION ANDI POSSIBLE, ACTION RESULTING FROMI DELIBERATIONS) IN RESOLUTION 2024-97: Motion by Meredith Rainer, seconded by Aaron Smith, to offer Brad] Hunt the position of Cityl Manager for the City ofc Gatesville and authorize the Mayor tor negotiate thet terms oft the contract, and also authorize thep position ofDeputy City Manager tol Mike Halsema and authorize City Manager Hunt to negotiate terms ofthel Deputy Cityl Manager position; all five voting "Aye", motion  EXECUTIVE SESSION.  passed.  15) ADOURMMEETNGATISS P.M.THIS 3RD DAY OF SEPTEMBER.2024  ATTEST: Wendy Cole City Secretary  APPROVED: Gary M. Chumley Mayor  P8    CITY COUNCIL MEETING SEPTEMBER 10, 2024 5:30P.M. GATESVILLE, TEXAS 76528  COUNCIL CHAMBERS, 1101 NORTH 8TH STREET,  AN OPEN MEETING WAS HELD CONCERNINGTHE FOLLOWING SUBJECTS: 1) CALL TO ORDER REGULAR CITY COUNCIL MEETING AT 5:31 P.M. THIS 10TH  DAY OF SEPTEMBER 2024.  2) QUORUM CHECK/COUNCIL PRESENT: Mayor Gary Chumley, Councilmembers Barbara Burrow, Greg Casey, Joe Patterson, John Westbrook, Meredith Rainer, and Aaron CITY STAFF PRESENT: City Manager Brad Hunt, City Secretary Wendy Cole, City Secretary Holly Owens, Deputy City Manager/Finance Director Mike Halsema, Public Works Director Chad Newman, Parks & Recreation Director Seth Phillips, Human Resource Director Lori McLaughlin, Civic Center Manager Morgan Smart, Interim Police Chief Georg Cleverley. OTHERS: Leo Corona, Yvonne Williams with Gatesville Chamber, Travis VanBibber, John 3). INVOCATION: Councilmember Westbrok/PLEDGE OF ALLEGIANCE: Led by Mayor 4) CITIZENS/PUBLIC COMMENTS FORUM: INDIVIDUALS WISHING TO ADDRESS THE GATESVILLE CITY COUNCIL MAY DO SO DURING THIS SEGMENT. IF YOU INTEND TO COMMENT ON A SPECIFIC AGENDA ITEM, PLEASE INDICATE THE ITEM(S) ON THE SIGN IN SHEET BEFORE THE MEETING. EACH SPEAKER IS ALLOTED A MAXIMUM OF 3 MINUTES FOR THEIR REMARKS, AND SPEAKERS ARE EXPECTED TO CONDUCT THEMSELVES IN A RESPECTFUL MANNER. IN ACCORDANCE WITH THE TEXAS OPEN MEETINGS ACT, THE CITY OF GATESVILLE CITY COUNCIL CANNOT DELIBERATE OR ACT ON ITEMS NOT LISTED ON THE  Smith.  Salter, and Gatesville Messenger Staff Writer Alex Meelbusch.  Chumley.  MEETING AGENDA.  The visitors present were only concerned with an agenda item.  Due to time constraints, Mayor Chumley moved items on the agenda around.  8) DISCUSSION REGARDING AN ORDINANCE OF THE CITY OF GATESVILLE, TEXAS, APPROVING AND ADOPTING A BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2024. AND ENDING SEPTEMBER 30, 2025; PROVIDINGTHAT EXPENDITURES FOR SAID FISCAL YEAR SHALL BE. MADE IN ACCORDANCE WITH  P9    CITY COUNCIL MEETING SEPTEMBER 10, 2024 PAGE2  SAID BUDGET; APPROPRIATING AND SETTING ASIDE THE NECESSARY FUNDS OUT OF THE GENERAL AND OTHER REVENUES FOR SAID FISCAL YEAR FOR THE MAINTENANCE AND OPERATION OF THE VARIOUS DEPARTMENTS AND FOR VARIOUS ACTIVITIES AND IMPROVEMENTS OF THE CITY; PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. (3RD AND FINAL READING OF ORDINANCE 2024-07). City Manager, Brad Hunt stated there are: no changes from the first and second reading. ORDINANCE 2024-07-03: Motion by Meredith Rainer, seconded by John Westbrook, to approve Ordinance 2024-07 adopting the Fiscal Year 2025 Budget; Roll Call Vote called by  Mayor Chumley: All six voting "Aye", motion passed.  ORDINANCE 2024-07 Aaron Smith, Ward 1, Place 1 Babara Burrow, Ward 1, Place 2 Meredith Rainer, Ward 1, Place 3 Joe Patterson, Ward 2, Place 4 Greg Casey, Ward 2, Place 5 John Westbrook, Ward 2, Place 5  Aye Aye Aye Aye Aye Aye  9) DISCUSSION AND POSSIBLE ACTION REGARDING A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GATESVILLE, TEXAS RATIFYING THE PROPERTY TAX INCREASE REFLECTED IN THE CITY'S ADOPTED FISCAL YEAR 2024-2025 BUDGET, WHICH IS A BUDGET THAT WILL REQUIRE RAISING MORE REVENUE FROM PROPERTY TAXES THAN IN THE PREVIOUS YEAR; AND PROVIDING AN EFFECTIVE Deputy City Manager/Finance Director, Mike Halsema asked ifthere were any questions. Councilman Patterson verified the tax rate is not changing, but additional revenue is being generated due to the increase of property value. Mayor Chumley added it is also from new RESOLUTION 2024-102: Motion by John Westbrook, seconded by Barbara Burrow to approve Resolution 2024-102 ratifying the property tax increase reflected in the City's adopted Fiscal Year 2024-2025 Budget, which is a budget that raises more property tax revenue than was generated the previous year. Roll Call Vote called by Mayor Chumley: All six voting "Aye",  DATE.  properties being added to the roll. Mr. Halsema agreed.  motion passed.  P10    CITY COUNCIL MEETING SEPTEMBER 10, 2024 PAGE3  RESOLUTION 2024-102 Aaron Smith, Ward 1,Place 1 Babara Burrow, Ward 1, Place 2 Meredith Rainer, Ward 1,1 Place 3 Joe Patterson, Ward 2, Place 4 Greg Casey, Ward 2, Place 5 John Westbrook, Ward 2, Place 5  Aye Aye Aye Aye Aye Aye  10) RECESS SPECIAL MEETING AT: 5:37P.M. AND CALL. A--  Public Hearing  HEAR COMMENTS ON THE PROPOSAL TOSET THE CITY OF GATESVILLE FISCAL YEAR 2025 TAXE RATE. AT $0.56001 PER $1000 OF TAXUABLE VALUE.  No one came forward to speak.  11) END PUBLICHEARING AND RECONVENE SPECIAL MEETING AT 5:38 P.M. 12) DISCUSSION AND POSSIBLE ACTION REGARDING AN ORDINANCE OF THE CITY OF GATESVILLE ADOPTING AN AD VALOREM TAX RATE FOR FISCAL YEAR 2024-2025 AND LEVYING THE. AD VALOREM TAXES FOR THE YEAR 2024. AT Al RATE OF $0.5600 PER ONE HUNDRED DOLLARS ($100) ASSESSED VALUATION ON ALL TAXABLE PROPERTY WITHIN THE CORPORATE LIMITS OF THE CITY OF GATESVILLE AS OF JANUARY 1, 2024, TO PROVIDE REVENUE FOR THE PAYMENT OF CURRENT EXPENSES; PROVIDING FOR AN INTEREST AND SINKING FUND FOR ALL OUTSTANDING DEBT OF THE CITY OF GATESVILLE; PROVIDING FOR DUE AND DELINQUENT DATES TOGETHER WITH PENALTIES AND INTEREST; PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. (3RD & FINAL READING OF ORDINANCE Deputy City Manager/Finance Director, Mike Halsema explained the ad valorem tax rate. ORDINANCE 2024-08-03: Motion by Greg Casey, seconded by Aaron Smith, to approve Ordinance 2024-08 that the property tax rate be increased by the adoption of a tax rate of $0.56000, which is effectively a 3.77 percent increase in the tax rate and the City Council of Gatesville approve Ordinance 2024-08 adopting and levying a tax rate of $0.56000 per $100 of taxable assessed value for Fiscal Year 2024-2025; Roll Call Vote called by Mayor Chumley: All  2024-08).  six voting "Aye", motion passed.  P11    CITY COUNCIL MEETING SEPTEMBER 10, 2024 PAGE 4  ORDINANCE 2024-08 Aaron Smith, Ward 1, Place 1 Babara Burrow, Ward 1, Place 2 Meredith Rainer, Ward 1, Place 3 Joe Patterson, Ward 2, Place 4 Greg Casey, Ward 2, Place 5 John Westbrook, Ward 2, Place 5  Aye Aye Aye Aye Aye Aye  13) DISCUSSION AND POSSIBLE ACTION REGARDING AN ORDINANCE OF THE CITY OF GATESVILLE, TEXAS REPEALING AND REPLACING CHAPTER 18, "FEES", SECTION 18-1, "FEE SCHEDULE', OF THE CODE OF ORDINANCES OF THE CITY OF GATESVILLE; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. (3RD & FINAL READING OF ORDINANCE 2024-09). City Manager, Brad Hunt presented the fee schedule amendments. The main changes from the first two readings concern the Civic Center and Water and Sewer Utilities. The Civic Center non-profit géneral public fees either remained the same as last year or were reduced (see page 70 of the council book online). Water and Sewer Utilities (see page 73 of the council book online) added per ft. change and standard language and explanation offees. These costs are not tor make money but to cover the cost and services provided. Mr. Hunt continued to state the Staff is proposing rate studies for city water and wastewater customers and wholesale customers to commence in October. Staff expects to present the newly proposed rates by the Mr. Leo Corona, of4 409 State School Road came forward and had questions about vendors being charged by the Chamber and again by the City. Mayor Chumley stated that the only City sponsored event is the Boozar and there are no vendor fees. All other events are sponsored  end ofFebruary and fees are expected to increase.  through other organizations.  There was no further discussion and Mayor Chumley called for a motion.  ORDINANCE 2024-09-03: Motion by Aaron Smith, seconded by Greg Casey, to approve Ordinance 2024-09 of the City of Gatesville, Texas repealing and replacing Chapter 18 "Fees", Section 18-1, "Fee Schedule" of the Code ofOrdinances oft the City ofG Gatesville. All six voting 5) ALL CONSENT AGENDA ITEMSS ARE CONSIDERED ROUTINE BY THE CITY COUNCIL AND WILL BE ENACTED BY A SINGLE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS A COUNCILMEMBER REQUESTS  "Aye", motion passed.  AN ITEM TO. BE: REMOVED AND CONSIDERED SEPARATELY.  P12    CITY COUNCIL MEETING SEPTEMBER 10, 2024 PAGE: 5  RESOLUTION202498:  Discussion and possible action regarding approval of Minutes from Regular City Council Meeting held on August 27, Discussion and possible action regarding July 2024  2024. (Wendy Cole) Financials. (Mike Halsema)  RESOLUTION 2024-99:  RESOLUTION 2024-100: Discussion and possible action regarding the Investment Policy  and  Strategy for the City of Gatesville. (Mike Halsema)  RESOLUTION 2024-101: Discussion and possible action regarding a Proclamation for  the National Society Daughters of the American Revolution designating September 17th through September 23rd as  "Constitution Week." (Wendy Cole)  CONSENT AGENGA: Motion by. John Westbrook, seconded by Barbara Burrow to approve the Councilmember Westbrook departed the meeting at 5:56 p.m. and quorum was maintained. 6) DISCUSSION REGARDING AN ORDINANCE OF THE CITY OF GATESVILLE, TEXAS, AMENDING THE GATESVILLE CODE OF ORDINANCES BY AMENDING SECTION 18-7A; SCHOOL ZONES; DESIGNATING SCHOOL ZONES; ESTABLISHING THE PRIMA FACAE SPEED LIMIT; AMENDING EFFECTIVE TIME PERIODS; PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR A PENALTY OF A FINE NOT TO EXCEED TWO HUNDRED ($200.00) DOLLARS FOR EACH OFFENSE; AND PROVIDING City Manager, Brad Hunt informed Council the existing ordinance designating school zones is outdated and in need ofr replacement on certain streets around the Gatesville ISD schools and the need to standardize the specified times when school zones are in effect which is the primary reason for the changes. This ordinance will designate certain portions of city streets as school zones during specified effective time periods, establish prima facae speed limits, and provide for aj penalty in the form ofa fine. If approved, the street department will place new signs and poles Councilman Casey asked if Staff planned to coordinate with the school district to notify parents  Consent Agenda as written. All six voting "Aye", motion passed.  AN EFFECTIVE DATE. (1STI READING OF ORDINANCE 2024-10)  in certain locations for an estimated cost under $1,000.  regarding the replacement of signs and changes. Mr. Hunt stated yes.  P13    CITY COUNCIL MEETING SEPTEMBER 10, 2024 PAGE6 6  Mayor Chumley stated currently there is no signage notifying vehicle traffic that is coming from Mr. Hunt stated that he spoke to TxDOT too regarding the intersection of Main and SH 36 and Mayor Chumley added the City applied for Safe Streets and Roads for All (SS4A) Grant, but the City never heard back. Moving forward, the City needs to consider additional sidewalks ORDINANCE 2024-10-01: Motion by Meredith Rainer, seconded by Greg Casey to pass Ordinance 2024-10 adopting and designating school zones, Chapter 18, Section 7a, ofthe City of Gatesville Code of Ordinances to the next meeting. All five voting "Aye", motion passed.  side streets that they are entering into a school zone.  TxDOT plans to install additional cross walks at that intersection.  throughout the City.  7)  DISCUSSION REGARDING AN ORDINANCE OF THE CITY OF GATESVILLE, TEXAS, AMENDING THE FISCAL YEAR 2023-24 BUDGET OF THE CITY OF GATESVILLE TO ALLOW FOR ADJUSTMENTS TO THE GENERAL FUND REVENUES AND EXPENDITURES, EACH IN THE AMOUNT OF THREE HUNDRED FORTY-FOUR THOUSAND, SEVEN HUNDRED TWENTY-SIX DOLLARS ($344,726.00); DECLARINGA MUNICIPAL PURPOSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A CONFLICTS CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. (2ND READING Deputy City Manager/Finance Director, Mike Halsema explained the amendments to the FY 2023-2024 Budget. Mr. Halsema stated the amount given will change before the third reading ORDINANCE 2024-06-02: Motion by Barbara Burrow, seçonded by Aaron Smith to pass Ordinance 2024-06 amending the Fiscal Year 2024 Budget to a future Council Meeting. All five  OF ORDINANCE 2024-06)  and gave an update to the: items listed on thei memorandum.  voting "Aye", motion passed. 14) CITY MANAGER REPORT  The PowerPoint for the City Manager Report is located in the Council Book online. City Manager, Brad Hunt updated Council ont the following items: Staffing: Parks (1), Police (3), Library (1PT, 1FT), Code Enforcement (1) Councilwoman Rainer asked about continuing to report code violations and Mayor Chumley asked who receives the online complaint submittals. Mr. Hunt stated, yes Staff can receive code violation reports, and the online submittals are routed to the City Secretary's Office.  P14    CITY COUNCIL MEETING SEPTEMBER 10, 2024 PAGE 7  Mayor Chumley asked if a report can be made showing the code violation complaints and  how: it was handled. Mr. Hunt stated he would investigate that.  Priority items: Budget  Meet with WSCs and discuss the FNI Water "Mini CIP" Study Address street repair and drainage issues Issue RFQ for new police building needs/concepts Identify cost to safety re-open lower portion ofFLR Park  South sewer line capacity - overall issues and costs still being assessed, with good information from FNI under consideration for future presentation(s) to Council  New organizational chart Development inquires and feasibility TDEM/FEMA process Communication: City Facebook Department updates Public Works Police Fire  Website updates via Shea Harp continuing  Mayor Chumley asked if Staff has researched any grants for the replacement of Engine 3. Mr. Hunt stated Staff has looked at the FAST Grant and was told that the FAST Grant Program has been rolled into the CDBG, but Staff will continue Mayor Chumley asked about the Forest Service. Mr. Hunt stated Staff has not looked at the Forest Service because he believes Chief Vaden is hoping for Councilwoman Burrow and Mayor Chumley asked about any grants through the Forest Service. Mr. Hunt agreed to inquire about any grants through the Forest  to look at and pursue grants.  something new versus a used engine.  Service. Parks and Recreation Library 0 Civic Center Auditorium Airport Permits issued  P15    CITY COUNCIL MEETING SEPTEMBER 10, 2024 PAGE8  Mayor Chumley requested to have the value added to the permit report for next month.  Mr. Hunt agreed. Policy updates Project updates Budget  Upcoming Community Events  15) ADJOURN MEETING AT 6:31 P.M. THIS 10TH DAY OF SEPTEMBER 2024  ATTEST: Holly Owens City Secretary  APPROVED: Gary M. Chumley Mayor  P16    Gatesuille b Spur CapitalofTiexas  Agenda Item #6 Date: To: From:  CITY COUNCIL MEMORANDUM  September 24, 2024 Mayor & City Council Bradford Hunt, City Manager  Agenda Item: Discussion regarding an ordinance adopting and designating school zones within  the city limits Information:  The existing city ordinance regarding designation of school zones is outdated and in need of replacement. Certain changes to the streets around the Gatesville I.S.D. schools, as well as the need to standardize the specified times when school zones are in effect, are the primary causes The proposed new ordinance will fill in Section 54-6, adding to the "Traffic and Vehicles" of the City of Gatesville Code of Ordinances. Note: Reading #1 had this ordinance going into. Section 18- 7a and replacing the pre-existing ordinance, but staff now recommends this change for a more logical placement. The ordinance designates certain portions of city streets as school zones during specified effective time periods, establishes prima facae speed limits, and provides fora Financial Impact: the Street Department will place new signs and polesi in certain locations ift this  for the needed changes.  penaltyi in the form of ai fine, amongst other provisions.  ordinance is passed. Total cost is estimated to be under $1,000.  Staff Recommendation:  The staff recommends passing Ordinance 2024-10 adopting and designating school zones, Chapter 54, Section 6, oft the City of Gatesville Code of Ordinances to the next meeting.  Motion:  Imake a motion to pass Ordinance 2024-10 adopting and designating school zones, Chapter 54, Section 6, of the City of Gatesville Code of Ordinances to the next scheduled Council meeting.  P17    ORDINANCE NO. 2024-10  AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GATESVILLE, TEXAS, AMENDING THE GATESVILLE CODE OF ORDINANCES BY AMENDING SECTION 18-7A. SCHOOL ZONES; DESIGNATING: SCHOOL ZONES; ESTABLISHINGTHE PRIMA FACAE SPEED LIMIT; AMENDING EFFECTIVE TIME PERIODS; PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR. Al PENALTYOF/ A FINE NOT TO EXCEED TWO HUNDRED ($200.00) DOLLARS FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE.  WHEREAS, the City of Gatesville is a Home Rule Municipality operating under the laws ofthe WHEREAS, the City Council may establish school traffic zones on any street or highway or any  State ofTexas, and  portion ofany street or highway within the corporate limits oft the city; and  NOW, THEREFORE, BEI IT ORDAINED BYTHE CITY COUNCIL OFTHECITY  OF GATESVILLE, TEXAS, THAT:  SECTIONI. herein. SECTION II.  FINDINGS INCORPORATED  The findings set forth above are incorporated into the body of this Ordinance as iff fully set forth  SCHOOL TRAFFIC ZONES  That Section 54-6 "Speed through School Traffic. Zones" of Chapter 54, "Traffic and Vehicles"of the Code of Ordinances oft the City ofGatesville, Texas, is hereby established and amended and  the section should read ini its entirety as follows: Sec. 54-6 Speed through school traffic zones  Designated Streets. The following designated locations, measured from centerline ofroadway to the edge of pavement in each direction, are declared to be school traffic zones and the maximum speed limit for all motor vehicles operated within such areas and locations and on such streets on school days when students are: in attendance shall not exceed the speed limit as described below. (A)Twenty miles per hour zones. A person commits an offense ifhe operates a vehicle in a school traffic zone at a speed greater than twenty (20) miles per hour and such operation ofa vehicle shall bej prima facie evidence that the speed is not reasonable or prudent and is unlawful. a. South 27th Street: All of South 27th Street from US Highway 84 (E. Main Street) to b. North 26th Street: All ofNorth 26th Street from Jackson Drive to US Highway 84 (E.  Texas State Highway 36 Business.  Main Street).  P18    Hornet Way: All ofHornet Way from US Highway 84 (E. Main Street) to Texas State d. North Lovers Lane: All ofNorth Lovers Lane from Jackson Drive to US Highway 84 South Lovers Lane: All of South Lovers Lane from US Highway 84 (E. Main Street)  Highway 36. (E. Main Street).  to7 Texas State Highway 36 Business.  (B)Thirtymiles per hour zones. Aj person commits an offense ifh he operates a vehicle in a school traffic zone at a speed greater than thirty (30) miles per hour and such operation ofa vehicle shall bej prima facie evidence that the speed is not reasonable or prudent and is unlawful. a. US Highway 84 (E. Main Street): All that portion ofUS Highway 84 (E. Main Street) from thei intersection of] North 28th Street, westerly to aj point .07 miles (approximately b. Texas State Highway 36 Business: All that portion ofTexas State Highway 36 Business from the intersection of South 27th Street, westerly to aj point .07 miles (approximately 350 feet) past the intersection of South Lovers Lane.  350 feet) past the intersection of] Lovers Lane.  (C)Marking of School Zones. The City Manager or his designee shall designate school traffic zones with appropriate street markings or signs, which street markings or signs shall be placed (D)Signage Required. The speed limit designated for school traffic zones shall be effective only at times when appropriate signage advising motorists oft the speed limit are placed in  at the school zone by the city manager or his designee.  conspicuous places.  (E) Designated Times. The speed limit designated for school traffic zones shall only be effective on school days (when students arei in attendance) during the following times:  a. 7:00 am to 8:30 am b. 2:30 pm to 4:30 pm  (F) Prima facie maximum speed. When any school traffic zone. has been established and effective, its shall be unlawful for any person to operate a motor vehicle or any other vehicle in such zone at a speed greater than the posted speed, any speed in excess thereof shall be prima facie  evidence that such speed is noti reasonable or prudent and that it is unlawful.  SECTION III.  PENALTY  Any person found tol have violated the provisions oft this ordinance shall be guilty ofa Class C Misdemeanor, which shall bej punishable by a fine not to exceed $200.00 per offense.  SECTION IV.  REPEALER  All ordinances or parts ofc ordinances in force when the provisions oft this Ordinance become effective which are inconsistent or in conflict with the terms and provisions contained in this Ordinance are hereby repealed, but only as to the extent of any such conflict.  2 P19    SECTION V.  SEVERABILITY  Ifany provision, section, sentence, clause or phrase oft this Ordinance or application of same to any persons or set of circumstances is for any reason held tol be unconstitutional, void, invalid, or unenforceable, the validity of thei remaining portion oft this Ordinance or its application to other persons or sets of circumstances shall not be affected hereby, it being the intent of the City Council ofthe City of Gatesville in adopting, and the Mayor in approving this Ordinance, that no portion hereofor provision or regulation contained herein shall become inoperative or fail by reason ofa any  unconstitutionality or invalidity of any portion, provisions, or regulation.  SECTION VI.  SAVINGS  That nothing in this ordinance shall be constructed to affect any suit or proceeding pending in any court, or any rights acquired, or liability incurred, or any cause or causes of action acquired or existing, under any act or prior ordinance; nor shall any legal right or remedy of any character be  lost, impaired, or affected by this ordinance.  SECTION VII.  EFFECTIVE DATE  This Ordinance shall be effective immediately upon passage and adoption.  SECTION VIII.  PROPER NOTICE AND MEETING  Itisl hereby officially found and determined that thei meeting at which this Ordinance was passed was open to the public as required and that public notice oft the time, date, place, and purpose of said meeting was given as required by the Open Meetings Act, Chapter 551 ofthe Texas Government Code. Notice was also provided as required by Chapter 52 ofthe' Texas Local  Government Code.  DULY PASSED, APPROVED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF  GATESVILLE,TEXAS, AFTER A FIRST READING ON  2024, A SECOND READING ON  2024, AND A THIRD READING ON THIS THE  DAY OF  2024. ATTEST:  CITY OF GATESVILLE:  APPROVED:  City Secretary, Holly Owens  Mayor, Gary M. Chumley  APPROVED AS TOI FORM AND SUBSTANCE:  Charlie Buenger, City of Gatesville Municipal Court Prosecutor  3 P20    Gatesville Spur Capital loflesas  Agenda Item #7 Date: To: From: Subject:  CITY COUNCIL MEMORANDUM  September 24, 2024 Mayor & City Council Bradford Hunt, City Manager  Update and Information re: Library Building Closure and Next Steps  Recent Developments:  On September 12 during normal library hours, a patron advised staff of apparent water damage to two books found on shelves. This discovery, along with some small areas of water damage found on some. sheet rocki in the week prior, equated to an urgent maintenance issue and caused City Manager Bradford Hunt to direct the temporary closure of the library, through at least Tuesday, September 17, 2024. Out of an abundance of caution, the staff contracted a testing company (Lone Star Mold Testing) to take samples throughout the library and advise whether Lone Star Mold Testing Company (contracted by the City of Gatesville) conducted mold testing at the Gatesville Library, including air testing, to determine whether mold was an issue related to the known water damage. Lone Star's air quality and other testing parameters listed in their report, as received by staff on September 17, indicated that the library remains free of unacceptable levels of mold, and thus less costly and time consuming means of abatement than Accordingly, we are taking steps to inspect all books and materials, clean all surfaces, and abate the known issues at the library. We will inspect each item prior to restocking, as well as clean or replace all the furniture andi fixturesinthebuildingi itself. Ouri intent isto reopen safely for limited  the water damage poses any! known risk to the public.  would otherwise be required for "black mold" are acceptable.  services, at an alternate location to be announced, as soon as possible.  History:  Inr reviewing thei issue further, City Manager Hunt found that several factors led tot this issue, and each was addressed with increased levels of concern and action. First, it appears the library's HVAC system had not been effective for the past year in terms of humidity and temperature control, which was exacerbated by the long-term rainy and humid conditions this past spring. With Council's permission, staff addressed that issue early in Mr. Hunt's Interim tenure by allocating funds to çompletely replace the HVAC system. That project continues but will be on  hold until all other abatement measures are conducted.  1 P21    Second, the spring weather caused roof damage on the already-aged roof, leading to water damage on some walls. The City filed an insurance claim related to the roof, as well as listed it on our FEMA damage assessment, prior to the discovery of the damaged walls and books. Finally, once damage was observed inside the building itself, we immediately closed the library  and took precautionaryt testing measures.  Current Update:  IMPORTANT INFORMATION FOR LIBRARY PATRONS:  Some library programs will be relocated to other venues, and notices for changes will be posted on the Gatesville Library's and City of Gatesville's Facebook pages. Books, MP-3s, CDs, and DVDs may be returned to the Library drop box. Electronic devices and activity backpacks may be returned to the City of Gatesville City Please return items as-is, and staff will clean them upon intake. NO LATE FEES OR FINES WILL BE ASSESSED DURING THE TIMEFRAME OF THE LIBRARY'S Any past fines for water damaged books (estimated to be less than five (5) total in the  Hall lobby, located at 803 Main Street.  CLOSURE.  past year) incurred by patrons willl be refunded.  Next Steps:  The most important message for Council and the public is that the City will continue to have a library, and that all current library staff will remain employed during this time of recovery. We are working as a whole team to assist with material and equipment relocation as needed, with the intent to reopen limited library services, possibly at alternate locations, as soon as possible. We will work not only with Lone Star, but other Subject Matter Experts (SMES) in this field, via the State Library Board of Texas, TCEQ, and others. With better information in hand, City  Manager Hunt will provide an update in a near-future council meeting.  2 P22    Financial Impact:  The total estimated assets int the Gatesville Library are valued at over $800,000. Our preliminary estimate of loss due to damage is at about 10%, though we will continue to work with SMES to We estimate the cost for rehabilitation, above thep previously-allocated replacement ofthel HVAC system, to be $250,000. The rehabilitation involves solving these known issues:  determine the final figure.  Task  Est. Cost $2,000 $3,000 $6,000 $5,000 $50,000 $30,000 $46,000 $10,000 $50,000 $28,000 $20,000  Clean & save valuable /lightly damaged materials Store salvaged materials in a clean dry location until move to old bldg. Lease retailstorage space trsesamleruplosmenn: Get quotes for cleaning/ /remediation based on Lone Star's findings No structural changes needed, but we will still re-sheetrocki worst areas  Dehumidifiers andi installation  Flooring replacement Clean air ducts Fixr roof Paint Contingency  Total (est.)$250,000  Staff Recommendation:  As part of the final reading of the Budget Adjustment Ordinance that Mr. Halsema will present shortly, we will recommend the additional funding allocations for rehabilitation of the library.  Motion: n/a  3 P23    S - 9  @ Z  C a  e a 3 E : 8 e  9  C  j  a  P24    E  2  :  : 8  -  P25    86 00  9  o  a  o  00  P26    f L E 9 a  u a  A < 3  P27    - e De le a 1 5 I de DE 3 S 1  E la a  P28    à  e  P29    I 8  e a de a a a da a - Be  e 6  No 6 la de 35 5 f 1 @  e DD  @  @  P30    & D 6  = B  e Z  5  P31    a  a E e E l :  e a de  9 0  e a a  @  2    à  a  a  P33    09  *  D  4 -  - 5   a  P34    Gatesille Spur Capitalofliesas  Agenda Item #8  CITY COUNCIL MEMORANDUM  Date: To: From:  September 24, 2024 Mayor & City Council  Brad Hunt, City Manager & Mike Halsema, Deputy City Manager  Agenda Item: Discussion and possible action regarding amending the FY: 2023-24 Budget.  Information:  The revenues for the General Fund are anticipated to exceed budget and expenses for the Fiscal Year ending 9/30/24. Staff is proposing the final amendment with adjustments related to year end. Per the City's fund balance policy, excess revenues over expenditures will be transferred to the Capital Improvement Fund for future capital projects. During the FY25 budget discussions, staff identified some needs that management is recommending funding in the current budget. A1 table follows with the items  recommended for funding as part of the year end process.  Department Library Library Library Library Police Police Police Fire Fire Parks Parks Civic Center  Description AC unit replacement Phased library computer replacements $ Children's computers Microfiche reader (View Scan) Phased computer replacements Mobile Radios Body Cams (6)  Amount $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $  90,000 8,850 16,000 8,000 122,850 13,542 12,790 4,000 30,332 24,100 9,844 33,944 46,000 3,600 49,600 108,000 344,726  Fire suit washer and drying cabinet Computer replacements Splash pad resurface Fitness center mirrors ACreplacement Total  With the exception of the air conditioning systems, alli items have been purchased. In addition, the library has suffered water damages and will need repair. An additional $250,000 is proposed for these repairs as part of the year end transfer. The total budget amendment proposed is $690,000, raising the FY24 budget  P35    from $8,051,392 to $8,741,522. If approved, the final transfer to the capital improvement fund will be  calculated to maintain the General Fund's balance at 25%, or above.  Financial Impact: Staff Recommendation:  The General Fund budget amendment willi increase expense authority by $690,000to $8,741,522. The staff recommends that the city council approve the Ordinance amending the FY24 budget. Motion:] make a motion to approve Ordinance 2024-06, amending the Fiscal Year 2024 budget.  Attachments: Ordinance 2024-06. Staff Contacts:  Brad Hunt, City Managerb Bhunteratesyletkcom Mike Halsema, Deputy City Manager mhalemaerieylekon  P36    ORDINANCENO.: 2024-06  AN ORDINANCE OF THE CITY OF GATESVILLE, TEXAS, AMENDING THE FISCAL YEAR 2023-24 BUDGET OF THE CITY OF GATESVILLE TO ALLOW FOR ADJUSTMENTS TOT THE GENERALI FUND REVENUES AND EXPENDITURES, EACH IN THE. AMOUNT OF SIX HUNDRED NINETY THOUSAND DOLLARS (S690,000.00); DECLARING A MUNICIPAL PURPOSE; PROVIDING. A SEVERABILITY CLAUSE; PROVIDING A CONFLICTS CLAUSE; AND PROVIDING  FOR AN EFFECTIVE DATE.  WHEREAS, pursuant to Ordinance No. 2023-06, the City Council ofGatesville, Texas, WHEREAS, Texas Local Government Code section 102.010 allows ai municipality to WHEREAS, the City staff has advised that the City anticipates receipt of revenues in excess ofcurrently budgeted expenditures and further has advised ofproposed expenditures for  approved the Fiscal Year 2023-24 Budget; and  amend its budget as deemed necessary for municipal purposes; and  the excess revenues; and  WHEREAS, the City Council has determined that a municipal purpose exists for the NOW,THEREFORE, BEITORDAINED BYTHE CITYCOUNCILOFTHECITY SECTION 1. The findings set forth in the above preamble to this Ordinance are true SECTION2. Ordinance 2023-06 approving the Fiscal Year 2023-24 Budget ofthe City of Gatesville for the Fiscal Year beginning October 1, 2023 and ending September 30, 2024 be and it is hereby amended by allowing an adjustment increasing revenues to the General Fund and by further allowing appropriations and expenditures from the General Fund, each in the  amendment tot the Fiscal year 2023-24 Budget and its adopting ordinance;  OF GATESVILLE, TEXAS THAT:  and correct and arel hereby adopted and incorporated herein.  amount of$690,000.00.  SECTION3. This Ordinance shall be filed with the City Secretary, who is directed to SECTION 4. All provisions of the ordinances of the City of Gatesville in conflict with the provisions of this ordinance be and the same are hereby repealed, and all other provisions oft the ordinances of the City of Gatesville not in conflict with the provisions oft this ordinance  attach a copy oft this Ordinance to the Fiscal Year 2023-24 Budget.  shall remain in full force and effect.  SECTION5.1 Ifany section, subsection, paragraph, sentence, clause, phrase, or word in this Ordinance, or the application thereof to any person or under any circumstances is held invalid by any court of competent jurisdiction, such holding shall not affect the validity oft the  P37    remaining portions ofthis Ordinance, and the City Council ofthe CiyOfGATESVILLE Texas, hereby declares it would have enacted such remaining portions despite any suchi invalidity. SECTION 6. It is officially found and determined that the meeting at which this Ordinance was passed was open to the public as required by law, and the public notice of the  time, place and purpose ofthis meeting was given as required by law.  SECTION7 7. This Ordinance shall become effective immediately upon its passage and  approval.  DULY PASSED, APPROVED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF  GATESVILLE, TEXAS, AFTER A FIRST READING ON  2024, A SECOND READING  ON  2024, AND A THIRD READING ON THIS THE  DAY OF  2024.  BY:  GARY CHUMLEY, MAYOR  ATTESTED:  APPROVED AST TO FORM AND SUBSTANCE:  WENDY COLE CITY SECRETARY  VICTORIA THOMAS CITY ATTORNEY 4886-3376-7633,V.1  P38    S  Gatesville Spur Capital loflexas  Agenda Item #9  CITY COUNCIL MEMORANDUM  Date: To: From:  September 24, 2024 Mayor & City Council Brad Hunt, City Manager  Agenda Item: Discussion and possible action regarding award of contract for Architectural and  Engineering Services for Police Facility to MRB Group.  Information:  The City invited statements of qualifications for qualified, fully licensed and insured architectural firms teamed with or including qualified, licensed, and insured engineering and design firms necessary to provide services related to the construction of the police facility. Specifically, those services relate to performing site analysis and a needs assessment for both potential sites, as well as developing concept drawings and presentations for consideration by city council and all related activities. There are two possible sites for construction of a new police facility. One site would involve design, engineering and construction of an entirely new facility and the other site would involve design, engineering, remodeland  expansion of an existing facility.  Staff received five proposals from the following companies:  1. MRB 2. FGMA 3. Lopez Salas Architects 4. GFF 5. BKV  The review team consisting of Brad Hunt, Mike Halsema, Chief Cleverley, Mayor Chumley, and Holly Owens reviewed each submittal and verified the needed qualifications for this specific project. Each submittal package received as score based ont thei firm's history, areas of expertise, previous experience with relevant projects, funding and grant assistance, project team qualifications, and the firm's project approach and  schedule.  MRB scored the highest and was able to meet all the required qualifications.  Financial Impact:  Capital Improvement Fund not to exceed $75,000.00 for initial assessment and further consideration ata  future council meeting of larger construction project.  P39    Staff Recommendation:  Staff recommends contracting with MRB for architectural and engineering services for aj police facility and Motion: I make a motion to approve Resolution 2024-105, awarding the architectural and engineering services for a police facility to MRB and authorizing the City Manager to execute the contract on behalfof  authorize the City Manager to execute the contract on behalf of the City.  the City. Attachments: Resolution 2024-105 Staff Contacts:  Brad Hunt, City Manager bhunteratesyilerz.com  P40    AR RESOLUTION OFTHE CITY OF GATESVILLE, TEXAS  RISOLITIONNO.IDEIUS  A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GATESVILLE, TEXAS, APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH MRB GROUP FOR ARCHITECTURAL AND ENGINEERING SERVICES FOR THE POLICE FACILITY IN AN AMOUNT NOT TO EXCEED $75,000.00; AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT ON BEHALF OF THE CITY OF GATESVILLE; PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN WHEREAS, The City invited statements ofc qualifications for qualified, fully licensed and insured architectural firms teamed with or including qualified, licensed, and insured engineering and design firms necessary to provide services related to the construction of the police facility. Specifically, those services relate to performing site analysis and a needs assessment for both potential sites, as well as developing concept drawings and presentations for consideration by city council and all related activities. There are two possible sites for construction of a new police facility. One site would involve design, engineering and construction of an entirely new facility and the other site would: involve design, engineering, remodel and expansion ofan existing facility;  EFFECTIVE DATE.  and,  WHEREAS, Staffr received five proposals; and,  WHEREAS, the review team reviewed each submittal and verified the needed qualifications for this specific project. Each submittal package ereceived a score based on the firm's history, areas of expertise, previous experience with relevant projects, funding and grant assistance, project team qualifications, and the firm's project approach and schedule; and, WHEREAS, MRB Group scored thel highest and was able to meet all thei required NOW,THEREFORE, BEITRESOLVED BYTHECITYCOUNCILOFTHECITY SECTION 1. The City Council hereby approves a professional service agreement with MRB Group for architectural and engineering services for the Police Facility in an amount not to  qualifications.  OF GATESVILLE, TEXAS, THAT:  exceed $75,000.00.  SECTION 2. The City Manager is hereby authorized to execute the agreement on  behalfofthe City of Gatesville.  SECTION 3. Any prior Resolutions of the City Council of the City of Gatesville, Texas, in conflict with the provisions contained in this Resolution are hereby repealed and  P41    revoked.  SECTION 4. If any article, paragraph, subdivision, clause or provision of this Resolution, as hereby amended, be adjudged invalid or-held unconstitutional for any reason, such judgement or holding shall not affect the validity ofthis Resolution as a whole or any part or provision thereof, as amended hereby, other than the part sO declared to be invalid or  unconstitutional.  SECTION S. This resolution shall take effect immediately from and after its passage in accordance with the provisions of the Charter of the City of Gatesville, Texas, and it is  accordingly resolved. ofSeptember2 2024.  DULYPASSED by the City Council ofthe CityofGatesville, Texas, on the 24day  APPROVED:  Gary Chumley, Mayor  ATTEST:  Holly Owens, City Secretary  P42    Gatesville 5 Spur Capital loftexas  Agenda Item #10 Date: To: From:  CITY COUNCIL MEMORANDUM  September 24, 2024 Mayor & City Council Bradford Hunt, City Manager  Agenda Item: Information Regarding FEMA Visit to Gatesville and Recommendation to Conduct an On-Site Visit to Faunt Le Roy Park for Council and Those Present at this Open Meeting  Information:  As part of the City's reporting process regarding the 17 known loss areas from the spring 2024 weather events, FEMA will conduct on-site inspections October 2-5, 2024. As noted in previous council meetings and the August City Manager Report to Council, the Cityisr meeting all deadlines and requirements for its application for federal funds to recover losses associated with the Int the interest of full transparency and understanding, we now invite council members and all present to take a tour of the lower portion of Faunt Le Roy Park. This area is one oft the hardest- hit locations and poses the greatest financial challenge for recovery and mitigation. Ifapproved, the tour will last approximately 30 minutes, and the council meeting will conclude on-site at the Financial Impact: our current estimated lossi is over $4 million. EMAfundnglfaproves, would  weather events. The complete list of known damages is attached.  park.  require a 25% match oft the final allocation.  Staff Recommendation:  Staff recommends moving this open meeting to an alternate location by approving the guided tour of Faunt Le Roy Park, and further recommends concluding the council meeting on-site at the  park when the tour is completed.  Motion: N/A  Attachment: "Flood/V Weather Damage = Overview-D DR4781-TX" spreadsheet  1 P43        2024 February  January 12345 5 6  March W T F S 1 2  SM TWTF S SMTV WTFS SM  12 23  78 9 - 10 11 12 13 45678 91 10 34567 8 9 21 22 23 2425_2627 1819 - 20 21 222324 24 25 2627 282930  10 11 12 13 14 15 16 17 18 19 20 212 2223  141 15 16 17 18 19 20 11 12 13 14 15 16 17  282 29 3031  25_2627 2829  31  April 1 23 45 6  May  June  SM w T F S SM TW T F S SM TW T F S 78 8 9 10 11 12 13 567 8 9 10 1 11 2345 6 7 8 21 22 23 24252627 19 - 20 21 22 23 24 25 23 24 252 26272829  123 4  1  9 10 11 12 13 14 15 16 17 18 19 2021 22  14 15 16 17 18 19 20 12 13 14 15 16 17 18  2829 30  26272829303 31 August  30  July 1 23 456  September  SMT W T F S SM - TW T F S SMT WT F S 78910111 1213 45678910 8910 111 1213 14 14 15 16 17 18 19 20 1112 13 14 15 16 17 15 16 17 18 19 - 20 - 21 21 2223 24 252627 18 19 20212 22_2324 2223 2425262728  12 - 3 123456 7  28293 3031  25282728293031 29 30 November  October 12345  December  SHTWIE S SMTW TF S SMTW TF S 678 8 9 10 11 12 3 456 78 9 8 91011 1213 14 13 14 15 16 17 18 19 10 11 12 13 14 15 16 15 16 17 18 19 2021 20 21 22 23 24 25 26 17 18 19 20 21 22 23 22 23 24 25_26_272 28  121123466 7  272829 3031  24 25 26 27 28 29 30 29 30 31