TROY OHIO  AGENDA, TROY CITY COUNCIL TUESDALSEPTEMBER32024./90PM. COUNCIL CHAMBERS.CITYI HALL  INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL COMMITTEE REPORTS RESOLUTIONS R-47-2024 ORDINANCES 0-31-2024 0-32-2024 0-33-2024  excuses by motion/secondroll call vote  SUMMARY OF MINUTES August 19, 2024 Meeting  motion/secondroll call vote  Citizen comments on committee reports or agenda items - two-minute limit  Increase. Authorization for 2024 Paving Program to $1,518,656.65  EMERGENCY  18tReading 1stReading 1stReading 1StF Reading  Authorize Sale of Brukner Park to Troy-Miami-County Public Library for $100,000 Authorize Transfer Agreement to Implement MOU with Troy City Schools Final Acceptance, ELC, LLC & Pour Annexation, 107.559 Acres, Concord Township  EMERGENCY  COMMUNICATIONSANSANNOUNCEMENTS  COMMENTS: Mayor, Director of Public Service & Safety, Director ofLaw, Auditor, Council President  COMMENTS: Council COMMENTS: Staff COMMENTS: Audience ADJOURN  NOTE: Committee meetings mayt take place prior to orf following Council meeting  CITY OF TROY MISSION STATEMENT:  Through sound and prudent leadership, the City of Troy is committed to sustaining its continued, prominence as a regional hub by providing a well-balanced community for its residents, businesses and visitors, consisting of a vibrant downtown, growing economic base, strong educational environment, and plentiful recreational opportunities strengthened by public/private cooperation and grounded in  financial. stability.    DISPOSITION OF ORDINANCES AND RESOLUTIONS  COUNCIL MEETING  Date of Meeting: Sep. 3, 2024 DESCRIPTION Increase authorization for Paving Pro.  RESOLUTION NO. 1st READING 2nd Reading 3rd Reading PUBLIC HEARING SUSPENSION  ADOP  R-47-2024  DESCRIPTION Authorize sale of Brukner Park to Troy- Miami County Public! Library Implement MOU w/Troy Schools regarding transfer of properties Final Acceplance-ELC, LLC&Pour Annexation 107.559 Ac, Concord Twp.  ORDINANCE NO. 1st READING 2nd Reading 3rd Reading PUBLIC HEARINGI SUSPENSION  ADOF  0-31-2024 0-32-2024 0-33-2024    August 19, 2024  MINUTES OF COUNCIL  Aregular session of Troy City Council was held on Monday, August 19, 2024, at 7:00 p.m. in Council Chambers, City! Hall. Upon motion of Mr. Severt, seconded by! Mr. Schilling, Mr. Pierce was excused from this meeting by unanimous roll call vote.  Members Attending: Marshall, Phillips, Schilling, Severt, Snee, Twiss, Westfall and Whidden.  Presiding Officer: Others Present:  William G. Rozell Robin L. Oda Patrick E.. J. Titterington Grant D. Kerber  President of Council Mayor Director ofl Law  Director of Public Service and Safety  INVOCATION & PLEDGE OF ALLEGIANCE: An invocation was given by Council Member Snee, followed by the Pledge MINUTES: The Clerk gave as summary of the minutes of the August 5, 2024, meeting of Troy City Council. There were no corrections or additions toi these minutes. Upon motion of Mr. Twiss, seconded by Mr. Phillips, the minutes were approved Finance Committee: Mr. Severt, Chairman, reported that Committee recommends legislation be prepared authorizing the Director of Public Service and Safety to amend the Construction Management at Risk (CMAR) Pre-construction and Construction Services Agreement with Peterson Construction Company of Wapakoneta, Ohio to perform construction services for the Valve Replacement Project at the Water Treatment Plant (WTP) at a cost not to exceed $1,357,151. Law & Ordinance Committee: Mr. Whidden, Chairman, reported that regarding Ordinance No. 0-28-2024 Committee supports the recommendation of the Troy Planning Commission and recommends that Parcel Numbers D08-101816 and D08-006000, located at or near 518 E. Water Street, from M-2, Light Industrial District, to OR-1, Ofice-Residence District.  ofA Allegiance.  by unanimous roll call vote. COMMITTEE REPORTS:  Report submitted by Schilling, Westfall and Severt.  Report submitted by! Marshall," Twiss and Whidden. CITIZEN COMMENTS ON AGENDAI ITEMS: None.  Prior tot ther reading of Resolution R-45-2024, Council President Rozell stated hel had a conflict ofi interest as he is currently the President of the Public Defender Commission and the Director of Law had suggested that the President of Council Pro Tem preside over the agenda portion related to the Resolution authorizing the 2025 agreement with the Public Defender's Commission. Council President Rozell turned over the presiding of the meeting to Mr. Phillips, Council RESOLUTION AUTHORIZING THE DIRECTOR OF PUBLIC SERVICE AND SAFETY OF THE CITY OF TROY, OHIO TO ENTER INTO AN AGREEMENT WITH THE MIAMI COUNTY PUBLIC DEFENDER'S COMMISSIONI FOR2025 Mr. Twiss moved for suspension of rules requiring three readings. Motion seconded by Mr. Schilling.  President Pro Tem.  RESOLUTION NO. R-45-2024  This Resolution was given first title reading.  Yes: Phillips, Marshall, Schilling, Westfall, Severt, Whidden, Twiss and Snee. Mr. Twiss moved for adoption. Motion seconded by Mr. Severt Yes: Marshall, Schilling, Westfall, Severt, Whidden, Twiss, Snee and Phillips. Council President Rozell took back over the responsibility of presiding over the meeting.  No: None. No: None.  RESOLUTION ADOPTED  RESOLUTION NO. R-46-2024  RESOLUTION AUTHORIZING THE DIRECTOR OF PUBLIC SERVICE AND SAFETY OF THE CITY OF TROY, OHIO TO ENTER INTO A CONSTRUCTION MANAGEMENT AT RISK (CMAR) CONTRACT WITH PETERSON CONSTRUCTION COMPANY OF WAPAKONETA, OHIO FOR THE WATER TREATMENT PLANT VALVE  REPLACEMENT PROJECT  This Resolution was given first title reading.  Mr. Twiss moved for suspension of rules requiring three readings. Motion seconded by Mr. Severt. Yes: Schilling, Westfall, Severt, Whidden, Twiss, Snee, Phillips and Marshall.  No: None.    August 19, 2024 Page Two  Mr. Twiss moved for adoption. Motion seconded by Mr. Phillips. Yes: Westfall, Severt, Whidden, Twiss, Snee, Phillips, Marshall and Schilling.  No: None.  RESOLUTION, ADOPTED  ORDINANCE NO. 0-28-2024  AN ORDINANCE CHANGING THE ZONING OF PARCEL NUMBERS D08-101816 AND D08-006000, LOCATED AT OR NEAR 518 E. WATER STREET, IN THE CITY OF TROY, OHIO, FROM M-2, LIGHT INDUSTRIAL DISTRICT, TO OR-1,  OFFICE-RESIDENCE DISTRICT  This Ordinance was given first title reading on July 15, 2024. Given public hearing and second title reading on August 5, 2024. Mr. Severt moved for adoption. Motion seconded by Mr. Phillips. Yes: Severt, Whidden, Twiss, Snee, Phillips, Marshall, Schilling and Westfall.  Given third title reading.  No: None.  ORDINANCE ADOPTED  COMMENTS OF THE MAYOR:  Mayor Oda commented that the August 18 Mayor's Concert had to be moved indoors, and was well attended. She also noted that the Donut. Jam downtown concert willl be held August 23 and the Tour De Donut bike ride on August 24. Mr. Titterington noted that the next meeting will be held Tuesday, September 3 due to the Labor Day Holiday, and that Mr. Rozell commented thati there have been some excellent free concerts for the enjoyment of citizens, and he asked for drivers to be patient with extra traffic with school starting and the road closures for the Tour De Donut events on August -Mr. Phillips and Mrs. Westfall commented that the Miami County Fair was well attended and complimented the students -In response to Mr. Schilling, Mr. Titterington advised that the City has been successful in receive many of the grants related to the low dam remoyalmprovements to Crawford Street and Herrlinger Park, but noted that the CDBG funding (specifically related to the Crawford Street/Herrlinger Park improvements of the project) will not be announced for abouta  COMMENTS OF THE DIRECTOR OF PUBLIC SERVICE AND SAFETY:  refuse collections will be on schedule. COMMENTS OF THE PRESIDENT OF COUNCIL:  23 and 24.  COMMENTS OF MEMBERS OF COUNCIL: who arei involved in fair activities.  -Mrs. Marshall and Mrs. Snee wished the students and school staff a very good school year.  month.  -Mr. Severt congratulated Brett Harshbarger on his retirement from the Fire Department.  COMMENTS OF MEMBERS OF THE AUDIENCE: be another meeting with discussion and dialogue. officials, City staff, or the consultant.  -Steve Henriksen, 975 Dickerson Drive, stated his disappointment regarding the Comprehensive Plan Town Hall meeting on August 15. He stated there were posters to look at, but no presentation or discussion regarding the plan; he believes there should have been more discussion about a plan that is supposed to be used for 20 years; and he hopes there will -Mr. Severt stated he concurs with Mr. Henriken's assessment of the Town Hall meeting, and stated he was noti impressed with thep presentation. Mr. Severt also commented thatt ther reporti is now available ont the City's website He also commented that he was disappointed with the level of participation as there were only 12-15 persons present who were not elected -Mr. Rozell stated that he believes most of the Council members who attended the Town Hall shared the opinion of Mr.  Hendriksen.  There being no further business, Council adjourned at 7:24 p.m.  Clerk of Council  President of Council    COMMITTEE REPORT TROY CITY COUNCIL  TO: FROM:  Mr. Rozell, President of Council Community Partnerships Committee  DATE: August 26, 2024  SUBJECT: EXERCISING THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY, BOARD OF PARK  COMMISSIONERS AND THE TROY BOARD OF EDUCATION RELATED' TO THE SCHOOL BUILDING  PROJECT  SUMMARY REPORT: (To be read at Council meeting)  Committee members Severt and Twiss met August 261 to consider authorizing the Director of Public Service and Safety and the Board of Park Commissioners to execute a transfer agreement to implement the previously authorized Memorandum of Understanding (MOU) between the City, Board of Park Commissioners, and the Troy Board of Education related tot the School Building Project. Committee Chair Marshall abstained to avoid a conflict ofi interest as shei is employed by the Troy Board of Education. The Board of Park Commissioners has recommended that the MOU be implemented at This Committee supports the recommendation oft the Board of Park Commissioners and recommends that legislation be prepared authorizing the Director of Public Service and Safety and the President of the Board of Park Commissioners to execute at transfer agreement with the Troy! Board of Education to implement the MOUreferenced herein. This Committee supports emergency legislation so that the Troy Board of Education can comply with the October deadline established by the Ohio School Facilities Commission related to the transfer of the Hook Park and Campbell Park at Cookson School  this time.  RECOMMENDATION: (To be read at Council meeting)  properties.  Respectulysubmites, Todd D. Severt William C. Twiss (abstain)  Kristie L. Marshall, Chairman Community Partnerships Committee  DETAILED REPORT:  Committee members Severt and Twiss met August 26, 2024, to consider authorizing the Director of Public Service and Safety and the Board of Park Commissioners to execute a transfer agreement to implement the previously authorized Memorandum of Understanding (MOU) between the City, Board of Park Commissioners, and the Troy Board of Education related to the School Building Project. Committee Chair Marshall abstained to avoid a conflict of interest as shei is employed byt the Board of Education. Also attending the meeting were Mayor Oda, Council Members Whidden, Phillips and Schilling, In. January 2024, Council approved thel MOUI between the City/Schools/Board of Park Commissioners related tot thet transfer of various properties between the City/Board of Park Commissioners and the Troy Board of Education related tot the school building project approved by the voters in the November election. The Board of Education has requested that the transfer of the properties known as Hook Park and Campbell Park at Cookson School be completed in October to meet the deadlines established by the Ohio School Facilities Commission. The MOU is the expression of intent between the parties; the MOU indicated that a formal agreement would be developed between the parties. This subject was reviewed and recommended by the Board of Park Commissioners at their meeting on August 19. Itis noted that thet transfer of properties between a municipality and a public school is permitted by the Ohio Revised Code. The VanCleve School property will This Committee supports the recommendation of the Board of Park Commissioners and recommends that legislation be prepared authorizing the Director of Public Service and Safety and the President of the Board of Park Commissioners to execute at transfer agreement with the Troy Board of Education toi implement the MOU referenced herein. This Committee supports emergency legislation sO that the Troy Board of Education can comply with the October deadline related to the  the Director of Public Service and Safety, citizens, and members of the City staff.  probably not be transferred until the end of 2026.  RECOMMENDATION:  transfer oft the Hook Park and Campbell Park at Cookson School properties.  Cc: Council, Mayor, Director of Law, Auditor, Clerk, Director of Public Service & Safety, Media, staff    COMMITTEE REPORT TROY CITY COUNCIL  TO: FROM: SUBJECT:  Mr. Rozell, President of Council Recreation & Parks Committee  DATE: August 26, 2024  SALE OF BRUKNER PARK TOTHE TROY-MIAMI COUNTY PUBLIC LIBRARY  SUMMARY REPORT: (To be read at Council meeting)  Committee members Marshall and Whidden met August 26 to consider the recommendation of the Board of Park Commissioners that Brukner Park be sold to the Troy-Miami County Public Library in the amount of $100,000 based on specific terms and conditions. The Ohio Revised Code provides fort the transfer of property between municipal corporations This Committee supports the recommendation of the Board of Park Commissioners and recommends that legislation be prepared authorizing the sale of the approximately 0.46 acre parcel known as Brukner Park, Parcel No. D09-250190, located at 400 West Water Street, to the Troy-Miami County Public Library, based on all the terms and conditions contained in the  and public libraries.  RECOMMENDATION: (To be read at Council meeting)  recommendation oft the Board of Park Commissioners and outlined in the detailed report.  Respectfully submitted, Kristie L. Marshall Jeffrey G. Whidden Susan M. Westfall, Chairman Recreation & Parks Committee  DETAILED REPORT:  Committee members Marshall and Whidden met August 26, 2024, to consider the recommendation of the Board of Park Commissioners that Brukner Park bes sold to the Troy-Miami County Public Library. Also attending the meeting were Mayor Oda, Council Members Schilling and Phillips, the Director of Public Service and Safety, citizens, and members of the City The Board of Park Commissioners considered a request of the Troy-Miami Public Library to purchase the area known as Brukner Park, which is located at 400 West Water Street, north oft the library. In 1977, Clayton J. Brukner donated the land known as Brukner Park to the City of Troy. The Troy Rotary Club and' The Troy Foundation provided funds to assist with the The Ohio Revised Code (ORC) provides that a municipal corporation may, by ordinance, transfer, lease, or permit the use ofany property, real or personal, suitable for library purposes, to the board of trustees of any free public library or any library association rendering free library service to the inhabitants of the municipal corporation, upon such lawful terms as are Ine early 2021, the Troy-Miami County Library first requested that the City consider selling Brukner Park tot the library for use as greenspace and a potential future library expansion. This never came to fruition and the issue was dropped until early 2024 when the library contacted the City to reopen the discussion. The City then agreed to conduct an appraisal of the property, which came back at a value of $140,000. Because the City will be requesting that deed restrictions be included in any potential sale of this property, it seemed appropriate to establish a purchase price of $100,000, a discounted amount Byunanimous vote, the Board of Park Commissioners has recommended that Troy City Council authorize the sale of Parcel No. D09-250190, known as Brukner Park, to the Troy-Miami County Public Library based on thet following conditions and/or 1. That the library shall compensate the City of Troy in the amount of $100,000, withi full payment made no later than 2. That the property shalll be usedi for the use and purpose of promoting non-profit, library, educational, extra-curricular and interscholastic activities and other uses incidental and related thereto, but for no other purposes whatsoever, except as specifically provided herein, and in the case said premises shall cease to be used or occupied for such  staff.  development oft the park, andi in 1981 it was dedicated in honor and memory of Mr. Brukner.  agreed upon between the municipal corporation and the trustees of such library or library association.  below the appraised value. deed restrictions:  December 31, 2025.  purposes, then said property will revert to and be vested in the City of Troy.    Page Two  3. Should thel library ever change locations/relocate their facility, they have agreed to provide the City with right off first 5. That the wrought iron fence surrounding the park is included in the sale. However, the City shall remove two five- Itv was discussed that the net proceeds being deposited into Fund 228 (Park & Recreation Capital Improvement Fund). There was discussion that the final use of the land by the library has not been determined, and it is not known if the land This Committee supports the recommendation of the Board of Park Commissioners and recommends that legislation be prepared authorizing the sale oft the approximately 0.46 acre parcel known as Brukner Park, Parcel No. D09-250190, located at 400 West' Water Street, to the Troy-Miami County Public Library, based on all the terms and conditions contained in the  refusal to purchase the land atf fair market value. foot (5')sections to keepi for historical preservation.  4. That the library shall provide the City with any Rotary memorabilia for relocation.  will remain as green space. RECOMMENDATION:  recommendation oft the Board of Park Commissioners and outlined in the detailed report. Council, Mayor, Director ofL Law, Auditor, Clerk, Director of Public Service & Safety, Media, staff  Cc:    COMMITTEE REPORT TROY CITY COUNCIL  TO: FROM:  Mr. Rozell, President of Council Streets & Sidewalks Committee  DATE: August 26, 2024  SUBJECT: ADDITIONAL AUTHORZATION-2024 Paving Program  SUMMARY REPORT: (to be read at Council meeting) $1,518,656.65, which exceeds the $1,500,0000 authorization. RECOMMENDATION: (to be read at Council meeting) the contractor, the Committee supports emergency legislation.  Committee members Phillips and Schilling met August 26 to review the request for increased authorization for the Paving Program. Due to some field adjustments and quantity changes, the final cost of the unit price contract is Itis the recommendation of this Committee that legislation be prepared increasing the authorization for the 2024 Paving Program from $1,500,000 to $1,518,656.65. As the work has been completed and final payment is due to  Respectfully submitted, Jeffrey A. Schilling Susan M. Westfall Bobby W. Phillips, Chairman Streets & Sidewalks Committee  DETAILED REPORT:  Committee members Phillips and Schilling met August 26, 2024, to review the request fori increased authorization for the Paving Program for 2024. The meeting was also attended byl Mayor Oda, Council Member Whidden, the Director On February 20, 2024, Council approved Resolution No. R-11-2024, which authorized bidding and contracting for the 2024 Paving Program at a cost not to exceed $1,500,000. Bids were opened on March 20, 2024, and a contract was awarded to the John R. Jurgensen Company of Springfield, Ohio, the only bidder, in the amount of $1,489,726.50. The pavingi is complete and 13.61 lane miles of 31 streets were resurfaced. The contractor has advised the City that due to some field adjustments and quantity changes the final cost of the unit price contract is $1,518,656.65, which exceeds the authorization by $18,656.65. We were advised that staff has reviewed and confirmed the contractor's work and calculations, and that additional funds are available' within the fund balance of There was a citizen comment that the contractor should not have billed for the additional cost, and it was explained that the contract is based on a unit price; however, the final asphalt quantity exceeded the estimated quantity. Itis the recommendation of this Committee that legislation be prepared increasing the authorization for the 2024 Paving Program from $1,500,000 to $1,518,656.65. As the work has been completed and final payment is due to  of Public Service and Safety, and members of the City staff.  the Capital Improvement Fund, Fund 441.  RECOMMENDATION:  the contractor, the Committee supports emergency legislation.  Cc: encl.  Council, Mayor, Law Director, Auditor, Director of Public Service and Safety, Clerk, staff, media    CITYOFTROYOHIO  RESOLUTION No. R-47-2024  RESOLUTION AMENDING RESOLUTION NO. R-11-2024, AUTHORIZING THE DIRECTOR OF PUBLIC SERVICE AND SAFETY OF THE CITY OF TROY, OHIO TO ADVERTISE FOR BIDS AND ENTER INTO ACONTRACT FOR THE 2024 PAVING PROGRAM ANDI DECLARINGAN  EMERGENCY  WHEREAS, Council has established a need for the paving ofs streets int the City WHEREAS, Council previously adopted Resolution No. R-11-2024, establishing the authorization fort the bidding and contracting for the 2024 Paving! Program; and WHEREAS, the final cost for the 2024 Paving Program has exceeded the authorization established by Resolution No. R-11-2024 by Eighteen Thousand, Six NOW, THEREFORE, BE I RESOLVED by the Council oft the City of Troy, as SECTION!: That Section 1 of Resolution No. R-11-2024 is hereby amended to "Thatt the Director of Public Service and Safety oft the City of Troy, Ohio is hereby authorized to advertise for bids and enteri into a contract for the paving of streets in the City of Troy, Ohio for the year 2024, in accordance with the plans and specifications now onf filei int the Officed oft thel Director ofF Public Service and Safety, at a cost not to exceed One Million, Five Hundred Eighteen Thousand, Six SECTION: That this Resolution is an emergency measure necessary for the immediate preservation oft the public peace, health, and safety oft the City of Troy, Ohio, and for the further reason that the paving contract is complete and payment is due to the contractor; NOW, WHEREFORE, this Resolution shall be effective immediately upon its  ofTroy, Ohio; and  Hundred Fifty-six Dollars and 65/100( ($18,656.65).  follows: read asf follows:  Hundred Fifly-six Dollars and 68/100(61.516.56.85)  adoption and approval byt thel Mayor.  Adopted: Approved: Attest:  President of Council  Clerk ofC Council  Mayor    CITYOFTROYOHO  ORDINANCE No. 0-31-2024  DayunleplBins,a  ORDINANCE AUTHORIZING THE SALE OF THE PROPERTY KNOWN AS BRUKNER PARK TOTHE TROY-MIAMI COUNTY PUBLICL LIBRARY  WHEREAS, the Troy-Maimi County Public Library seeks to purchase the property WHEREAS, the Board of Park Commissioners of the City of Troy, Ohio, has recommended that such sale! be authorized: subject to specifict terms and conditions; and WHEREAS, the sale ofE Brukner Park to the Troy-Miami County! Library is supported NOW, THEREFORE, BEI IT ORDAINED byt the Councilofthe CityofTroy, asf follows: SECTION!: That the property known as Brukner Park, Parcel No. D09-250190, located at4 400 West Water Street, shall be soldt tot the Troy-Miami County Public Library for the amount of One Hundred Thousand Dollars and no/100 ($100,000.00) provided such amount is paidt tot the City of Troy, Ohio, inf full nol later than December 31, 2025, based on all the terms and conditions contained in the recommendation of the Board of Park SECTIONI: That the Director ofF Public Service and Safety oft the City of Troy, Ohio is hereby authorized to execute a deedt tot transfer the real property described hereint tot the Troy-Miami County Public Library and take all such further necessary actions to effectuate SECTIONII!: That the Director ofL Law shall prepare the deed tot transfer Parcel No. D09-250190, located at 400 West Water Street, to the Troy-Miami County Public Library, provided the purchase price is received in full by the City of Troy, Ohio no later than SECTIONN: That the deed shall include the following deed restrictions: 1. That the property shall be used for the use and purpose of promoting non-profit, library, educational, extra-curricular and interscholastic activities and other uses incidental and related thereto, but for no other purposes whatsoever, except as specifically provided herein, and int the case said premises shall cease tot be used or occupied for such purposes, then said property will revert to and be vested in Should thel librarye ever changel locations/relocatel theirt facility, they! have agreedt to provide the City with right off first refusal top purchase the land atf fair market value. SECTIONV: That the recording oft the deed shall bet the responsibility oft the Troy- SECTIONV: That this Ordinance shall be effective at the earliest date allowed by  known as Brukner Parki from the City of1 Troy, Ohio; and  by the Council oft the City of Troy, Ohio.  Commissioners.  thet transfer.  December 31, 2025.  the City of1 Troy.  Miami County Publicl Library.  law.  Adopted: Approved: Attest:,  President of Council  Clerk of Council  Mayor    CIYOFTROYOHIO  ORDINANCE No. 0-32-2024  DayunlegalB  ORDINANCE AUTHORIZING THE DIRECTOR OF PUBLIC SERVICE AND SAFETY OFTHE CITY OF TROY.OHIO. AND THE BOARD OF PARK COMMISSIONERS OF THE CITY OF TROY.OHIO.TOI EXECUTEATRANSFER AGREEMENT WITH THE TROY CITY SCHOOLS BOARD OF EDUCATION TO IMPLEMENT THE MEMORANDUM OF UNDERSTANDING WITHTHE TROY CmY SCHOOLS BOARD OF EDUCATION REGARDING FUTURE EDUCATIONAL, AND RECREATIONAL OPPORTUNITIES FOR RESIDENTS WITHIN THE TROY CITY SCHOOL DISTRICT. AND DECLARING AN EMERGENCY  WHEREAS, in the November: 2023 general election, the voters oft the Troy City School District oft the City of Troy, Ohio, approved a6 6.96 mill combined levyt that will allowt the Troy City Schools Board ofE Educationt tor movef forward ont thec construction offourr newe elementary: schools, major infrastructure updates to the high school, and improve equitable, inclusive, and high WHEREAS, Troy City Council adopted Resolution No. R-64-2023, authorizing a Memorandum of Understanding between the City of Troy, the Troy Board of Park Commissioners, and thel Troy City Schools Boardo ofEducation: asa ane expression ofn mutual intent conceming some aspects of carrying out the conveyance ofp properties: andt the use ofp properties WHEREAS, the Memorandum of Understanding referenced above was executed on WHEREAS, the Troy City Schools has requested that the Memorandum of Understanding bei implemented. att this time, particularly as the properties known as Hook Park and Campbell Park at Cookson School must be transferred tot the Troy City Schools Board of Education to meet the October 2024 deadline established by the Ohio School Facilities WHEREAS, the implementation of the Memorandum has been recommended by the NOW, THEREFORE, BE IT ORDAINED byt the Council oft the City of Troy, asf follows: SECTION!: That the Director of Public Service and Safety of the City of1 Troy, Ohio, and the President of the Board of Park Commissioners of the City of Troy, Ohio, are! hereby authorized to execute a transfer agreement with the Troy City Schools Board of Education to implement thel Memorandum ofl Understanding authorized by Resolution! No. R-64-2023, anda are tot takea allf furtherr necessary actionst to effectuate thet terms ofthel Memorandum ofUnderstanding SECTIONI!: That this Ordinancei isa ane emergency measurer necessaryf fort thei immediate preservation oft the public peace, health, ands safety oft the City ofTroy, Ohio, andi fort thef further reason that the properties known asH Hookl Park and Campbell Park atC Cookson School must be transferred tot the Troy City Schools Board ofE Education in October 2024 tor meet the deadline of the Ohio School Facilities Commission; NOW, WHEREFORE, this Ordinance shall be  quality education for alls students; and  between the parties related tot theg goals oft the approved levy; and  February7, 2024; and  Commission; and Board ofF Park Commissioners.  referenced herein.  effective immediately uponi its adoption and approval byt the Mayor.  Adopted: Approved:. Attest:  Presidento of Council  Clerk of Council  Mayor    CITYOFTROYOHIO  ORDINANCE No. 0-33-2024  ORDINANCE TOACCEPTI THE APPLICATIOMFORIHE ANNEXATION OF CERTAIN TERRITORY CONTAINING 107.559 ACRES, MORE OR LESS, IN CONCORD TOWNSHIP, TO1 THE CITY OF TROY,OHIO  WHEREAS, a petition for the annexation of certain property in Concord" Township was duly WHEREAS, Council has previously adopted legislation regarding municipal services, WHEREAS, thes saidp petitiony was duly considered! byt the Board of County Commissioners of WHEREAS, the Board of County Commissioners ofN Miami County, Ohio has approved the annexation ofs saidt territoryt tot the City ofl Troy, as hereinafter described, and WHEREAS, the Board of County Commissioners of Miami County, Ohio certified the transcript oft thep proceedings inc connection with saida annexation with the map andp petition required inc connectiont therewith the Clerk of Council who received same on. June 27, 2024, and WHEREAS, at least sixty (60) days from the date of said fling have now elapsed in NOW, THEREFORE, BEI IT ORDAINED by the Council oft the City ofl Troy, asf follows: SECTION!: That the proposed annexation as applied ori in the petition by a majority of owners of real estate in the territory sought to be annexed and filed with the Board of County Commissioners ofN Miami County, Ohio, and whichs said petition prayedf fora annexation to the City of Troy, Ohio, ofo certain propertya adjacent thereto ast hereinafter described, andy whichs said petitiony was approved fora annexationt tot the City ofl Troy byt the Board of County Commissioners ofN Miami County, Ohio on. June 25, 2024, be and thes same as hereby accepted. Said territoryi is describedi in Exhibit A, attached! hereto andr madea ap parth hereof. The certifiedt transcript oft thep proceedings fora annexation with ana accurate map ofs said territory, together witht the petitionf fori its annexation, and other papers relatingt tot the proceedings thereto of said Board of County Commissioners are all onf file with the Clerk of Council oft this Citya andl haveb beent for more thans sixty (60) days. SECTION!: That the Clerk of Council be and she is hereby authorized and directed to make three (3) copies of this Ordinance to each of which shall be attached a copy oft the map accompanying the petition for annexation, a copy oft the transcript of the proceedings oft the Board of County Commissioners relating thereto, a certificate as to the correctness thereof, and authentication byt the seal oft the City ofT Troy. The Clerk shall thent forthwith deliver one copy tot the Secretary of State, one copy to the County Auditor, and one copyt to the County Recorder and shall filer notice oft this annexation with the Board ofE Elections withint thirty days after itb becomes effective, SECTIONI: Thatt this Ordinance shall be effective att thee earliest date allowed by law.  filed! byt the owners oft the! below-described property, and buffering requirements with this parcel, and consent, and Miami County, Ohio, on. June 25, 2024, and  accordance witht the provisions oft the Ohio Revised Code,  ands said Clerk shall dos all other things required by law.  Adopted: Approved: Attest:.  President of Council  Clerk of Council  Mayor    ExhibitA LEGALDESCRIFTION  thence, Southe 6702911" West, 373.57fet, alongt thes southl linec ofsaid4 49.079-acreE ELC, LLC tracta andt the northl lineo ofsaid Mooret tractt toapoint, witness ani 03°3640"1 East, 13.671 feetf froms saido corner; thence, South4 47-0755" West, 328.43f feet, along thes southl linec ofsaid4 49.079-acreE ELC,LLC tracta andt then northl lineo ofsaid Mooret tract toap point, witness ani 0095447"1 East,1 12.21f foetf froms saido comer; thence, South7 78943'12" West, 194.321 fet, along thes southl of tract and the north1 line ofs said Moore tract a line witness said4 an 49.079-acrel ELC, LLC 01°2524"1 East, 14.05 feetfi froms saido comer; to point, thence, South 8990014" West, 752.371 foet, along thes southl linec of said4 49.079-acre tracta andt ther northl lineo ofsaid Mooret tractt toani irong foundo on1 tract ofle lando owned by SNK Farms, LLCa as pinf 20220R-06394: thec easth linec ofa8 80.246-acre lines saidn northwest quarterc ofSection? 25; conveyedin2 thence, North 00900'15"1 East, 2210.34f feet, along they westl lineo ofsaidr northwest quarter Section 25, they westli linec ofsaid4 49.079-acre ELC, LLCtracta SNKI Farms, LLCtract andb beyondt toani ironp founda att andthee northwest castl comer linec ofsaids 80.246-acre tracto oflande owned! by ELC, LLC as conveyedi in2 20220R-18174a then comerc ofatract oflando owned by Ronald) L. ands Susan K.1 Miller andb as conveyedin2 beingatthes 20170R-10271 southwest andi beingo ont thee eastli lineo ofa7 72.4816-acre tracto oflando ownedb by SNKF Farms, conveyedi in2 20220R-06394, passingi forreference ani ironp founda at1 1248.98f LLCas thence, South8 8994629"1 East,2 2629.45f feet, alongt north! tract ands south lineo ofMillert tractt toal Magr nailf foundo thes one eastli line line ofsaid3 ofsaidn 36.990-acrel northwesto ELC, quarterof LLC Section2 25 andt thec centerline of Wilson) Roada andb beinga atthes southeasto cornerc ofatractofland ownedb by David) K. and1 Tracy). Knoxa as conveyedin Deed Book 730,F Page2 242a andthe northeast comer ofatract ofland ownedb by RichardI D.s and3 Jodiel L.1 Poura as in 20190R-03477, passing forr reference ani ironp pinf founda at1 1352.231 feets andani conyeyedir thence, South 0091039"1 East, 974.20f feet,e alongt thee eastl linec ofsaidr northwestq 25a ande centerline ofWilsonR Roadt tothep place ofb beginning, founda at4 408,42f feet,a Magr nailf founda at468.42f feeta anda passing nailf form found at9 aMagn nail Containing ofr record. 107.559. acresn more orl lessa and allb beings subjectt toany legalh highways ande easements Thet bearingsa areb basedc OnNADE 830 CORS2 2011 adjustment, Ohios Southz Zone, ODOT VRS  ANNEXATION OF1 107.559 ACREST TO1 THEC CITYOFTROY,OHIO SITUATE IN THE NORTHWEST QUARTER OF SECTION 25, TOWN 7, RANGE 5, EASSNStssAuSSS Commencing! forr references ataN Magr nailf found atthes southeasto comer ofthen northwest quartero of Section2 25 andb beinga atthei intersectiono ofthec centerlinec ofPeebles Road (30' R/W)and thence, North 00010'39" West, 1317.89feet, alongt thec centerline ofWilsonR Roade andt thec cast lineo ofsaidr northwestq quarter ofSection 25toa Magr nailf founda atth ther northeasto comer ofatract oflando ownedb byE BryanA.K Kyle, Trustee asd describedi in2 20190R-03403. andb beingatth the southeast corner ofa0.871-acret tracto oflando ownedb by ELC,I LLCasd describedi in: 20220R- 18174a andb beingt thep principal place ofbeginningo ofthet tracth herein conveyed; thence, North8 89-29144" West, 465.06f feet,a along ther northl lineo ofsaidK Kylet tracta andt thes south lined ofs said 0.871-acre ELC,LLCI tractt toanir ironp pinf founda atthen northeast comero ofa4 49.079- oflando ownedbyE ELC, LLC as describedin? 20220R-18174, passingf form reference an thence, Southo 00911'02"1 East, 526.04 fect, alongt thee east! linec ofsaid4 49.079-acre ELC, LLCtract toap pointo ont thev west! lineo ofat tracto ofl lando ownedbyI Lisa M. Kenworthy andN MitchellJ.R Riegle asc conveyedin? 20200R-01956: andb beinga atanortherlyc comero ofatracto of! lando owned by Brent D. andB Brandyl L.J Johnsona asc conveyedi in Official Record2 220, Page2 295,V witness ani ironp pin withe caps set Northo 00°11'02" West, 20.00f feetf froms saide comer; thence, South4 46900/24" West, 97.70f feet, alongt thes southl lineo ofsaid4 49.079-acre ELC, LLC tractt toap pointa att then northwesto comer ofsaid) Johnson tracta andb being atanortherly comer ofa tractoflandc ownedb by KevinS. andA Alissal L.1 Moore, Trusteesa asc conveyedi in2 20140R-14330, witnessa ani ironp pinf found South 01959'52"1 East,8 8.49f feetf froms saido comer; South 8702646" West, 330.92f feet, along thes southl linec ofsaid4 49.079-acre ELC,LLC tracta andt then northl linec ofsaid! Mooret tracttoap point, witnessa ani ironp pinf found South 0195000"1 East, 16.08 feetf from: saido comer; thence, South4 49*38'54"1 West, 314.58 feet, alongt thes southl linec ofsaid 49.079-acre! ELC,LLC tracta andt then northl lineo ofsaid Moore tractto toap point, witnessa anironp pinf founds South 0195209" East,1 10.851 feetf froms saidc comer;  ironp pinfound South ironp pinf founds South iron pin found South ELC, LLC andb being ont they west of ofa3 36.990-acre feet;  ASF FOLLOWS; centerline ofv Wilson Road (60'1 R/W);  acre tracto ironp pinf founda at3 30.00f feet;  pinf  pinf  2599.45f feet;  ironp pinf foundat references quarter ofSection 914.20feet.  thence,  aMagn  CORS Network.  Thea aboved description wasp prepared! by Allen). Berke, Ohio Professional Surveyor Number 8629, basedo onafi fields survey performed under) hisd directs supervisions andd datedN March1 19, 2024. Allir ironp pinss seta are 5/8"x30"r rebary withe capsr reading* COECIABISS69",  Alln Jht Alm1.BAs,SEG9  EOF. ALLENJ. BERTKE S-8829 EGISTERE DESCRIPTION/ APPROVED MIAMIS SOUNTY ENGINEEE BY DATE4-23-7  04/12/2024 Date    TROY OHIO  ITEMS OF INTEREST  TO:  Mayor Oda Mr. Rozell, President of Council Council Members  FROM: Patrick E., J. Titterington, City Director We are providing the following for your information:  DATE: August 30, 2024  Major Project Update:  West Main Street Improvement Project Phase 1-The contractor has mobilized ini the 100 block ofWest Main Street (south side) to replace the curb, extend the electriclighting conduit, continue West! Main Street Improvement Project Phase 2- The project was awarded tol Milcon Concrete, Inc., of Troy, Ohio. The contractor continues to install the storm sewer infrastructure getting closer to the western end of the project, to prepare the widened part for sidewalks, and to WWTP Expansion = The contractor is working on the construction of the new aeration tank south oft the existing tanks and the replacement oft the old and outdated blower system. Project Four bids were received for the Troy Police Department Building Boiler Replacement Project with bids ranging from $82,191 to $127,450. Council authorized $120,000 for this project. The contract has been awarded to the lowest and best bidder, Sidney Electric Company, in the Two bids were received fort the Sludge Thickening Tanks Drive Units Replacement Project, with bids ranging from $298,327 to $319,000. Council authorized $340,000 for this project. The contract has been awarded to the lowest responsive bidder, Peterson Construction, in the Youth Hockey registrations for the 2024-2025 season began April 9. There are currently 112 Thel Miami County' Veterans Services Veterans Symposium was held ath HobartArena on August 24 ending with a free concert by Lee Greenwood. The Symposium was well attended throughout the day. There were an estimated 800 people in attendance at the concert. Arena staff are currently doing annual maintenance projects in preparation fort the startup of the The Troy Aquatic Park closed for the season on Sunday, August 18. The TAP had the fourth The Fall SAY Soccer season is underway. Games began on Saturday, August 16 and will run Float Troy rentals are ending fori the season and the last date for 2024 is Saturday, September Events associated with the August 23-24 Donut Jam and Tour De Donut went very well. Approximately  the streetscape elements and install tree grates.  continue to pour the drive approaches on the southern side of the project.  completion should bei fall 2024.  Contract Update:  amount of $82,191. amount of $319,000. Recreation Update:  participants registered. Practices will begin September 11.  refrigeration system right after Labor Day.  highest daily average attendance since the facility opened in 2005.  until mid-October. 7.  1,800 Tour De Donut participants enjoyed the ride.  100 S. Market Street, Troy Ohio 45373-7303 MAle a yo1d    Items of Interest August 30, 2024  All City offices will be closed on Monday, September 21 for the Labor Day Holiday. City refuse collection and curbside recycling will not be delayed and will be collected based ont the usual schedule. The Dye The Troy-Hayner Cultural Center's PorchFest will be Saturday, September 14. The event will feature The Great Miami Riverway Half-Marathon is Sunday, September 15. The run will start at 8:00 a.m. on The County-wide Trick or Treat date is Thursday, October 31 from 6:00 p.m. to 8:00 p.m.  Mill Road Facility will be closed on Labor Day.  40 bands on porches throughout the Southwest Historic District. Water Street then run around Duke Park and finish in Downtown Piqua.  Calendar ofl Meetings September: 3 7:00 p.m. September 9 6:00 p.m. September 10 4:00 p.m. September 11 3:30 p.m. September 16 7:00 p.m. September 18 4:00 p.m. September 25 3:30 p.m. September 30 6:00 p.m. Upcoming Events Downtown Upcoming Events at Hobart Arena September 14/15 October 10 7:00p p.m. October 12/13 November 7 7:30 p.m. November 9 7:00 p.m. December 12 7:00 p.m. December 13 8:00 p.m. Upcoming Events at Treasure Island Park September 2 7:00 p.m. Reports from other departments are attached.  Council Meeting Council Committee Meeting Board of Park Commissioners Meeting Planning Commission Meeting Council Meeting Recreation Board Meeting Planning Commission Meeting Council Committee Meeting  September7 11:00 a.m. TMS Chocolate Walk  Buckeye Travel Hockey League Preseason Tournament Zach' Williams Concert with CAIN, Matt Maher & Ben Fuller Gem City & Lindsay Feis Irish Dance Events Trace Adkins = Somewhere in America Tour Danny Gokey + Mac Powell - United We Worship Tour Gaither Vocal Band - All is Bright Christmas Tour Home Free - Any Kind of Christmas Tour Concert- - Troy Civic Band  Ifyoul have any questions, please do not hesitate to contact this office.  Enclosure cc: Department Heads    TROY OHIO  Operations Items of Interest August 30, 2024  Street/Solid Waste - Justin Olivieri, Foreman Handled recycling and trash complaints Collected yard waste bags and bundled brush Continued asphalt operations. We have utilized 243 tons of asphalt for repairs. Set up and removed barricades for the Tour De Donut Replaced faded Do Not Enter signs along South Walnut Street Removed the painted pianos from the downtown  Collected and transported 286 tons of residential trash since the last report of 286 tons  Mowed rights-of-way  Made concrete repairs to the curbs for catch basins on Linwood Drive and Glasgow Drive as well  as the sidewalk at Hauenstine Court and a drive approach on Skylark Drive Completed Ohio Utilities Protection Services requests as needed  Electrical - Daryl Williams, Electrical Foreman  Repaired downtown tree lights as necessary Continued 2024 traffic signal maintenance  Replaced a defective load switch at the West Main Street and Marybill Drive intersection Connected lighting and audio electric supplies for the concert at Hobart Arena Connected a temporary electric panel at the Showmobile for the Tour De Donut event Rewired a defective lighting contractor at Treasure Island Park Located an underground electric fault at Duke Park South Market Street, and East West Street  Assisted a contractor with a traffic cabinet replacement at the intersection of West Market Street,  Replaced a 4000W High Pressure Sodium Lamp at the Maintenance Facility Programmed the school flashers for the 2024-2025 school year Repaired a timer for the outside lighting at Fire Station 11 Water Distribution/Sewer: Maintenance - Scott Taylor, Utility Foreman Marked numerous Ohio Utilities Protection Service tickets Completed numerous work orders for Billing and Collection Investigated numerous high consumption alerts Completed non-pay shut offs and reçonnects as paid  Repaired and replaced water meters and radios that were not functioning  Replaced 31 water meters Updated six water services Replaced one catch basin Checked the zero-consumption list by a vendor  Repaired eight water main breaks, these leaks were found from our annual leak survey performed  Repaired a broken storm main on South Kings Chapel Drive Continued the CCTVir inspection fori the 2025 Paving Program    TROY OHIO  Operations Items of Interest August 30, 2024  Wastewater Treatment Plant - Ken Parks, Superintendent  The Plant Expansion Project Contractor is working on replacing the drives on Final Clarifier Tanks #3 and #5, site grounds grading, electrical work, and installing screw pumps #5 and #6. All the The Plant Expansion Project has been completed to the extent that it has met the September 1 deadline from the OEPA to achieve operational compliance of permit limits as required in the City's Plant staff are working on replacing the ceiling tiles in the plant's server room, servicing the MTU,  blowers are now ready for service. NPDES discharge permit.  PM work orders, and helping to clean up the facility due toi the construction.  Year-to-Date dry tons of sludge removed is 782.30 tons.  Monthly Flow Data  August- August- August- August- August-  2020 4.38 5.17 3.86 135.91 2020 5.72 15.93 3.01  2021 5.52 8.97 4.30 171.27 2021 5.47 13.11 3.71  2022 5.76 9.76 4.27 178.59 2022 5.68 15.92 2.73  2023 4.95 7.83 3.76 153.59 2023 5.08 13.42 1.08  2024 4.75 7.50 3.27 104.47 2024 5.83 17.76 1.52  Daily Average, MGD Daily Max, MGD Daily Min, MGD Monthly Total, Million Gallons  Calendar Year Flow Data  Daily Average, MGD Daily Max, MGD Daily Min, MGD Total Flow Year-to-  Date, Million Gallons 2,094.22 1,997.78 2,071.82 1,854.83 1,369.65  Note: Data for 2024 is month and year-to-date. Water Treatment Plant - Gary Evans II, Superintendent  Barnhart Tower is offline and is in the process oft the interior being painted. CMAR Valve Replacement Project was approved by Council.    Items of Interest Engineering Department August 30, 2024  PROJ#  PROJECT TITLE  PROJECT STATUS  PUBLIC WORKS AND CITY FACILITY PROJECTS  Council authorized Strand Associates, Inc. to design improvements along West Main Street from Market Street (.e. Public Square) to I-75. Both project phases have been awarded federal funding totaling $5,508,383, ODOT Urban Phase 1: Council granted authorization for Phase 1 of $9,000,000. The contract was awarded to Double Jay Construction, Inc. of Englewood, Ohio. The contactor has mobilized int the 100 block of West Main Street (south Phase 2: Council authorized the Phase 2 project to bid at a cost not to exceed $8,000,000. The project was awarded to Milcon Concrete, Inc., in the amount of $6,789,958.48. The contractor continues to install the storm sewer infrastructure getting closer to the western end of the project, to prepare the widened part for sidewalks, and All questions for the West Main Street Improvements can be directed to mansimprovements@primeens.com. We Council approved an agreement with Strand Associates, Inc. for the following items: FEMA: submission of new flood plain boundaries, design of ditch improvements, especially around bridges, negotiations of easements with residents for staff to enter the ditch for maintenance, and public education information to provide to residents along Kidder Ditch and submit it to FEMA. Staff and Strand analyzing field elevations to assist with calibration of the hydrologic and hydraulic models. Door hangers were placed along the ditch to remind residents of their obligation  Paving Program for $860,000 and OPWC grant for $600,000 (Phase 2 only).  West Main Street (SR 41) Corridor side) to replace the curb, extend the electric/ighting conduit, continue the streetscape elements and install tree  mprovements (PID 108662 and grates. 110253)  to continue to pour the drive approaches on the southern side of the project. appreciate your patience during this complex street improvement project!  2018-12  Kidder Ditch Modeling & Rehabilitation ditches in the City. With onsite construction complete, staff is working with Strand to revise the flood plain along  maintain their portion of the ditch since the project has been completed.  2018-015 2018-017  Adams Street & Riverside Drive- Staff sent out RFPs for design services for the AGamswergeslaunon Roundabout. Staff will be makinga  Staunton Road Roundabout recommendation to Council in the coming month.  Council authorized an agreement addendum with Hazen & Sawyer to provide design services for the plant expansion toi increase capacity. Council authorized $14,000,000 for the construction project. The contract was awarded to Peterson Construction in the amount of $10,777,000. Project completion is anticipated in fall 2024. Replacement Council approved additional design for the expansion project to finance additional CIP items through the WPCLF loan. Aeration basins #1 & #3 are online. Staffi is working with the contractor to finalize the cost for the additional CIP items of this project. The project has been value engineered, and the total construction will be under the initial The City received federal grant funding for the resurfacing and repair of North Elm Street from Main Street to the awarded the project. The surface course and striping is complete; the onlyi item remaining is sharrows to be place Staff is working on paperwork to complete the project as a local-let federal funded ODOT project.  WWTP Aeration Blower Expansion  2020-003  authorization.  North Elm Street Resurfacing (PID north corporate boundary. Choice One Engineering designed the project and John R. Jurgensen Company was  116848)  2021-017  1of3    Items of Interest Engineering Department August 30, 2024  PROJ#  PROJECT TITLE  PROJECT STATUS  Council approved an agreement with Miami County in June 2022 related to the design of the waterline extension to Sayers Road. Access Engineering is currently working on the design for this project. Miami County and the City will Council authorized $650,000 for the project. The contract was awarded to Ranger Earthwork in the amount of the County's waterline on S. Peters Road. The project is completed and closed out. Council authorized $225,000 for LJB Inc. for the conceptual design/study phase oft the downtown safety improvements. City staff and the design team have hosted two public meetings for feedback from the public. The  Casstown Waterline Extension Casstown. Troy will own the portion of the waterline along Staunton Road (SR 55) between Stonyridge Avenue and  finalize the agreement for construction of the Casstown Waterline Extension once the  is bid. project  2022-002 2022-006  Maple-Peters Waterline Replacement $482,336.00. This project includes thei installation of a new waterline on Maple Street and taking over a portion of  Downtown Safety & Streetscape team received comments and is finalizing a path forward as well as finalizing the design scope. Additional  Renovation  information from feedback of the public meetings will be forthcoming.  Routine design updates and other information will be sent out via reelscape@oponogo. Information can also The Low Head Dam Removal project has over $7.5 million ini funding for the completion of the dam removal, shelf and rec trail. Staff continues to apply for additional grant funding to maximize City funding for the project. Staff sent RFPs for design of the dam and river improvements to qualified consultants. After reviewing the submissions and interviews, Council approved a professional services agreement with Burgess & Niple for the project design. Design  2023-003  bei found at wpphepeesepe  Low Head Dam Removal  for the project continues with data collection and processing.  2023-011  Sidewalk Program 2024 (Phase 16) Phase 16 of the sidewalk program encompasses Carriage Crossing Subdivision and locations of missing gap Carriage Crossing and Missing Gap sidewalks along West Main Street. Staff is reviewing the design for the missing gap sidewalks program.  N/A  along West Main Street  2of3    Items of Interest Engineering Department August 30, 2024  PROJ# SUBDIVISION PROJECTS 2024-002 2024-001 2023-xxx 2019-03; 2022-013; 2023-012 2022-014 2021-02; 2022-009 2021-11 2024-005 2020-19  PROJECT TITLE  PROJECT STATUS  The Reserves at Cliff Oaks The preliminary plan for The Reserves at Cliff Oaks (previously the Swank Farm along Fenner Rd.) was approved  by the Planning Commission on March 13. Thei final for Phase One was  Council.  plat  approved by City  Phase 2 of the planned development is along N. Market Street across from Nottingham Subdivision/Loxley Lane. This property is located west of the intersection of West Market Street and Nashville Road. At Council's December 41 meeting, the rezoning to PD-R and the General Plan were approved. Staff continues to work with the developer Section 51 has final course of asphalt completed and will be entering into a maintenance bond. Section 6 received final acceptance from Council, and construction continues. The final record plat of Section 7 was approved at the Planning Commission on March 13 and will be forwarded for Council consideration. Section 7i is the final section The preliminary plan, final record plat and construction drawings were reviewed, and comments sent back to the developer and the developers engineer. Staff is awaiting resubmittal by the developer. Section 8 public improvements are complete, and under the M&G period. Section 91 houses are being approved for construction. Phase 10 final record plat was approved by Planning Commission March 21. Council approved Phase The preliminary plan for Liberty Meadows was presented and approved by Planning Commission. Staff is working This property is located along North Dorset Road/Lytle Road. The Preliminary Plan has been approved by Planning Commission. Oversizing of the lift station and sanitary sewer was approved by Council for a cost not to exceed Section 21 home construction has been completed, and staff is awaiting the completion of the final list in orde The plat was recorded by the County. Staff and the Director of Law met with the developer to continue coordination to get the improvements completed in collaboration with the subdivision regulations. Staff received an escrow agreement for the remainder of the development work. Construction on this development should begin within the Sections 6 and 7 have completed the requested maintenance items. Staff is awaiting the maintenance bonds for  Halifax Villas & Patio Homes PD The record plan was approved by the Planning Commission on March 13 and by Council on April 14. Phase: 2  construction started on May 15.  Somerset Reserve PD-R  on the Final Development Plan, Record Plat and Construction Drawings.  Halifax Fern' Way Fox Harbor Meadows Liberty Addison Landing The Reserve at Washington  Halifax Estates.  10 on June 3.  with the developer to review construction plans for Phase 1. $900,000. Construction of Phase 1 has begun. to enter into a maintenance period.  punch  of Concord Villages Meadows Stonebridge Pleasant View Estates  2018-07 2017-15; 2018-02 2007-41  next month. both sections.  Staff has received questions pertaining to the size of the bridge required for Section 4.  3of3    High Usage Alert Records  Address Cloverdale Drive FinsburyLane Crestview Drive Waterford Drive Glenmore Court Cheshire Court Henley Road Saratoga Drive E.N Main Street Lincoln Avenue Wooden Lane North Road Glasgow Drive Dixie Avenue Michael Court W. Market Street Southview Drive Short Street Wheeler Street Cheshire Court N. Dorset Drive Cornish Road W. Water Street Brookfield Lane Croydon Road Forrest Lane  24 Hr. usage Shut Off: CuFt. 400 300 300 300 600 500 300 700 400 400 600 500 300 700 300 400 300 600 400 400 400 400 500 1000 600 600  Date  Reconnect: Yes No Cause  Yes - No No No No No No No No No No No No No No No No No No No No No No No No No No  August 1,2 2024 No- Spoke with owner toilet leaking August 2, 2024 No- Spoke with owner toilet leaking August 2, 2024 No- Spoke with owner toilet leaking  August 5, 2024 August 5, 2024 August 5, 2024 August 6, 2024 August 6, 2024 August 8, 2024 August 8, 2024 August 8, 2024 August 9, 2024 August 12, 2024 August 12, 2024 August 13, 2024 August 13, 2024 August 15, 2024 August 19, 2024 August 19, 2024 August 19, 2024 August 19, 2024 August 19, 2024 Yes August 20, 2024 August 23, 2024 August 23, 2024 August 26, 2024  No - Filling pool No - Left blue card to call B&C No-L Left blue card to call B&C No - Left blue card to call B&C No -Left hose on No - Toilet leaking No -I Made owner aware No -Left hose on No- Left blue card to call B&C No Left blue card to call B&C No -Left hose on No- Left blue card to call B&C No-1 Left blue card to call B&C No -Left hose on No - Made owner aware No - Left hose on No - Toilet leaking No-Left hose on No-N Made owner aware No- - Left blue card to call B&C No-Left hose on No- Left blue card to call B&C No- Left blue card to call B&C    TROY OHIO  MEMORANDUM  TO: FROM: DATE:  Patrick E.J. Titterington, Director of Public Service and Safety  Tim Davis, Development Director  August 30, 2024  SUBJECT: Items of Interest Report  h have attached two reports which summarize concerns that are being addressed by the The first report shows all permit applications that were received. The permits have been separated by the wards they are located within. There were 24 permit applications received during this time The second report contains the address, type of concern, and a summary of the current status of on-going property maintenance violations. Both open and closed concerns are listed. These concerns are separated by the wards of which they are located within. There were 30 violations All costs associated with the removal of trash and elimination of noxious weeds will be invoiced tot the property owner. Should the property owner fail to pay any invoice, the cost will be assessed  Development Department from August 14, 2024 to August 28, 2024.  period.  addressed during this time period.  to the property taxes where the violation occurred.  encl.    Permit Activity Report August 14, 2024- August 28, 2024 Description CAR PORT ADDITON SINGLE FAMILY RESIDENCE DRIVEWAY EXTENSION & SIDEW/ALK HISTORIC REVIEW TEMP BANNER TENT SHED DOORVINYL VINYLGRAPHIC AWNING SOLAR PANELS FENCE GARAGE DOOR AND WINDOW' VINYL TENT SIGN PERMIT OCCUPANCY- BOARD & BRUSH TROY  Project Address Ward 517 MAPLECREST DR 755 WBENTLEY CIR 84TAMWORTHI ROAD 9-11 WN MAIN ST 9WMAINST 508 WMAINS ST 135 DRONFIELD ROAD 16SCHERRY: ST 16SCHERRY ST 79FOSSWAY 912 GARFIELD AVE 511 1/2PETERSA AVE 744SRIDGE. AVE 771 WI MARKETST 722GRANTST 870 ARTHURI RD 860 WI MARKET: STSTED 4 1128 POND VIEW DR 1128 PONDVIEWDR 701 SRIDGE/ AVE  Permit Type 1 Zoning-Residential Addition Zoning.Residenta-New. 2 omngAtcesoly-Rescenua 2 Certificate of Appropriateness Sign Permit-Temporary Tent Permit  Assigned To Permit Date Total Fees Taylor Bruner 8/27/2024 $ 103.50  1  Taylor Bruner  8/15/2024 $ 103.50  Taylor Bruner 8/23/2024 $ Austin Eidemiller 8/21/2024 $ Austin Eidemiller 8/21/2024 $ Taylor Bruner  25.00 25.00 26.00 25.00 25.00 26.00 52.00 26.00 26.00 26.00 25.00 52.00 25.00 50.00 50.00 26.00 103 26.00  2 2  8/21/2024 $  2 onngAtesoly-ederua 2 Certificate of Appropriateness 2 Sign Permit-Permanent Sign Permit-Permanent 3 omngAccesoly-esdemta  Taylor Bruner 8/19/2024 $ Taylor Bruner 8/16/2024 $ Taylor Bruner 8/15/2024 $ Taylor Bruner 8/14/2024 $ Taylor Bruner 8/16/2024 $ Taylor Bruner 8/26/2024 $ Taylor Bruner 8/22/2024 $ Taylor Bruner 8/22/2024 $ Taylor Bruner 8/22/2024 $ Taylor Bruner 8/21/2024 $ Taylor Bruner 8/21/2024 $ Taylor Bruner 8/21/2024 $ Taylor Bruner 8/20/2024 $ Taylor Bruner 8/14/2024 $  2  4  Fencel Permit 4 onngAtesoy-tedena 4 Sign Permit-Permanent  4 4  Tent Permit Sign Permit-Permanent Change of Occupancy 4 onngAtceso-Pescemta 4 omngAtcesoly-Pesenta  POOL POOL TENTS  4  Tent Permit    Project Address Ward 1006 WHEELERST 220 FOXI HARBOR DR 1780 WI MAIN ST 1441 CORNISH ROAD  Permit Type 5 omngAtesoelelema  Description DRIVEWAY FENCE  Assigned To Permit Date Total Fees Taylor Bruner 8/22/2024 $ Taylor Bruner 8/21/2024 $  25.00 25.00 52.00 25.00  6  Fence Permit 6 Sign Permit-Permanent 6 Zoning-Accessory-Residential  (2)6x12' double sided cabinets (one is an EMC) Taylor Bruner 8/16/2024 $  POOL  Taylor Bruner 8/15/2024 $    Violation Activity Summary August 14, 2024- August 28, 2024  Case # Case Date Assigned To  Site Address Ward Type of Violation Status  Description  20240500 8/21/2024 Taylor Bruner 1044NMYSTICLN 1  TALL GRASS/WEEDS Open 1 PROPERTY MAINTENANCE Open TRASH& DEBRIS  8/21 TGW present ont the property. Sent Letter. Follow up 8/28/ 8/19F Property Maintenance Issues exist. Sent friendly. Follow up 9/23 8/20 Complaint for Trash on thes side oft thel house. Doingi inspection 8/21 8/21 Sent letter. Follow 8/20 Complaint for back porch overhang in disrepair. Doing inspection 8/218 8/21 Repaired by 8/20 Complaint fori illegall home occupation at ther residence. Doingi inspection 8/21 8/21 Sent  20240501 8/19/2024 Taylor Bruner  528 KIRKLN  20240497 8/21/2024 Taylor Bruner 1457SKYLARKI DR 1  Open  ups 8/28 owner. Close friendly notice. Follow up 8/26  20240498 8/20/2024 Taylor Bruner 1708 SARATOGA! DR 1 PROPERTY MAINTENANCE Closed  20240499 8/20/2024 Taylor Bruner 909 LINWOOD DR 1  ZONING PROBLEM  Open  20240494 8/19/2024 Taylor Bruner  528KIRKLN  1  TALL GRASS/WEEDS Open 8/19 Complaint for TGW ont the property. Doingi inspection 8/198 8/21 Sent letter. Follow up 8/30 TALL GRASS/WEEDS Open Received complaint for TGW at property. Willl Inspect and contact owner. Follow up 8/28  20240483 8/14/2024 Russell Long 108SMONROES ST 2 20240493 8/19/2024 Taylor Bruner 275 RIVERSIDE DR 2 20240503 8/28/2024 Austin Eidemiller 613 SWALNUTST 3 PROPERTY  8/19 Complaint for RV/Camper parkedi iny yard. Doingi inspection 8/198 8/21 Spoket to owner to 8/28 Received complaint of conditions ofp property. Property Maintenance issues. Sent notice of 8/1 Garage and Fence Damagedf from adjoining garage fire. Spoke with owner. Follow up8 8/13  ZONINGI PROBLEM  Open Open  address. Follow up 8/28 violation. Follow up 9/30 garage and fence fully remodeled. Closed.  20240484 8/1/2024 Austin Eidemiller 419 GARFIELDA AVE 3 PROPERTY MAINTENANCE Closed  20240225 5/2/2024 Russell Long 20240495 8/20/2024 Russell Long 20240496 8/20/2024 Russell Long 20240490 8/16/2024 Russell Long  1118 WALKER ST 3 2290AKST 628SCOTTST  TALL GRASS/WEEDS Closed 5/2 Tall grass and weeds iny yard. Sentl letter. Grass maintained. Inspected 8/22, mowed. Closing.  3 3  TALL GRASS/WEEDS  Open  Tall grass and weeds atp property. Sent letter. Follow up 8/29  TALL GRASS/WEEDS Closed Tall grass and weeds on property. Sent! letter. Follow ups 8/20, mowed beforer mailing. Closing.  Received call for overgrowth ina alley. Inspected andy present. Sent letter to cuth back. Follow up Property has TGW inr reara along alley. Contacted owner, left door hangar. Sent letter. Follow up 8/28 Received complaint regardingi issues with properties ont this block. Inspected trash and debris. Sent letter. Follow up 8/28 Received complaints regarding homes ont this block." This propertyl has some maintenancel issues. Flaking paint, exposed wood. Sendingf friendly. Followu up 9/13 Received complaint regarding properties ont this block. Inspected TGWi in alley. Left door Open Owner called in and discussed. They will cut overgrowth from the alley. Follow up  322 WILLIAMS ST 3 SHRUBBERY OVERGROWN Closed 8/22, inspected and contractor was cutting all oft the overgrowth out ofa alley. Closing.  20240474 8/14/2024 Russell Long 438 LINCOLNAVE 3  TALL GRASS/WEEDS Open TRASH& DEBRIS  20240475 8/14/2024 Russell Long 20240476 8/14/2024 Russell Long 20240477 8/14/2024 Russell Long  438L LINCOLNA AVE 3  Open  438LINCOLNA AVE 3 PROPERTY MAINTENANCE Open  442 LINCOLN AVE 3  TALL GRASS/WEEDS  20240478 8/14/2024 Russell Long 419 GARFIELD AVE 3  TALL GRASS/WEEDS Open Received complaint. TGW. Inspected property. Left door hanger. Sent letter. Follow  Received complaint onp properties ont this block. Inspected and notice damage on garage Complaint for TGi in alley. Inspected and1 TGW present. Left door hanger ands spoke with They will gut! back overgrowth and weeds. Follow up 8/23  20240479 8/14/2024 Russell Long 415 GARFIELD AVE 3 PROPERTY MAINTENANCE Open to adjacent property. Sidingi is off. Left door hanger for owner, sending letter. Follow  20240480 8/14/2024 Russell Long  414LINCOLNAVE  TALL GRASS/WEEDS Open  Page:iof2    Case # Case Date Assigned To Site Address Ward Type of Violation Status 20240481 8/14/2024 Russell Long 407 GARFIELDA AVE 3 SHRUBBERY OVERGROWN Open  Description letter. Follow up 8/28 inspection 9/3 8/30  Received complaint on overgrowth in alley. Inspected at this property. Left door hanger. Sending 8/19 Fire Damaged property. Escrow Funds Available. Owner called to ensure compliance. Doing 8/19 Complaint for Basketball Hoop in ROW. Doing inspection 8/198 8/19 Sent letter. Followu up 8/16 Complaint for TGW. Sentl letter. Follow up8 8/23 8/23 Mowed by owner. Close Inspected tall grass and weeds throughout property. Sentl letter. Follow up8 8/23 Mowed by 8/26 Complaint for pile of dirti in street. Spoke to owner to address. Follow up 9/2  20240492 8/19/2024 Taylor Bruner 3115MULBERRY: ST 3 20240491 8/19/2024 Taylor Bruner 2801 AMBERWOOD DR 4 20240489 8/16/2024 Taylor Bruner 2711 HUNTINGTONI DR 4  FIRE DAMAGE ZONING PROBLEM TALL GRASS/WEEDS Closed TALL GRASS/WEEDS Closed TRASH & DEBRIS  Open Open  20240488 8/16/2024 Russell Long 20240502 8/26/2024 Taylor Bruner 20240485 8/14/2024 Taylor Bruner  346L LAKEST 45HEATHER RD  5 5  owner. Closed.  Open  1640 WI MAINS ST 5 PROPERTY MAINTENANCE Open 8/16 Stop Sign missingr near Haworth Court. Spoket to Owner to advise. Follow up 9/16  20240486 8/14/2024 Taylor Bruner 728 LYMINGTONI RD 5 20240487 8/16/2024 Taylor Bruner 728 LYMINGTONI RD  TALL GRASS/WEEDS TRASH&0 DEBRIS  Open Open  8/16 Complaint for TGW. Sent letter. Follow up 8/28 8/16Complainti for litter on the property. Sent letter. Follow up 8/28  Page:2of2    September 2024  Sun  Mon 2 Labor Day LABOR 9  Tue 3 Council Meeting  Wed 4  Thu 5  Fri 6  Sat  City Offices Closed 7:00 pm Council Chambers  8  10  11  12  13  14  Council Committee Park Board Meeting Planning Commission  Meeting 6:00 pm Council Chambers  4:00 pm Council Chambers  Meeting 3:30 Council Chambers  15  16 Council Meeting 7:00 pm Council Chambers  17  18 Recreation Board Meeting 4:00 pm Hobart Arena  19  20  21  22  23  24  25 Planning Commission Meeting 3:30 Council Chambers  26  27  28  29  30 Council Committee Meeting 6:00 pm Council Chambers