CITY OF SANTA FE REGULAR COUNCIL MEETING JULY25, 2024 7:00 P.M. COUNCIL CHAMBERS 12002 HWY. .6, SANTA FE, TEXAS  MINUTES  The meeting was called to order at 7:01 p.m. by Mayor Brandon Noto.  Roll Call:  Present:  Mayor Brandon Noto Mayor Pro Tem Ronald' "Bubba" Jannett Councilmember Rusty Schroeder Councilmember Ryan McCamy Councilmember John Dickerson Councimember Dana Marks  Absent:  None.  Thei invocation was given by Pastor Tim Gregory from Santa Fel Worship Center, and Mayor Brandon Noto then led Mayor Noto advised everyone that would like to start with item V"Citizens' Comments" and then proceed with "Staff  those present in the Pledge of Allegiance tot the U. S. Flag and to the Texas Flag.  Reports." Citizens' Comments:  Scot Rice, 13410 Bob White Dr., and Rosie Stone, 5601 E. Bellaire St., briefed the Council on the status on the criminal and civil cases related to the Santa Fe High School shooting of May 18, 2018. They asked for the  community'ss support ast the civil trial begins on Monday, July29,2024.  Staff Report:  1. Presentation of departmental reports bys staff, specifically a recap oft the activities performed duringt thep previous month and a report of 1) Finance- city finance activities (including cash flow, financial reports, investment reports, utility audits services, PEG channel development), and Santa Fe Economic Development Corporation project updates presented by Finance Director  upcoming activities, events, and projects ont thel horizon  Rudy Zepeda.  Business: Old Business:  1. Consideration and possible action: Second and final reading of an Ordinance of the City of Santa Fe, Texas, amending Section 10.10, Annual Report Required, of Article 10, Board of Adjustment, of the City of Santa Fe Unified Development Code, or the Santa Fe Zoning Ordinance, through the modification of the reporting date; and providing a repealer clause, a severability clause, and an effective date City Manager Alun Thomas explained that the first reading oft this ordinance was passed and approved during the previous meeting on July 11, 2024. Currently, the Board of Adjustment (BOA) must present an annual report onor before the first of September each year. However, the fiscal year for the City ends at the end of September. This change willa allowi fort the! BOA top produce one report with the activities fort the year rather than presenting two reports.    Minutes (cont) 7/25/2024 Page 2of4  Motion by Councilmember Marks, seconded by Councilmember McCamy, to approve the second final reading of an Ordinance amending Section 10.10, Annual Report Required, of Article 10, Board of Adjustment, of the City of Santa Fe Unified Development Code, ort the Santa Fe Zoning Ordinance, through the modification of the reporting date; and providing a repealer clause, as severability clause, and an effective date as presented. The motion passed 2. Consideration and possible action: Second and final reading of an Ordinance oft the City of Santa Fe, Texas, amending Section 9.08, Annual Report Required, of Article 9, Planning and Zoning Commission, of the City of Santal Fel Unified Development Code, or the Santa Fe Zoning Ordinance, through the modification of the reporting date; and providing a repealer clause, a severability clause, and an effective date City Manager Alun Thomas explained that this ordinance is the same as the previous ordinance but that this one is Motion by Councilmember McCamy, seconded by Councimember Dickerson, to approve the second final reading of an Ordinance amending Section 9.08, Annual Report Required, of Article 9, Planning and Zoning Commission, oft the City of Santa Fe Unified Development Code, or the Santa Fe Zoning Ordinance, through the modification of the reporting date; and providing a repealer clause, a severability clause, and an effective date as presented. The  the roll call vote unanimously.  for the annual report that is required oft the Planning and Zoning Commission.  motion passed the roll call vote unanimously.  New Business:  1.Consideration: and possible action: First andi final reading ofas supplemental ordinanced of the City Council oft the City of Santa Fe, Texas approving the 2024 Annual Update to the Service and Assessment Plan for the Mulberry Farms Public Improvement District including the collection of the 2024 annual installments City Manager Alun Thomas told Council that, annually, the Cityi is required toj pass an ordinancet fort the Service and Andrea Barnes, a representative from P3Works, LLC, gave an in-depth descriptive presentation on PIDs while addressing questions from the Council. P3Works, LLC, serves as the City of Santa Fe's PID. Administrator for the Motion by Councilmember McCamy, seconded by Councilmember Jannett, to approve the first and final reading of a supplemental ordinance approving the 2024 Annual Update to the Service and Assessment Plan fort the Mulberry Farms Public Improvement District including the collection of the 2024 annual installments. Ther motion passed the 2. Consideration and possible action: Appointment of one member to the Park and Recreation Board to City Secretary Natalie Arnett said that Peggy Fulmer has resigned from her Position on the Park and Recreation Board, which now leaves a vacancy on the board for one member to serve the remainder of an unexpired term ending February 2026. Staff solicited applications for the vacancy and received three applications. Hunter Stollings (one of the three applicants) was present andi introduced herself to the Council and explained why  Assessment Plan since there is a Public Improvement District (PID) in the city.  Mulberry Farms PID. Council thanked her for her level of detail.  roll call vote unanimously.  serve the remainder of an unexpired two-year term to expire in February 2026  she isi interested in serving on the Board.    Minutes (cont) 7/25/2024 Page 3of4  Motion by Councilmember Dickerson, seconded by Councilmember Jannett, to appoint Hunter Stollings to the Park and Recreation Board to servet the remainder of an unexpired two-yeart term to expire in February 2026. The motion  passed the roll call vote unanimously.  Council thanked Hunter for heri interest ini the Board and for being present at the meeting.  3. Consideration and possible action: Appointment or reappointment oft three members (Positions 1,3,and 5) to the Library Advisory Board to serve terms to expire in July 2025, and appointment or reappointment oft two members and one alternate member (Positions 2, 4, and Alternate 1)tos servet two-yearterms to expire Library Director Becky McClain explained that each of the members on the Library Advisory Board (LAB) are interested in being reappointed to their current positions and there was one application received from ani interested candidate who is not currently a member oft the Board. Ms. McClain explained the purpose oft the Board and what itre represents. Mayor Noto asked Mrs. McClain if the LAB is beneficial to her, to which Ms. McClain answered that she feels that the knowledge of the members is valuable. The Council did not have applications from the current members of the board and saidi it would like to knowr morei information ont those members, as itdoes not knowt them. Cityl Manager Alun Thomas let Council knowac decision did not have to ber madea at this time, ast the current members can continue their roles on the Board until further notice. City Secretary Natalie Arnett told Council that staff can have the current members submit current applications and solicit applications from the public, ifCouncil SO chooses. Motion by Councilmember McCamy, seconded by Councilmember Schroeder, to postpone the appointment or reappointment for the Positions on the Library Advisory Board until the current members have submitted new 4. Consideration and possible action: Submittal of one (1) nomination for possible election to the Texas City Manager Alun Thomas explained thatt the City is a member oft the Texas Municipal League Intergovernmental Risk Pool (TMLIRP), which provides certain types ofi insurance tot the City. The Board of Trustees is made up of15 voting members, of which, 12 are votedi in byt the members. Each member serves as six-year term and this the electable 12 members are up to be voted on (Places 11,1 12, 13, and 14). On or before the 2nd of year4of Council is allowed to nominate one person to be on the ballot and be voted on by the TMLIRP members August, City consideration to the Board. Mr. Thomas spoke with Finance Director Rudy Zepeda and would like to recommend for Motion by Councilmember McCamy, seconded by Councilmember Marks, approving the submittal of forp possible election tot the Texas Municipal League Intergovernmental Risk Pool (TMLIRP) Board of Trustees. Rudy Zepeda 5. Consideration and possible action: Approval of a Capital Improvement Plan for the of Santa Finance Director Rudy Zepeda explained that the selection of items to be purchased of the next 5 Department Heads for Fiscal Years 2025-2029 are shown on the list (presented to Council in the Mr. Zepeda asked if Council chooses to approve the Capital Improvement Plan, when making the motion agenda packet). include  July 2026  applications. The motion passed the roll call vote unanimously.  Municipal League Intergovernmental Risk Pool (TMLIRP) Board of Trustees  nominating Mr. Zepeda for possible election to Place 12.  motion passed the roll call vote unanimously.  The Fe for years by toi  Fiscal Years 2025-2029  City  the items that were added back in from the special meeting.    Minutes (cont.) 7/25/2024 Page 4of4  Motion by Councilmember McCamy, seconded by Councilmember Dickerson, approving the Capital Improvement Plan for the City of Santa Fe for Fiscal Years 2025-2029, including the purchases of Higher Ground Server in the amount of $7,000, Byrna Launchers in the amount of $5,000, and Towable JIG lift in the amount of $20,000. The 6. Consideration and possible action: Approval of an administrative services agreement between the City of Santa Fe and PC & Cable, dba Behemoth Corporation, beginning October 1st, 2024, and ending Finance Director Rudy Zepeda explained that in considering the budget for next year staff wanted to ensure to secure an agreement with PC & Cable for Information Technology (IT) services. PC & Cable has quoted the same rate as last year, which has not changed in the past 3 years. Staff recommends approval of the agreement as PC Motion by Councilmember Dickerson, seconded by Councilmember Marks, to approve an administrative services agreement between the City of Santa Fe and PC & Cable, dba Behemoth Corporation, beginning October 1st, 2024,  motion passed the roll call vote unanimously.  September 30th, 2024  & Cable is familiar with the network structure.  and ending September 30th, 2025. The motion passed the roll call vote unanimously.  Announcements:  Mayor Brandon Noto commended the Streets Department for their hard work with debris removal. there was a tragedy over the past week resulting in the death ofa 15-year-old boy, he commended Mayor the Santa Fe Fire and Rescue, Drainage District No.1, Santa Fe Police Department and Galveston County Water District No. for working together during the recovery process. Mayor Noto asked that everyone keep the family and friends 8, of  Noto said  the child in their prayers during this difficult time. Requests for future agenda items:  Mayor Brandon Noto gave a very! brief update to the Council ont the status of the repair to the air and and stated that there will be an in-depth update during a future meeting. City Manager Alun Thomas cooling said that system he, Mayor Noto, City Secretary Natalie Arnett, and Police Chief Walter Braun attendeda Galveston Services District No. 1 meeting, and it has agreed to have a joint meeting with City Council on County Emergency 6:00 p.m. to discuss the proposed Dispatching Services Agreement. Councilmember Schroeder August asked 8, 2024, that at everyone keep the families oft the victims from the May 18, 2018, shooting in their prayers as the trial starts Monday Motion by Councilmember Jannett to adjourn. The motion passed and the meeting adjourned at 8:34 p.m.  July 29,2024.  ATTEST:  BRANDOMMOTO,MAYOR BE  City Secretary  MeRe