City of Piney Point Village  7676 WOODWAY DR.,SUITE: 300 OUSION,TA7063-1523  ELPONEA3IB202A FAX(713)782-0281  THE CITY OF PINEY POINT VILLAGE REGULAR COUNCIL MEETING AGENDA  MONDAY, JUNE 27, 2022  6:30 PM  NOTICE IS HEREBY GIVEN THAT THE CITY COUNCIL OF THE CITY OF PINEY POINT VILLAGE WILL HOLD A REGULAR MEETING ON MONDAY, JUNE 27, 2022, AT 6:30 P.M. AT CITY HALL, 7676 WOODWAY, SUITE 300, HOUSTON, TEXAS, TO  DISCUSS THE AGENDA ITEMS LISTED BELOW. DECLARATION OF QUORUM AND CALL TO ORDER  PLEDGE OF ALLEGIANCE  CITIZENS WISHING TO ADDRESS COUNCIL - Att this time, any person with city-related business may speak to the Council. In compliance with the Texas Open Meetings Act, if a member of the public comments or inquiries about a subject that is not specifically identified on the agenda, a member of Council or a Staff Member may only respond by giving a statement of specific factual information or by reciting existing policy. The City  Council may not deliberate or vote on the non-agenda matter.  1. 2. 3.  Discuss and take possible action on the Memorial Villages Police Department Discuss take possible action to approve the 2023 Memorial Villages Police Department Budget including the FY 2023 Capital Project Plan. Discuss and take possible action to approve a transfer of $66,667.50 from the Memorial Villages Police Department Operating Account to the Vehicle Capital Discuss and take possible action on the Village Fire Department monthly report. 5. Discuss and take possible action on the Village Fire Department Intra-Dudgetary  monthly report.  Account to fund the purchase of 2022 vehicles.  4.  transfers and 2021 deficit of $120,822.  6.  Discuss and take possible action on the Village Fire Department 2022 budget :  amendment of $515,846.    7. 8.  Discuss and take possible action on the Village Fire Department 2023 budget in Discuss and take possible action on Resolution No. 2022.06.27Aa authorizing the acceptance oft the American Rescue Plan Act-Coronavirus Local Fiscal Recovery Funds (ARPA-CLFRF) and authorizing the Mayor and City Administrator to act as the City's Chief Executive Officers and Authorized Representatives in all Discuss and take possible action on Resolution No. 2022.06.27B adopting Civil Rights & Fair Housing policies in connection with the City's participation in federally funded projects associated with the American Rescue Plan Act-  the amount of $8,689,847.78 funded by annual assessments.  matters pertaining to implementation.  9.  Coronavirus Local Fiscal Recovery Fund ARPA-CLFRF).  10. Discuss and take possible action on a Fair Housing Month Proclamation. 11. Discuss and take possible action on Resolution No. 2022.06.27C declaring the City's American Rescue Plan Act = Coronavirus Local Fiscal Recovery Fund (ARPA-CLFRF) as Revenue Loss as described by the ARPA-CLFRF Final Rule  issued by the U.S. Department of the Treasury.  12. Discuss and take possible action on Resolution No. 2022.06.27D approving the City's Recovery Plan for the American Rescue Plan Act-Coronavirus Local  Fiscal Recovery Fund (ARPA-CLFRF).  13. Discuss and designate an Alternate Board of Adjustment Member.  14. Discuss and take possible action on an ordinance regarding impervious 15. Discuss and take possible action on Resolution No. 2022.06.27 approving certain persons to be authorized to function as signatories on city accounts at  coverage.  Amegy Bank. prosecutor.  16. Discuss and take possible action on a replacement for the municipal court 17. Discuss and take possible action on an ordinance concerning the amount of  penalty for the signaling of a false burglar alarm.  18. Discussion concerning sign ordinance.  19. Discuss and take possible action on the proposed Greenbay Beautification  design.  White Oak Studio Landscape Architecture Proposal  Moss Landscaping Proposal  20. Discuss and take possible action on the Mayor's Monthly Report.    21. Discuss and take possible action on the City Administrator's Monthly Report  including but not limited to: Financial Report electricity. Traffic Signals  Purchase Power Agreement is for the purpose of lowering the cost of  City of Houston 15 Windermere Outfall Repair Project  GFL Rate Adjustment Letter  22. Presentation and discussion of Memorial Drive Elementary School lot coverage. 23. Discuss and take possible action on a right-of-way drainage plan submittal for 11315 and 11319 Williamsburg Drive and to approve a 50/50 cost share agreement with each resident for construction costs for the associated scope of  work as included in the plans.  24. Discuss and take possible action on the approval of CenterPoint Energy Gas 25. Discuss and take possible action on construction claims for additional compensation submitted by RAC Industries on the Wilding Lane Drainage &  Line Improvement Plans at 4 Tokeneke Trail.  Paving Improvements Project.  26. Discuss and take possible action on reduction of retainage on the Wilding Lane  Drainage & Paving Improvements Project.  27. Discuss and take possible action on the Engineer's Report.  28. Discuss and take possible action on the approval of the Minutes of the May 17, 2022 Special Council Meeting, and the Minutes of the May 23, 2022 Regular  Council Meeting.  29. Discuss and take possible action on any future agenda items, meeting dates, etc. 30. EXECUTIVE SESSION: The City Council will adjourn into closed executive session pursuant to Section 551.071 of the Texas Government Code  (Consultation with. Attorney).  31. Discuss and take possible action on items discussed in Executive Session.  32. Adjourn  CERTIFICATION  I'certify that a copy of the June 27, 2022, agenda of items to be considered by the Piney Point Village City Council was posted in a place convenient to the general public in compliance with Chapter 551 of the Texas Government Code on June 24, 2022.    EX PON  Kounlanes   Karen Farris City Secretary  Inc compliance with the Americans with Disabilities Act, the City of Piney Point Village will provide for reasonable accommodations for persons attending City Council meetings. This facility is wheelchair accessible and accessible parking spaces are available. To better serve you, your requests should be received 48 hours prior to the meeting. Please contact Karen Farris, City Secretary, at713-230-8702. The City Council reserves the right to adjourn into a Closed Executive Session at any time under the Texas Government  Code, Section 551.071 to consult with an attorney.    SRTEP o IC  Memorial Villages Police Department  11981 Memorial Drive Houston, Texas 77024 Tel.(713)365-3701 Raymond, Schultz Chiefof Police  June 13, 2022  TO: FROM: REF:  MVPD Police Commissioners R. Schultz, Chief of] Police May Monthly Report  During the month of May MVPD respondedhandled ai total of 5737 calls/incidents. 4292 House Watch checks were conducted. 622 traffic stops were initiated with 624 citations being issued for  1,147 violations. (Note: 13. Assists in Hedwig, 82i in Houston, lins Spring' Valley and Oi in Hillshire)  Calls/Events by Village were:  Village Bunker Hill: Piney Point:  Calls/YTD House Watches/YTD Accidents Citations Response Time  1762/7051 1617/6921  1333/5488 1223/5276 1736/7237 Call7 Type Ord. Violations: Information: Suspicious Situations 98 Loud Party Welfare Checks:  0 9 6 # 17 32 13 13  150/309/459 97/281/378 89/221/310 Cites/Warn/Total 17@3:22 Citations Speeding: Exp. Registration: 196 No Ins: License Stop Sign Fake Plate  4@2:42 2@2:52 11@3:47  Hunters Creek: 2217/9376  Type andj frequency ofcalls for service/citations include:  CallType False Alarms: Animal Calls: ALPR Hits: Assist Fire: Assist EMS:  # 189 14 84 36 35  # 140 132 142 36 72  This month the department generated lai total of 75 police reports.  BH-16, PP-29, HC-24, HOU-6, HED-0,SV-0  Crimes Against of] Persons Crimes Against Property Burglary ofal Motor Vehicle Burglary ofal Habitation  (0) (15) 0 1 7 11 24 4 9 9 3  Forgery Fraud/ID  1 6  Theft  Petty/Ouality ofLife Crimes/Events (60)  ALPR Hits (valid) Misc. Reports DWI Information Reports Warrants Class 3 Arrests  Possession ofCS Warrants Weapons Charges Criminal Mischief Felony DWI  1 9 1 1 2 4  Arrest Summary: Individuals Arrested (18)    Budget YTD:  Expense 1,969,050 509,589 2,478,639 160,063 2,638,702  Budget 5,222,098 959,152 6,181,250 178,000 6,359,250  % 37.7% 53.1% 40.1% 89.9% 41%  Personnel Expense: Operating Expense: Total M&O Expenditures: Capital Expenses: Net Expenses:  Follow-up on Previous Month Items/Requests from Commission  2023 Budget was presented to all 3 villages for consideration. As a result of discussions with councils, the Animal Control Officer position was removed from Ad dispatcher resigned without notice for personal reasons. Personnel schedules for the month of June have been adjusted to provide adequate coverage while a Staffinterviewed 2 candidates for police officer positions. One officer was presented aconditional job offer pending a successful psychological and physical examination. The other candidate was offered the opportunity to retake the physical agility test in 6v weeks. Pending that test result, a conditional offer ofemployment may be made. This month MVPD staffassisted in 4 parades in the villages. The Memorial High School Senior Car Parade, the Bunker Hill "Strut Down Strey" walking parade, the Hunters Creek "Rocking Around the Block" parade and the Memorial Drive "Trail Onl May 13, 2022, a special needs child went missing from his home when he left the area on his bicycle. A V-Linc notification was sent out and approximately 45 minutes later, a resident observed the subject riding his bike near Kirkwood and Memorial. Officers responded to the area and located the child who was reunited Onl May 21, 2022, a burglary ofa a Habitation was reported on Greyton Lane. Detectives through the use ofarea surveillance videos and the neighborhood ALPR system were able to identify a suspect vehicle. The license plate was entered into the village wide system and within hours was captured. Officers stopped the vehicle at which time the subject driving the car identified the suspect for officers. An arrest Patrol initiated summer "Powershift" staffing utilizing a dayshift officer to begin working Monday thru Friday. The officer is patrolling several hours per day on the electric bicycle and will be attending motorcycle certification training. Officer Silliman is being very well received while out in the community. During the month officers have initiated a tactical operations plan targeting illegal temporary paper license plate tags. Officers have identified and confiscated dozens of Bunker Hill Public Works staff poured the foundation for the Memorial Statue and set the bricks in place. The statue is expected tol be delivered sometime within the Personnel celebrated Police Week during the week ofMay 15 -21, 2022. The MVPF  the proposed budget to be reconsidered in a future budget.  Personnel Changes/isus/Unlats  replacement is sought.  Maior/Significant Events  Ride" car parade.  with his family.  warrant was issued or the suspect. Status Update on any Major Projects  fake license plates. next 4 weeks.  hosted shift lunches for employees. V-LINC new registrations in May: +22  BH-1471(+9) PP-1059(+7)  HC-1 1499 (+3) Out of Area - 506 (+3)    May VFD Assists  Calls received directly by MVPD via 911/3700  Priority Events Total -8 Fire- 1 EMS- 7 ByVillage BH Fire-0 BH EMS-3 PP Fire-0 PPEMS-1 HC Fire-1 HCI EMS-3  Average Response Times 3:11 4:12 3:01  0 1:34 0 2:27 4:12 3:54  Combined VFD Events (Priority + Radio)  Total-39 Fire-23 EMS-16  3:09 3:09 3:10  Radio Call Events Total-31 Fire-2 22 EMS-9  3:10 3:06 3:17  Radio Call Events by Village  BH-11 PP-13 HC-7  2:40 3:23 3:34    2022 Officer Committed Time to Service Report  Employee Name BAKER, BRIANC BIEHUNKO, JOHN BOGGUS, LARRY BURLESON, Jason CANALES, RALPH EDWARD CERNY, BLAIRC. ECKERFIELD, Dillion HARWOOD, NICHOLAS JARVIS, RICHARD JONES, ERIC KELSO JR, RONALDK KUKOWSKI, Andy LOWRIE, Andy MCELVANY, ROBERT MILLER, OSCAR NASH, CHRISTOPHER Ortega, Yesenia OWENS, LANE PAVLOCK, JAMES ADAM RODRIGUEZ, CHRISTOPHER SCHANMEIR, CHRISTIAN SCHULTZ, RAYMOND SILLIMAN, ERIC SPRINKLE, MICHAEL TAYLOR, CRAIG TORRES, PATRICK VALDEZ,JUAN VASQUEZ, MONICA WHITE, TERRY WILLIFORD, Adam Dispatch Committed Time 911 Phone Calls 3700 Phone Calls DP General Phone Calls* * This ist the minimal time as all internal calls route through the 3700 number.  Jan Feb Mar Apr May Jun 1:12:06 0:25:57 0:41:47 3:39:42 2:14:53 18:43:22 2:22:28 16:34:24 16:11:16 0:05:01 * 15:04:47 5:53:12 4:40:34 3:14:42 4:18:58 12:07:07 8:50:51 10:28:24 15:39:39 20:46:39 15:47:48 12:59:21 20:33:16 7:12:09 18:07:20 * 10:28:34 4:46:23 5:09:00 13:16:49 3:28:16 14:43:31 50:20:55 41:45:59 20:58:59 46:51:13 8:52:50 12:08:28 17:02:07 32:38:36 14:55:59 15:27:18 13:08:35 11:48:58 17:43:16] 17:42:14 0:00:00 0:00:00 0:00:00 2:26:49 0:58:54 18:23:38 18:34:45 18:24:13 16:24:02 21:26:07 8:41:08 29:17:18 19:38:51 10:43:16 14:27:45 22:19:30 25:03:32 25:44:26 30:50:09 37:16:39 15:57:19 16:56:24 11:49:41 15:02:12 15:14:52 2:11:11 0:26:31 2:26:05 9:03:28 4:23:24 5:48:17 8:01:05 12:25:46 18:40:35 14:35:51 13:37:44 13:06:03 27:04:16 21:00:00 22:35:33 * 1:19:54 0:00:00 0:01:20 0:00:00 1:17:38 7:53:53 12:46:08 21:56:20 18:00:52 19:42:42 3:33:25 1:10:27 2:30:35 3:18:59 9:12:09 13:46:24 13:54:19 22:55:54 19:04:49 24:31:16 0:08:10 0:19:11 0:00:00 3:09:04 0:58:56 18:28:11 21:46:57 18:28:05 20:43:02 30:52:29 2:24:25 3:42:07 7:30:26 10:26:51 8:13:27 14:23:05 8:57:33 15:22:47 8:22:56 15:25:16 17:51:27 15:18:21 12:19:55 18:43:20 15:41:19 12:53:25 15:40:46 23:53:53 17:10:21 27:45:20 17:21:21 13:46:27 13:46:55 29:48:40 27:25:02 19:20:30 25:56:34 40:33:51 25:47:31 15:35:11 2:52:41 16:38:20 42:14:42 22:19:22 24:49:13  Jul Aug Sep Oct Nov Dec Reports Cites  14 5 10 8 18 5 44 3 35 28 19] 3 54 71 23 4 10 19 3 50 27 110 3 3 21 2 8 7 12 3 11 2 14 2 23 75 624 Totals 1653 12064  *= Admin  Total  256 313 376 313 2431 1978 2504 2412 2739 55:52:24 43:36:37 62:07:20 60:05:05 63:55:16  395    2022 Total Incidents  2022 Crimes Crimes Quality of  Total Arrests  House YTD BH YTDB BH YTDPP YTDPP YTDI HC YTD HC  Against Against Persons Property Incidents 2 0 0 3 0  Life 54 76 14 62 74 23 67 83 21 64 83 18 60 75 18  Incidents  Checks 3781 2849 3588 2510 6164 4904 4641 3459 5737 4292  INC 1191 984 1231  HÇ INC 950  HC INC  HC 854  January February March April May June July August September October November December Total  20 12 16 16 15  1312 1043 1214 748 1011 714 1476 1048 1883 1549 1588 1241 2562 2104 1762 1333 1617 1223 2217 1736  908  1393 1055 1907 1495  5  79  307 391 94  23911 18014  7051 5488 6921 5276 9376 7237  2021 Totals 21 Difference % Change  251  712 984 153  96885 83432 34182 30460 25843 22003 35623 30831    coveries Links Date 18,000.00 MissingPeson S-Jan 14,000.00 Fugitive 9-Jan 18,000.00 Burg/Warr 13-Jan 14,500.00 14-lan 21,000.00 20-Jan 34,000.00 FelWarrant 30-lan 23,500.00 1-Feb 24-Feb 45,000.00 Carjacking 25-Feb 18,500.00 Warr 3-Mar 16,000.00 Warr 8-Mar 21,000.00 Fugitive 13-Mar Fugitive 19-Mar 18,000.00 20-Mar Hotlist MailTh 25-Mar 26,000.00 Fugitive 22-Mar 18,750.00 ArmedRob 31-Mar 16,000.00 carJacking 1-Apr 41,000.00 23-Apr $ 20,000.00 MissingP Peson 26-Apr 23,500.00 2-May 41.000.00 4-May 27,000.00 5-May 18,500.00 S-May 12,000.00 6-May 46,000.00 Fugitive 6-May 27,000.00 8-May 30,000.00 23,000.00 26-May 22,500.00 PossofNarcot 27-May $ 25,500.00 StolenFirearm 27-May $ 42,500.00 Stolenr 1-lun  PlateR Recoveries Plater Recove Date Links 511QH 1/4/2022 638374 1/4/2022 39496Y1 2/18/2022 samep plateon2 39496Y1 2/18/2022 samep plate on2cars NBB1660 3/3/2022 U53735 3/7/2022 KT83323 3/10/2022 BGFB425 3/15/2022 Hertz 72HCF9 3/25/2022 MKP5490 3/22/2022 Ons Stolen Veh 72HCF9 3/26/2022 43423E7 7-Apr $/9/2022 3491789 5/12/2022 LCI5909 5/12/2022 Stolen Plate 0006H59 6/1/2022 FakeT Tag 006H59 6/4/2022 StolenP Plate 0252W43 6/4/2022 StolenP Plate 6/4/2022 Stolen Plate 17of 31'involvedi in other crimes= Firearminvehicle TempT Tag LocatedbutFled 26-May Date Plate Camera 13-Mar PGP4565 26-Mar KZR0019  Plate Vehicle PYW1930 leep Pat NSZ6202 ChevSPK LBH7413 Toy Cam 3626866 Niss Sent Chevimpal. Biklexus FordMust U-HAUL Station 70,000.00 PossM Meth FordF150 LexG43 ChevMal C337283 Coins Toys SUV HondaA ACC 94AQZQ ToyCam Toy Rav4 PRF3098 NissCon GFB5552 ToyCor Uhaul FordEsc MCD4078 HynEln LBI4381 Ram1500 NissXTR PM15213 NissSen RP27921 FordFoc HumH3 MZZ3102 ChevSub 0252W43 F150 RFK9077 NissMur RGR4290 Kia AH01898 UHaul  100+0 cc's  7  2022Value 2021 Value 2020Value 2019Value ProgramTotal 3/11/2022 JXN1575 20 3/24/2022 94A02QFL 19 4/4/2022 Greenk Honda 23 4/8/2022 Chevimpalaf 6 4/19/2022 CadEsc #174 4/21/2022 ToyCor 15 5/21/2022 UN6783 Wind 5/23/2022 RKH5452 1  821,750.00 1,683,601.00 1,147,500.00 438,000.00 4,090,851.00 MailandVehictel Thefts MailThiefs Robbery Burglary UUMV BMV Maill Thieves BOH  Recovered 1 Recovered 22 175 HPD CaseT TOTH HPD Lead TO-Bei issued LeadTB To-Beis issued lead Arrest Lead totHPD To-Beissued Arrest To-Bels Issued  TotalValue    75B 42 Mall ALPR MeHits'  759 Gaylord Dr penise Dr  758 HEDW  760  760  Hedwig (10)  Lindenwood HOA  Choices D  Rd  Bunker Hill  Longwoods HOA  HUNTERS CREEK VILLAGE  Piney Point  Dr  a a  US Coins  Houston Country Club  Hunters Creek  BUNKER HILL VILLAGE PINEY  VILLAGE  InF Process  Frequent Mobile Locations  orie  Wink Rd  HillDr Sugar  Dr oodway  HOA Systems  8 8  Pe St  San St Felipe  Total R (185) Hits *Data Incomplete  2022 ALPR Hits May  5/31/22    758 Memorial City Moi  759 Gaylord Dr cenise Dr  758  760  1760  Hedwig  Lindenwood HOA  EDWIE LLAGE  AdChoices P  Beinfynra  Memorial Dr  Bunker Hill  Longwoods HOA  TayonestRd 1  HUNTERS CREEK VILLAGE  Piney Point  US Coins  a  Houston CountryClub  Hunters Creek  BUNKER HILL VILLAGE PINEY T VILLAGE  InP Process  Frequent Mobile Locations  Durrecte Dr Wink Rd  Hill Dr Sugar  /  Dr  HOA Systems San St Felipe  *  Memorial D4  1Recovered Vehicles" Recovered Plates-1 Investigative Leads  sGse  2022 ALPR Recoveries May  1A  5/31/22    2022 ALPR Data Report  Plate Reads Summary Total Plate Reads: 4,772,622  Export May2 2- May 31 (SV Plaler Reads ByDay  Cameras (32) Search    Unique Plate Reads Summary Total Unique Plate Reads: 1,847,512  Export May2-May: 31 CSV Piale ReadsByDay  Cameras (32) V    All Categories Hits Report Total Hits: 353  Export May2- May 31 CSV Hits ByDay  lopics (14) - Cameras(32) V  -  -  VV  A    Top 6 Categories  Hits Report Total Hits: 185  Export May2- May 31 S Hits ByDay  lopics(6) Cameras (32) Scarch    Sex Offenders Only Hits  Hits Report Total Hits: 43  Export May2- May 31 CSV Hits-ByDay  lopics() V Cameras (32)    Hits/Reads By Camera  1 30/367,775 2 4/195,391 3 0/0 4 4/143,399 5 1/109.207 0/107,757 7 20/265,327 8 10/239,708 9 1/68,203 10 7/151,686 11 0/80,675 12 2/77,843 13 8/244,416* 14 3/76,058 15 1/9,382 16 4/114,971  17 0/128,753 18 6/143,472 19 9/401,782 20 6/253,593 21 16/388,027 22 24/406,714 23 14/214,304 24 6/110,226 25 1/60,472 26 0/55,018 29 Riverbend 0/4,928 #30 Beinhorn/Voss 0/69,670*  Total Reads-4 4,772,622 Unique Reads - 1,846,682  Hits-3 353  6Top Hit List- 185  Newest cameras = Full Month Gessner/Bayou Greenbay and Memorial  #32 Greenbay/Memorial 3/85,241* Beinhorn and Voss E/B  #181 5/139,497 Trailer 0/10,478 Strey 0/51,958    759 GaylordDr Denise Dr  760  761  7601  2022 Burglary Map Alarm POE 233 Merrie Way No Walk-in UNL Door 706 Countrylane No Garage UNL Door 11903 Broken Bough No Door Kick Memorialt 24 Greyton Ln No Side Door Wind  Address  Hedwig Village. 5  sride BarryknolLn  Boinhorn Rd  Taylorcrest-Rd-  Hunters Creek Village  BonemeD: orial Dr  Bunker Hill Village  Piney Point Village  Fverview WsN 2022 Robberie: Address Sug. 201 Kensington Driveway  Durretle Dr sgk Rc  MO  Dr godway  HD  emorial D  Sanfeupese  -Sar  Daytime Burglary Nighttime Burglary  Briar ForestDr  Briargrove Burgoyne Rd  Oide  0 5/31/22  Robbery    758  759 Gaylord Dr Denise Dr  760  761  760  2022 Auto Burglary Map Address 243 Gessner 22-0042 614 Hunters Grove 22-0046 UNL Vehicle 215 Voss emorialt 634 Saddlewood 626 Saddlewood 10710 Bridlewood 718 Camelot 708 Country 1Windemere 410 Pine Needle 8427 Hunters Creek Drive UNL Vehiçle 8447 Hunters Creek  POE UNL Vehicle UNL Vehicle UNL Vehicle UNL Vehicle UNL Vehicle UNL Vehicle UNL Vehicle UNL Vehicle UNL Vehicle UNL Vehicle  Hedwig Village  KirggrideLn Barryknolll Ln  Beinhorn Rd  Taylorcrest Rd-  Hunters  llage  Dr Boheme norial Dr  Drive  Bunker Hill Village  Piney Point Village  ZM3nCa Durretle D 4k Rc  FeIViAw Wa - S09  D 4ocway  Ho  Dr MemorialDr  SonFalipes St  Daytime. Burglary Nighttime Burglary  Briargrove Burgoyne Rc  Oida  Blue Entrys Actual Location Unknown Underlined Contractor    MEMORIAL VILLAGES POLICE DEPARTMENT NOTICE OF Al REGULAR MEETING  Notice is hereby given ofal Regular Meeting oft the Board of Commissioners oft the Memorial Villages Police Department, acombined police department of the Cities ofl Bunker Hill Village, Hunters Creek Village and Piney Point Village, Texas, to bel held at 6:00 PM on June 13th, 2022, in person and by teleconference for the purpose of considering the agenda items Members of the Board of Commissioners and Department staff will be physically present at 11981 Memorial Villages Police Department, while other members of the board and department may be participating in the meeting by  asl listed.  teleconference.  Join Zoom Meeting  ntpsy/us06webzoom.g/8847392039pwd-VaVVSORZEZSWINNINyaG510@dlidz09  Meeting ID: 884.73920395 Passcode: 105540 One tap mobile  +16468769923,88473920395H. *105540# US (New York) 13017158592,884739203951.m *105540# US (Washington DC)  Dial by your location +1 646 876 9923 US (New York) +1301 715 8592 US (Washington DC) +1312626 6799 US (Chicago) +1 346 248 7799 US (Houston) +1 408 638 0968 US (San Jose) +1 6699 900 6833 US (San Josc) +12 253215 8782 US (Tacoma) Meeting ID: 88473920395 Passcode: 105540  This meeting agenda, and the agenda packet, arc posted online at ntp/www.mvpax.org Members oft the public willl be permitted to offer public comments either in-person or telephonically as provided by the agenda and as permitted byt the presiding officer during the meeting. A recording oft the meeting will be made and will be available to the public in accordance with the Open Meetings Act upon written request. The matters to be discussed and acted on at the meeting are  as follows:  AGENDA  a. Citizen Comments - At this time, any person may speak to the Police Commission. In compliance with the Texas Open Meetings Act, if a member of the public comments or inquires about a subjcct that is not specifically identified on the agenda, the Police Commission may only respond by giving a statement of specific information or by reciting cxisting policy. The Police Commission may not deliberate or vote on the matter, but it may be  recessed fora a future meeting.  b. Approval of Minutes - Update, discussion, and possible action. 1. Approval of May 9th, 2022, Mceting Minutes.  Papesorss 9,10.3023    Financial Report - Update, discussion, and possible action. 1. FY22 Budget Review and Discussion. d. New Business - Discussion and possible action. 1. 2023 Budget Approval 3. ITS Server Project and RFP Status 4. ENP Certification Incentive 5. Fuel Assistance Incentive  2. 2023 Capital Project - MVPD Radio Upgrade Approval  Chief's Updates  1. Summary overview oft monthly reports and activities.  2. Summer Intern Videos  Executive Session Iti is anticipated that all, or a portion oft the discussion of the following item will be conducted in closed executive session under authority oft the Texas Open Meetings Act. However, no action will be taken on 1. Legal advice from the Commission's: attorney regarding notice of any pending claims against the  this item until the Commission reconvenes in open session.  Department.  2. Legal advice and discussion of personnel matters.  g. Suggestions for future agenda items Discussion oft the agenda for the next Commission meeting and the meeting  schedule. Adjournment  The Police Commission may convene a public mceting and then recess into cxccutive (closed) scssion, to discuss any of the items listed on this agenda, if necessary, and if authorized under chapter 551 of the Texas Government Code. Situations in which a closed executive session may be authorized by law irclude, without limitation; (I) consulting with the Commission's attorey tos scek or reccive legal advice concering pending or contemplated litigation, as settlement offer, or any other matter in which thc cthical duty of the attorney to the Commission clcarly conflicts with the gencral requirement that all mectings be open, $ 551.071; (2) discussing the purchase, exchange, lease, or valuc of real property, $ 551.072; (3) discussing a prospcctive gift or donation, $ 551.073; (4) discussing certain personnel matters, $551,074; and (5) discussing security personncl or devices, $551.076. The Commission may announce thati it will goi into exccutive Session on any item listed on this agenda ift the subjcct matter and circumstances are such that a discussion in cxecutive (closed). session is authorized under the provisions of chapter 551 of the Texas Govemment  Code.  Raymond Schultz,  Memorial Villages Police Department  242  POSTED:  June 9, 2022@ 11981 Memorial Drive at 3:00p.m.  (date)  (time)  CityofBunker) Hill Villagc Carl Mocrer, Commissioner Bert Rosenbaum, Commissioncr  CityofHunters Creek Village Scan. Johnson, Commissioner Brooke Hamilton, Chairman  City of Pincy Point Village James Huguenard, Commissioner Solace Southwick, CommisioneSeriay John Ebeling, Alt. Commissioncr  William Murphy, Alt. Commissioncr Stephen Reichek, Alt. Commissioncr  Chiefof Police Raymond Schultz.  Legal Counscl. John Hightower  This facility is wheclchair accessible and accessible parking spaccs ares available. Persons with disabilitics who plan to: attend this meeting: and who may necd auxiliary aids or services such asi interpreters for person who arc deaf orl hcaring impaired, readers, or large print, arer requested to contact Officel Manager at" 713-365-3701. Requcsts should ber madcr atl least 481 hours prior to the meeting. This agenda is posted on thel Memorial Village  Policel Department websitc aty www.mypdxony. Agenda. June 2022 Commission Meeting  Pastpssss 06R.34    5  MEMORIAL VILLAGES POLICE DEPARTMENT Minutes of the Police Commission Meeting May 9, 2022 @ 6:00 p.m.  A quorum was established, and Commissioner Hamilton called thel May 9, 2022, meeting to order at 6:02p.m. via. in person and Zoom Teleconference, the toll-free number used for the meeting  was 1-346-248-7799. In attendance were: From the Commission: Cityof Pineyl Point Commissioner Huguenard Alt. Commissioner Ebeling - Zoom City of] Hunters Creek Commissioner Hamilton Alt. Commissioner Reichek City of] Bunker Hill Commissioner Rosenbaum Commissioner Moerer Legal Counsel Loren Smith Kaela Olson - Zoom  Absent: Commissioner Johnson Commissioner Southwick Alt. Commissioner Murphy  From Memorial Village PD ChiefofPolice, Raymond Schultz Finance Manager, Victoria Bowman - Zoom HR/Office Manager, Priscilla Gonzalez Commander, Brian Baker  MINUTES  At 6:02p.m. Commissioner Hamilton called the meeting to order and stated that a quorum was present by the attendance of an appropriate number ofmembers oft the Board ofCommissioners in person. This meeting was recorded and will be available to the public in accordance with the Open Meetings Act upon written request. Some members of the Board of Commissioners may have attended by teleconference or Zoom, as permitted by Section 551.127 of the Texas Government Code. The telephonic or Zoom moderator was Kaela Olson of Olson and Olson.  a. Citizen Comments None  Migess 16103023    b. Approval of Minutes  Motion was made by Commissioner Rosenbaum and seconded by Commissioner Ebeling to approve the April 11,2022; minutes as presented. The Commission voted unanimously to  approve the minutes. Financial Report  Mrs. Bowman reported that after 41 months of operation, the department has received 42% oft the appropriation and expended 31%. There has been no activity outside the normal course of operations during the month that would cause the department to exceed the overall budget. Early  projections have the department looking to expend 97% by year end.  d. New Business 1.2023 Budget Proposal  2. 2021 MVPD. Audit Report -) BrooksWatson & CO.  Item 1 - Chief Schultz presented the 2023 budget proposal with capital at $7,776,789. The increase stems from a full-time animal control officer, a 9% salary adjustment for current employees, fund 457b city contribution at 2.5% and adjusting the TMRS plan from 25 years to a2 20-year plan. Larger onetime expenses requested are repairs to the police department (est. cost Capital projects that need to be completed within the next three years: The radio system is obsolete and aj priority (est. cost $622,839). The roof and HVAC system replacement, and both must be completed at the same time by 2024 (est. cost $409,194). Finally, the CAD/RMS ARS system has reached end of life and must be replaced in 2025 (est. cost $287,500). Commissioners discussed and will present the budget proposal to the cities. No action taken Item 2 -Mike Brooks, CPA with BrooksWatson & CO. presented the 2021 audit report. Mr. Brooks advised the departments overall internal controls were strong and didn't find anything that meet the significant deficiency or material weakness threshold. Auditors reported MVPD Motion was made by Commissioner Huguenard and seconded by Commissioner Ebeling to accept the 2021 audit report as presented. The Commission voted unanimously to approve the  $722,139).  financials to be unmodified/clear and at thel highest level of assurance.  audit report. d. Chief's Update  Chief Schultz presented his monthly report. Top calls for service are False Alarms. We had 4,641 calls/incidents, 3,459 House watches, 422 traffic stops with 460 citations being issued for 813 violations. There were 20 priority responses, and the average response time was 3:40. Wel had 31  new V-LINC registrations.  Dgon TOLSS 08103422    Executive Session Department.  1. Legal advice from the Commission's: attorney regarding pending claims against the  2. Legal Advice and discussion of personnel matters.  3. Chief Shultz annual appraisal.  The Police Commission adjourned into Executive Session under Chapter 551.071 at 7:40 p.m. and  reconvened at 8:15 p.m. No action was taken during Executive Session.  h. Suggestions for future agenda items  Motion was made by Commissioner Ebeling and seconded by Commissioner Rosenbaum to adjourn the meeting at 8:18p.m. The Commission voted unanimously to approve the motion.  Approved and accepted on  2022.  By:  Brooke Hamilton, Chairman Board of Commissioners Memorial Villages Police Department  MAIEOIRR 06102022    Memorial Villages Police Department  11981 Memorial Drive Houston, Texas 77024 Raymond. Schultz ChiefofPolice  a  June 7, 2022  Submitted for your review is the FY22 Budget Performance Report and attached documents as of May 31,2022. The Department has received half ofthe fiscal years appropriation and has expended  41%.  Maintenance & Operations  The Department is currently projected to expend 96% oft the operations budget by year end.  Auto Replacement  During FY21 the Board approved the purchase ofa fourth vehicle for FY22 using funds from vehicle sales. Toj process the invoices received to date, a transfer from the general fund was needed. There is $80,002 remaining to be collected, which will be used to reimburse the general fund as the monthly  assessments are: received.  TSESS 0813442    Memorial Villages Police Department Fort thei five months ended May 2022  General Fund DESCRIPTION Expenditures 100 110 115 120 125 130 140 150 160 200 210 220 230 240 300 310 320 330 400 410 420 430 500 510 520 530 540 600 310 620 630 700 710 720 730 740 800 810 820 830 835 840 850 860 870 880 890  41.67%  Forccasted Projccted Annualized Saving/  AMENDED  BUDGET ACTUAL DIFF %E Executed 12/31/22 (Deficits) %F Forecasted 3,785,751 1,438,541 2,347,210 38.00% 3,701,523 84,228 125,000 45,529 79,472 36.42% 107,614 17,387 459,268 180,851 278,417 39.38% 434,042 25,226 62,870 32,121 30,749 51.09% 62,870 625,314 209,454 415,860 33.50% 567,859 57,455 75,000 31,150 43,850 41.53% 74,761 21,982 8,036 13,946 36.56% 19,880 56,911 23,066 33,845 40.53% 54,520 5,222,098 1,969,050 3,253,048 37.7% 5,024,570 197,528 27,500 15,540 11,960 56.5% 37,297 (9,797) 21,000 11,497 9,503 54.7% 27,593 (6,593) 131.4% 9,600 3,365 6,235 35.0% 8,075 59,400 30,928 28,472 52.1% 74,226 (14,826) 125.0% 81,000 45,130 35,870 55.7% 137,158 (56,158) 40,000 13,712 26,288 34.3% 32,908 7,000 1,093 5,907 15.6% 6,500 10,000 2,130 7,870 21.3% 5,112 138,000 62,064 75,936 45.0% 181,678 (43,678) 131.7% 30,000 12,298 17,702 41.0% 29,514 21,000 8,500 12,500 40.5% 20,400 67,000 21,174 45,826 31.6% 58,914 15,000 8,785 6,215 58.6% 15,000 17,900 8,826 9,074 49.3% 17,900 47,750 30,856 16,894 64.6% 47,229 40,606 19,472 21,134 48.0% 40,338 20,000 4,890 15,110 24.5% 11,737 5,500 1,187 4,313 21.6% 2,849 66,706 25,785 40,921 38.7% 55,489 11,217 135,950 118,936 17,014 87.5% 125,950 10,000 80,660 26,435 54,225 32.8% 65,000 15,660 102,050 41,443 60,607 40.6% 101,836 59,200 46,418 12,782 78.4% 58,000 381,460 233,311 148,149 61.2% 353,886 27,575 30,500 17,691 12,809 58.0% 30,500 33,036 28,044 4,992 84.9% 28,044 6,500 4,439 2,061 68.3% 5,500 (924) 106.2% 15,924 58,000 35,267 22,733 60.8% 50,000 7,000 1,154 5,846 16.5% 4,500 5,000 2,090 2,911 41.8% 4,500 863 2,637 24.7% 3,500 25,000 0.0% 14,100 0.0% 14,000 198,836 105,472 93,364 53.0% 157,668 41,168 6,181,250 2,478,639 3,702,611 40.1% 5,953,660 227,589  Regular Wages Overtime Cour/BailiffoT Retirement 457bE Employer contribution Health Insurance Workers Compensation Life/LTD Medicare/SS Colorado Tax Employcr Personnel! Services Auto Generall Liability Public Official Bond Professionall Liability Real &F Personal Property Total Other Insurance Gas & Oil Maintenance Tires Damage Repair Maintenance & Misc. General Maintenance Janitorial Services Jail Building Fumishings Total Building Computers Postage/Postage Machine SlationeryBpendables Bank Finance Charges Payroll Total Office Telephone Electric Water/Sewer Natural Gas Total Utilities Equipment Maint Contracts SETCIC fees Legal/Professional. ITS Services Softwarel Maintenance Contracts Total Contract Services Accreditation Uniforms Radiop parts and labor Firearms Training & Ammo Tasers Training & ProfI Dues Travel Recruiting Costs Criminal Investigations Contingency Small Equipment Total Office TOTAL GENERAL  98% 86.1% 8,800 12% 94.5% 0 100% 90.8% 239 100% 2,102 90.4% 2,392 96% 301 (301) 96.2% 1369 413 (13) 103.3% 848 52 94% 1,525 84% 169% 7,092 82.3% 500 93% 4,888 51.1% 486 98% 600 97.1% 500 50% 56.7% 8,086 87.9% 521 96% 0 100.0% 0 100% 0 100.0% 0 100% 521 98.9% 268 99% 8,263 58.7% 2,651 52% 565 35 94.1% 83.2% 93% 500 86.1% 81% 215 99.8% 1,200 98% 92.8% 0 100% 0 100.0% 4,992 85% 1,000 84.6% (924) 106% 8,000 86.2% 2,500 64% 500 90.0% 0 100% 0 25,000 0.0% 100 99% 79.3% 96.3%  10,000  10,000 0.00% 1,200  301 (301) 172 228 43.0% 353 547 39.3%  400 900  1,000 1,000 0.0% 15,000 376 14,624 13,000 12,479 52! 96.0% 12,479 1,300 459 841 35.3% 1,300 550 307 243 55.8%  500 2.5% 8,500 6,500  550  600 3,600  235 77 3,523  365 39.2%  2.2% 3,100  1,200 15,000 15,924 3,500 25,000 14,100  1,200  0.0% 1,200  Dage Jas 06102n22    Memorial Villages Policel Department Vehicle) Replacement Fort the five months ended May2 2022 Prior Year Cash Carryover FY22 Sale ofv vehicles FY22 Assessment collected to date FY22 Interest earned to date FY22 Expenditures FY22 A/P oustanding Due between Auto and Ops DESCRIPTION Expenditures 1000  41.67%  84,967.98 79,998.00 165.53 (160,000.00) 99,519.26 66,667.50 (71,976.31) 99,341.96 AMENDED 160,000 160,000 160,000 160,000 71,976  FY22 Assessment remaining  80,002.00  FY22 Veh replacement expenditures covered by carryover  Cash Balance @ 05/31/22 Vehicle Replacement Total Vehicle Replacement Vehicle Replacement costs covered by carryover  Forecasted Projected Annualized Saving/  BUDGET ACTUAL DIFF Exccuted 12/31/22 (Deficits) %Forccasted  0 100.00% 160,000 0 100.0% 160,000  0 100.090 0 100.0%  MemorinlVillages Policed Department Special Capital Assets For the five months ended May2 2022 Prior Year Cash Carryover Asset Seizurel Funds FY22 Assessment collected to date FY22 Interest earned to date FY21 Reimbursement for trailer purchase FY22 Expenditures DESCRIPTION Expenditures 2880  41.67%  114,977.27 18,000.00 204.88 17,000.00 (62.74) 150,119.41 AMENDED 18,000 18,000 178,000 160,063 AMENDED  FY22 Assessment remaining  0.00  Cash Balance @ 05/31/22 Capital Projects Total Special Capital Assets Total Vehicle and Capitall Fund  Forccasted Projccted % Annualized Saving/  BUDGET ACTUAL DIFF Executed 12/31/22 (Deficits) %Forecasted  63 63  17,937 0.0% 18,000 17,937 0.0% 18,000 17,937 89.9% 178,000  0 100.0% 0 100.0% 0 100%  Memorial Villages Police) Department  Forepasted Projected Annualized Saving/  DESCRIPTION  BUDGET ACTUAL DIFF Exeguted 12/31/22 (Defreits). %F Forecasted 6,181,250 2,478,639 3,702,611 40% 5,953,660 227,589 6,359,250 2,638,702 3,702,611 41% 6,131,660 227,589  GENERALFUND VEHICLE & CAPITALFUNDS TOTALBUDGET  96% 100% 96%  178,000 160,063  0 90% 178,000  0  117013 1403032    MEMORIAL VILLAGES POLICET DEPARTMENT PROJECTED CASH BALANCE 31-May-22  All Funds (MODIFIED CASHBASIS PROJECTIONS) Cash collected for FY22 @ 05/31/22 3,164,799.92 Estimated Expenditures (MAY22) 2,638,701.70  526,098.22 25,050.08 99,341.96 12,732.81 2022 YTD Difference (Budget VS. Actual) 5,793 166  Cash Balances Health Benefits General 908,265.46 Vehicle Replacement Dare Fund Special Capital Assets 2022 YTD Actual 2,478,639 587,793 80,164 160,000 71,976 (151,813) 18,205 63 18,142 2,638,702 526,098  Actual cash balance @ 05/31/22 all accounts 1,195,509.72  2022 YTD Budget  2022 Total Amended Budget 6,181,250 160,000  All Funds  (Modified Accrual Basis Projections)  GENERAL FUNDI REVENUES GENERAL FUND EXPENDITURES VEHICLE REPLACEMENT REVENUES VEHICLE REPLACEMENT EXPENDITURES VEHICLE REPLACEMENT COVERED BY CARRYOVER FUNDS SPECIAL CAPITAL ASSETS REVENUES CAPITAL EXPENDITURES COMBINED REVENUES COMBINED EXPENDITURES Formair reserves:  3,060,639 3,066,432 79,998  GENERAL FY2 22 REVENUES OVERI EXPENDITURES  VEHICLE FY 22 REVENUES OVER EXPENDITURES CAPITAL FY: 22 REVENUES OVER EXPENDITURES COMBINED FY 221 NET REVENUES /EXPENDITURES  18,000  205 6,163  18,000 6,359,250 $12,733 $99,342 $150,119 $60,000 $6,454 $328,648  3,158,637 3,164,800  DARE VEHICLE REPLACEMENT SPECIAL CAPITALASSETS WORKING CAPITAL STATE TRAININGI FUNDS  Mgearss 0A2a    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: The Honorable Mayor and Members oft the City Council  FROM: Karen Farris, City Secretary  MEETING DATE: June 27,2022  SUBJECT: Discuss and take possible action to approve the 2023 Memorial Villages  Police Department Budget including the FY 2023 Capital Project Plan.  Agenda Item: 2    Memorial Villages Police Department Summary  a  FY2023 Budget Proposal  FY23 Proposed Budget Summary  The Memorial Villages Police Commission has recommended adoption oft the FY23 Budget proposal and is submitting that for approval by member cities. The MVPD Chiefis requesting an overall budget of $7,238,007 which is an additional $878,759 or 13.82 %i increase over the FY22  amended budget.  A comparative view and breakdown of the proposed budget is as follows:  Category  2022 Amended Proposed Budget 44.5FTE's 44.5FTE's 6,181,248 6,794,233 612,985 9.92% 160,000 160,000 18,000 283,774 265,774 1477% 6,359,248 7,238,007 878,759 13.82%  2023 Budget  Variance  % Change  M&O EXPENDITURES FLEET REPLACEMENT CAPITAL OUTLAY EXPENDITURES COMBINED EXPENDITURES  0.00 0%  The total cost to each city would equate to $2,412,669:  M&O Fleet Capital $94,591  $2,264,745 $53,333  The Department is requesting a1 two-month assessment beginning January 2023:  Maintenance & Operations  $377,465 $8,893  Fleet  February 2023 thru November 2023 will be invoiced as follows:  Maintenance & Operations  $188,728 $4,444  Fleet  The Department is requesting the capital assessment in January 2023  Capital  $94,591.33  No invoicing will occur in December 2023.  1IPage    FY23 Budget Highlights  Category  2021  2022 Budget Budget  2023  Variance %Change  Actual Amended Proposed  100 PERSONNEW/BENEFTS 100 PERSONNEL/BENEFITS:  4,860,374 5,222,096 5,698,142 476,046 9%  MVPD currently has 44 fulltime employees (FTEs) and 1-part time employee. There are 32 sworn personnel, 10 full time and 1 part time communications staff members, 1 office/human This category includes salary, overtime, court/bailiff costs, TMRS participation, 2.5% employer contributions to 457b accounts for full time employees, and the health benefits costs. The proposed budget continues to support the salary and retention plan specifically created to attract, hire, and retain the best and most qualified employees. *The salary line item includes estimated adjustments for annual step increases, estimated pto) yearend payouts, and holidaylovertime. requirements.  resource manager, and 1 finance manager.  SALARIES & WAGES-53,650,961  This category includes the base annual pay for the department's 45 (proposed) full time and 1 part time employee. It also reflects the 8% base salary adjustment and 1% step increase. The Office/Human Resource Manager and Finance Manager will also receive a 9% salary increase. Based on the current compensation policy sworn officers and dispatchers earn additional compensation for state certification recognized by the Texas Commission on Law Enforcement Officer Standards and Education. Employees who have achieved Intermediate certification receive an additional 2.5% percent of their base pay. Advanced certification is an additional 5% ofbase pay and Master certification is an additional 7.5% ofemployee base pay. At the time of this budget proposal 36 FTES are eligible for this incentive. Any increase in base salary will  TCLEOSE CEKTFICATION-SESAN  necessitate increases to certification pay. BILINGUAL INCENTIVE-S105  Sworn personnel and dispatchers who have Spanish language bilingual proficiency receive 2.5% in additional pay. Currently there are 5 employees who are eligible for this incentive. Any increase in base salary will prompt increases to bilingual incentive payments awarded to  employees.  COLLEGE INCENTIVE-S31,200  Employees who have obtained advanced degrees from accredited colleges and universities earn additional compensation based on the following updated schedule: Associates Degree - $100 per month, Bachelor's Degree - $200 per month and master's degree - $250 per month. At the time  of this proposal 15 employees have obtained advanced degrees.  2IPage    LCC/FBI INCENTIVE-51200 month in additional pay.  Graduates of the FBI National Academy or Leadership Command College receive $100 per  CLOTHING ALLOWANCE-S1200 Detectives receive $50 per month.  RAD-$1,800  Employees who teach the Rape Aggression Defensive program training receive $25 per month. The compensation and retention plan changed the way tenure awarded. Two thru five-year employees will receive a single $1200 payment each year in association with an annual employee contract. Employees with 6 years or more ofservice will be paid on al bi-monthly basis starting at $1,440 annually. The maximum annual earning is reached after 10 years ofs service  LONGEVITY-57.480  and equates to $2,400 annually. SHIFT DIFFERENTIAL-S63,018  Employees assigned to nightshift are eligible for $138.50 in additional pay per pay-period.  Employees working a split shift will earn $69.25 per pay period. EMERGENCY CARE ATTENDANT (ECA)-S40,300  All sworn personnel are required to earn and maintain advanced first aid training and proficiency at the ECA level within 18 months. Upon attainment sworn personnel will receive $50 bi-  monthly certification pay. OVERTIME -$145,000 Court Bailiff-$5,000  The requested overtime takes into consideration the historical costs of operating the department. Requested line item is used to support the costs to staff the court with bailiffs during each  session.  EMPLOYER 457B CONTRIBUTION-$91,873 2.5% employer contribution ofi full-time employees' base salary. RETIREMENT CONTRIBUTION-S498,812 received at the time this proposal was presented.  The 2022 request is estimated at the rate of11.72%. The actual TMRS rate letter was not  3/Page    GROUP-HEALTH/DENTALMVISION/HSA CONTRINUTIONS-SI5eP2  Healt/Dental/Vision Insurance estimate: $552,865 employer contribution. Estimate is based on Employer HSA contribution estimate: $97,200 ($2,700 for family, $1,500 single) Wellness Exam contribution estimate: $44,000 ($1,000 per fulltime employee) Physical Fitness assessment estimate: $22,000 ($500 per fulltime employee)  a18% increase over current elections.  WORKERS COMPENSATION-S78,000  The employer's contribution rates for workers compensation are determined by the Texas  Municipal League (TML). LIFE/LID-523,257  The department provides employee term life, AD&D, and long-term disability coverage to its  employees. Cost estimate is based on 18% increase of current rates.  MEDICARE TAX. EMPLOYER-S61,13  The current Medicare tax rate is 1.45% applied to the total compensation package including the  overtime budget. Social Security $1,002  Estimate ofs social security tax: for part time employee  Category  2021  2022 Budget Budget  2023  Variance %0 Change  Actual Amended Proposed  200 INSURANCE 200 INSURANCES:  52,231  59,400 80,680 21,280 36%  The insurance category represents our auto, general, public official bond, professional, and real property insurance coverage through the Texas Municipal League. Rates are determined by TML. The amount requested reflects anticipated rate increases based on current billing.  AVTOLIABLITY-s0OO GENERAL LIABILITY -$720  Automatic coverage for any vehicles purchased throughout the year.  This coverage protects the department from general liability claims from injuries and wrongful  acts.  PUBLIC OFFICIAL BOND-$960  Coverage for the Police Commission and protection against forgery  4Page    PROFESSIONAL LIABILITY-S30,000  Protection from liability claims associated with law enforcement functions.  REAL & PERSONAL PROPERTY-59,000  Coverage for damage or destruction of departmental property.  Category  2021  2022 Budget Budget  2022  Variance %Change  Actual Amended Proposed  300 FLEET MAINTENANCE 300 FLEET MAINTENANCES:  166,844 138,000 207,000 69,000 50%  The fleet maintenance category includes the annual fuel costs as billed by Villages Fire Department. This category also includes vehicle maintenance, damage repair, and tire  replacement costs. GAS & OIL-$145,000 FLEET MAINTENANCE-345900 TIRE REFLACEMENT-S700 DAMAGE REPAIR-S10,000  Category  2021  2022 Budget Budget  2023  Variance % Change  Actual Amended Proposed  400 BUILDING MAINTENANCE  54,097 67,000 94,300 27,300 41%  400 BUILDING  The building maintenance category includes the annual janitorial services contract, building refresh i.e., filing cabinets, lockers, and chairs. This category covers any repair costs associated  with the upkeep oft the building. GENERAL MAINTENANCE-S61,700  Expenditures include building, equipment, landscaping, and supplies that support the upkeep of the facility. The proposed budget includes one-time costs for jail locks, overhead garage doors,  evidence room ventilation, and exterior camera system upgrade.  JANITORIAL SERVICES-521,000 Services are provided by an outside cleaning agency.  JAIL-$1,000  Purchases in this line-item support supplying detainees with blankets and food.  5]Page    BUILDING FURNSHINGS-SI0A0  Purchases support the upkeep of the office (chairs, filing cabinets, lockers etc....)  Category  2021  2022 Budget  2023 Budget  Variance % Change  Actual Amended Proposed  500 OFFICE 500 OFFICE  55,139 47,750 61,900 14,150 30%  The office category includes funding requests for computer purchases & replacement, postage machine & supplies, office supplies, bank service charges, and payroll contract expenditures.  COMPUTERS-515.00  Purchase of computers and needed accessories per the replacement schedule.  POSTAGEPOSTAGE MACHINE - $1,300  The expenditures in this category will cover the postage machine rental fee from Pitney Bowes OFFICE SUPPLIES SUPPLIES STATIONERYEXPENDIBLES-S25.00 The expenditures in this category include office supplies, meeting expenses, and employee  as well as postage and ink refill requirements for the fiscal year.  relations.  BANK/FINANCE CHARGES-5600 Banking and credit card fees PAYROLL $20,000  Payroll and Human Resource expenditures  Category  2021  2022 Budget  2023 Budget  Variance %0 Change  Actual Amended Proposed 56,049 66,706 70,305  600 UTILITES 600 UTILITIES  3,599 5%  The utilities category includes expenditures related to monthly telephone, electric, water &  sewer, and natural gas services.  6/Page    COMMUNICATIONSTELEPHONE-S48366  Expenditures for this category will cover the department's equipment maintenance for business lines, internet, cable television, secure communication, and employee phone allowance.  ELECTRIC SERVICE-520,000  The department's electrical service provider is Cavallo Energy.  WATER & SEWER- $6,000  Water & sewer services are provided by the City of Bunker Hill Village  NATURAL GAS-$1,000  The departments natural gas provider is Center Point Energy  Category  2021  2022 Budget  2023 Budget  Variance %Change  Actual Amended Proposed 306,141 381,460 385,710  700 CONTRACT/SERVICES 700 CONTRACT/SERVICES  4,250 1%  The contract/services. category includes MVPD's equipment maintenance contracts, annual SETCIC fees, legal & professional service fees (legal and audit), IT contracts, and software  maintenance contracts (ex. CAPERS, Power DMS). EQUIPMENT MAINTENANCE CONTRACT-3121,70  Increase requested to cover maintenance charges for the body worn camera and ALPR's.  SETCIC FEES-$ $3,600  This line-item request covers the fees paid to the Harris County Treasurer for inclusion of  misdemeanor warrants in the county-wide network.  LEGAL FEES -$71,830  This line-item request covers fees associated with Attorney duties, legal research and interpretation, annual audit, RFP advertising, and TML claim deductibles.  IT SERVICES-5124370  This line-item requests supports a variety of the department' s information technology needs to include cloud-based data and application hosting, bill paying services, information technology support services, and the annual subscription to the Texas Commission on Law Enforcement  Data Distribution System.  7IPage    SOFTWARE MAINTENANCE CONTRACIS-S64200  This line-item request supports the various software maintenance contracts needed to effectively  run the department.  Category  2021  2022 Budget  2023 Budget  Variance %Change  Actual Amended Proposed  800 OPERATIONS 800 OPERATIONS  175,295 198,836 196,196 (2,640) -1%  The operations category includes the line items that support accreditation, uniforms, training, travel, recruiting costs, criminal investigations, small equipment, and contingency funding  requests.  ACCREDITATION-51,440  The Department successfully obtained recognition status for compliance with the Texas Law Enforcement Agency Best Practices Recognition Program. This request is for accreditation fees  only.  UNIFORMS/OFFICER CLOTHING - $35,000  This line item supports the replacement ofuniforms, vests, and outfitting costs associated with  sworn personnel and dispatchers. RADIO PARTS & LABOR-533,036  On 2-1-2012 the Department signed a contract for radio services with the City ofl Houston. The contract automatically renews each year for a period of30 years. The Department can terminate There is a set fee schedule for repairs and airtime. Each radio is assessed a $41 monthly fee according to the schedule implemented by the City of Houston in March 2015. Each licensed  the agreement: ifit is before 60 days oft the contract renewal date.  Officer is issued ai radio.  FIREARMS TRAINING & AMMO - $6,500 firearms qualifications for sworn personnel.  This line-item request supports ammunition and training expenditures for State mandated  TASERS-$15,000  This line-item request supports the taser replacement schedule.  8Page    TRAINING & PROFESSIONAL DUES-$60,000  This line-item request supports costs associated with job related training, professional dues, and  the R.A.D self-defense program. TRAVEL-S7,000  This line-item support travel and lodging costs for employees.  RECRUITING COSTS-$7,000  This line item supports tuition reimbursement and recruitment and selection services such as:  background, drug testing, finger printing, and psychiatric examinations.  CRIMINAL INVESTIGATIONS-S3,720  This line item supports costs associated with criminal investigations such as fingerprinting supplies, drug testing, sketching services, public data information searches, and other  investigative supplies and services. CONTINGENCY-$25,000  This line item is requested for unplanned emergency expenditures.  SMALL EQUIPMENT-52.500  Funding is requested to capture needed small equipment items that do not fiti into specific  categories such as computers and building furnishings.  Category  2021  2022 Budget  2023 Budget  Variance 9Change  Actual Amended Proposed 173,312 160,000 160,000  1000 AUTO REPLACEMENT 1000 -AUTO REPLACEMENT  0.00 0%  Linei item in this category supports our vehicle replacement plan. Historically the Department NOTE: All vehicle purchased must be approved by the Police Commission prior to ordering.  purchases three new vehicles each fiscal year.  9IPage    Category  2021  2022 Budget  2023 Budget  Variance %Change  Actual Amended Proposed  2000 CAPITALITEMS 2000 CAPITAL OUTLAY  34,728 18,000 283,774 265,774 1477%  This category includes purchase ofindividual items with a cost over $5,000 with an estimated useful life greater than one year. The Department is requesting support to cover the cost ofa range storage container and a radio system upgrade. The estimated cost oft the radio system $625,000. The department is proposing using $125,000 of current fund balance, retaining the FY21 audited surplus of $228,426, the FY20 surplus refunded to the Villages, and a $271,574  FY23 request from the Villages.  10IPage    Memorial Villages Police Department  FY23 BUDGET PROPOSAL  GENERAL FUND Category  Acct.No 100 100/Salaries 110Overtime 115/Court/Bailiff 120Retirement 125/457b contribution 13Healthl Insurance 140Workers Compensation- TML 150Life/LTD 160Medicare 170/Social Security Denver ColoradoTax TOTALF PERSONNEV/BENEFTS 200 MINTEASOVERAMENAT RISKP POOL 200_Auto 10/Generalliability 220Public Official Bond 230/Professionall Liability 240Real8 & PersonalP Property TOTAL OTHER INSURANCE 300Gasa and Oil 310Fleet maintenance 320/Tires Damage Repair TOTALF FLEET MAINTENANCE 400 40General/PBuilding! Maintenance 410Janitorials Services 420Jail 430Building Furnishings TOTALE BUILDING 500 500Computers 510/Postage/postage machine 520Office Supplies 530_Bank/Finances Service Chgs 540Payroll Services TOTAL OFFICE 600 600Telephone 610Electric 620Water/Sewer 630/NaturalGas TOTAL UTILITIES 700 700Equipment Maint. Contracts 710SETCIC fees rplegalProlesional 730ITServices 740Software Maintenance Contracts TOTAL CONTRACT/SERVICES 800 800/Accreditation 810Uniforms 820Radio partsa andl labor 830Firearms Trng andA Ammo Tasers  2019 Actual 115,094 6,010 379,669 503,527 65,000 17,847 47,004 248 4,413,866 26,604 430 849 18,858 12,637 59,378 66,046 31,154 6,565 5,783 109,548 18,848 18,000 773 7,450 45,070 10,640 840 12,063 329 16,220 40,093 33,954 16,051 5,067 510 55,582 58,797 3,262 51,406 98,578 52,170 264,214 26,518 29,686 5,323 9,656  2020 Actual 92,292 1,269 430,477 31,865 513,331 59,982 18,946 51,063 983  2021 Actual 144,898 506 434,539 31,538 484,919 64,313 18,878 52,796 1,371 10 23,386 348 848 20,149 7,499 52,231 119,935 40,030 3,911 2,969 166,844 25,894 20,400 0 7,803 54,097 11,837 845 23,811 503 18,143 55,139 37,949 12,758 4,740 602 56,049 97,005 3,009 48,586 100,244 57,297 306,141 1,200 37,684 28,044 3,927 10,254  2022 Amended 125,000 10,000 459,268 62,870 625,314 75,000 21,982 56,911  2023Requested SIncrease/ %increase  2022-2023 314,924 8% 20,000 16% 5.000) 50% 39,544 9% 29,003 46% 67,494 11% 3,000 4% 1,275 6% 4,802 8% 476,046 9% 12,500 45% 320 80% 60 9,000 43% (600) -6% 21,280 36% 64,000 79% 5,000 13% 0% 0 0% 69,000 50% 31,700 106% 600 3% 0 0% (5,000) -33% 27,300 41% 2,000 15% 0 0% 10,000 67% 50 9% 2,100 12% 14,150 30% 2,730 7% 0 0% 533 9% 400 67% 3,599 5% (14,240 -10% 0 0% (8,830) -11% 22,320 22% 5,000 8% 4,250 1% 240 20% 4,500 15% 0 0% 0 0% o 0%  3,279,467 3,557,690 3,626,605 3,785,751 4,100,675  145,000 5,000 498,812 91,873 692,808 78,000 23,257 61,713 1,002 5,698,142 40,000 720 960 30,000 9,000 80,680 145,000 45,000 7,000 10,000 207,000 61,700 21,600 1,000 10,000 94,300 15,000 1,300 25,000 600 20,000 61,900 43,306 20,000 6,000 1,000 70,305 121,710 3,600 71,830 124,370 64,200 385,710 1,440 35,000 33,036 6,500 15,000  4,757,898 4,860,374 5,222,096  25,201 330 848 18,998 11,923 57,300 69,296 37,949 6,569 5,010 118,824 21,849 19,078 299 8,775 50,001 8,521 1,129 11,974 400 17,210 39,233 32,499 14,704 5,153 439 52,794 134,984 3,065 76,802 100,055 56,252 371,159 0 25,131 31,328 5,880 10,122  27,500 400 900 21,000 9,600 59,400 81,000 40,000 7,000 10,000 138,000 30,000 21,000 1,000 15,000 67,000 13,000 1,300 15,000 550 17,900 47,750 40,606 20,000 5,500 600 66,706 135,950 3,600 80,660 102,050 59,200 381,460 1,200 30,500 33,036 6,500 15,000  300    Memorial Villages Police Department  FY23 BUDGET PROPOSAL  GENERAL FUND CONTINUED  Acct.No 840Training&P Prof. Dues 850Travel 860R Recruiting Costs 870Criminall Investigations (CID) 880/Contingency- Miscellaneous 892/Small Equipment COVID expenditures TOTAL OPERATIONS TOTALM&O OTHER FUNDS  Category  2019 2020 2021 2022 Actual Actual Actual Amended 38,311 23,113 37,258 58,000 7,642 592 3,614 7,000 5,154 958 17,581 5,000 3,084 3,003 3,829 3,500 13,481 4,179 0 25,000 4,182 2,255 13,381 14,100 47,884 18,523 143,038 154,444 175,295 198.836 5,130,790 2019 2020 2021 2022 Actual Actual Actual Amended 158,332 165,670 173,312 160,000 158,332 165,670 173,312 160,000 518 150 16,855 18,000 518 150 16,855 18,000 158,850 165,821 190,167 178,000 2019 2020 2021 2022 Actual Actual Actual Amended 158,850 165,821 190,167 178,000  2023Requested $Increase/ %increase  2022-2023 60,000 2,000 3% 7,000 0 0% 7,000 2,000 40% 3,720 220 6% 25,000 0 0% 2,500 (11,600) -82% 0 196,196 2.640) 1% 612,985 9.92% 2022-2023  5,601,654 5,726,170 6,181,248 6,794,233  Acct.No 1000  Category  2023Requested $Increase/ %increase  1000/Auto Replacement Rifle Locking System AEDs TOTALY VEHICLE REPLACEMENT 2000 2880Capital Projects Contingency Radarr message! board 12TB Datoa andR Replacement Server Ranges storage container/banking fees Radio System! Upgrade TOTALS SPECIALCAPITALA ASSETS TOTALOTHERFUNDS  160,000 160,000  0 0% 0 0.00%  12,200 271,574 283,774 443,774  265,774 1477% 265,774 149% 2022-2023 612,985 9.92% 265,774 149.31% 878,759 13.82%  Category  2023Requested $Increase/ %increase  GENERALFUND OTHERI FUNDS COMBINED1 TOTALS  5,130,790 5,601,654 5,726,170 6,181,248 6,794,233  443,774  5,289,639 5,767,474 5,916,337 6,359,248 7,238,007    MEMORIAL VILLAGES POLICE DEPARTMENT FY2023 CAPITAL PROJECT PLAN  As aj part of the recent budget planning process, an assessment was performed by the Chiefof Police which demonstrates that certain capital expenditures are necessary to ensure the appropriate administration of the activities of the Memorial Villages Police Department as well as the proper operation and utility of capital assets owned by the Department. With respect to capital expenditure requirements for FY2023, this assessment indicates that the existing radio system acquired in 2005 is at end ofl life, that replacement parts for the system are The projected cost for the replacement radio system is $625,000 and the funding required to Additional funding is needed in FY2023 to purchase a storage unit for placement at the Katy Police Department, Police Firearms Range for the purpose of storing MVPD law enforcement related equipment and supplies. The anticipated cost ofthe storage unit is $12,200. The total amount needed in FY2023 to purchase the replacement radio system and the storage unit (collectively referred to herein as the "FY2023 Capital Projects") is $637,200. The Board of Commissioners oft the Memorial Villages Police Department consider the FY2023 Capital Projects to be necessary and appropriate, and also consider it necessary to use the Department's capital project fund (known as the "Special Assets Capital Fund") to facilitate the This plan entails the use of the following described sources to fund the amount of $637,200  no longer being manufactured, and the system should be replaced. purchase the replacement radio system is needed by January 2023.  purchase of the FY2023 Capital Projects. needed for the FY2023 Capital Projects:  The sum of$125,000 presently held in the MVPD Special Assets Capital Fund; plus the retention by MVPD or the repayment to MVPD oft the 2021 MVPD budget surplus ($76,142 for each city), plus the payment of $94,591 by each oft the three cities to MVPD  in. January 2023.  All funds retained, paid to and/or held by the Memorial Villages Police Department for the FY2023 Capital Projects will bes set aside, administered and distributed through the MVPD Special Assets Capital Fund, and any unused funds not used for these projects will be retained in the Special Assets Capital Fund for use in the future on other MVPD capital projects approved This FY2023 Capital Project Plan is subject to the approval ofand funding by the participating cities of Bunker Hill Village, Hunters Creek Village and Piney Point Village  by the participating cities.  ADOPTED:  2022  ATTEST: 1    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: The Honorable Mayor and Members oft the City Council  FROM: Karen Farris, City Secretary  MEETING DATE: June 27,2022  SUBJECT: Discuss and take possible action to approve a transfer of $66,667.50 from  the Memorial Villages Police Department Operating Account to the Vehicle  Capital Account to fund the purchase of 2022 vehicles.  Agenda Item: 3    Karen Farris To: Subject:  Ray Schultz RE: MVPD Monthly Data  From: Ray Schultz rschuizemvpdtor Sent: Tuesday, June 14, 202211:48 AM Subject: MVPD Monthly Data  To: Karen Glynn Kcymnebunkernltgo, Tom Fullen tfulen@cityofnunterscreek.com>; Cityadmin  clyadminephevptonp) Karen Farris ctysec@pineyptorg>  Good Morning attached are our Monthly Reports. Additionally the 2023 budget was approved last night along witha a Capital Projects Plan Approval (attached as well) that will need to be approved at the next council meetings. Additionally, our 2022 Vehicles came in and we received our invoice to pay fort them. Since we did not have enough funds (not yet received as we receive monthly payments) we had to transfer funds from our general operating account to pay for the vehicles. We need council approval of transferring $66,667.50 from our operating account to our vehicle capital account. We will transfer the funds back after we receive them from the cities near the end of the year.  Thanks Ray    MEMORANDUM  CITY OF PINEY POINTVILLAGE  TO: The Honorable Mayor and Members oft the City Council  FROM: Karen Farris, City Secretary  MEETING DATE: June 27,2022  SUBJECT: Discuss and take possible action on the Village Fire Department monthly  report.  Agenda Item: 4    >  10 11 life Thiratening pfirelaiderts Response Time 5:42  13 14 15 Fire EMS  Total Number ofl Incidents 2022  Ufe Threatening (LT)E EMSI Incidents  Nat! Stand. 6:30 of90% Nati. Stand 10:30 of90% #LTfire NatiStand. 6:50 of90% Xof2022Callsa are: Fire Alarms %ofFireCalls  Fire EMS Total #LTEMS 1st Resp. Time 81 116 197 66 10 20 30 12  ALSF Resp1 Time  Bunker Hill Village 69 54 123 24 Hunters Creek' Village 88 58 146 26 Piney Point Village 79 42 121 23 Spring Valley Village 90 87 177 42  2:56 100% 5:47 100% 10 2:56 100% 2:58 100% 10 3:28 100% 5:16 100% 1 3:58 100% 5:34 100% 11 3:40 100% 5:01 100% 5 2:40 100% 4:21 100% 16 3:16 100% 4:49 100% 53  5:23 100% 56% 44% 33 48% 3:09 100% 41% 59% 36 44% 4:00 100% 60% 40% 34 39% 4:06 100% 65% 35% 42 53% 4:25 100% 51% 49% 19 21% 4:27 100% 55% 45% 168 34%  Hedwig Vilage Hilshire Village  33% 67% 4  0%  Houston Totals  37 0 37 454 377 831 193  Notes: ALLI Response Time categories indude from ther recelpt oft thec call: att theF Primary Dispatch to arrivald lonk location ofther respondingunits. Column 2: Reflects they year to dater number of" "fire" type calls withine each jurisdiction. Includes: fires, vehicle collisions, gas! leaks, treel in roadways, ando others.  Column 1: Reflects the citiesl listed within thec chart.  Column 3: Reflects they yeart to dater number of" "EMS" calis within each) jurisdiction. Column 4: Reflects they yeart to date, total number ofallo calls withine eachj jurisdiction. Column 6, Row A: Reflectst the" "National Standard for total response timef for! lifet threatening EMS Calls of6n minutes 30s seconds. Column 6: Reflects the yeart to date, first responder's response times fore eachj jurisdiction. Column 7, ROWA A, Reflects the National Standard ofthep percentage ofcalls which ther national standard should be met: 90% Column 7: Reflects they yeart to date, percentage ofc calls which ther national standerdisn meto during! life threatening' EMS calls. Column 81 RowA: Reflects the National Standard fort total response time for lifet threatening EMS callsf fora arrival ofAdvanced Uifes Support Equipment andP Personnel:: 10n minutes 305 seconds. Column 8: Reflects they year to date, Advanced Ufe Supporte equipment andy personnel response time for! lifet threatening calls within each] jurisdiction. Column! 91 RowA, Reflects the National Standard oft thes percentage of calls which theA ALSS standard should be met: 90% Column 9: Reflects they yeart to datc, percentage ofcalls, which the nationals standards Isr meto ofA ALSr response fore each jurisdiction. Column 10: Reflects they yeart to date, number oflifet threatening" "Fire Type" calls within eachj jurisdiction. Column 11: Reflects they year tod date, average totaln response time tof firet type calls within each) jurisdiction. Column 12:F Reflects they yeart tod date, percentage ofllfe threatening fire type calls which meet ore exceed the National Standard. Column 13: Reflects they year tod date, percentage ofcalls whicha are" "Aret type" calls. Column 14: Reflects the yeart tod date, percentage ofcall whicha are" "EMS" calls. Column 15: Reflects they yeart to date number ofFire Alarms within eachj jurisdiction. Column 16: Reflects the percentage oft firet type calls which aref fire alarms.  Column! 5: Reflects the yearto date, number of" "lifet threatening EMS" calls withine each jurisdiction, Includes: heart attacks, strokes, selzures, cardiaca arrest, selzures ande others.    MEMORANDUM  CITYOFJ PINEY POINTVILLAGE  TO: The Honorable Mayor and Members oft the City Council  FROM: Karen Farris, City Secretary  MEETING DATE: June 27,2022  SUBJECT: Discuss and take possible action on the Village Fire Department Intra-  budgetary transfers and 2021 deficit of$120,822.  Agenda Item: 5    Village Fire Department  Protecting and Serving the Cities of: BUNKER HILL VILLAGE HEDWIG VILLAGE HILSHIRE VILLAGE HUNTERS CREEK VILLAGE PINEY POINT VILLAGE SPRING VALLEY VILLAGE  VILLAGEFIRE DEPI, 901 Corbindale Rd  Houston, Texas 77024 (713)468-7941 (713)468-5039FAX  To: Ms. Susan Blevins, City of Hilshire  1947  Village  Ms. Wendy Bambridge, City of Hedwig Village Mr. Bobby Pennington, City of Piney! Point Village Ms.. Julie Robinson, City of Spring Valley Ms. Karen Glynn, City of Bunker Hill Village Mr. Tom Fullen, City ofHunters Creek Village  CC: Village Fire Department Commissioner and Alternates  From: MarloLongoria Date: May 12,2022  Re: 2021 deficit, 2022 budget amendment, and 2023 Budget  Consider thej following items 10 be placed on your agenda. Copies for) your VFD CommisionerAlemate Mayor; andc Cily Council members are enclosed. Ifyou have any questions or need anything else, please let me  know,  During a special called meeting, May 11,2022, the fire commission approved the following items. Please place the following items on your agenda for consideration and advise us on your council's  action in writing.  Intra-budgetary transfers and 2021 deficit of$120,822 2022 budget amendment of $515,846  2023 budget in the amount of $8,689,847.78 funded by annual assessments.  Thank you,  Marlo Enclosures  Village Fire Department, Administrator  024h  1    Village Fire Department  Protecting ands Serving the Cities of: BUNKER HILL VILLAGE HEDWIG VILLAGE VILLAGE HUNTERS CREEK VILLAGE PINEY POINT VILLAGE SPRING VALLEY VILLAGE  VILAGEHRE DEPT, 901 Corbindale Rd  Houston, Texas 77024 (713)468-7941 (713)468-5039 FAX  S.1947  May 12, 2022 The Honorable Mayor of City of Hilshire Village The Honorable Tom. Jinks Mayor, City of Hedwig Village The Honorable Marcus Vajdos Mayor, City of Spring Valley Village Thel Honorable Robert P. Lord Mayor, City of Bunker Hill Village The Honorable Mark Kobelan Mayor, City of Piney Point Village The Honorable Jimmy Pappas Mayor, City of Hunters Creek Village  Dear Mayors:  Ina accordance with the terms of the Interlocal Agreement, the' Village Fire Department's 2021 Deficit, 2022 Budget Amendment, and 2023 Budget are hereby submitted for consideration and approval by the Cities. Pursuant to Section 5.02 of the Interlocal Agreement, by a unanimous vote of Commissioners, the Board has approved and recommended this budget. Please place the items on your council's agenda for consideration, and within the time and manner specified in the Interlocal, then advise the department of your During a special called meeting, on May 11, 2022, by unanimous vote, the fire commission approved the following items: amend the 2021 budget deficit of $120,822 due to the staffing of the second ambulance because of increased call volume and long hospital wait times. The 2022 budget amendment of $515,846.00 includes paying overtime to staff the second ambulance through June 2022. It also consists of a 5% mid-year cost of living increase (2.5% annualized), hiring 3 full-time employees, and overtime as necessary to staff the second  City Council's action.  ambulance.    Village Fire Department  Protecting and Serving the Cities of: BUNKER HILL VILLAGE HEDWIG VILLAGE HILSHIRE VILLAGE HUNTERS CREEK VILLAGE PINEY POINT VILLAGE SPRING VALLEY VILLAGE  VILAGEHRET DEPT 901 Corbindale Rd  Houston, Texas77024 (713)468-7941 (713)468-5039FAX  st. 1947 The 2023 budget of $8,689,847.78 consists of a 7% cost of living increase and $200,000 placed into the  Capital Replacement Fund. There will ber no contribution to the Facility Fund. Among other information, this year's budget package includes: Approved 2021 deficit andi intra-budgetary transfers 2022 budget amendment summary 2023 budget and assessments per city General Fund Detail Comparison Charts Capital replacement fund detail for projected capital outlays VFD organizational structure VFD commissioners and altemates 2023/2024  Your Commissioners and' VFD personnel are prepared to answer your questions regarding thei items listed  above. Respectfullys submitted, IA Robert Byrne Commission Chair Attachment  Village Fire Department Board of Commissioners  Cc: Village! Fire Department Commissioners and Alternates  City AdminstralosSecrelares    2021 Intra Budgetary TransfersA Village Fire Department  B Actual 2021 Expenditures  C 2021  D Intra-Budgetary Adjusted Approved Transfers-2021 2021 Plus/(Minus) Budget  E  CAPITAL EXPENDITURES Contingency-Physica Plant Misc Tools & Equip./Hose Protective Gear Radio Purchase  0.00 10,000.00 26,382.81 36,000.00 0.00  0.00 10,000.00 0.00 36,000.00 0.00  73.981.31 26,000.00 (28,364.12) 54,364.12 100,364.12 72,000.00 (28,364.12) 100,364.12  0.00  0.00  PERSONNEL EXPENDITURES Salaries Salaries-O/T 457 Plan Prof Certification FICATax Disability Insurance Employee Retirement Hospitalization Ins. Meal Allowances Workers Compensation Rewards CPR Training Fees & Expenses OPERATIONAL EXPENDITURES Ambulance Med. Sup. Bldg. Supplies/Maint. Chemiçals Emergency Contingency DuesySubserip/Manuas Fuel Software expense Fire Prevent/Relations Gas & Oil Insurance-Casualty  4,116,473.89 4,181,596.00 82,632.00 54,083.37 46,000.00 336,153.75 338,175.00 24.715.53 25,500.00 35,025.60 35,000.00 39,660.21 35,000.00 0.00 150,000.00 (1.050.15)  0.00 4,181,596.00 (7,298.90) 53,298.90 0.00 338,175.00 0.00 25,500.00 (25.60) 35,025.60 (3,610.06) 38,610.06 0.00 0.00  247,431.17 110,000.00 (70,287.81) 180,287.81  412,051.16 284,221.00 (97,830.16) 382,051.16 861.536.47 723,000.00 (18,536.47) 741,536.47  0.00  6,126,081.00 6,011,124.00 (197,589.00) 5,976,081.00  66,023.68 62,000.00 38,380.49 45,000.00 0.00 2,000.00 6,025.12 20,000.00 1,479.91 6,500.00 0.00 7,134.72 15,000.00 37.806.67 45,000.00 53.782.75 42,000.00  4,023.68 57,976.32 0.00 45,000.00 0.00 2,000.00 0.00 20,000.00 0.00 6,500.00 0.00 0.00 0.00 15,000.00 0.00 45,000.00 11,782.75 30,217.25  0.00    Maint of Equipment Miscellaneous Exp. Office Expenses Prof. Services Public Utilities Rent State Cert.Fees Training Programs Uniforms EMS Training  191.995.74 145,000.00 46,995.74 98,004.26  4,631.46 7,200.00 82,635.70 37,000.00 127,494.59 125,480.00 44,582.23 65,000.00 10.00 5,057.36 6.000.00 20,867.37 33,000.00 12,748.07 25,000.00 0.00 17,000.00  0.00 7,200.00 12,703.20 24,296.80 (2,014.59) 127,494.59 0.00 65,000.00 0.00 10.00 0.00 6,000.00 0.00 33,000.00 451.27 24,548.73 0.00  10.00  700,655.86 698,190.00 73,942.05 607,247.95 6,927,100.98 6,781,314.00 (152,011.07) 6,683,693.07  City Fuel Payment Other Ambulance Contribution for 2019 Deficit interest 2020 Beginning Fund Balance 2020  0.00 23,891.00 0.00 1,074.00  70,187.00  6,927,100.98 6,806,279.00 (120,821.98) (191,009)  Transfers from GF to FF per commission approval 2020 surplus  70,187.00 70,187.00 (191,008.98)  0.00 (120,822)  Page 19  2020 Excess of Revenues Page 19    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: The Honorable Mayor and Members oft the City Council  FROM: Karen Farris, City Secretary  MEETING DATE: June 27,2022  SUBJECT: Discuss and take possible action on the Village Fire Department 2022 budget  amendment of$515,846.  Agenda Item: 6    Village Fire Department 2022 Budget Budget Summary Amendment-  2022Budget Amendment  CAPITAL EXPENDITURES: CONTINGENCY- FACILITY MISC. TOOLS&E EQUIPHOSE: PROTECTIVE GEAR COMPUTERIRADIO EQUIPMENT PERSONNEL EXPENDITURES: Salaries 457 Plan Contribution Salaries Overtime Professinal Certification FICA Life/Disability Insurance Retirement Hospitalization Meal Allowance Workers Compensation Total Rewards Adjustment OPERATIONAL EXPENDITURES Ambulance Medical Supplies Building Supplies & Maintenance Chemicals Emergency Contingency Dues/Subscriptions Fire Prevention/Public' Relations GAS&OIL INSURANCE- -CASUALTY Miscellaneous Office mPapraySaeT Professional Services Public Utlities Rent State Certification Fees Training Programs EMS Training Uniforms Maintenance of Equipment OPERATING BUDGET  40,000 75,000 DEFIB.(2) 26,000 89,400 4,261,343 84,227 110,000 50,000 344.676 26,000 324,599 941,760 35,000 40,084 0 62,000 45,000 0 20,000 8,000 15,000 45,000 49,066 7,200 128,200 EQUIPMENT! MAINT CONTRAÇTS 126,150 65,000 10 6,000 33,000 17,000 20,000 179,000  $230,400.00  4,445,838.75 353,000.00 $ 50,000.00 $ 377,661.80 $ 26,21600 $ 303.761.60 $ 957,960.00 $ 35,000.00 $ 55.865.00  $4,345,570 $ 87,916.78 $4,533,755.53  $6,217,689 $ 6,693,219.93 $ 475,530-88  $825,626 $ 865,941.12 $7,273,715 $7,789,561.05  CAPITAL REPLACEMENT FUND2  Escrow FACILITY FUND4 Escrow  180,000  $180,000  0  $0 $180,000  TOTAL BUDGET  $7,453,715 $7,969,561.05 $515,846.00    2022-Budget  2023-w/7%EPI 2022 Adj. for amendments 2021 Budget overage  2021 overage 2022-amendments 120,966.92 117,783.58 19,100.04 141,658.63 133,700.28 103,458.55 636,668.02  Bunker Hill Village Hedwig Village Hilshire Village Hunters Creek Village Piney Point Village Spring Valley Village Total Budget  1,416,205.86 19.00% 1,651,071.08 1,378,937.28 18.50% 1,607,621.84 223,611.45 3.00% 260,695.43 1,658,451.60 22.25% 1,933,491.13 1,565,280.16 21.00% 1,824,868.03 1,211,228.70 16.25% 1,412,100.26 7,453,715.05 100.00% 8,689,847.78  98,010.74 95,431.51 15,475.38 114,775.74 108,327.66 83,824.98 515,846.02  22,956.18 22,352.07 3,624.66 26,882.90 25,372.62 19,633.58 120,822.00    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: The Honorable Mayor and Members oft the City Council  FROM: Karen Farris, City Secretary  MEETING DATE: June 27, 2022  SUBJECT: Discuss and take possible action on the Village Fire Department 20231 budget  in the amount of $8,689,847.78 funded by annual assessments.  Agenda Item: 7    VILLAGE FIRE DEPARTMENT BUDGET 2023 Budget Worksheet Draft 4.3  Fund 1  2021  2021 Audited but  2022  2022 (with 5% mid)  2023 Draft  Line Item  Budget not approved 10,000.00 36,000.00 26,000.00  Budget Admendment" w/7%CPI  CAPITAL EXPENDITURES: CONTINGENCY- FACILITY 3MISC. TOOLS & EQUIP.HOSE 4PROTECTIVE GEAR(Expiring gear) 6Computer/ Radios Equipment *Radio( system cost)  40,000.00 75,000.00 26,000.00 89,400.00  10,000.00 50,000.00 55,000.00 7,000.00 29,000.00  5/SCBA  CAPITAL EXPENDITURES TOTAL 72,000.00 100,364.12 230,400.00 230,400.00 151,000.00  SPERSONNEL EXPENDITURES: 9SALARIES: 10 Base Salary 11 2%457 Deferred Compensation 12 Longevity 13 Higher Class 14 15/SALARIES- OVERTIME 16/Professional Certification 17 FICA TAX-7.65% 18/LIFE/LTD INSURANCE 19 "RETIREMENT: 6.7% 2022  4,181,596.00 4,116,473.89 4,211,342.88 4,395,838.75 4,786,388.47  84,226.86 22,000.00 28,000.00 50,000.00 344,676.08 26,000.00 324,599.23 941,760.00 35,000.00 40,084.00  87,916.78 22,000.00 28,000.00 353,000.00 50,000.00 377,661.80 26,216.00 303,761.62 957,960.00 1,120,284.00 35,000.00 55,865.00  95,727.77 22,000.00 28,000.00 418,098.00 46,000.00 412,810.39 26,432.00 361,546.35 40,000.00 59,775.55  TOTALS  4,345,569.74 4,533,755.53 4,932,116.24  110,000.00 247,431.17 110,000.00 46,000.00 338,175.00 336,153.75 25,500.00 366,853.00 412,051.16 723,000.00 861,536.47 35,000.00 35,000.00 150,000.00  54,083.37 24,715.53  Contribution- -7.21%, 2021-6.43 and! 20206 6.43 20PHOSPITALIZATION: INSURANCE (159Estimate) (Final % TBD in October) 21MEAL ALLOWANCE 22/WORKMEN'S COMP. INSURANCE 23 "Total Rewards Adjustment (2021)  35,025.60 39,660.21 0.00  24  PERSONNEL EXPENDITURES TOTAL 6,011,124.00 6,127,131.15 6,217,689.05 6,693,219.94 7,417,062.53    Fund 1  2021  2021 Audited but  2022  2022 (with 5% mid)  2023 Draft 62,000.00 45,000.00 10,000.00 6,500.00 10,000.00 55,000.00 52,253.25 240,753.25 1,000.00 5,000.00 200.00 6,200.00 7,000.00 0.00 1,200.00 200.00 98,500.00  Line Item  Budget not approved 62,000.00 45,000.00 2,000.00 20,000.00 6,500.00 15,000.00 45,000.00 42,000.00  Budget Admendment" w/7%CPI  25OPERATIONAL EXPENDITURES: 26/AMBULANCE MEDICAL SUPPLIES 27/BUILDING SUPPLIES & MAINTENANCE 28 "FUEL SUPPLIES ANDI MAINTENANCE 29 CHEMICALS 30 EMERGENCY CONTINGENCY 31 DUESSUBSCRIPTONSRADIOSANANUALS 32/FIRE PREVENTION/PubI Relations 33 GAS &OIL 34/INSURANCE- CASUALTY 35 36/MISCELLANEOUS: 37 Legal Notices/Adverising 38 Liçense/Permits 39 Other Expenses 40  66,023.68 38,380.49 0.00 6,025.12 1,479.91 7,134.72 37,806.67 53,782.75  62,000.00 45,000.00 0.00 20,000.00 8,000.00 15,000.00 45,000.00 49,066.00  62,000.00 45,000.00 20,000.00 2,500.00 10,000.00 98,932.28 49,765.00 288,197.28  TOTAL 237,500.00 210,633.34 244,066.00  1,000.00 6,000.00 200.00 7,200.00 7,000.00 5,300.00 1,200.00 200.00 98,000.00  MISCELLANEOUS TOTAL  7,200.00  4,631.46  5,000.00  41OFFICE EXPENSES: 44 Shipping 47 Motorola 47 ProPhoenix us Designs Lifepak- (4) 48 Hospitality Supplies 49 Postage Meter Rental 50 Chairs, Tables, Printers 51 Bank Services Charges 52 Misc. Office Expenses 53  42 Office Supplies, Paper, Staples, Toner, Ink 43 PASS-omit move to cities through fuel 45 Printing (letterhead, envelope, forms) 46 Office/PC Equipment Maintenance Contracts  42,967.00 22,050.00 7,543.86 25,920.00  6,000.00 1,500.00 4,000.00 1,000.00 4,000.00 128,200.00  6,000.00 1,500.00 1,000.00 1,000.00 4,000.00 120,400.00  OFFICE EXPENSES TOTAL  37,000.00  82,635.70  110,000.00    54PROFESSIONAL SERVICES: 55 CPA 56 Legal 57 IT Services 58 Health Insurance Consultation 59 Medical 60 Medical Director- Dr. Osborn 61 Salary/Benefit Survey 62 Professional Services Other 63  21,000.00 32,000.00 26,400.00 8,750.00 7,000.00 15,000.00 0.00 16,000.00  21,000.00 32,000.00 26,400.00 8,750.00 7,000.00 15,000.00 0.00 16,000.00 126,150.00 75,000.00 10.00 6,000.00 30,000.00 17,000.00 15,000.00 200,000.00 5,300.00 35,000.00 20,972.00 0.00 24,000.00 285,272.00  PROFESSIONAL SERVICES TOTAL 125,480.00 127,494.59 126,150.00  131,444.12 60,643.00 10.00 6,000.00 30,000.00 17,000.00 20,000.00  64/PUBLIC UTILITIES 65RENT 66/STATE CERTIFICATION FEES 67 TRAINING 68 EMS Training 69 UNIFORMS  65,000.00 10.00 6,000.00 33,000.00 17,000.00 25,000.00  44,582.23 10.00 5,057.36 20,867.37 12,748.07  65,000.00 10.00 6,000.00 33,000.00 17,000.00 20,000.00  70MAINTENANCE EXPENDITURES: 71 MAINTENANCE OF VEHICLES 72/MAINTENANCE OF SCBA (BATTERIES, 73MAINTENANCE OF EQUIP. & SUPPLIES 74,MAINTENANCE OF BUNKER GEAR. AND EQUIP. 75 MAINTENANCE OF RI-STRETCHER-(PL: system) 7/MAINTENANCE CONTRACTS  0.00 120,000.00 0.00 0.00  35,000.00 24,000.00  77 78 79  MAINTENANCE EXPENDITURES TOTAL 145,000.00 191,995.74 179,000.00  197,646.72  OPERATIONAL EXPENDITURE TOTAL 698,190.00 700,655.86 825,626.00 865,941.12 921,785.25  Total Operating Budget 6,781,314.00 6,928,151.13 7,273,715.05 7,789,561.06 8,489,847.78  85 CAPITAL REPLACEMENTFUND (Fund2) 86 FACILITY FUND (Fund 4) 87 TOTAL BUDGET (assessed to Cities)  180,000.00 180,000.00 180,000.00 0.00 3,786,515.04  200,000.00 0.00  0.00  6,961,314.00 7,108,151.13 7,453,715.05 7,969,561.06 8,689,847.78    Fund 2 (Capital Replacement)  2021 BUDGET 180,000.00 0.00 8,476.19 0.00 0.00 2,300.00 164.00 0.00 180,000.00  2022 Budget 180,000.00 0.00 180,000.00 190,940.19 (220,000.00) 0.00 12,000.00 0.00 0.00 180,000.00 162,940.19  2023 Budget 200,000.00 0.00 200,000.00 162,940.19 (220,000.00); 0.00 0.00 0.00 0.00 200,000.00 142,940.19  88 VEHICLE REPLACEMENT 89/MAJOR EQUIPMENT 90 91 FUND2ACCOUNT DETAIL 92Beginning Fund Balance 93Vehicle Expenditures 94Major Equipment Expenditures 95Sold Vehicles/Other Items 96 Interest income 99 Note  Fund 21 BUDGET TOTAL 180,000.00  97 Additional Unbudgeted Contriputions/Deposrs 98BUDGETED CONTREUTONSDEPOSIES  END OF YEAR FUND BALANCE 190,940.19  Line 2 -Decrease from 40k to 10k due to decrease risk of major expense Line 3- Decrease from 75k to 50k Stretcher power load system  Line 4- Increase from 26k to! 55k for expiring gear (this item will be a continue until all expiring gear is replaced) 10 year life span  Line 5- Added line item SCBA equipment 7k and moved Maintenance. to line item 72 Lines 81 through 24- adjust with 5% mid-year 2022 increase & 7% 2023 increase  Line 6- Decreased the computer/radio equipment from 89,4001 to 29k Purchase computer & servers for ProPhoenix 13k and station server 8k and 8k Line 16- Decrease from 50k to 46k due to rolling a certification intoj job requirement which moves the difference into the salary category Line 19- The contribution rate 6.27% is accounting to the current year and TMRS. The calc. for 2022 was based on 2021 7.21% contribution rate and  2021 6.43% was based on2020 contribution rate Line 20- Assumed 15% cost increase from 2022 to: 2023 Line 21- Increased from 35k to 40k due to the CPI increase Line 30- Decrease from 20k to 10k due to decrease risk of emergency expense Line 31- Decrease from 8k to 6.5k due to actual amount spent in 2021 Line 32- Decrease from 15k to 10k due to actuals for 2021 Line 33- Increase from 45k to 55k due to continual rise ini fuel cost Line 43- PASS - omit move to cities through fuel Line 69- Decrease from 20k to 15k mirror cost of 2021  Line 22- Increased from 2022 budgeted 40,084 to 55,865 2022 actual cost for 2022, increased to 59,775.55 for 2023 assuming 7% increase  Line 34- Increased from 2022 budgeted 49,066 to 49,765 for actual 2022 cost, increased to 52,253.25 for estimated 5% increase for 2023 Line 47-1 98,500 itemized list for Maintenance. Contract for each contracted item. ProPhoenix has a 5% annual increase Line 64- Increase Public Utilities from 65k to 75k for added utility cost we are exploring other vendors for utilities  Line 71- Increase from 120k to 200k to match average spending during 1st quarter of the current year and added cost of main cost of vehicles.  Line 72- Added to SCBA maintenance. Line item 5,300 purchase new bottles in capital items    Line 74- Added line item breakdown maintenance, increase due to cost of gear inspection/cleaning (required by" TCFP twice annually, 1 of the 2 *Line 75- Added line item for powerload equipment for the new 2022 ambulance (Maintenance. cost will occur after 2024)  cleaninginspections must be done bya a certified vendor, other can be done in house) Line 88- Increased vehicle replacement fund from 180,00010200,000 Line 139- Adjusted CRF- to match audited numbers  Updated 5/10/2022    VILLAGE FIRE DEPARTMENT 2023 BUDGET ASSESSMENTS PER CITY  MONTHLY, FEBRUARY THROUGH JULY  JANUARY % 1-12MONTHS 19.00% 206,383.87 18.50% 200,952.72 3.00% 21.00% 228,108.49 16.25%  ANNUAL  CITY BUNKER HILL VILLAGE HEDWIG VILLAGE HILSHIRE VILLAGE PINEY POINT VILLAGE SPRING VALLEYVILLAGE  DECEMBER ASSESSMENT  137,589.25 68,794.62 133,968.48 66,984.24 21,724.62 161,124.25 80,562.13 152,072.33 76,036.16 117,675.01 58,837.51  1,651,070.97 8,689,847.23 1,607,621.74 260,695.42 1,933,491.01 1,824,867.92 1,412,100.17  32,586.93 176,512.52  10,862.31  HUNTERS CREEK VILLAGE 22.25% 241,686.38  $ 724,153.94  100% $ 1,086,230.90 $ 4,344,923.62 $ 362,076.97 $ 8,689,847.23  8,689,847.23  S:Admin Folder2023 BUDGETI2023 Budget Assessments (1)..ds  Printed On5 5/12/2022 11:29AN    Village Fire Department 2023 Budget Summary  CAPITALI EXPENDITURES: CONTNGENCY-FACUITY MISC. TOOLS&E EQUIP.HOSE: PROTECTIVE GEAR SCBA COMPUTERIRADIO! EQUIPMENT PERSONNEL EXPENDITURES: Salaries 4571 Plan Contribution Salaries Overtime Professinal Certification FICA Life/Disability Insurance Retirement Hospitalization Meal Allowance Workers Compensation Total Rewards Adjustment OPERATIONAL EXPENDITURES Ambulancel Medical Supplies Building Supplies & Maintenance Chemicals Emergency Contingency Dues/Subscriptions Firel Prevention/Publicl Relations GAS&OIL INSURANCE-CASUALTY Miscellaneous Office Expenses/PostagelPmtingslatonay Professional Services Public Ulities Rent State Certification! Fees Training Programs EMS1 Training Unlforms Maintenance ofE Equipment OPERATING BUDGET  10,000 50,000 55,000 7,000 29,000 4,836,388 95,728 418,098 46,000 412,810 26,432 361,546 1,120,284 40,000 59,776 0 62,000 45,000 0 10,000 6,500 10,000 55,000 52,253 6,200 120,400 EQUPMENTN MAINT CONTRACTS 126,150 75,000 10 6,000 30,000 17,000 15,000 285,272  $151,000.00 $4,932,116  $7,417,063  $921,785 $8,489,848  CAPITAL REPLACEMENT FUND2 Escrow FACILITYFUND4 Escrow  200,000 0  $200,000 $0 $200,000 $8,689,848  TOTAL BUDGET    Capitall Replacement FundFor Projected Capital Projects Updateds 5/122022 Equipment Ule 2017 15 1.011.956.74  2018 2019 2020 2021 2022 654346.00 42.23900 31,787.00 $34,552.00  2023 2024 53,000.00 220,00000 220.000.00  2027 2028 800,00000 40,00000 53.00000  2030 031 $1.500,000.00 $55.000.00 $250,00000  MeEgement FotCashOusay udyaled) UituoptdCom:tiaom tOnCDDErN! EndingCash  1,04650874 14,56540 4223900 64999700 000 220,00000 220,000.00 53.000.00 000 000 853.00000 40,00000 000 000 55.00000 1.,750,00000 97952807 102,850.00 345.97600 470.428.19 40.26319 220.26319 192.26319 184.25319 335.263.19 585.263.19 83526319 26626319 57026319 870.26319 160.000.00 130,000.00 160,00000 16000000 180,00000 180.00000 200.00000 200.00000 250.00000 250,00000 280,00000 0000 300,00000 310.00000  318500 1F100000 5545.00 675500 000 12.00000 334.28 12,.15703 42-3900 5834600 000 27500000 E35120 528300 51,14519 78600  000 000  $102.450.00 $345,976.00 $470,423.19 $40,259.19 6220,263.19 $192,253.19 $184,263.19 ESF319E573191 $835.253.19 $256.263.19 5570,253.19 570,263.19 1,180,2 263.1 $1,451,253.19 $33.253.19  efsiequesCapta Replacemnent    Village Fire Department Organizational Chart 2022  Boardof Comissioners  U  Firc Chief  OPERATIONS  PREVENTION  ADMIN  Deputy Chief AShift  Deputy Chief B.Shift  Deputy Chicf CShift  Firel Marshal  Administrator  Communicat  Captain  Captain  Captain  Captain  Captain  Captain  Office Specialist  Operator  Operator  Operator  Operator  Operator  Operator  Dispatcher Dispatcher Dispatcher Dispatcher  Firemedic  Operator  Firemedic  Operator  Firemedic  Operator  Firemedic  Firemedic  Firemedic  Firemedic  Firemedic  Firemedic  Firemedic  Firelighier  Firefighter  Firemedic  Firemedic  Firemedic  Firemedic  Firefighter  Firelighter  Firemedic  Firemedic  Firemedic  Firemedic  Firemedic  Firemedic    VILLAGE FIRE DEPARTMENT 2023/2024 BOARD OF COMMISSIONERS REVISED 5/11/2022  COMMISSIONERS Hilshire Hedwig Piney Point Bunker Hill Spring' Valley Hunters Creek  Council Member, Robert Byrne-Chair 1305 Bridle Spur Lane Houston, Texas 77055 Council Member, Harry Folloder-Vice Chair 914 Magdalene Drive Hedwig' Village, Texas 77024 Member, Zebulun Nash-Secretary 11200 Wilding Lane Piney Point, Texas 77024-5308 Council Member, Keith Brown-Member 12006 Winwood Lane Bunker Hill Village, Texas 77024 Council Member, Allen Carpenter-Treasurer 8611 Merlin Drive Houston, Texas 77055 Member, Rob Adams-Member  Cell: (713)632-4790 Cell: (713) 703-6680 Home: (713)426-2979 btoloder@hedwilgoV Cell: (281)312-9910 Home:(713): 984-2692 ebnash@sbcgobalne! Cell: 713-304-0547 Kbrown@lunkerhili.ox Ofice/713)214-1196 Cell:(713) 461-4897 anenetassisalelkcn Cell: Home: rob@adams789.com  Robertbymne@hishteeyllagelexasz.com  ALTERNATES Hilshire Hedwig Piney Point Bunker Hill Spring' Valley Hunters Creek Attorney  Member, Ron Presswood 8202 Burkhart Road Houston, Texas 77055 Member, Doug Bergen 11410 Holidan Way Hedwig' Village, Texas 77024 Council Member, Henry Kollenberg 21 South Cheska Houston, Texas 77024 Member-Clara Towsley 226 Plantation Bunker Hill, Texas 77024 Council Member, Bo Bothe Pat McClellan 2 Cape Cod Ln. Hunters Creek Village, Texas 77024 J. Grady Randle 820 Gessner, Suite 1570 Houston, Texas 77024  Cell: (281)831-2692 on@presswooena.con Cell: (713)542-7548 Dersendougpholnal.com Home: (713)975-1247 Cell: Office: (713) 752-8672 henry@ppvcounçl.rg Cell: (713).8 898-2908 calowsley@usa.nel opotne@springvaleylx.com Cell: (713)628-0846 inccelanolsghaimaticon Office: (281)657-2000 gratyalgadranlepccom  S:Mdmin ollervipCommisioms-Alemmau2-m202-2024Commisioerk Alternates. doc  Printed On 5/12/2022 4:03:09PM    MEMORANDUM  CITY OFI PINEYI POINT VILLAGE  TO: The Honorable Mayor and Members oft the City Council  FROM: Karen Farris, City Secretary  MEETING DATE: June 27,2022  SUBJECT: Discuss and take possible action on Resolution No. 2022.06.27A authorizing  the acceptance of the American Rescue Plan Act-Coronavirus local Fiscal Recovery Funds (ARPA-CLFRF) and authorizing the Mayor and City Administrator to act as the City's Chief Executive Officers and Authorized Representatives in all matters pertaining to implementation.  Agenda Item: 8    RESOLUTION NO.: 2022.06.27A  A RESOLUTION OF THE CITY COUNCIL OF PINEY POINT VILLAGE, TEXAS, AUTHORIZING THE ACCEPTANCE OF AMERICAN RESCUE PLAN ACT (ARPA) CORONAVIRUS LOCAL FISCAL REVOVERY FUNDS (CLFRF); AND AUTHORIZING THE MAYOR AND THE CITY ADMINISTRATOR TO ACT AS THE CITY'S EXECUTIVE OFFICERS AND AUTHORIZED REPRESENTATIVES IN ALL MATTERS PERTAINING TOTHE CITY'S IMPLEMENTATION OF THE AMERICAN RESCUE PLAN ACT (ARPA) -CORONAVIRUS LOCAL FISCAL RECOVERY WHEREAS, the City Council of Piney Point Village desires to develop a viable community, including decent housing, suitable living environment, expanding economic opportunities, addressing health and safety needs, and improving critical infrastructure ini response to the COVID-19 Pandemic; and WHEREAS, certain conditions exist which represent ai threat to the public health and safety; and WHEREAS, it is necessary and in the best interests of the city of Piney Point Village to utilize and NOW,THEREFORE, BEI IT RESOLVED BY THE CITY COUNCIL OF PINEY POINT VILLAGE, 1. That the ARPA- CLFRF. is hereby authorized to be accepted on behalf oft the City from the 2. That the City'sa allocation be split into two (2) tranchesi in the amount of $853,375.00 with Tranche No.1 being $426,687.50 and Tranche No. 2 being $426,687.50. 3. That the City Council directs and designates the following to acti in all matters in connection with this application and the City's participation in the ARPA - CLFRF:  FUNDS (CLFRF)FUNDS.  implement ARPA - CLFRF funding;  TEXAS:  United States Treasury Department.  Thel Mayor and City Administrator shall serve as the City's Chief Executive Officer and Authorized Representative to execute funding request, authorizations and any subsequent The Mayor and City Administrator are authorized to execute environmental review documents and to certify to environmental clearance matters associated with the ARPA- The Mayor and City Administrator are authorized to execute payment documents and/or other  contractual documents; and CLFRF funds; and  forms required to reimburse project costs.  4. That all funds will be used in accordance with all applicable federal, state, local and programmatic requirements as directed by the United States Treasury Department.  Passed and approved this 27t day ofJ June, 2022.  Mark Kobelan, Mayor    Piney Point Village, Texas  Karen Farris, City Secretary Piney Point Village, Texas    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: The Honorable Mayor and Members of the City Council  FROM: Karen Farris, City Secretary  MEETING DATE: June27,2022  SUBJECT: Discuss and take possible action on Resolution No. 2022.06.27B adopting  Civil Rights & Fair Housing policies in connection with the City's participation in federally funded projects associated with the American Rescue Plan Act-Coronavirus Local Fiscal Recovery Fund (ARPA-CLFRF).  Agenda Item: 9    RESOLUTION NO. 2022.06.27B  A RESOLUTION ADOPTING THE ATTACHED POLICIES IN CONNECTION WITH THE CITY OF PINEY POINT VILLAGE TEXAS PARTICIPATION IN FEDERALLY FUNDED PROJECTS ASSOCIATED WITH THE AMERICAN RESCUE PLAN ACT - CORONAVIRUS LOCAL FISCAL RECOVERY FUND (ARPA - CLFRF) AND  ADHERENCE TO THE REGULATIONS DESCRIBED THEREIN.  WHEREAS, the City ofl Piney Point Village Texas, (hereinafter referred to as "City") has been awarded ARP - CLFRF funding through an ARP - CLFRF grant from the United States Treasury Department WHEREAS, the City, in accordance with Section 109 of the Title I of the Housing and Community Development Act. (24 CFR 6); the Age Discrimination Act of 1975 (42 U.S.C. 6101-6107); and Section 504 ofthel Rehabilitation Acto of1973 (29U.S.C.7 794) and for construction contracts greater than $10,000, must take actions to ensure that no person or group is denied benefits such as employment, training, housing, and contracts generated by the CLFRF activity, on the basis ofr race, color, religion, sex, national WHEREAS, the City, in consideration for the receipt and acceptance off federal funding, agrees to comply with all federal rules and regulations including those rules and regulations governing citizen participation WHEREAS, the City, in accordance with Section 3 ofthel Housing and Urban Development Actof1968, as amended, and 24 CFR Part 135, is required, to the greatest extent feasible, to provide training and employment opportunities to lower income residents and contract opportunities to businesses in the ARP WHEREAS, the City, in accordance with Section 104(1) of the Housing and Community Development Act, as amended, and State's certification requirements at 24 CFR 91.325(b)(6), must adopt an excessive force policy that prohibits the use of excessive force against non-violent civil rights demonstrations; WHEREAS, the City, in accordance with Executive Order 13166, must take reasonable steps to ensure meaningful access to services in federally assisted programs and activities by persons with limited English proficiency (LEP) and must have an LEP plan in place specific to the locality and beneficiaries WHEREAS, the City, in accordance with Section 504 of the Rehabilitation Act of 1973, does not discriminate on the basis of disability and agrees to ensure that qualified individuals with disabilities have WHEREAS, the City, in accordance with Section 808(e)(5)ofthe) Fair Housing Act (42U USC3608(e)(5) that requires federal programs and activities be administered in a manner affirmatively to further the policies of the Fair Housing Act, agrees to conduct at least one activity during the contract period oft the  (hereinafter referred to as TREASURY");  origin, age, or disability;  and civil rights protections;  CLFRF project area;  for each ARP- CLFRF project;  access to programs and activities that receive federal funds; and  ARP- CLFRF contract, to affirmatively further fair housing;    WHEREAS, the City, agrees to maintain written standards of conduct covering conflicts ofinterest and governing the actions ofi its employees engaged in the selection, award, and administration of contracts. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PINEY POINT  VILLAGE TEXAS, ADOPTS THE FOLLOWING: 1. Citizen Participation Plan and Grievance Procedures; 2. Section 3 Policy; 3. Excessive Force Policy; 4. Section 504 Policy and Grievance Procedures; 5. Limited English Proficiency Plan; 6. Fair Housing Policy; and 7. Code of Conduct Policy  PASSED AND APPROVED at a regular meeting oft the City Council on the 27th day of June, 2022.  Mark Kobelan, Mayor Piney Point Village, Texas  ATTEST:  Karen Farris, City Secretary Piney Point Village, Texas    RESOLUCION NO. 2022.06.27B  UNA RESOLUCION QUE ADOPTA LAS POLITICAS ADJUNTAS EN RELACION CON LA CIUDAD PINEY POINT VILLAGE, TEXAS PARTICIPACION EN PROYECTOS FINANCIADOS FEDERALMENTE ASOCIADOS CON LA LEY DEL PLAN DE RESCATE AMERICANO - CORONAVIRUS LOCAL FISCAL RECOVERO FUNDO Y ADHERENCIA Considerando que, la Ciudad de Piney Point Village, Texas, (en adelante, "Ciudad") ha recibido fondos ARP CLFRF a través de una subvencion ARP - CLFRF del Departamento del Tesoro de los Estados Considerando que, la Ciudad, de acuerdo con la Secciôn 109 del Titulo I de la Ley de Vivienda y Desarrollo Comunitario. (24 CFR 6); la Ley de Discriminacion por Edad de 1975 (42 USC 6101-6107); yla Seccion 504 de la Ley de Rehabilitaciôn de 1973 (29 USC 794) y para contratos de construcciôn superiores a $ 10,000, deben tomar medidas para garantizar que a ninguna persona o grupo se le nieguen beneficios tales como empleo, capacitacion, vivienda y contratos generados por la actividad CLFRF, por Considerando que, la Ciudad, en consideracion por lai recepcion y aceptacion de fondos federales, acuerda cumplir con todas las reglas y regulaciones federales, incluidas las reglas y regulaciones que rigen la Considerando que, la Ciudad, de acuerdo con la Secciôn 3 de la Ley de Vivienda y Desarrollo Urbano de 1968, segun enmendada, y 24 CFR Parte 135, està obligada, en la mayor medida posible, a brindar capacitaciôny oportunidades de empleo al losi residentes de bajos ingresos.yo oportunidades de contrataciôn Considerando que, la Ciudad, de acuerdo con la Seccion 104 (1) de la Ley de Vivienda y Desarrollo Comunitario, segun enmendada, y los requisitos de certificaciôn del Estado en 24 CFR 91.325 (b)(6), deben adoptar unaj politica dei fuerza excesiva que prohiba el uso de fuerza excesiva contra manifestaciones Considerando que, la Ciudad, de acuerdo con la Orden Ejecutiva 13166, debe tomar medidas razonables para asegurar un acceso significativo al los servicios en programas y actividades con asistencia federal por parte de personas con dominio limitado del inglés (LEP)y debe tener un plan LEP en su lugar  REGULACION DE ARPA- CLFRF EN ESTO.  Unidos (en adelante, TESORO");  motivos de raza, color, religion, sexo, nacionalidad, edad 0 discapacidad;  participacion ciudadana y la proteccion de los derechos civiles;  para negocios en el àrea del proyecto ARP- CLFRF;  no violentas de derechos civiles;  especifico para el localidad y beneficiarios de cada proyecto ARP-C CLFRF;  Considerando que, la Ciudad, de acuerdo con la Seccion 504 de la Ley de Rehabilitacion de 1973, no discrimina por motivos de discapacidad y acuerda asegurar que las personas calificadas con discapacidades tengan acceso a programas y actividades que reciben fondos federales;y Considerando que, la Ciudad, de acuerdo con la Seccion 808 (e)(5) de lal Ley de Vivienda Justa (42 USC 3608 (e)(5)) que requiere que los programas y actividades federales se administren de manera afirmativa para promover. laj politicas de lal Ley de Vivienda Justa, acuerda realizar al menos una actividad durante el  periodo del contrato ARP- - CLFRF, para promover atirmativamente la vivienda justa;    Considerando que, la Ciudad acuerda mantener normas escritas de conducta que cubran los conflictos de intereses y rijan las acciones de sus empleados involucrados en las seleccion, dudeadonyadminisncdon AHORA,PORLOTANTO, SE RESUELVE PORI ELCONSEJOMUNICIPALDEI PINEY POINT  de contratos.  VILLAGE, TEXAS, ADOPTA LOSIGUIENTE:  1. Plan del Participaciôn Ciudadana y Procedimientos de Quejas; 2. Politica de la Secciôn 3; 3. Politica de fuerza excesiva; 4. Politica de la Seccion 504 y Procedimientos de quejas; 5. Plan de dominio limitado del inglés; 6. Politica de vivienda justa;y 7. Politica del Codigo de Conducta  APROBADO Y APROBADO en una reuniôn ordinaria del Concejo Municipal el dia 27 de junio de  2022.  Mark Kobelan, Alcalde  Atestiguar:  Karen Farris, Secretario de la Ciudad    CITIZEN PARTICIPATION PLAN  AMERICAN RESCUE PLANACT- CORONAVIRUS LOCALI FISCALI RECOVERY FUND (ARPA-  CLFRF)  COMPLAINT PROCEDURES  These complaint procedures comply with the requirements of the United States Treasury Department's ARP - CLFRF Program and Local Government Requirements found in 24 CFR $570.486 (Code of Federal Regulations). Citizens can obtain a copy of these procedures at the City of Piney Point Village, 7676 Woodway, Suite 300, Below are the formal complaint and grievance procedures regarding the services provided under the ARP-CLFRF 1. Aj person whol has a complaint or grievance about any services or activities with respect tot the ARP-CLFRF project, whether it is a proposed, ongoing, or completed ARP. CLFRF should contact the City of Piney 2. A copy of the complaint or grievance shall be transmitted by the City Secretary to the entity that is the subject oft the complaint or grievance and to the City Attorney within five (5) working days after the date 3. The City shall complete an investigation ofthe complaint or grievance, ifp practicable, and provide at timely written answer to the person who made the complaint or grievance within ten (10) days. 4. Ifthe investigation cannot be completed within ten (10) working days per 3 above, the person who made the grievance or complaint shall be notified, in writing, within fifteen (15) days where practicable after receipt oft the original complaint or grievance and shall detail when the investigation should be completed. 5. Ifnecessary, the grievance and a written copy of the subsequent investigation shall be forwarded to the 6. Ifappropriate, provide copies of grievance procedures and responses to grievances in both English and  Houston, TX 77063, 713-782-0271 during regular business hours.  project.  Point Village, 7676 Woodway, Suite 300, Houston, TX 77063, 713-782-0271.  oft the complaint or grievance was received.  ARP- CLFRF for their further review and comment. Spanish, or other appropriate language.  TECHNICAL ASSISTANCE  When requested, the City shall provide technical assistance to groups that are representative of persons of low- and moderate-income in developing proposals for the use of ARP CLFRF funds. The City, based upon the specific needs of the community'si residents at the time of the request, shall determine the level and type ofassistance.  PUBLIC HEARING PROVISIONS  For each public hearing scheduled and conducted by the City, the following public hearing provisions shall be 1. Public notice of all hearings must be published at least seventy-two (72) hours prior to the scheduled hearing. The public notice must be published in a local newspaper. Each public notice must include the date, time, location, and topics to be considered at the public hearing. A published newspaper article can alsol be used toi meet this requirement: so long as itmeets all content and timing requirements. Notices should also be prominently posted in public buildings and distributed to local Public Housing Authorities and other 2. When a significant number ofnon-English speaking residents are a part of the potential service area of the ARP- CLFRF project, vital documents such as notices should be published in the predominant language 3. Each public hearing shall be held at a time and location convenient to potential or actual beneficiaries and will include accommodation for persons with disabilities. Persons with disabilities must be able to attend the hearings and the City must make arrangements fori individuals who require auxiliary aids or services if  observed:  interested community groups. oft these non-English speaking citizens.  contacted at least two days prior to the hearing.    4. A public hearing held prior to the submission of an ARP-C CLFRF application must be held after 5:00 PM 5. When a significant number ofn non-English speaking residents can be reasonably expected toj participate in ap public hearing, an interpreter should be present to accommodate the needs of the non-English speaking The City shall comply with the following citizen participation requirements for the preparation and submission of 1. Atar minimum, the City shall hold at least one (1) public hearing prior to submitting the application to the 2. The City shall retain documentation of the hearing notice(s), a listing of persons attending the hearing(s), minutes of the hearing(s), and any other records concerning the proposed use of funds for three (3): years from closeout of the grant to the state. Such records shall be made available to the public in accordance 3. The public hearing shall include a discussion with citizens as outlined in the applicable ARP - CLFRF application manual to include, but is not limited to, the development of housing and community development needs, the amount of funding available, all eligible activities under the ARP - CLFRF program, and the use of past ARP- CLFRF contract funds, ifapplicable. Citizens, with particular emphasis on persons of low- and moderate-income who are residents of slum and blight areas, shall be encouraged tos submit their views and proposals regarding community development and housing needs. Citizens shall ber made aware oft the location where they may submit their views and proposals should they be unable to 4. When a significant number of non-English speaking residents can be reasonably expected to participate in ap public hearing, an interpreter should be present to accommodate the needs oft the non-English speaking The City must comply with the following citizen participation requirements in the event that the City receives funds 1. The City shall also hold a public hearing concerning any substantial change, as determined by ARP - CLFRF, proposed to be made in the use of ARP- CLFRF funds from one eligible activity to another again 2. Upon completion oft the ARP- CLFRF project, the City shall hold aj public hearing and review its program 3. When a significant number ofr non-English speaking residents can be reasonably expected to participate in ap public hearing, for either a public hearing concerning substantial change to the ARP CLFRF project or for the closeout of the ARP - CLFRF project, publish notice in both English and Spanish, or other appropriate language and provide an: interpreter at thel hearing to accommodate the needs of the non-English 4. The City shall retain documentation of the ARP- - CLFRF project, including hearing notice(s), a listing of persons attending thel hearing(s), minutes oft the hearing(s), and any other records concerning the actual use off funds for a period of three (3) years from closeout of the grant to the state. Such records shall be made  on a weekday or at a convenient time on a Saturday or Sunday.  residents.  an application for an ARP-C CLFRF project:  United States Treasury Department.  with Chapter 552, Texas Government Code.  attend the public hearing. residents.  from the ARP-CLFRF program:  using the preceding notice requirements.  performance including the actual use oft the ARP- CLFRF funds.  speaking residents.  available to the public in accordance with Chapter 552, Texas Government Code.  Mark Kobelan, Mayor  Date    PLANDE ARICFACIONCIPADANA ADHERENCIA REGULACIONDE ARPA- CLFRF  PLAN) DE RESCATE AMERICANO-CORONAVIRUS LOCAL FISCALI RECOVEROFUNDOY  PROCEDMIENTOS QUEJAS DEL  Estos procedimientos de quejas cumplen con los requisitos del Programa ARP CLFRF del Departamento del Tesoro de los Estados Unidos y los Requisitos del Gobierno Local que se encuentran en 24 CFR $570.486 (Codigo de Regulaciones Federales). Los ciudadanos pueden obtener una copia de estos procedimientos en la Ciudad de Piney Point Village, 7676 Woodway, Suite 300, Houston, TX 77063,713-782-0271, durante A continuaciôn se muestran los procedimientos formales de quejas y quejas con respecto a los servicios prestados 1. Una persona que tenga una queja 0 queja sobre cualquier serviciooa actividad con respecto al proyecto ARP CLFRF, ya sea un ARP- CLFRF propuesto, en curso 0 completado, debe comunicarse con la Ciudad de 2. EI Secretario de la Ciudad transmitira una copia de la queja o queja formal al la entidad que es objeto de la queja 00 queja y al la Ciudad Fiscal dentro de los cinco (5) dias hâbiles. después de la fecha de recepciôn de 3. La Ciudad completarà una investigacion de la queja 0 queja, si es posible, y proporcionarà una respuesta por escrito oportuna al la persona que presento la queja o queja dentro de los diez (10) dias. 4. Sil la investigacion no se puede completar dentro de los diez (10) dias hâbiles de los 3 anteriores, se notificarà a laj persona que presento la queja 0 queja, por escrito, dentro de los quince (15) dias, cuando sea posible, después de recibir la queja o queja original y deberà detalle cuândo debe completarse la 5. Sies necesario, la queja y una copia por escrito de la investigacion posterior se enviaràn al ARP- ( CLFRF 6. Sicorresponde, proporcione copias de los procedimientos de quejasyrespuestas. al las quejas tanto en inglés  ell horario comercial habitual. en el marco del proyecto ARP- CLFRF.  Piney Point Village, 7676 Woodway, Suite 300, Houston, TX 77063, 713-782-0271  la queja o agravio.  investigacion.  para su revision y comentarios adicionales. como en espanol, 0 en otro idioma apropiado.  ASISTENCIA TÉCNICA  Cuando se solicite, la Ciudad proporcionarà asistencia técnica a grupos que sean representativos de personas de ingresos bajos y moderados en el desarrollo de propuestas para el uso de fondos ARP- CLFRF. La ciudad, segun las necesidades especificas de los residentes de la comunidad en el momento de la solicitud, determinara el nively  el tipo de asistencia.  DISPOSICIONES DE AUDIENCIA PUBLICA  Para cada audiencia publica programada y conducida por la Ciudad, se observaràn las siguientes disposiciones de 1. El aviso publico de todas las audiencias debe publicarse al menos setenta y dos (72) horas antes de la audiencia programada. El aviso publico debe publicarse en un periodico local. Cada aviso publico debe incluir la fecha, la hora, el lugar y los temas que se consideraràn en la audiencia publica. Un articulo de periodico publicado también se puede utilizar para cumplir con este requisito siempre que cumpla con todos los requisitos de contenido y tiempo. Los avisos también deben colocarse en un lugar destacado en los edificios piblicos y distribuirse a las autoridades locales de vivienda publica y otros grupos comunitarios 2. Cuando un numero significativo de residentes que no hablan inglés forman parte del àrea de servicio potencial del proyecto ARP - CLFRF, los documentos vitales, como los avisos, deben publicarse en el  audiencia publica:  interesados.  idioma predominante de estos ciudadanos que no hablan inglés.    3. Cada audiencia publica se llevarà a cabo en un momento y lugar convenientes para los beneficiarios potenciales o reales e incluirà adaptaciones para personas con discapacidades. Las personas con discapacidades deben poder asistir a las audiencias y la Ciudad debe hacer arreglos para las personas que requieren ayudas o servicios auxiliares si se contactan al menos dos dias antes de la audiencia. 4. Una audiencia publica que se lleve a cabo antes de la presentacion de una solicitud ARP CLFRF debe realizarse después de las 5:00p.m. En un dia laborable 0 en un horario conveniente los sâbados o domingos. 5. Cuando se puede esperar razonablemente que un numero significativo de residentes que no hablan inglés participe en una audiencia publica, un intérprete debe estar presente para satisfacer las necesidades de los La Ciudad deberà cumplir con los siguientes requisitos de participaciôn ciudadana para la preparaciôn y 1. Como minimo, la Ciudad deberà celebrar al menos una (1)audiencia publica antes de presentar la solicitud. 2. La Ciudad conservarà la documentaciôn de los avisos de audiencia, una lista de las personas que asistieron a las audiencias, las actas de las audiencias y cualquier otro registro relacionado con el uso propuesto de fondos durante tres (3) anos. desde el cierre de la subvencion al estado. Dichos registros se pondràn a disposicion del publico de acuerdo con el Capitulo 552 del Cédigo de Gobierno de Texas. 3. La audiencia publica incluira una discusion con los ciudadanos como se describe en el manual de solicitud ARP - CLFRF aplicable para incluir, pero no se limita a, el desarrollo de las necesidades de desarrollo de vivienda y comunidad, la cantidad de fondos disponibles, todas las actividades elegibles bajo el ARP - Programa CLFRF, y el uso de fondos anteriores del contrato ARP. - CLFRF, si corresponde. Se alentarà a los ciudadanos, con especial énfasis en las personas de ingresos bajos y moderados que residen en barrios marginales y àreas deterioradas, a presentar sus puntos de vista y propuestas con respecto al desarrollo de la comunidad y las necesidades de vivienda. Los ciudadanos deberan conocer el lugar donde pueden presentar sus opiniones y propuestas en caso de que no puedan asistir a la audiencia publica. 4. Cuando se puede esperar razonablemente que un numero significativo de residentes que no hablan inglés participe en una audiencia publica, un intérprete debe estar presente para satisfacer las necesidades de los La Ciudad debe cumplir con los siguientes requisitos de participacion ciudadana en caso de que la Ciudad reciba 1. La Ciudad también deberà realizar una audiencia publica sobre cualquier cambio sustancial, segun lo determine ARP. CLFRF, propuesto para ser realizado en el uso de fondos ARP- CLFRF de una actividad 2. Una vez finalizado el proyecto ARP - CLFRF, la ciudad celebrarà una audiencia publica y revisarà el 3. Cuando se pueda esperar razonablemente que un numero significativo de residentes que no hablen inglés participe en una audiencia publica, ya sea para una audiencia publica relacionada con un cambio sustancial en el proyecto ARP CLFRF o para el cierre del proyecto ARP - CLFRF, publique un aviso en ambos Inglés y Espariol, u otro idioma apropiado y proporcionar un intérprete en la audiencia para satisfacer las 4. Lac Ciudad conservarà la documentaciôn del proyecto ARP- CLFRF, incluidos los avisos de audiencia, una lista de las personas que asistieron a las audiencias, las actas de las audiencias y cualquier otro registro relacionado con el uso real de los fondos. por un periodo de tres (3) anos aj partir del cierre de la subvencion al estado. Dichos registros sej pondràn a disposiciôn del publico de acuerdo con el Capitulo 552 del Codigo  residentes que no hablan inglés.  presentacion de una solicitud para un proyecto ARP- CLFRF:  all Departamento del Tesoro de los Estados Unidos.  residentes que no hablan inglés. fondos del programa ARP- CLFRF:  elegible a otra nuevamente utilizando los requisitos de notificacion anteriores. desemperio de su programa, incluido el uso real de los fondos ARP- CLFRF.  necesidades de los residentes que no hablan inglés.  de Gobierno de Texas.  Mark Kobelan, Alcalde  Fecha    Section 3] Policy  Ina accordance with 12 U.S.C. 170lut the City ofPiney! Point Village agrees toi implement the following steps, which, to the greatest extent feasible, will provide job training, employment, and contracting opportunities for Section 3 residents and Section 3 businesses oft the areas in which the program/project is being carried out.  A. Introduce and pass ai resolution adopting this plan as a policy to strive to attain goals for compliance to Section 3 regulations by increasing opportunities for employment and contracting for Section 3 B. Assign duties related to implementation ofthis plan to the designated Civil Rights Officer. C. Notify Section 3 residents and business concerns of potential new employment and contracting opportunities as they are triggered by ARP - CLFRF grant awards through the use of: Public Hearings and related advertisements; public notices; bidding advertisements and bid documents; notification to local business organizations such as the Chamber(s) of Commerce or the Urban League; local advertising media including public signage; project area committees and citizen advisory boards; regional planning agencies; and all other appropriate referral sources. Include D. Maintain a list of those businesses that have identified themselves as Section 3 businesses for utilization in ARP CLFRF funded procurements, notify those businesses of pending contractual opportunities, and make this list available for general Grant Recipient procurement needs. E. Maintain a list of those persons who have identified themselves as Section 3 residents and contact those persons when hiring/training opportunities are available through either the Grant Recipient F. Require that all Prime contractors and subcontractors with contracts over $100,000 commit to this plan as part of their contract work. Monitor the contractors' performance with respect to meeting Section 3 requirements and require that they submit reports as may be required by TREASURY to G. Submit reports as required by TREASURY regarding contracting with Section 3 businesses and/or employment as they occur; and submit reports within 20 days of the federal fiscal year end (by H. Maintain records, including copies of correspondence, memoranda, etc., which document all  residents and businesses.  Section 3 clauses in all covered solicitations and contracts.  ord contractors.  the Grant Recipient.  October 20) which identify and quantify Section 3 businesses and employees.  actions taken to comply with Section 3 regulations.  As officers and representatives of the City of Piney Point Village we the undersigned have read and fully agree to  this plan and become a party to the full implementation of this program.  Mark Kobelan, Mayor  Date    Secciôn 3F Politica  De acuerdo con 12 USC 170lu la Ciudad de Piney Point Village acuerda implementar los siguientes pasos, que, en la mayor medida posible, proporcionaràn capacitaciôn, laboral empleo, y oportunidades de contrataciôn para los residentes de la Seccion 3yl las empresas de la Secciôn 3 de las àreas en las que se està llevando a cabo elj programa  /proyecto.  A. Introducir y aprobar una resoluciôn adoptando este plan como una politica para esforzarse por alcanzar las metas de cumplimiento de las regulaciones de la Seccion 3 al aumentar las oportunidades de empleo y contrataciôn para los residentes y empresas de la Secciôn 3. B. Asignar deberes relacionados con la implementacion de este plan al Oficial de Derechos Civiles C. Notificar a los residentes de la Secciôn 3 y las inquietudes comerciales sobre posibles nuevos empleosyoportunidades de contrataciôn a medida que se desencadenan por las subvenciones ARP CLFRF mediante el uso de: Audiencias publicas y anuncios relacionados; avisos publicos; anuncios de licitaciôn y documentos de licitaciôn; notificacion a organizaciones comerciales locales como la (s) Câmara (s) de Comercio o la Urban League; medios publicitarios locales, incluidal la sehalizaciôn publica; comités de àrea dep proyecto yjuntas asesoras ciudadanas; agencias de planificacion regional; y todas las demàs fuentes de referencia apropiadas. Incluya clâusulas de D. Mantener una lista de aquellas empresas que se han identificado a si mismas como empresas de la Secciôn 3 para su utilizacion en adquisiciones financiadas por ARP - CLFRF, notificar a esas empresas sobre oportunidades contractuales pendientes y hacer que esta lista esté disponible para E. Mantenga una lista de aquellas personas que se han identificado a si mismas como residentes de la Secciôn 3 y comuniquese con esas personas cuando haya oportunidades de contratacion/capaciacion disponibles ai través del Beneficiario de la Subvencion o los contratistas. F. Exigir que todos los contratistas y subcontratistas Prime con contratos de màs de $ 100,000 se comprometan con este plan como parte de su trabajo por contrato. Supervisar el desempeno de los contratistas con respecto al cumplimiento de los requisitos de la Seccion 3 y exigir que presenten G. Presentar informes segun lo requiera TREASURY con respecto a la contratacion con empresas de la Seccion 3 y/o empleo a medida que ocurren; y presentar informes dentro de los 20 dias posteriores al final del afio fiscal federal (antes del 20 de octubre) que identifiquen y cuantifiquen H. Mantener registros, incluidas copias de correspondencia, memorandos, etc., que documenten todas  designado.  la Seccion 3 en todas las solicitudes y contratos cubiertos.  las necesidades generales de adquisiciones del Beneficiario de la Subvencion.  informes segun lo requiera TREASURY al Beneficiario de la Subvencion.  las empresas y los empleados de la Seccion 3.  las acciones tomadas para cumplir con las regulaciones de la Seccion 3.  Como funcionarios y representantes de la Ciudad de Piney Point Village, TX los abajo firmantes hemos leidoy y estamos totalmente de acuerdo con este plan y nos convertimos en parte de la implementacion completa de este  programa.  Mark Kobelan, Alcalde  Fecha    Excessive Force Policy  In accordance with 24 CFR91.325/b)(6), City of Piney Point Village hereby adopts and will enforce the following 1. Itist the policy of City of Piney Point Village to prohibit the use ofexcessive force by the law enforcement agencies within its jurisdiction against any individual engaged in non-violent civil rights demonstrations; 2. It is also the policy of City of Piney Point Village to enforce applicable State and local laws against physically barring entrance to or exit from a facility or location that is the subject ofs such non-violent civil  policy with respect to the use ofe excessive force:  rights demonstrations within its jurisdiction.  3. City of Piney Point Village will introduce and pass a resolution adopting this policy.  As officers and representatives of City of Piney Point Village we the undersigned have read and fully agree to  this plan and become a party to the full implementation oft this program.  Mark Kobelan, Mayor  Date    Politica de fuerza excesiva  De acuerdo con 24 CFR 91.325 (b) (6), la Ciudad del Piney Point Village por la presente adopta y harà cumplir la 1. Es la politica de la Ciudad de Piney Point Village prohibir el uso de fuerza excesiva por parte de los organismos encargados de hacer cumplir la ley dentro de su jurisdiccion contra cualquier individuo 2. También es politica del la Ciudad de Piney Point Village hacer cumplir las leyes estatales) y locales aplicables contra la restricciôn fisica de la entrada o salida de una instalaciôn o ubicaciôn que sea objeto de 3. La ciudad de Piney Point Village presentara y aprobarà una resolucion adoptando esta politica. Como funcionarios y representantes de la Ciudad de Piney Point Village los abajo firmantes hemos leido y estamos totalmente de acuerdo con este plan, y nos convertimos en parte de la implementacion completa de este  siguiente politica con respecto al uso de fuerza excesiva:  involucrado en manifestaciones no violentas de derechos civiles;  manifestaciones no violentas de derechos civiles dentro de su. jurisdiccion.  programa.  Mark Kobelan, Alcalde  Fecha    Section 504) Policy Against Discrimination based on Handicap and Grievance Procedures  In accordançe with 24 CFR Section 8, Nondiscrimination based on Handicap in federally assisted programs and activities of the United States Treasury American Rescue Plan, Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794), and Section 109 ofthe Housing and Community Development. Act of 1974, as amended (42 U.S.C. 5309), City of Piney Point Village hereby adopts the following policy and grievance procedures: 1. Discrimination prohibited. No otherwise qualified individual with handicaps in the United States shall, solely by reason of his or her handicap, be excluded from thej participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance from the Treasury. 2. The City of Piney Point Village does not discriminate on the basis of handicap in admission or access to, or 3. The City of Piney Point Village recruitment materials or publications shall include a statement oft this policy in 4. The City of Piney Point Village shall take continuing steps to notify participants, beneficiaries, applicants, and employees, including those with impaired vision or hearing, and unions or professional organizations holding collective bargaining or professional agreements with the recipients that it does not discriminate on the basis of 5. For hearing and visually impaired individuals eligible to be served or likely to be affected by the ARP-CLFRF program, City of Piney Point Village shall ensure that they are provided with the information necessary to  treatment or employment in, its federally assisted programs and activities.  1.a above.  handicap in violation of 24 CFR Part 8.  understand and participate in the ARP-CLFRF program.  6. Grievançes and Complaints  A. Any person who believes she or he has been subjected to discrimination on the basis of disability may file a grievance under this procedure. It is against the law for City of Piney Point Village to retaliate against B. Complaints should be addressed to: City Secretary, City ofl Piney Point Village, 7676 Woodway, Suite 300, Houston, TX 77063, 713-782-0271, who has been designated to coordinate Section 504 compliance C. Ac complaint should be filed in writing or verbally, contain the name and address ofthe person filingi it, and D. A complaint should be filed within thirty (30) working days after the complainant becomes aware of the E. An investigation, as may be appropriate, shall follow a filing of a complaint. The investigation will be conducted by City. Informal but thorough investigations will afford all interested persons and their F. A written determination as to the validity of the complaint and description of resolution, if any, shall be issued by City, and a copy forwarded to the complainant with fifteen (15) working days after the filing of G. The Section 504 coordinator shall maintain the files and records of the City ofl Piney Point Village relating H. The complainant can request ai reconsideration oft the case in instances where he or she is dissatisfied with the etemination/resolution as described in f. above. The request fori reconsideration should ber made tot the City Piney Point Village within ten working days after the receipt ofthe written detemination/resolation.  anyone who files a grievance or cooperates in the investigation ofa grievance.  efforts.  briefly describe the alleged violation of the regulations.  alleged violation.  representatives, ifany, an opportunity to submit evidence relevant to a complaint.  the complaint where practicable. tot the complaint's files.    . The right of a person to a prompt and equitable resolution of the complaint filed hereunder shall not be impaired by the person's pursuit of other remedies such as the filing ofa a Section 504 complaint with the U.S. Department of Treasury. Utilization of this grievance procedure is not a prerequisite to the pursuit of J. These procedures shall be construed to protect the substantive rights of interested persons, to meet appropriate due process standards and assure that the City of Piney Point Village complies with Section  other remedies.  504 and' Treasury regulations.  Mark Kobelan, Mayor  Date    Seccion 504) Politica contra la discriminacion basada en discapacidadesyn procedimientos de quejas  De acuerdo con 24 CFR Secciôn 8, No discriminaciôn basada en discapacidades en programas y actividades con asistencia federal del Plan de Rescate Estadounidense del Tesoro de los Estados Unidos, Seccion 504 de la Ley de Rehabilitacion de 1973, segun enmendada (29 USC 794), y la Secciôn 109 de la Ley de Vivienda y Desarrollo Comunitario de 1974, segun enmendada (42 USC 5309), la Ciudad de Piney Point Village adopta la siguiente 1.P Prohibida la discriminacion. Ninguna persona calificada con discapacidades en los Estados Unidos, unicamente por razôn de su discapacidad, serà excluida de la participacion, se le negaràn los beneficios o serà objeto de discriminaciôn en cualquier programa 0 actividad que reciba asistencia financiera federal de la Tesoreria. 2.La Ciudad del Pineyl Point Village no discrimina pori motivos de discapacidad en la admision 0 acceso, tratamiento 3. Los Ciudad de Piney Point Village materiales o publicaciones de reclutamiento de la deberàn incluir una 4. La ciudad de Piney Point Village tomarà medidas continuas para notificar a los participantes, beneficiarios; solicitantes y empleados, incluidos aquellos con problemas de vision o audiciôn, y sindicatos u organizaciones profesionales que tengan convenios colectivos 0 acuerdos profesionales con los destinatarios que no discrimina. la 5. Para las personas con discapacidades auditivas y visuales elegibles para recibir servicios o que puedan verse afectadas por el programa ARP- - CLFRF, la ciudad de Piney Point Village se asegurarà de que se les proporcione  politica y procedimientos de quejas:  oempleo en sus programas! y actividades con asistencia federal.  declaracion de esta politica en 1. arriba.  base de la discapacidad en violacion de 24 CFR Parte 8.  la informacion necesario para comprender y participar en el programa ARP-C CLFRF.  6. Ouejas formales yquejas  A. Cualquier persona que crea que ha sido objeto de discriminaciôn por motivos de discapacidad puede presentar una queja conforme a este procedimiento. Es contra la ley que la Ciudad de Piney Point Village tome represalias contra cualquier persona que presente una queja 0 coopere en lai investigacion de una queja. B. Las quejas deben dirigirse a: Secretario de la Ciudad, Ciudad de Piney Point Village, 7676 Woodway, Suite 300, Houston, TX 77063, 713-782-0271, quien ha sido designado para coordinar los esfuerzos de C. Una queja debe presentarse por escrito o verbalmente, contener el nombre y la direcciôn de laj persona que D. Una queja debe ser presentada dentro de los treinta (30) hâbiles dias después de que el demandante tenga E. Una investigacion, segun corresponda, seguirà a la presentaciôn de una queja. La investigacion serà realizada por la ciudad. Las investigaciones informales pero exhaustivas brindarân a todas las personas interesadas yas sus representantes, si los hay, la oportunidad dej presentar pruebas relevantes para una queja. F. Una determinaciôn escrita en cuanto a la validez de la queja y la descripcion de la resolucion, en su caso, serà expedido por Ciudad, y una copia remitida al demandante con quince (15) hâbiles dias siguientes a la G. El coordinador de la Seccion 504 mantendrà los archivos y registros de la Ciudad de Piney Point Village H. El denunciante puede solicitar una reconsideracion del caso en los casos en que no esté satisfecho con la determinacin/resolucion como se describe en f. encima. La solicitud de reconsideraciôn debe hacerse a  cumplimiento de la Secciôn 504.  lap presenta, y describa brevemente la supuesta violacion de las regulaciones.  conocimiento de la presunta violacion.  presentacion de la demanda siempre que sea posible. relacionados con los archivos de la queja.    la Ciudad de Piney Point Village en cuestiôn de diez det trabajo dias después de la recepcion del la resolucion I. El derecho de una persona al una resolucion pronta y equitativa de la queja presentada a continuaciôn no se verà afectado por la busqueda de otros recursos por parte de la persona, como la presentaciôn de una queja de la Secciôn 504 ante el Departamento del Tesoro de los EE. UU. La utilizaciôn de este procedimiento de Estos procedimientos se interpretarân para proteger los derechos sustantivos de las personas interesadas, para cumplir con los estândares de debido proceso apropiados ya asegurar que la Ciudad Piney Point Village  /resolucion por escrito.  quejas no es un requisito previo para la busqueda de otros recursos. cumpla con la Secciôn 504 y las regulaciones del Tesoro.  Mark Kobelan, Alcalde  Fecha    Fair Housing Policy  In accordance with Fair Housing Act, the City of Piney Point Village hereby adopts the following policy with 1. City of Piney Point Village agrees to affirmatively further fair housing choice for all seven protected classes 2. City of Piney Point Village agrees to plan at least one activity during the contract term to affirmatively  respect toi the Affirmatively Furthering Fair Housing:  (race, color, religion, sex, disability, familial status, and national origin).  further fair housing.  3. City of Piney Point Village will introduce and pass a resolution adopting this policy.  As officers and representatives oft the City of Piney Point Village, we the undersigned have read and fully agree to  this plan and become aj party to the full implementation oft this program.  Mark Kobelan, Mayor  Date    Politica de vivienda justa  De acuerdo con la Ley de Vivienda Justa, la Ciudad de Piney Point Village por la presente adopta la siguiente 1. La ciudad de Piney Point Village acuerda afirmar mâs opciones de vivienda justa para las siete clases protegidas (raza, color, religion, sexo, discapacidad, situacion familiar y nacionalidad). 2. La ciudad de Piney Point Village acuerda planificar al menos una actividad durante el plazo del contrato 3. Lac ciudad del Piney Point Village presentarà y aprobarà una resolucion adoptando esta politica. Como funcionarios y representantes de la Ciudad de Piney Point Village los abajo firmantes hemos leido ye estamos totalmente de acuerdo con este plan y nos convertimos en parte de la implementacion completa de este programa.  politica con respecto al Promover Afirmativamente la Vivienda Justa: La  para promover: afirmativamente la vivienda justa.  Mark Kobelan, Alcalde  Fecha    CODEOF CONDUCT  CONFLICT OF INTEREST POLICY PERTAININGTOI PROCUREMENT PROCEDURES Asa Grant Recipient ofa a federal or state grant contract (including ARP- CLFRF), the City ofl Piney Point Village shall avoid, neutralize, or mitigate actual or potential conflicts of interest sO as to prevent an unfair competitive advantage or the existence ofconflicting roles that might impair the performance ofthe federal or state grant contract For procurement of goods and services, no employee, officer, or agent of the City of Piney Point Village shall participate int the: selection, award, or administration ofa contract supported by federal or state grantf funds (including ARP- CLFRF) if he or she has a real or apparent conflict of interest. Such a conflict could arise ift the employee, officer, or agent; any member ofh his/her immediate family; his/her partner; or an organization which employs or is about to employ any oft the parties indicated herein, has a financial or other interest in or at tangible personal benefit No officer, employee, or agent oft the City of Piney Point Village shall solicit or accept gratuities, favors or anything of monetary value from contractors or firms, potential contractors or firms, or parties to sub-agreements, except where the financial interest is not substantial or the gift is an unsolicited item of nominal intrinsic value. Contractors that develop or draft specifications, requirements, statements ofwork, ori invitations for bids or requests For all other cases, no employee, agent, consultant, officer, or elected or appointed official oft the state, or ofa unit of general local government, or of any designated public agencies, or subrecipients which are receiving federal or state grant funds (including ARP CLFRF), that has any grant-related function/responsibiliy, or is in aj position to participate in a decision-making process or gaini inside information, may obtain a financial interest or benefit from The conflict of interest restrictions and procurement requirements identified herein shall apply to a benefitting business, utilityp provider, or othert third-party entity that is receiving assistance, directly ori indirectly, under ai federal or state grant contract or award, or that is required to complete some or all work under the federal or state grant Any person or entity including any benefitting business, utility provider, or other third party entity that ist receiving assistance, directly or indirectly, under a federal or state grant contract or award (including ARP- CLFRF), or that isr required to complete some or all work under the federal or state grant contract inc order to meeta al National Program Objective, that might potentially receive benefits from the federal or state grant award may not participate in the Any alleged violations of these standards of conduct shall be referred to the City of] Piney Point Village' Attorney. Where violations appear tol have occurred, the offending employee, officer or agent shall be subject to disciplinary action, including but not limited to dismissal or transfer; where violations or infractions appear to be substantial in nature, the matter may be referred to the appropriate officials for criminal investigation and possible prosecution.  or impact the integrity oft the procurement process.  from ai firm considered for a contract.  forj proposals must be excluded from competing for such procurements.  the federal or state grant activity.  contract in order to meet any National Program Objectives.  selection, award, or administration ofa contract supported by federal or state grant funding.  Mark Kobelan, Mayor  Date    CÔDIGO DE CONDUCTA ADOUISICION  POLITICA DE CONFLICTODE INTERÉS RELATIVOALOSI FROCEDMIENTOSDE  Como beneficiario de una subvencion de un contrato de subvencion federal o estatal (incluido ARP-C CLFRF), la ciudad de Piney Point Village deberà evitar, neutralizar 0 mitigar los conflictos de intereses reales o potencialesa fin de evitar una ventaja competitiva injusta o la existencia de roles en conflicto que puedan afectar el desempenio Paral la adquisicion del bienesy/servicios, ningun empleado, funcionariooagente de la Ciudad de Pineyl Point' Village participarà en la selecciôn, adjudicaciôn o administraciôn de un contrato respaldado por fondos de subvencion federales 06 estatales (incluido ARP-CLFRPsiéloelat tiene un conflicto de intereses real 0a aparente. Tal conflicto podria surgir si el empleado, funcionario 0 agente; cualquier miembro de su familia inmediata; su pareja; o una organizaciôn que emplea 0 està aj punto de emplear a cualquiera de las partes indicadas en este documento, tiene un interés financiero o de otro tipo o un beneficio personal tangible de una empresa considerada para un contrato. Ningun funcionario, empleado o agente de la Ciudad Piney Point Village solicitarà o aceptarà gratificaciones, favores o cualquier cosa de valor monetario de contratistas o firmas, contratistas potenciales 0 firmas, o partes de subacuerdos, excepto cuando el interés financiero no sea sustancial O el obsequio es un articulo no solicitado de Los contratistas que desarrollen o redacten especificaciones, requisitos, declaraciones de trabajo o invitaciones a licitaciones 0 solicitudes de propuestas deben ser excluidos de competir por tales adquisiciones. Para todos los demàs casos, ningun empleado, agente, consultor, funcionario o funcionario electo 0 designado del estado, 0 de una unidad del gobierno local general, 0 de cualquier agencia publica designada, o sub-beneficiarios que estén recibiendo fondos de subvenciones federales o estatales ( incluyendo ARP CLFRF), que tiene alguna fumcidn/rsponsabilidad relacionada con la subvenciôn, 0 que està en posicion de participar en un proceso det toma de decisiones u obtener informacion privilegiada, puede obtener un interés finançiero o beneficiarse de la actividad Las restricciones de conflicto de intereses y los requisitos de adquisicion identificados en este documento se aplicaràn a una empresa que se beneficie, un proveedor de servicios publicos u otra entidad de terceros que esté recibiendo asistencia, directa o indirectamente, en virtud de un contrato o adjudicaciôn de subvencion federal o estatal, o que deba completar algunos 01 todos trabajan bajo el contrato de subvencion federal 0 estatal para cumplir Cualquier persona o entidad, incluida cualquier empresa que se beneficie, proveedor de servicios publicos u otra entidad de terceros que esté recibiendo asistencia, directa o indirectamente, en virtud de un contrato 0 adjudicaciôn de subvencion federal 0 estatal (incluido ARP- CLFRF), o que deba completar algunos o Todo el trabajo bajo el contrato de subvenciôn federal 0 estatal para cumplir con un Objetivo del Programa Nacional, que potencialmente podria recibir beneficios de la subvencion federal o estatal, no puede participar en la selecciôn, adjudicacion o Cualquier presunta violaciôn de estos estândares de conducta serà referida a la Ciudad de Piney Point Village. Abogado de. Cuando parezca que se han producido infracciones, ele empleado, funcionario oa agente infractor estarà sujeto a medidas disciplinarias, que incluyen, entre otras, el despido 0 la transferencia; cuando las violaciones o infracciones parezcan ser de naturaleza sustancial, el asunto puede remitirse a los funcionarios correspondientes  del contrato de subvencion federal o estatal 0 afectar la integridad del proceso de adquisicion.  valori intrinseco nominal.  de subvencion federal 0 estatal.  con los Objetivos del Programa Nacional.  administraciôn de un contrato respaldado por una subvenciôn federal o estatal. fondos.  para una investigacion penal y un posible enjuiciamiento.  Mark Kobelan, Alcalde  Fecha    Limited English Proficiency Plan  Grantee: Community Population: LEP Population: Languages Spoken:  City Piney Point Village 3,128 4.5%  1. By more than 5% oft the eligible population or beneficiaries and has more than 50 in number; or 2. By more than 5% of the eligible population or beneficiaries but has less than 50 or less in number; or 3. By more than 1,000 individuals in the eligible population in the market area or among current beneficiaries. Program activities to be accessible to LEP persons:  Spanish  0 0  Public notices and hearings regarding applications for grant funding, amendments to project activities, and Publications regarding ARP- CLFRF applications, grievance procedure, complaint procedures, answers to complaints, notices, notices of rights and disciplinary action, and other vital hearings, documents, and program  completion ofg grant-funded projects.  requirements. N/A Other program documents: Resources available to Grant Recipient:  0 0  Translation services: City will retain translation services upon request. Interpreter services: City will retain translation services upon request.  N/A Other resources: Language assistance to be provided:  0 D 0 0 N/A  Translation (oral and/or written) of advertised notices and vital documents for: City will provide translated documents upon request and retain: services to accommodate populations with limited English proficiency. Referrals to community liaisons proficient in the language ofLEP person: City willi identify community liaisons that will assist toj provide accommodations tol LEP person and provide these services upon request. Public meetings conducted ini multiple languages: City will conduct public meetings in multiple languages Notices to recipients oft the availability of LEP services: City will reference the availability of accommodations  upon request.  in public notices and post documents to accommodate LEP persons in public buildings.  Other Services:  Mark Kobelan, Mayor  Date    Plan de Dominio Limitado del Inglés  Beneficiario del: Village Poblaciôn Comunitaria: Poblaciôn LEP: Idiomas Hablados:  Ciudad de Piney Point 3,128 4.5%  1. Por mâs del 5% de laj poblaciôn elegible 0 beneficiarios y tiene mâs de 50 eni numero; o 2. Por màs del 5% de laj poblaciôn elegible 0 beneficiarios pero tiene menos de 50 01 menos en numero; 0 3. Por mâs de 1,000 personas en la elegible poblaciôn en el àrea del mercado 0 entre los beneficiarios actuales. Las actividades del programa deben ser accesibles para las personas LEP:  Espanola  0 0  Avisos publicos y audiencias con respecto a las solicitudes de financiamiento de subvenciones, enmiendas a Publicaciones sobre solicitudes ARP- CLFRF, procedimiento de quejas, procedimientos de quejas, respuestas aquejas, avisos, avisos de derechos y acciôn disciplinaria,y otras audiencias, documentos y requisitos del  las actividades del proyecto y finalizacion de proyectos financiados por subvenciones.  programa vitales.  N/A Otros documentos del programa:  Recursos disponibles para el beneficiario de la subvencion:  0 0  Servicios de traduccion: La ciudad retendra los servicios de traducciôn a pedido. Servicios de intérprete: la ciudad contratarà los servicios de traducciôn a pedido.  N/A Otros recursos:  Sej proporcionarà asistencia con el idioma:  0 0 0 0  Traduccion (oral y /o escrita) de avisos publicitarios y documentos vitales para: La ciudad proporcionarà documentos traducidos aj pedido y retendrà los servicios para adaptarse al las poblaciones con dominio limitado Referencias a enlaces comunitarios que dominen eli idioma de la persona LEP: la ciudad identificarà al los enlaces comunitarios que ayudarân a proporcionar adaptaciones al la persona LEP: y proporcionaran estos Reuniones publicas realizadas en varios idiomas: la ciudad llevarà a cabo reuniones publicas en varios idiomas Avisos al los destinatarios de la disponibilidad de servicios LEP: la ciudad harà referencia al la disponibilidad de adaptaciones en avisos publicos y publicarà documentos para alojar aj personas LEP en edificios publicos.  deli inglés.  servicios a pedido. aj pedido.  N/A Otros servicios: Mark Kobelan, Mayor  Fecha    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: The Honorable Mayor and Members oft the City Council  FROM: Karen Farris, City Secretary  MEETING DATE: June 27, 2022  SUBJECT: Discuss and take possible action on a Fair Housing month Proclamation.  Agenda Item: 10    Fair Housing Month Proclamation Proclamation of April as Fair Housing Month  WHEREAS Title VIII of the Civil Rights Act of 1968, as amended, prohibits discrimination in housing and declares it a national policy to provide, within constitutional WHEREAS The principle of Fair Housing is not only national law and national policy, but ai fundamental human concept and entitlement for all Americans; and WHEREAS The National Fair Housing Law, during the month of April, provides an opportunity for all Americans to recognize that complete success in the goal of equal housing opportunity can only be accomplished with the help and cooperation of all NOW, THEREFORE, WE, the City Council of Piney Point Village, do proclaim April as Fair Housing Month in the City of Piney Point Village and do hereby urge all the citizens IN WITNESS WHEREOF we have affixed our signatures and seal on this the 27th day of  limits, for fair housing in the United States; and  Americans.  oft this locality to become aware of and support the Fair Housing law.  June 2022.  Mark Kobelan, Mayor Piney Point Village, Texas  Karen Farris, City Secretary Piney Point Village, Texas  09/01/2020    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: The Honorable Mayor and Members of the City Council  FROM: Karen Farris, City Secretary  MEETING DATE: June 27,2022  SUBJECT: Discuss and take possible action on Resolution No. 2022.06.27C declaring  the City's American Rescue Plan Act - Coronavirus Local Fiscal Recovery Fund (ARPA-CLFRF) as Revenue loss as described by the ARPA-CLFRF  Final Rule issued b the U.S. Department ofthe Treasury.  Agenda Item: 11    RESOLUTION NO. 2022.06.27C  Al RESOLUTION OFTHEC CITY COUNCIL OF PINEY POINT, TEXAS, AUTHORIZINGTHE CLASSIFICATION OF THE PINEY POINT VILLAGE AMERICAN RESCUE PLAN ACT (ARPA) - CORONAVIRUS LOCAL FISCAL RECOVERY FUND (CLFRF) ALLOCATION AS REVENUE LOSS UNDER THE U.S. DEPARTMENT OF THE TREASURY'S FINAL RULE'S STANDARD ALLOWANCE FOR THE PROVISION OF GOVERNMENT WHEREAS, the City Council of Piney Point Village desires to develop a transparent and viable program to ensure funding and program identification are clearly discussed and presented that will WHEREAS, the U.S. Department of the Treasury issued new guidance through the Final Rule which allows communities to adopt a "standard allowance" of revenue loss for their ARPA- WHEREAS, the Final Rule allows communities to use funds declared as revenue loss on the NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PINEY POINT  SERVICES.  allow the City to recover and respond to the COVID-19 Pandemic; and  CLFRF allocation;  provision of government services; VILLAGE, TEXAS: 1.  Approves the classification of the Piney Point Village American Rescue Plan Act - Coronavirus Local Fiscal Recovery Fund allocation as revenue loss under the U.S. Department of the Treasury's Final Rule's standard allowance for the provision of  government services.  Passed and approved this 27th day of. June 2022.  Mark Kobelan, Mayor Piney Point Village, Texas  Karen Farris, City Secretary Piney Point Village, Texas    MEMORANDUM  CITY OF PINEY POINTVILLAGE  TO: The Honorable Mayor and Members ofthe City Council  FROM: Karen Farris, City Secretary  MEETING DATE: June 27,2022  SUBJECT: Discuss and take possible action on Resolution No. 2022.06.27D approving  the City's Recovery Plan for the American Rescue Plan Act - Coronavirus  Local Fiscal Recovery Fund (ARPA-CLFRF).  Agenda Item: 12    RESOLUTION NO. 2022.06.27D  AR RESOLUTIONA OF THE CITY COUNCIL OF PINEYI POINTVILLAGE,TEXAS,AUTHORIZINGTHEAPPROVAL OF THE PINEY POINT VILLAGE RECOVERY PLAN ASSOCIATED WITH THE IMPLEMENTATION OF THE CITY'S AMERICAN RESCUE PLAN ACT (ARPA) - CORONAVIRUS LOCAL FISCAL REVOVERY FUNDS WHEREAS, the City Council of Piney Point Village desires to develop a transparent and viable program to ensure funding and program identification are clearly discussed and presented that will allow the City to recover and respond to the  CLFRPALLOCATION. COVID-19 Pandemic; and  WHEREAS, certain conditions exist which represent at threat to the public health and safety; and  WHEREAS, it is necessary and in the best interests of Piney Point Village to approve the Recovery Plan to utilize and NOW, THEREFORE, BEI ITRESOLVED: BY THE CITY COUNCIL OF PINEY POINTVILLAGE, TEXAS:  implement ARPA- CLFRF funding;  1. Approves the Piney Point Village Recovery Plan  Passed and approved this 27th day of June, 2022.  Mark Kobelan, Mayor Piney Point Village, Texas  Karen Farris, City Secretary Piney Point Village, Texas    COVID-19 Pandemic Relief  Recovery Plan  City of Piney Point Village, Texas   POI  TEXAS  American Rescue Plan Act of 2021 Coronavirus Local Fiscal Recovery Fund  Adopted XX    ARPA BACKGROUND  Since the first case of coronavirus disease 2019(COVID-19): was discovered in the United States in January 2020, the diseasel hasi infected over 301 million and killed over 550,000 Americans. The disease hasi impacted every part oflife: as social distancing became a necessity, businesses closed, schools transitioned to remote education, travel was sharply reduced, and millions of Americans lost theirj jobs. In April 2020, the national unemployment rate reached its highest level in over seventy years following the most severe month-over- month decline in employment on record. As of April 2021, there were still 8.2 million fewer jobs than before the pandemic. During this time, a significant share of households have faced food and housing insecurity. Economic disruptions impaired the flow of credit to households, State and local governments, and businesses of all sizes. As businesses weathered closures and sharp declines in revenue, many were Amid this once-in-a-century crisis, State, territorial, Tribal, and local governments (State, local, and' Tribal governments) have been called on to respond at an immense scale. Governments have faced myriad needs top prevent and address the spread ofCOVID-19, including testing, contact tracing, isolation and quarantine, public communications, issuance and enforcement of health orders, expansions to health system capacity like alternative care facilities, and in recent months, a massive nationwide mobilization around vaccinations. Governments also have supported major efforts to prevent COVID-19 spread through safety measures in settings like nursing homes, schools, congregate living settings, dense worksites, incarceration At the same time, State, local and Tribal governments launched major efforts to address the economic impacts of the pandemic. These efforts have been tailored to the needs of their communities and have included expanded assistance to unemployed workers; food assistance; rent, mortgage, and utility support; cash assistance; internet access programs; expanded services to support individuals experiencing homelessness; support for individuals with disabilities and older adults; and assistance to small businesses Inr responding to the public health emergency and its negative economic impacts, State, local, and Tribal governments have seen substantial increases in costs to provide these services, often amid substantial declines in revenue due to the economic downturn and changing economic patterns during the pandemic. Facing these budget challenges, many State, local, and Tribal governments have been forced to make cuts to services or their workforces, or delay critical investments. From February to May of 2020, State, local, and' Tribal governments reduced their workforces by more than 1.5 million jobs and, in Aprilof2021,State, local, and Tribal government employment remained nearly 1.3 million jobs below pre-pandemic levels. These cuts to State, local, and' Tribal government workforces come at at time when demand for government services is high, with State, local, and Tribal governments on the frontlines of fighting the pandemic. Furthermore, State, local, and Tribal government austerity measures can hamper overall economic growth, Finally, although the pandemic's impacts have been widespread, both the public health and economic impacts of the pandemic have fallen most severely on communities and populations disadvantaged before  forced to shut down, especially small businesses.  settings, and public facilities.  facing closures or revenue loss or implementing new: safety measures.  asoccurred int the recovery from the Great Recession.    it began. Low-income communities, people of color, and Tribal communities have faced higher rates of infection, hospitalization, and death, as well as higher rates of unemployment and lack of basic necessities like food and housing. Pre-existing social vulnerabilities magnified the pandemic in these communities, where a reduced ability to work from home and, frequently, denser housing amplified the risk ofinfection. Higher rates of! pre-existing health conditions also may have contributed to more severe COVID-19 health outcomes. Similarly, communities or households facing economic insecurity before the pandemic were less able to weather business closures, job losses, or declines in earnings and were less able to participate in remote work or education due to thei inequities in access to reliable and affordable broadband infrastructure. Finally, though schools in all areas faced challenges, those in high poverty areas had fewer resources to adapt to remote and hybrid learning models. Unfortunately, the pandemic also has reversed many gains OPPORTUNITY FOR CITY OF PINEY POINT VILLAGI On March 11,2021, the American Rescue Plan Act (ARPA) was signed into law by the President. Within this legislation, 16 Section 9901 of ARPA amended Title VI of the Social Security Act17 (the Act) to add section 602, which establishes the Coronavirus State Fiscal Recovery Fund, and section 603, which establishes the Coronavirus Local Fiscal Recovery Fund (together, the Fiscal Recovery Funds). The Fiscal Recovery Funds are intended to provide support to State, local, and Tribal governments (together, recipients) in responding to the impact of COVID-19 and in their efforts to contain COVID-19 on their communities, residents, and businesses. The Fiscal Recovery Funds build on and expand the support provided to these governments over the last year, including through the Coronavirus ReliefFund (CRF). Through the Fiscal Recovery Funds, Congress provided State, local, and Tribal governments with significant resources to respond to the COVID-19 public health emergency and its economic impacts through four categories of eligible uses. Section 602 and section 603 contain the same eligible uses; the primary difference between the two sections is that section 602 establishes a fund for States, territories, and Tribal governments and section 603 establishes ai fund for metropolitan cities, non-entitlement units oflocal government, and counties. Sections 602(c)(1) and 603(c)(1) provide that funds may be used: a) Tor respond to the public health emergency or its negative economic impacts, including assistance to households, small businesses, and nonprofits, or aid to impacted industries such as tourism, b) To respond to workers performing essential work during the COVID-19 public health emergency c) For the provision of government services to the extent of the reduction in revenue due to the COVID-19 public health emergency relative to revenues collected in the most recent full fiscal  made by communities of color in the prior economic expansion.  travel, and hospitality;  by providing premium pay to eligible workers;  year prior to the emergency; and  d) Tor make necessary investments in water, sewer, or broadband infrastructure.  The ARPA provides a substantial infusion of resources to meet pandemic response needs and rebuild a stronger, more equitable economy: as the country recovers. First, payments from the Fiscal Recovery Funds helpt to ensure that State, local, and' Tribal governments have the resources needed to continue tot take actions    to decrease the spread of COVID-19 and bring the pandemic under control. Payments from the Fiscal Recovery Funds may also be used by recipients to provide support for costs incurred in addressing public health and economic challenges resulting from the pandemic, including resources to offer premium pay to essential workers, in recognition of their sacrifices over the last year. Recipients may also use payments from thel Fiscal Recovery Funds to replace State, local, and Tribal government revenue lost due to COVID- 19, helping to ensure that governments can continue to provide needed services and avoid cuts or layoffs. Finally, these resources lay the foundation fora a strong, equitable economic recovery, not only by providing immediate economic stabilization for households and businesses, but alsol by addressing the systemic public health and economic challenges that may have contributed to more severe impacts oft the pandemic among Within the eligible use categories outlined in the Fiscal Recovery Funds provisions of ARPA, State, local, and Tribal governments have flexibility to determine how best to use payments from the Fiscal Recovery Funds to meet the needs of their communities and populations. Eligible uses of ARPA funds build on eligible expenditures under the CRF, including some expansions in eligible uses to respond to the public health emergency, such as vaccination campaigns. They also reflect changes in the needs of communities, as evidenced by, for example, nationwide data demonstrating disproportionate impacts of the COVID-19 public health emergency on certain populations, geographies, and economic sectors. Implementation ofthe Fiscal Recovery Funds also reflect the importance of public input, transparency, and accountability.  low-income communities and people of color.  ARPA ALLOCATION  The ARPA-CLFRF provides $19.53 billion to states for distribution to Non-entitlement Units of local Government (NEUS). The Act further requires that a State is required to allocate and distribute the Local Fiscal Recovery Fund payment received from Treasury to each NEU in the State an amount that bears the same proportion to the amount of such payment as the population oft the NEU bears to the total population of all the NEUS ini the State.1 However, the total amount to be distributed to an NEU may not exceed the Based on this methodology, City of Piney Point Village received an allocation of $853,375.00 paid out in two tranches. Tranche No. li is $426,687.50 with Tranche No. 2. In the amount of $426,687.50. The City might receive supplemental funds from an allocation of funds pooled from NEUS in Texas that did not On July 1, 2021, the Texas Division of Emergency Management (TDEM) announced they would be the state agency in charge with distributing NEUallocations. - as detailed by the legislation, thes state is required to distribute NEU allocations and not the U.S. Treasury. Following the July ISt announcement, TDEM opened their Grant Management System (GMS) portal and the City officially requested their first tranche. The second tranche can be requested approximately twelve months from the receipt of the first tranche.  amount equal to 75 percent ofi its most recent budget as of. January 27,2020  request or declined their ARPA-CLFRF allocation.    NEED IN CITY OF PINEY POINT VILLAGE  Based on the American Community Survey (ACS)2019: 5-year estimate, the City of Piney Point Village is currently home to approximately 3,200 residents. Situated in Southeast Texas, the city is surrounded by the cities ofHouston, Bunker Hill Village, Hunters Creek Village, and Hedwig Village. The City is urban inr nature. Further demographic analysis of the city lists the following critical statistics:  Poverty Rate for children under 18: 1.4% (ACS 5-year estimate data table DP03) Language spoken at home other than English: 24.1% (ACS 5-year estimate data table DP02) Disability: 3.6% (ACS 5-year estimate data table DP02) Without Health Insurance: 2.6% (ACS 5-year estimate data table DP03) Unemployment Rate: 47% (ACS 5-year estimate data table DP03) Per Capita Income: $120,401.00 (ACS 5-year estimate data table DP03)  Data collected from the Low-to-Moderate Income Statistical Data (LMISD) shows the city to have .07% LMI population with multiple block groups with the surrounding area of the city which are equal to or greatly exceed HUD's519LMI thresholdi to be deemed disadvantaged. The collection oft this data suggests  that the city has a need for pandemic assistance.  RECOVERY GOALS AND OBJECTIVES  The purpose oft the recovery plan is to create transparency and accountability of the fund's designation and expenditure. City of Piney Point Village seeks to establish the following goals and objectives to determine  the greatest need and best use of funds: Goal #1: Sustainable Recovery Identification  Objective #1: Coordinate with local stakeholders about recovery needs. Objective #2: Develop projects and programs that aid in recovery efforts. Objective #2: Adopt a recovery plan and publish for public consumption.  Goal #2: Transparent Process  Objective #1: Create a recovery plan with a detailed assessment and implementation schedule. Objective #3: Develop period reporting that tracks recovery activities and makes them available to  the public. Goal #3: Implement recovery  Objective #1: Develop program implementation processes for tracking reporting. Objective #2: Develop program/project delivery schedules to ensure funds are allocated timely. Objective #3: Monitor and document recordkeeping for audit and accountability requirements. Objective #1: Develop ai final recovery report that details performance and fund utilization. Objective #2: Present ai final report to the governing body for review and approval.  Goal #4: Finalize Recovery    Objective #3: Makei the final report available to the public.  City of Piney Point Village understands the federal requirements which govern these funds and will adhere to all applicable laws and regulations. Moreover, the City seeks to establish a program which guides program/project implementation that clearly details program/projects needs and justification as well as the process implementation that will be followed to ensure transparency and accountability.  IMPLEMENTING ARPA  The ARPA-CLFRF is a direct allocation with a broad range of eligible uses. Additionally, the published regulatory guidance ist rather vague in some instances and clear in others. For these reasons the following procedures have been established to ensure consistent management practices for this funding and transparent records to validate compliance with the federal requirements. To this end, we believe the  following implementation practices will apply:  2CFR200 This includes all applicable sections of the code with special attention place on the sections related to Methods of Procurement, Financial Management, Monitoring, Reporting and Davis Bacon and Related Acts (DBRA) - Options are presented by the Treasury's guidance that encourage fair labor provisions for constructed projects. However, the most practical for Civil Rights & Fair Housing References within the Treasury's guidance are made to ensure funds are allocated to areas that have been disproportionately impacted by the COVID-19 Pandemic. The associated Terms and Conditions for fund distribution reflect adherence to Title VI of the Civil Rights Act of 1964. Implementation will ensure civil rights and fair housing activities are met and Uniform Relocation Act (URA) - It is understood that construction projects that require the acquisition of real property for designated and eligible uses must follow URA requirements and Environmental Review The Treasury has made clear in the various iterations of the Frequently Asked Questions (FAQ) that National Environmental Policy Act provisions do not apply to the administration of these funds unless these funds are combined with other federal funds where such provisions do apply. However, it is noted in the Terms and Conditions for fund distribution to followa all generallyapplicable federal laws and regulations. Due to the conflicting statements, and the general lack ofclarity from the Treasury on the environmental review process, for construction projects a preliminary environmental review will be conducted to determine general environmental impacts. Based on these findings, on a per project basis, additional assessment will be conducted to determine the necessity for historic preservation, biological surveys, wetlands delineation, and Reporting- The Cityi iss subject to reporting requirements directly to the" Treasury. Specific reporting requirements as outlined by the Treasury include annual reports due at the end of April beginning  Audit Requirements.  implementation, reporting and tracking are those related to DBRA.  that funds are utilized in ai fair and equitable manner.  proper notification, valuation, and documentation will be necessary.  USACE permitting. April 30, 2022.    Financial Management Records will be maintained according to the Generally Accepted Accounting Principles (GAAP) best practices. Included in this process are the development of financial ledgers, Purchase Order (PO), invoice and receipt review and payment, aligned with all applicable source and back-up documentation to procurement, contracting, and payments that Procurement & Contracting- The City will comply with thel local government code for procurement and contracting where applicable. However, it is noted that 2 CFR 200.320 Methods of  comply with the applicable financial requirements as stated in 2CFR200. Procurement will be followed in thei implementation oft these funds.  Administrative guidance is expected to evolve and modifications to implementation practices will be made accordingly. However, the proposed implementation strategy is to identify and utilize processes which require the most stringent management practices (similar to CDBG and FEMA implementation).  PROJECT DENTIFICATIONE  The following project listing represents the City'sp proposed projects for ARPA-CLFRF. The table includes the project title, priority ranking, estimated budget, project schedule, and eligibility category according to the ARPA-CLFRF, as well as the justification oft the project for expenditure using these funds. Appendix The intent oft this project listing is to provide a prioritized list of projects to select from. While this is not an exhaustive list of projects, it does represent eligible uses that would be critical to the overall City recovery efforts. Additionally, the listing of projects exceeds the total allocation to the city, however itis presented here for evaluation purposes. The ranking order may change based on project costs and  Iincludes the detailed project description and fundingjustification for each project.  timeframes which will impact the final selection of projects.  Estimated Cost  Project  Schedule TBD  Eligibility  96-inch CMP Replacement Project  $853,375.00 TBD Provision of Government  Services  Total $853,375.00  Based on the projects listed above, the city has identified and prioritized one (1) project totaling $853,375.00. The acceptance of this Recovery Plan does not commit the city tot these expenditures. Rather, the Recovery Plan details the total list of potential expenditures that are aligned with eligible activities and The projects detailed int thet tables above are based on preliminary assessments of need and may be subject to change if the project is officially pursued. The City deems all listed projects to be in line with the Treasury's guidance on project identification and eligibility. Significant changes to proposed projects may require an amendment to the Recovery Plan, but minor changes in scope and budget will not necessitate an  project costs as defined by the Treasury.  amendment.    The City recognizes the federal regulations associated with the implementation of these funds and deems any professional service that assists with the management, implementation, planning, design, feasibility, and any other direct and indirect activities necessary in the compliance oft the ARPA-CLFRF. To that end, the City will comply with applicable procurement of professional services to document and justify their  costs.  REVENUE LOSS CALCUEATIONE  For administrative ease, the City of Piney Point Village has decided to not calculate revenue loss under the new methodology provided by the U.S. Department ofthe Treasury's! Final Rule and it will declare its entire  ARPA-CLFRF allocation as revenue loss under the "standard allowance" provision.  SCHEDULE FOR ARPA FUNDS  The Treasury has implemented a general fund obligation and expenditure timeline. As a recipient of an award, the City may use ARPA-CLFRF funds to cover eligible costs incurred during the period that begins on March 3, 2021 and ends on December 31, 2024, as long as the award funds for the obligations incurred by December 31, 2024 are expended by December 31, 2026. Costs for projects incurred prior to March 3, Projects detailed in the section above have varying project schedules ranging from twelve (12) to twenty- four (24) months. Project schedules may either be advanced or delayed depending on various factors, including, but not limited to: marketo conditions, material costs and supply chain delays, scopen modification,  2021 are not eligible, as provided fori in Treasury's Interim Final Rule.  design delays, permitting, and environmental coordination and compliance.    APPENDIXI -    Project Title:  96-inch CMP Replacement Project  The project generally consists of the removal of an existing 96" corrugated metal storm sewer pipe along the east side ofs. Piney Point Road from Carlton Park Ct to Buffalo Bayou and replacement with approximately 600 work include clearing and grubbing oft the project area of existing trees and vegetation, the removal and replacement of storm sewer inlets and pipes to drain the right-of-way, and bank stabilization at the project outfall.  Project Description: linear feet of9'x9' reinforced box culvert. Other items associated with the  Cost Estimate: Requesting Department:  $853,375.00 Public Works  Project Schedule: Eligibility Category:  NA Provision of Government Services  Under the guidance of the Final Rule issued by the U.S. Department oft the Treasury, the City of Piney Point Village has elected to declared the entirety provision of government services as defined in the Final Rule.  Funding Justification: ofi its allocation as revenue loss. This project will be classified as the    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: The Honorable Mayor and Members oft the City Council  FROM: Bobby Pennington  MEETING DATE: June 27, 2022  SUBJECT: Discuss and Designate an Alternate Board of Adjustment Member.  Agenda Item: 13  The Board of Adjustment (BOA) is the official quasi-judicial body designated by local ordinance to hear and decide on property owner applications for variances from the terms of the zoning ordinance and appeals not otherwise permitted under the property's specific zoning category The Board of Adjustment is composed of nine persons: five members and four alternates. Currently, we have an alternate position vacant. The chairman of the Board of Adjustment, Lawrence Chapman, is recommending Britton Holland as an alternate member. Britton Holland lives in Tynewood and he is interested in being on the BOA. Britton was introduced to Mr. Chapman by Roland Sauermann, al longtime member ofthe Board. Mr. Chapman would appreciate Council's consideration for Mr. Holland to serve as an alternate member oft the  within in the City.  Board.    BOARD OF ADJUSTMENT  The Board of Adjustment is appointed by City Council. The primary purpose of the Board of Adjustment isto make a determination regarding variances from the City's zoning ordinance. The members are  volunteer residents from the city.  Members of the current Board of Adjustments are the following:  Chairman Member Member Member Member Member Member Alternate Member  Lawrence Chapman Vickie Driscoll Roland Sauermann Kevin F. Risley Scott Bender John Brennan Michael Cooper Zeb Nash    MEMORANDUM  CITY OF PINEY POINTVILLAGE  TO: The Honorable Mayor and Members oft the City Council  FROM: Bobby Pennington  MEETING DATE: June 27, 2022  SUBJECT: Discuss and Take Possible Action on an Ordinance Regarding Impervious  Coverage.  Agenda Item: 14  Council requested this item to be placed on1 the agenda to further discuss the ordinance that defines  and requires lots to maintain a limit on impervious structures. Sec. 74-244 of the Code defines impervious surface:  Impervious surface shall be any material applied to the surface of land which does not  permit the natural infiltration or passage of water into the ground.  Sec. 74-244 of the Code includes the following regulations: Not to Exceed 30 Percent ofLot Area: Not to Exceed 50 Percent ofLot Area:  Building Area exclusive of driveways and uncovered walkways.  Building Area, inclusive ofall structures (including driveways, tennis or other play courts, uncovered walkways, all other structures and impervious surfaces).  Discussion:  Iti is the established practice that impervious areas include any surface material that is not natural grass or vegetation. This item is up: for discussion to determine ifCouncil is to consider expanding the definition of permeable to include additional surfaces such as gravel or synthetic grass. Discussion should include limitations to any proposed surface additions as permeable surfaces to preserve the current natural aesthetics of the city. Clearly, the city would not want an unsought outcome where an entire lawn to be reconditioned to synthetic or allow any lot to be covered  entirely by gravel.    MEMORANDUM  CITY OFPINEY: POINTVILLAGE  TO: The Honorable Mayor and Members oft the City Council  FROM: Karen Farris, City Secretary  MEETING DATE: June 27,2022  SUBJECT: Discuss and take possible action on Resolution No. 2022.06.27 approving  certain persons to be authorized to function as signatories on city accounts at  Amegy Bank.  Agenda Item: 15    RESOLUTION NO. 2022.06.27  A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PINEY POINT VILLAGE, TEXAS, APPROVING CERTAIN PERSONS TO BE AUTHORIZED TO ACT AS SIGNATORIES ON CITY ACCOUNTS AT  AMEGY BANK, THE CITY'S BANKING DEPOSITORY.  *  WHEREAS, the official depository for City funds is Amegy Bank; and  WHEREAS, pursuant toi its depository contract with Amegy Bank, the governing body of the City shall designate persons authorized to act as signatories for checks or other instruments that provide for withdrawals from the various accounts of the City at such bank; now therefore; BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PINEY POINT  VILLAGE, TEXAS:  Section 1. That Mayor Mark Kobelan, Councilmember Michael Herminghaus, and City Administrator Robert Pennington are hereby authorized to act as signatories on the various accounts oft the City, in accordance with the terms and conditions of the depository contract.  Section 2. The City Secretary is hereby authorized and directed to cause a true and  correct copy of this Resolution to be served upon Amegy Bank  PASSED, APPROVED, and RESOLVED this 27 day of June 2022.  Mark Kobelan, Mayor  ATTEST  Karen Farris, City Secretary    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: The Honorable Mayor and Members oft the City Council  FROM: Bobby Pennington  MEETING DATE: June 27, 2022  SUBJECT: Discuss and Take Possible Action on a Replacement for thel Municipal Court  Prosecutor.  Agenda Item: 16  The Municipal Prosecution represents the State of Texas in all cases that are filed in municipal court. In municipal court the majority of cases are, criminal in nature, punishable by a fine only, Cities may, but are not required to, have an elected or appointed city attorney, but cities that opt to have a municipal court are required by state law to have an attorney who is legally authorized to prosecute. A municipal court requires at ai minimum- ajudge, prosecutor, and court clerk. Note that nothing in state law governs the appointment or removal of a municipal prosecutor. After meeting with Judge Klevenhagen and further discussing with David Olson, it is recommended that we employ Chris Gore as Prosecutor. Mr. Gore is a Houston criminal defense lawyer and Member of the Texas Criminal Defense Lawyers Association and Harris County Municipal Justice Bar Association. His currently serving as prosecutor for Bunker Hill and Spring  and involve the violation ofa a state law or the code of ordinances.  Valley.    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: The Honorable Mayor and Members oft the City Council  FROM: Bobby Pennington  MEETING DATE: June 27,2022  SUBJECT: Discuss and Take Possible Action on an Ordinance Concerning the Amount  of Penalty for the Signaling of a False Burglar Alarm.  Agenda Item: 17  The purpose of this item is for Council to discuss and take any action on amending the for Ordinances pertaining to penalty on false fire alarms. A false fire alarm is essentially a signal from af fire alarm system that is not specifically alarmed by a fire and tie up fire department resources. Included with this item is an ordinance amending the existing ordinance to recoup service cost  from invalid calls for service.  The amendment includes the following changes: a12-month period. 2. Penalty of $50 for 3-5 false alarms. 3. Penalty of $75 for 6-7 false alarms. 4. Penalty of$10 for 8 or more false alarms.  1. Changing the penalty fee on the number of false alarms greater than 3 (currently 6) within  5. Penalty of $250.00, ifaj person does not obtain an alarm permit.  6. Penalty of $250.00, if a person, other than a licensed law enforcement or security officer  reports a false alarm.    ORDINANCE I NO.  AN ORDINANCE AMENDING ARTICLE II OF CHAPTER 22 OF THE CODE OF ORDINANCES OF THE CITY OF PINEY POINT VILLAGE, TEXAS, BY DELETING SECTION 22-35 IN ITS ENTIRETY AND ADDING A NEW SECTION 22-35, ESTABLISHING PENALTIES FOR THE SIGNALING OF A FALSE ALARM BY A BURGLAR ALARM SYSTEM; PROVIDING FOR OTHER MATTERS RELATED TO THE SUBJECT; PROVIDING FOR SEVERABILITY; AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES INCONSISTENT OR IN CONFLICT HEREWITH.  BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF PINEY POINT VILLAGE,  TEXAS:  Section 1. That Section 22-35 be deleted in its entirety and a new Section 22-35 be  added to provide as follows:  "Article IL-ALARMS  ***  Sec. 22-35. - False alarm penalties.  ***  (a)_ In addition to the fees for issuance or renewal of a permit, permit holders shall pay a penalty for the signaling ofa false alarm by a burglar alarm system if at least six-three other false alarms have occurred during any calendar year. The amount of the penalty for the signaling of a false alarm  shall be:  (1) $50.00, ift the location has had six-more than three but fewer than six_other false alarms in swch-calemdar-yearhe preceding 12- (2) $75.00, if the location has had seven-more than five but fewer than eight other false alarms in sweh-ealendar-yearthe preceding (3)_$100.00, if the location has had eight or more other false alarms in suehealendaryearthe preceding 12-month period: or  month period;  12-month period;-eF    (4)$250.00. if a person does not obtain an alarm permit in accordance with this Article and the location has a false alarm:or (5)_$250.00. if a person, other than a licensed law enforcement or security officer under Chapter 1702 of the Occupations Code, reports or facilitates the reporting ofa false alarm."  (3)  (b) A penalty provided for under this Section shall not apply if reasonable proof of possible criminal activity recorded by an alarm system is provided to the City, or an agency inspecting the premises on behalf oft the City, before the  inspection of the premises by the City or such agency.  (c) A penalty provided for under this Section shall not apply to a licensed law enforcement or security officer under Chapter 1702 of the Occupations  Code.  Section 2. Any person who shall intentionally, knowingly, recklessly, or with criminal negligence violates any provision of this chapter shall be deemed guilty of a misdemeanor and, upon conviction, shall be fined in an amount not to exceed $2,000.00. Each  day of violation shall constitute a separate offense.  Section 3. In the event any clause, phrase, provision, sentence, or part of this Ordinance or the application of the same to any person or circumstance shall for any reason be adjudged invalid or held unconstitutional by a court of competent jurisdiction, it shall not affect, impair, or invalidate this Ordinance as a whole or any part or provision hereof other than the part declared to be invalid or unconstitutional; and the City Council of the City of Piney Point Village, Texas, declares that it would have passed each and every part of the same notwithstanding the omission of any such part thus declared to be invalid or unconstitutional,  whether there be one or more parts.  Section 4. All ordinances and parts of ordinance in conflict herewith are, to the  extent ofs such conflict, hereby repealed.    PASSED, APPROVED, AND ADOPTED on first and final reading this th day of  2022.  Mark Kobelan Mayor  ATTEST:  Karen Farris City Secretary    MEMORANDUM  CITY OF PINEY POINTVILLAGE  TO: The Honorable Mayor and Members of the City Council  FROM: Bobby Pennington  MEETING DATE: June27,2022  SUBJECT: Discussion Concerning Sign Ordinance.  Agenda Item: 18  Members of Council have requested further discussion on our sign ordinance and regulation. In addition, the municipal sign ordinance has been recently challenged in the US Supreme Court in  favor of city regulation.  Advertisement in Piney Point is prohibited:  Signs shall contain the words "For Sale" and the phone number only.  One double-sided "For Sale" sign per lot. Signs shall not exceed 2 sq. ft. (12"x24"). Letters and numerals shall not exceed 2" in height. Sign support or frame shall not exceed 36" in height. Sign frames shall be constructed of steel, metal or wrought iron.  No "For Sale" sign shall be located upon or within 20 feet from any public or private Signs shall have white background and dark green or black letters or numerals.  street right-of-way.  Sign may contain the word' "Agent or Broker" and the license number ofagent or broker.  City of Austin, Texas V. Reagan National Advertising of Austin, LLC:  The U.S. Supreme Court recently ruled in the case of the City of Austin V. Reagan National Advertising in favor of the City of Austin. Austin's regulation of off-premise signage is ruled as content-neutral measure designed to serve safety and esthetic interests, consistent with thousands of similar regulations nationwide, including the Federal Highway Beautification Act.  Exhibits:  Code of Ordinances Section 74-281.    Sec. 74-281.- Permitted signs.  (a) Institutional. signs. Signs on! land usedf for church, school or other permitted institutional uses shall be permitted only as  provided below: (1) Within a required fronty yard:  a. Not more than one ground sign havinga a totals sign face areal not exceeding 60: square feet, and not exceeding fivef feet b. Not more than two ground: signs havinga at total sign face areal not exceeding 16 square feet, and not exceeding five (2) Within a side ora a reary yard adjacent to as street! having a driveway connection, not more than one ground: sign havinga totals sign face area not exceeding 16 square feet, and not exceeding fivet feeti in height abovet the adjacent grade. (b) Subdivision. signs. Not moret than one ground signi identifying as subdivision ift the: sign does not exceed 16 square feeti in sign face area,i is of subdued design and color, is not over three feeti in height above the average level oft the groundi in the general vicinity, contains onlyt the name oft thes subdivision inv whichi iti isl located, does noti impede traffic visibility or constitute at traffic hazard, is maintained ing good condition byt ther residents oft the subdivision tov whichi ita applies, isl located within the subdivision to whichi ita applies, and otherwise complies with all regulations established herein, is permitted.  in height above thea adjacent grade; and feeti in! height above the adjacent grade.  (c) Lots signs.  (1) Not more than one portable, double-face "For Sale" sign may be erected andi maintained on al lot or tract ofl land, which sign may contain, in addition1 to the words "For Sale" or' "For Lease," onlyat telephone number and, ift the property owner is represented byar real estate agent or broker, the word' "Agent" or "Broker" andt the agent's or broker's license number. Ifthe owner isa also a real estate agent or broker, the words' "Owner-Broker". or" "Owner-Agent" may also be included. In addition, thes sign structure for a' "For Sale" sign shall have a steel, metal or wrought iron: support, painted either dark green or black, and the: signf face shall be white with dark green lettering. The signf face ofa" "For Sale" sign shall not exceed two squaref feet, andt thes sign, including any part of thes sign structure, shall note exceed three feet in height. Lettering or numerals on any such: sign shall not exceed two inches in height. No "For Sale" sign authorized byt this subsection: shall be located upon or within 201 feet of any public or private street or public or private roadway right-of-way. (2) Inl lieu ofa ap portable "For Sale" sign as hereinabove described, al lot owner may place not more than one window sign not exceeding four: square feeti ins sign area; however, no window sign erectedi in lieu ofa ap portable' "For Sale" sign shall contain any message not otherwise allowed for a portable' "For Sale" sign, nor contain letters or numerals whiche exceed four  inches inl height.  (Ord. No. 647,55.5, 6-25-84; Ord. No. 795, $2(5.5), 4-22-96; Ord. No. 885,534,8-26-02)  Cross reference-Subdivisions.ch.50    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: The Honorable Mayor and Members oft the City Council  FROM: Bobby Pennington  MEETING DATE: June 27,2022  SUBJECT: Discuss and Take Possible Action on the Proposed Greenbay Beautification  Design.  Agenda Item: 19  The city is exploring a proposal for landscaping the right-of-way on Greenbay Street between Memorial Drive and Piney Point Road. It is recommended that the proposed plan includes a basic concept plan and design for potential trail and planting enhancements along the entire length of the right-of-way. The design is to achieve enhancements that buffer and complement adjoining residences as well as retain existing vegetation. The project is to consult with adjoining residents This item includes exhibits on Proposals for Professional Services. Note that this project remains exploratory with expectations of proposed expenditures less than $50,000. Expenditures will be  toe extend best methods inj protecting adjacent property.  supported under capital outlay allocation within the General Fund.  Agenda Item Includes:  A. White Oak Studio Proposal B. Moss Landscaping Proposal    1 WHITE OAK STUDIO  LANDSCAPE ARCHITECTURE  June 20, 2022 City of Piney Point' Village 7676 Woodway, Suite 300 Houston, Texas 77063  Attn: Mark Kobelan, Mayor marxeppvcouncl.org and Brian Thompson bthompsonetnompsoncustomhomes.con RE: Proposal for Professional Services: Greenbay Trail Dear Mr. Kobelan and Mr. Thompson,  We are pleased to provide this proposal to work with the City of Piney Point' Village to prepare concept design and refined design drawings fort trail and planting enhancements along Greenbay! Street between Memorial Drive and Piney Point Road. This proposal outlines our understanding of the project, our scope The City of Piney Point' Village (Piney Point) wants to plan a pedestrian trail along the south side of Greenbay Street, within public road right-of-way, between Memorial Drive and Piney Point Road. Along witha at trail and related furnishings, thei improvements will include plantings to enhance thet trail and to buffer and complement adjoining residences. Existing vegetation trees and plantings are important and will be carefully considered in consultation with Piney Point and adjoining residents. White Oak Studio (WOS) wills serve as a consultant to Piney Point to conduct the work described below. We understand from our discussion with you andi from our observations that there may be complications andi resident concerns related to existing private improvements within the public right-of-way that will require careful  ofs services and compensation. PROJECT UNDERSTANDING  consideration and may compromise youri intended results.  WOS SCOPE OF SERVICES  1. Utilizing the topographic survey provided by Piney Point, conduct a visual assessment of the project area and photo-document: for our use on the project. Observe and document conditions related to existing trees and vegetation in the right-of-way, private property improvements and 2. Prepare ani initial Concept Plan, illustrating generally: the conceptual trail alignment, typical treatments of existing trees and vegetation, proposed plantings, provision for screening and privacy and possible seating or exercise amenities. The Concept Plan will not address specific or detailed conditions buti is intended to provide Piney Point an approach to consider and upon which to receive public comment. We will prepare two or three hand-drawn perspective sketches 3. Prepare a rough preliminary estimate of possible construction costs fort the improvements.  other factors that might affect the design.  to help communicate the design intent.    White Oak Studio Proposal- - Greenbay Trail  June 20, 2022 Page2  4. Conduct one review meeting with the Piney Point representatives to receive comment and 5. Finalize the Concept Plan and cost estimate and provide tot the representatives (color illustrative plan of the corridor, two to three perspective sketches, preliminary cost estimate). 6. Attend one City Council meeting to assist the representatives in presentation of the materials and 7. Receive direction from Piney Point regarding the design and related considerations. 8. HOURLY TASK: assist with your meetings with homeowners to review the intended design and discuss input from the homeowners prior to preparing refined design drawings. There are 19 lots along the project area, and we assume separate meetings will ber required for some properties. 9. Refine the design, addressing detailed conditions along and adjoining the right-of-way improvements. Include detailed trail alignment, protection or removal of trees and vegetation,  direction on the design and cost estimate.  to answer questions related to the material.  propose plantings, seating and similar trail enhancements.  10. Attend one interim review meeting with the representatives to receive direction.  11. Provide the following for use by Piney Point:  a. One color plan of the proposed improvements to illustrate the design intent, including trail configuration, proposed plantings, existing vegetation, and trail amenities.  Two to three color hand-drawn perspective sketches. Detailed cad-drawn plani indicating precise trail alignment. d. Refined preliminary construction cost estimate.  COMPENSATION & PAYMENT  Our feet for the work described above willl bef fixed amounts by phase:  Concept Design Refined Design Drawings Total Fixed Fee Tasks Principal Project Manager  $8,500 $8,500 $17,000  Hourly Assistance with homeowner meetings, noti includedi ini fixed-fee tasks above:  $170/hour $110/hour  We anticipate the project manager would attend the homeowner meetings with you and that about 12 of the 19 homeowners might require individual meetings. Assuming 2 hours per meeting, our hourly feet for Expenses related to the work, such as mileage, (at applicable IRS rates) and printing will be additional to thet fee and billed to you at our expense. We estimate expenses not to exceed $500.  that task would be around $2,640.    White Oak Studio Proposal-G Greenbay Trail  June 20, 2022 Page3 3  PAYMENT  WOS willi invoice Piney Point monthly for percentage of work completed. Payment is duet to' WOS within 45 days of Piney Point receipt of thei invoice. Termination - either WOS or Piney Point may terminate this agreement at anyt time with 7 days written notice. Piney Point will pay WoSi ini fullf for work completed prior to termination notice and expenses incurred. WOS will deliver copies of all completed work to Piney  Point.  CITY RESPONSIBILITIES  1. Provide Autocad files for thet topographic survey, including all information about surface 2. Provide an engineering consultant to design and document surface and underground drainage for 3. Provide a single point of contact for liaison with WOS and a small group of people to represent Piney Point, review' WOS drawings and make decisions on behalf of Piney Point.  conditions and underground improvements int the project area. the project, based on' WOSt trail and planting design.  FUTURE WORKI REQUIRED  The work described above will resulti in a detailed, but preliminary design for the trail andi improvements. We understand your engineer will prepare drainage design based on our trail design. We: anticipate you will want toi issue the project for competitive bidding from construction contractors. For that, more detailed drawings would need tol be prepared for thet trail, plantings and related enhancements, plus submittal for compliance with Texas accessibility requirements (ADA/TAS). We willl be glad to prepare at the appropriate time ai fee proposal for that work and for providing construction review.  EXCLUSIONS  Our scope of services does noti include:  1. Revisions to work that has proceeded based on Piney Point direction or approval. 2. Meetings, presentations or presentation materials other than that described herein. 3. Work for areas or elements outside the project areas described herein.  We appreciate the opportunity to provide this proposal and look forward to working with you. Ify you have questions, please dor not hesitate to contact me. Ift this proposal is acceptable to you, please sign below  and return a digital version for our records.  Respectfully,  Approved and Accepted By and for City of Piney Point  JinpPatterson, PLAL LEEDA AP President, James Patterson Associates, Inc. dba White Oak Studio  Signature Printed Name  Date Title    M  MOSS LANDSCAPING DESIGN BUILD MAINTAIN  Date: 5/10/2022  Client/ /Billing Address Mayor Mark Kobelan City ofF Piney Point Village 7676 Woodway] Dr. Suite 300 Houston TX7 77063 DESIGN PROPOSAL Item SCOPE: Site Analysis &E Base Plan Preparation Coordination w/A Architects, or Engineers for Initial Documentation Site Visits &F Fieldy Verifications! Provided. Communication" with City ofPiney) Point Village regarding Scope ofWork. Onsitel Design Studies, Site Uses, Dronel Photography. Concept Developed, 2dF Rendered Concept) Plan and (3)3D Renderingy/Depictions. Preliminary Conceptual Budgetary Ranges Providedf for Landscape andI Irrigation only. Conceptual Design) Presentationl Meetingy w/E Presentationl Plans "RedE Pen" Interim) Review &1 Revision Session NECESSARY DOCUMENTS (Provided by Client): Site Survey PDFs and/ AutoCAD Architecturall Plansl PDFs andA AutoCAD -Engineeringl Plans PDFS andA AutoCAD NOTE: Clientt tobep provideda ap paper copy oft the conceptual landscape design anda apdf oft this document upon receipt of paymentf fort the design feei ini full. NOTE: ADA Compliance, Permitting documents andp plans are notp providedi inc conceptual stage. Construction) Documents, Structural or Civill Engineering: Services arel NOTI INCLUDEDin theA Abovel Pricing. Additional meetings required will bea at$150.00/hr.  ServiceA Address Cityo ofPiney Point Village Greenbay St77024 Between Memoriall Dra and Piney Point Rd  Rep: Franciscol Rangel Qty Unit 1 Hr  Proposal#: 71393 Total $28,200.00  Unit Cost $28,200.00  This Proposali is subjectt to the Terms and Conditions ofMoss Landscaping, Inc. attached! hereto andi incorporated! herein! by reference. Signing of  thisl Proposal constitutes approval anda acceptance ofs such terms ando conditions Thank you fort thec opportunity tos submita aj proposal fory your landscaper needs!  41301 LANG ROAD, HOUSTON, TX 77092 713.861.5511  WWW.MOSSLANDSCAPING.COM  lof4    Subtotal Discount Sales Tax (8.25%) Total  $28,200.00 $0.00 $28,200.00  Signature: Signature:  Date: Date:  4130 LANG ROAD, HOUSTON,TX 77092 1713.861,5511  ANDSCAFING,COM:  MOSLANDSCAPING.COM  2of4    TERMS. AND CONDITIONS (DESIGN SERVICES)  Theset terms ando conditions apply toal Proposal for designs services (the" "Services") tob be providedb by/ MOSS LANDSCAPING, INC. ("MOSS") tot the Clientr named below att thep property ("Property")s specifiedi int thel Proposal, ands shall govern, anda arei incorporatedi into, such Clients shall provide! MOSS with allo documents (boundary surveys, site engineering, topographic surveys, utility bases or architectural; plans and elevations) necessary toj provide thes services describedi int the Proposal (the" Necessary Documents"). Client understands thatr no designy work shall commence untill MOSS: receives (a)t thel Proposal andt these terms ando conditions signed! by Client, (b) thel Necessary Documents, and (c) payment a. Unlessa al Proposal or change orderi includesa a draw schedule or others specific payment terms, ()a5 50% depositi is required prior tot the commencement ofthe Services referencedi inc cachl Proposal or change order (it being understood that! MOSSi ist notr required toc commencet the Services untils such depositi isr received), and (ii)t theb balance ofa any amount owing under any Proposal or changec orders shalll bei invoiced upon b. Payments are due within seven (7) days after Client receives thei invoice and shall ber made by check orb bank transfert tol MOSS. Unless further limited byt thet terms ofany Proposal orc change order, thep prices specifiedi ina any Proposal or changec orderi iso only valid for 45 days from the Proposal or changec order date, andi is based upon quantities, units, hours worked, and conditions assumed by MOSSE based oni itse experience in working on] projectss similar tot those covered by the Proposals ord change order. MOSS reserves ther right toi invoice Client fora amounts different from thee estimate, ande extra charges forr material andl labor maya apply duet to underground utilities, wiring, andy pipes, pooly plumbing locations or Ifrequested byt the Client, extras services that MOSS agreest to provide will beb billed! hourlya att the rate of$175.00 per hour." These services may include buta arer notl limited tot thef following: (a)a additional tripst tot ther nursery, (b)t tripst tol locate/select; potterya and/org garden omaments and furniture, (c): meetings toa assist Clients select construction materials (paving, gravels, etc.), (d)a additional designt time, meetings, and reprographics ifrequested! by Client. Client wills signa ac change orderf fors services relatedt to ()s staking outt thep project or providinga additional visual assistance to Client, (ii) preparation ofd drainage, irrigation, andl lighting plans, or (ii). Home Owner Association or City submittal time. Eitherp party mayt terminate thisa agreement by givingt the other party seven (7) days written notice. Ifthe Client terminates thes Servicesl he/she shall The parties specifically agree that any and: alle claims, counterclaims, demands, causes ofa action, controversies and disputes arising outo of orr relating tot this agreement, the alleged! breach hereof, ori ins any way relating tot thes subject matter oft this agreement ort ther relationship oft thep partiesc created! by this agreement, eveni ifallegedly extra-contractuall inr nature, whether sounding inc contract, tort, or otherwise, whether atl law ori ine equity, or under state or federall law, whether provided bys statute or thec common! law, and whether for damages or any other relief (collectively,* "disputes"), shall, asa a condition precedent top proceeding with mandatory and binding arbitration, first be submitted tor non-binding mediation and,i ifnots settled during mediation, shallt thereafter ber resolved by mandatory and! binding arbitration, which shall bec conductedi ins accordance with thel Federal Arbitration/ Acta and the Commercial Arbitration' Rules ofthe Any disputes regardingt thea arbitrability ofa any matter shall bec decided byt the arbitrator. Thes substance oft thep parties' disputes shal! beg governed! by, andt this agreement interpreted ando construedi ina accordance with, thel laws oft the Statec ofTexas. Thea arbitrator shall have thet right to award reasonable attorneys' fees anda arbitration costs ande expenses, including without limitation the fees ofa any arbitrator. Allr mediations anda arbitrations shall bec conductedi in! Houston, Harris County, Texas. Arbitral awards may bee enforcedb bya any court ofc competent jurisdiction. Allr mediationa and arbitration proceedings conducted hereunder: anda any arbitral decisions and awards shall bel kept confidentiall byt thej parties. Thej parties agreet thati ifany party commences litigationi in violation oft thef foregoing agreement to arbitrate, such party shall reimburse thec other party tot thel litigation fori itsa attoreys' fees and any court costs ando othere expenses incurredi in answering, seeking dismissal or abatement ofs such Thel Texas Board ofA Architecturall Examiners (the' "Board")! has jurisdiction over complaints regarding the professional practices of persons registered as landscape architectsi inl Texas. Thel Board's current mailings address and telephone number are: TBAE, P.O. Box  Proposal.  CLIENT'S RESPONSIBILITIES  oft thei initial deposit. PAYMENTTERMS completion ofthes Services.  other unforeseen underground conditions. EXTRA SERVICES  TERMINATION  payf for alls services rendered tot thec date on which Consultant receives notice oft termination. MEDIATIONAND BINDINGARBITRATION  American Arbitration Association ("AAA")a and administered! byt the AAA.  litigation, enforcingt thep parties'a agreement toa arbitrate and otherwisel litigating. 12337, Austin, Texas 78711;phone: (512)3 305-9000. GENERAL TERMS  4130 LANG ROAD, HOUSTON, TX 770921  PING. COM  WWW.MOSSLANDSCAPING.COM  3of4    a. Thes signature ofore email sent! by any one Client constitutes: ar representation thatt thes signing or sending Client! hast thea authorityt tob binda any other b.M MOSS's scope ofv work does noti include anys geotechnical, engineering, architectural, surveying (topographic orb boundary), engineered construction and/or drainage plans, existing site engineering, utility basei information, soilt testinga and bores samples, arborist services, or construction documents (specifications, details, elevations, etc) ord other professional services, unless otherwise specifically provided int the c. Theset terms and conditions and the Proposal may! bec executedi ins several counterparts, each ofw which shall bec deemed and originala and allof which shallo constitute onea and the same instrument, ands shall! become effective when counterparts have been signed bye each oft the partiesa and d. Int thee event that Clienti is entitledt to monetary damagesr resultingf from! MOSS's failure or failurest toc comply with thisa agreement, Clients shall under: noc circumstances! bee entitledt tos seek recovery of anys amounti ine excess oft those direct damages, ifany, that result from anyf failure! by MOSS toc comply with thet terms ofthis agreement, and, eveni ifClients suffers anys such direct damages, MOSS's totall liabilityt to Clients shallt under no circumstances exceed thet total compensation) paid! by Clientt toN MOSS undert the Proposal. Ina additiont to thel limitations on Client's right tor recover only direct damages setf forthi int the foregoing clause, MOSSI ISN NOTI LIABLEE FOR ANYI INDIRECT, CONSEQUENTIAL, SPECIAL, PUNITIVE ORI EXEMPLARY DAMAGES, REGARDLESS OF CAUSATION OR1 THEI LEGAL THEORY UPON WHICH1 THEI RECOVERY CLIENT ACKNOWLEDGES RECEIPTAND. ACCEPTANCE OF1 THESE1 TERMSA AND CONDITIONS.  Clientt tot thet terms oft theset terms ando conditions, thel Proposal or any changec order.  Proposal.  delivered tot thec otherp parties; itb being understood that allp partiesn needr nots signt thes same counterparts.  OFA ANY THEREOF MIGHT BES SOUGHT.  (spouse's signaturei ifn married) Printedl Name Date:  Printedl Name: Date:  4130 LANG ROAD, HOUSTON, TX 770921 713.861.5511  www. MOSLANDSCAPINO.COM  4of4    Moss Landscaping Rendering Sample  Exhibit "B"  Sample of River Oaks Conceptual  As Example of  Proposed Work for Greenbay    CAPTURE, PRESERVE, AND BEAUTIFY THE HISTORIC PRESENCE OF RIVER OAKS BOULEVARD  6  d &    d  RIVER OAKS BLVD CONCEPTUAL PLAN  RIVER OAKS BOULEVARD ESPLANADE  RIVER OAKS BLVD BEFORE & AFTER PICTURES  M MOSSI LANDSCAPING DESIGN BULO. MAINTAIN  PINEY POINT ESPLANADE  3D PERSPECTIVE    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: The Honorable Mayor and Members oft the City Council  FROM: Karen Farris, City Secretary  MEETING DATE: June 27,2022  SUBJECT: Discuss and take possible action on the Mayor's Monthly Report  Agenda Item: 20    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: The Honorable Mayor and Members oft the City Council  FROM: Bobby Pennington; City Administrator  MEETING DATE: June27,2022  SUBJECT: Discuss and take possible action on the City Administrator's Monthly  Report, including, but not limited to, selected items.  Agenda Item: 21  The City Administrator will provide information for Council and the community that contains updates on important city initiatives that are not generally included on a city council agenda for action. These updates represent important city activities that should be ofinterest to local elected leaders, community leaders, and residents. Note the following items that require consideration: A. Financial Report: This report represents a general overview of financial activity through May 2022, which is the fifth month of fiscal year 2022. Staff recommends approving the B. Purchase Power Agreement: Last month Council agreed to allow the Mayor and the City Administrator to negotiate terms on a PPA agreement to lower cost for power. However, the motion limited authorization to execute a contract up to 24 months with the best terms possible. After further reviewofrates, staffrecommends: extending the authorization period  monthly financial report as presented.  to secure the best terms. C. Traffic Signals:  Reconstruction Partnership: We receive confirmation that Precinct 3 received confirmation from HCED Permits office that the City of Piney Point Village has adopted all of the minimum measures for communities in Harris County and Draining to Harris County. That stated that they look forward to working with the city and will reach out to you in the near future to begin drafting an interlocal Southwest Signal Supply: The city needs to replace the controller at the Radney / N. Piney Point intersection. Total cost for the replacement is $6,542. This is a short-term fix until the signal box is completely replaced by Harris County.  agreement for the first three traffic signal improvements.    D. City of Houston Windermere Outfall Repair Project: Piney Point Village previously entered into an interlocal agreement with the City ofHouston for the repair ofPiney Point's 24-inch storm sewer outfall at "14 Windermere" to be included with Houston's 15 Windermere" Outfall Repair Project. Per the Agreement, Piney Point provided payment to Houston in the amount of $406,689 in November 2018. HDR has advised us that The City ofHouston requests that the City ofl Piney Point Village send al letter (electronic) to request the $361,422 of remaining funds contributed to Houston's Windermere Project. Itisour understanding that after this letter is sent, they will process the reimbursement. HDR drafted the letter including information from the project for our ease on understanding the details of the program. We are in the process of submitting this request. E. Garbage Services - GFL Fuel Adjustment: In accordance with the current Contract for Services, Section 12.2 allows for the rate to be adjusted to fluctuations in the Consumer Price Index. Rate increase is 3.83 percent. Letter on rate increase is included.    EYPOIN  KAS  CITY OF PINEY POINT VILLAGE FINANCIAL REPORT  MAY 2022 FINANCIALS  This report represents a general overview of the city's financial operations through May 2022, which marks the fifth month of the fiscal year. Beginning balances are audited. Budgeted numbers int this report  represent the original adopted for fiscal year 2022.  General Fund  Prior YTD $6,174,422 $3,825,623 $7,496,659 $2,348,798 Prior YTD $6,165,639 $2,920,727 $3,244,912  Budget $7,496,659 $0 Budget $7,496,659 $6,361,974 $1,134,685  Month $152,645 $559,287 ($406,642) Month $152,645 $504,298 ($351,653) $3,790,663  YTD $6,601,759 $3,098,688 $3,503,071 YTD $6,597,458 $2,806,795  Total Revenues Total Expenditures Over/(Under) Operating Revenues Operating Expenditures Over/(Under)  1. Total revenues are $6,601,759 or 88.1% of budget and 6.9% greater than last YTD mainly due to property tax collection. Operational revenues are $6,597,458 with non-operating proceeds a. For property tax, the adopted rate is $0.255140 with $0.223245 designated as M&0 and the remaining $0.031895 as the 1&S requirement to finance the annual bond debt. The total property collection is reported at $6,826,914. The levy portion dedicated to M&O is-$5,973,483 and is 98.8% of the total levy collected. The M&O collection is $363,213or 6.5% higher than the prior YTD and is at 98.8% of budget with an original budgeted b. As reported by SBISD, the 2021 tax year adjusted levy is $6,944,246, an increase of $222,646 from the original levy of $6,721,600. The receivable balance (M&O and 1&5)is  limited to $4,301.  expectation of collecting an additional $75,476 before year end.  $149,624.  Financial Summary-1    Ina addition, the SBISD reported delinquent collection from prior years at $6,810 with a receivable balance of $176,092. The total receivable balance for current and delinquent is$386,215. Actual collections reported by SBISD are included as a separate report. d. Sales Tax collection thru April totals $161,736 or 62.2% of the total annual $260,000 projection. Collections are $26,102 or 19.2% higher than this time last year. e. Franchise tax collections are currently at $161,511 or 3.8% higher than last YTD. The city collected 102% of budget expectation for gas franchise at $25,391 due toi the increase in market price on fuel. The city anticipates collecting an additional $246K in franchise tax, Court revenue is $40,425, or 40.4% of budget and $15,699 greater than last YTD. Court fines total $37,615 and the remaining $2,810 is primarily restricted for special use such as safety, court security or technology. The court continues to successfully operate virtual by zoom. The city collected $65,382 in court revenue for 2021 year-end. Current trends show improvement from 2021 collections, however actual expectations should forecast License an permits total $231,523 with projection exceeding target at 54.5% of original yearend projected collections. Permits and inspection fees account for 88.6% of the category revenue Permitting includes The Kinkaid School special usep permit review. Other charges for service include plat reviews at $6,600, drainage reviews at $12,400 and h. Alarm registrations are $24,750, 82.5% of annual budget projection. This represents a $23,300 improvement over last YTD. Annual alarm registrations prove to be beneficial in maintaining up-to-date emergency information for individual properties. The revenue from interest has been regulated in recent years due to Covid economic measures. Interest revenue will improve from the prior yearv with the expected increases int the Fed rate to combat current nation-wide inflation outlook and our investments are secured in portfolios that respond toi these Fed adjustments. Year-end projection trendi is currently $10K versus the $40K originally budgeted; however, the $4,030 this is a 406% Non-operational. revenue includes $907 in donations (park bench), $561 refund newapaperadwihanaudi: adjustment of ($40) and $2,029 (WCaudit and CenterPoint)  with over two-thirds from power-electric franchise.  $10KI less than the budget target.  contractor registration at $7,140.  improvement over last year.  inreimbursement proceeds.  2. Total expenditures are budgeted at $7,496,659 with operating expenditures budgeted at $6,361,974. YTD, expenditures are $3,098,688 or 41.3% with $4,397,971 remaining. Operating expenses are $2,806,795 or 44.1% with $3,555,179 remaining. Non-operating expenses are $291,893 or 25.7% of budget with $842,792 remaining for capital programing.  3. Divisions and category highlights are as follows:  Financial Summary-2    a. Police Services at $1,052,879 or 50.3% due to the practice of providing two months of service payments at the beginning oft the year as agreed for adequate MVPD operational b. Fire Services at $717,394 or 45.8%. includes 1.5 months of service payments at the beginning of the year for adequate VFD operational cash flow. This represents a 7.1% increase from last year to date. Note that the department is requesting a budget amendment totaling $108,328 to cover 5% increases in salaries and three additional employees to handle the demand in ambulance services - specifically the time it takes to Contract Services are 43.7% with $269,454 allocation remaining for the year. Services including auditing fees for completing the 2021 annual audit as well as legal fees higher than projected due to the additional time needed to finalize the St. Francis Special Use Permit. Also, the $17,720 for Urban Forester cost are correctly accounted for under contract services, offsetting the $46,000 allocation within building services. d. Building Services are 43.8% and actually at 52.9% after isolating the allocation for the Urban Forester. Services are higher due to third party inspections. Electrical inspections are $2,475 greater than last year and structural inspections $5,355 greater than last YTD. Also, general IT services are currently accounted fori in this division at $16,119. Last, we have split credit card merchant service fees to the correct divisions with $4,728 itemized e. Administration/Seneral Government division is currently on target with budget at 40.2%. Municipal Court operations at 25.5% maintaining operational savings with merchant Public' Works Maintenance division is welll below expectation with savings in maintenance and repair costs. Landscape maintenance and tree care removal are active expenses over the prior year. Remaining division expenditure is $296,922 with $95,170 allocated for  cash flow. This represents a 3.1% increase from last year to date.  admit a patient into al hospital, clinic, or other treatment facility.  as building service fees.  service fees and. udge/Prosecutor/Iinterpreter costs.  landscape improvements.  4. Capital expenditures: at 25.7% with $842,792 remaining. Wilding Lane CIP remains outstandinga as the contractor finalizes the project with the city holding the 10% retainage. The cityi is focusing on other programs to improve the city infrastructure and amenities with engineering and survey work currently totaling $98K for the 96" South Piney Point Road Stormwater Replacement and the Tokeneke - Country Squire improvements. Additional expenses are expected in the coming months for survey and study of the Williamsburg Drainage as well as Greenbay corridor 5. Revenues are over expenditures by $3 3,503,071. With beginning fund balance at $3,702,509, the current balance is nearly $7.2M; however, with most of the revenue related to property tax  enhancements.  Financial Summary-3    collection and an adoption ofal balanced budget, this balance will decrease through the remaining  months of the year.  Debt Service Fund  Prior) YTD $1,329,889 $1,445,650 ($115,761)  Budget $875,200 $875,200 $0  Month $9,829 $0 $9,829  YTD $858,686 $825,375 $33,311  Total Revenues Total Expenditures Over/(Under)  6. Revenues are $ 858,686; 98.1% of budget. Combined property tax at $853,431, 97.5% of budget and interest at $5,254. The adopted rate designated for interest and sinking is $0.031895 as the requirement to finance the annual bond debt. The original budget incorporated a 99% collection 7. Expenditures remain unchanged: at 825375,943Kofbudget, as debt service principal payments are semiannual and payment the first annual covering principal obligations occurred in. January. a. Two Principal payments were disbursed, $400,000 for GO Series 2015 and $365,000 for b. In addition, payments of interest due includes $17,675 for GO Series 2015 and $41,950 for GO: Series 2017. The city is obligated to pay the remaining $48,325 ini interest by year-  rate based on trends from past collection years.  GO Series 2017.  end. Current debt obligations are. scheduled through 2027.  8. Revenues are over expenditures by $23,482, debt service restricts a portion of cash to support fund balance. The budget projects to end the year with a balanced budget for the debt service  fund.  FOR MORE INFORMATION: This summary report is based on detailed information generated by the City's Administration. If you have any questions or would like additional information on this report, please  contact city administrationat713-230-8703.  Financial Summary-4    Piney Point Village  TEXAS  Statement of Revenue & Expenditures For Month Ended: May31,2022  GENERAL FUNDS SUMMARY REVENUES PROPERTYTAXES SALESTAXES FRANCHISE TAXES COURT REVENUE LICENSES & PERMITS ALARMI REGISTRATIONS GOVERMENTAL CONT. (METRO) PILOT FEES (KINKAID) INTEREST TOTAL OPERATING OTHER NON- OPERATING PROCEEDS TOTALI NON-OPERATING TOTAL REVENUES  PRIOR YTD 5,610,270 135,634 155,655 24,726 237,107 1,450 0 0 797 6,165,639 8,783 8,783 $6,174,422 $7,496,659 PRIOR YTD 1,020,993 670,026 220,600 16,760 1,928,380 268,313 98,552 426,006 24,659 174,818 992,348 $2,920,727 $6,361,974 257,956 100,237 0 0 546,703 904,896 $3,825,623 $7,496,659 2,348,798 3,244,912  CURRENT BUDGET 6,048,959 260,000 407,100 100,000 424,600 30,000 136,000 50,000 40,000 7,496,659 0 0  MONTHLY ACTUAL 51,161 36,592 21,707 9,102 31,192 800 0 0 2,091 152,645 0 0  VTD ACTUAL 5,973,483 98.8% 161,736 62.2% 161,511 39.7% 40,425 40.4% 231,523 54.5% 24,750 82.5% 0 0.0% 0 0.0% 4,030 10.1% 6,597,458 88.0% 4,301 4,301  % BUDGET  BUDGET BALANCE 75,476 98,264 245,589 59,575 193,077 5,250 136,000 50,000 35,970 899,201 (4,301) (4,301) $894,900 BUDGET BALANCE 1,040,871 847,830 315,900 13,811 2,218,412 269,454 149,588 589,132 31,670 296,922 1,336,766 $3,555,179 1,106,207 0 (61,475) (36,063) (165,876) 842,792 $4,397,971  $152,645 $6,601,759 88.1%  CURRENT BUDGET 2,093,750 1,565,224 536,500 21,500 4,216,974 478,500 266,000 985,000 42,500 373,000 2,145,000  MONTHLY ACTUAL 174,479 130,435 44,120 2,797 351,830 36,761 25,201 79,716 17 10,773 152,468  VTD ACTUAL  % BUDGET  EXPENDITURES PUBLICSERVICE DIVISION POLICE SERVICES FIRE SERVICES SANITATION COLLECTION OTHER PUBLICS SERVICES PUBLIC: SERVICE DIVISION OPERATIONS CONTRACT: SERVICES BUILDING! SERVICES GENERAL GOVERNMENT MUNICIPAL COURT PUBLIC WORKS OPERATION DIVISIONS TOTAL PUBLIC & OPERATING NON-OPERATING GENERAL CAPITAL PROGRAMS SURRY OAKS 96"S STORMWATERI REPLACEMENT TOKENEKE- COUNTRY SQUIRE WILDING LANE TOTAL NON-OPERATING TOTAL EXPENDITURES REVENUE OVER/(UNDER) EXPENDITURES Operating Rev. Over/(Under) Operating Exp.  1,052,879 50.3% 717,394 45.8% 220,600 41.1% 7,689 35.8% 1,998,562 47.4% 209,046 43.7% 116,412 43.8% 395,868 40.2% 10,830 25.5% 76,078 20.4% 808,234 37.7%  $504,298 $2,806,795 44.1%  1,134,685 0 0 0 0 1,134,685  23,478 0 10,322 8,775 12,414 54,989  28,478 2.5% 0 61,475 36,063 165,876 291,893 25.7%  $559,287 $3,098,688 41.3% (406,642) (351,653) 3,790,663  0 1,134,685  3,503,071  General Fund Summary  CITY FINANCIAL REPORT- MAY2022  Page GFS-1    Piney Point Village  TEXAS  Statement of Revenue & Expenditures ForMonthEnded: May31,2022  GENERALI FUNDE REVENUES Tax Collection 10-4101 Property Tax( (M&O) 10-4150 Sales Tax Permits &I Inspections 10-4203 Plat Reviews 10-4204 Code Enforcement Citations 10-4205 Contractor Registration 10-4206 Drainage Reviews 10-4207 Permits & Inspection Fees 10-4208 Board of Adjustment Fees Municipal Court 10-4300 Court Fines 10-4301 Building Security Fund 10-4302 Truancy Prevention 10-4303 Local Municipal Tech Fund 10-4304 Local Municipal. JuryF Fund Investment Income 10-4400 Interest Revenue Agencies &Alarms 10-4508 SEC-Registration Franchise Revenue 10-4602 Cable Franchise 10-4605 Power/Electric Franchise 10-4606 Gas Franchise 10-4607 Telephone Franchise 10-4608 Wireless Franchise Donations & Inl Lieu  PRIOR YTD 5,610,270 0 5,610,270 135,634 5,745,904 4,250 0 5,970 20,900 205,237 750 237,107 23,747 342 349 280 7 24,726 797 797 1,450 1,450 39,440 111,981 0 3,994 240 155,655 0 0 8,408 0 375 0 8,783 6,174,422 0 $6,174,422  CURRENT BUDGET 6,048,959 0 6,048,959 260,000 6,308,959 8,000 100 10,000 45,000 360,000 1,500 424,600 100,000 0 0 0 0 100,000 40,000 40,000 30,000 30,000 75,000 272,000 25,000 35,000 100 407,100 50,000 136,000 0 0 0 0 186,000 7,496,659 0 $7,496,659 CITY FINANCIALI REPORT- MAY2022  MONTHLY ACTUAL 43,883 7,278 51,161 36,592 87,753 150 0 1,350 4,150 25,542 0 31,192 8,244 300 307 245 6 9,102 2,091 2,091 800 800 20,677 0 0 906 123 21,707 0 0 0 0 0 0 0 145,367 7,278 152,645  YTD ACTUAL 3,920,197 64.8% 2,053,286 5,973,483 98.8% 161,736 62.2% 6,135,219 97.2% 6,600 82.5% 0 0.0% 7,140 71.4% 12,400 27.6% 205,133 57.0% 250 16.7% 231,523 54.5% 37,615 37.6% 984 1,004 803 20 40,425 40.4% 4,030 10.1% 4,030 10.1% 24,750 82.5% 24,750 82.5% 41,485 55.3% 90,803 33.4% 25,391 101.6% 1,897 0.0% 1,935 1935.2% 161,511 39.7% 0 0.0% 0 0.0% 843 521 907 2,029 4,301 2.3% 4,548,473 60.7% 2,053,286 6,601,759 88.1%  % BUDGET  BUDGET BALANCE 2,128,762 (2,053,286) 75,476 98,264 173,740 1,400 100 2,860 32,600 154,867 1,250 193,077 62,385 (984) (1,004) (803) (20) 59,575 35,970 35,970 5,250 5,250 33,515 181,197 (391) 33,103 (1,835) 245,589 50,000 136,000 (843) (521) (907) (2,029) 181,699 2,948,186 (2,053,286) $894,900 Page GFR-1  FY21: Unearned/Adjusted Total Property Tax: TotalTax Collection:  Total Permits & Inspections:  Total Municipal Court: Totall Investment Income: Total Agencies & Alarms:  Total Franchise Revenue:  10-4702 Kinkaid School Contribution 10-4703 Metro Congested Mitigation 10-4704 Intergovernmental Revenues 10-4800 Misc. Income 10-4801 Donations 10-4802 Reimbursement Proceeds  Total Donations & Inl Lieu: Total Revenue Received FY21: Unearned, Adjusted TOTALF REVENUES:  General Fund- Revenue    Piney Point Village  TEXAS  Statement of Revenue: & Expenditures For Month! Ended: May31,2022.  GENERALE FUNDI EXPENDITURES PUBLICSERVICE DIVISION CommunityEvents 10-510-5001 Community Celebrations PoliceServices 10-510-5010 MVPD Operations 10-510-5011 MVPD Auto Replacement 10-510-5012 MVPD Capital Expenditure Miscellaneous 10-510-5020 Miscellaneous Sanitation Collection 10-510-5030 Sanitation Collection 10-510-5031 Sanitation Fuel Charge LibraryServices 10-510-5040 Spring Branch Library Street Lighting Services 10-510-5050 Street Lighting FireServices 10-510-5060 Villages Fire Department  PRIOR YTD  CURRENT BUDGET  MONTHLY ACTUAL  YTD ACTUAL  % BUDGET  BUDGET BALANCE  0 5,000 0 5,000 995,493 2,040,417 25,500 53,333 0 0 2,093,750 11,155 0 11,155 0 216,274 525,000 4,326 11,500 220,600 536,500 0 1,500 0 1,500 5,605 15,000 5,605 15,000 670,026 1,565,224 670,026 1,565,224  1,597 1,597 170,034 4,445 0 174,479 0 0 43,255 865 44,120 0 0 1,200 1,200 130,435 130,435  1,597 31.9% 1,597 31.9% 1,026,213 50.3% 26,666 50.0% 0 1,052,879 50.3% 0 216,274 41.2% 4,326 37.6% 220,600 41.1% 0 0.0% 0 0.0% 6,092 40.6% 6,092 40.6% 717,394 45.8% 717,394 45.8%  3,403 3,403 1,014,204 26,667 0 1,040,871 0 0 308,726 7,175 315,900 1,500 1,500 8,908 8,908 847,830 847,830 $2,218,412  Community Events:  Police Services: 1,020,993  Total Miscellaneous:  Sanitation Collection: Library Services: Street Lighting Services:  Fire Services:  TOTALE PUBLIC: SERVICE: $1,928,380 $4,216,974  $351,830 $1,998,562 47.4%  General Fund- Expenditures  CITYFINANCIAL REPORT-MAY2022  Page GFE-1    Piney Point Village  TEXAS  GeneralFund Expenditures- Page2 CURRENT MONTHLY BUDGET 35,000 200,000 90,000 60,000 1,500 70,000 0 22,000 $478,500  PRIOR YTD 25,685 120,130 59,168 31,634 330 14,286 17,080 0 $268,313  YTD ACTUAL  BUDGET BALANCE 14,934 121,475 39,020 28,433 911 67,484 (17,720) 14,917 $269,454  ACTUAL  BUDGET  CONTRACT SERVICE DIVISION 10-520-5102 Accounting/Audit 10-520-5103 Engineering 10-520-5104 Legal 10-520-5105 TaxA Appraisal-HCAD 10-520-5107 Animal Control 10-520-5108 IT Hardware/Software: & Support 10-520-5109 Urban Forester 10-520-5110 Mosquito Control  9,686 11,867 0 12,533 0 595 3,880 (1,800) $36,761  20,066 57.3% 78,525 39.3% 50,980 56.6% 31,567 52.6% 589 39.3% 2,516 3.6% 17,720 7,083 32.2% $209,046 43.7%  TOTALCONTRACTSERVICE DIVISION:  BUILDING SERVICE DIVISION Building & Inspections Services 10-530-5152 Drainage Reviews 10-530-5153 Electrical Inspections 10-530-5154 Plat Reviews 10-530-5155 Plan Reviews 10-530-5156 Plumbing Inspections 10-530-5157 Structural Inspections 10-530-5158 Urban Forester 10-530-5160 Mechanical Inspections Supplies and Office Expenditures 10-530-5108 Information Technology 10-530-5207 Misc Supplies 10-530-5211 Meeting Supplies 10-530-5213 Office Supplies 10-530-5215 Travel & Training Insurance 10-560-5353 Employee Insurance 10-530-5403 Credit Card Charges  44,005 4,725 0 20,000 7,155 11,430 0 2,835 90,150 1,643 250 172 383 500 3,348 5,054 0 5,054 $98,552  100,000 14,000 500 50,000 18,000 30,000 46,000 7,500 266,000 0 0 0 0 0 0 0 0 0 $266,000  10,021 1,395 0 4,000 1,665 3,510 0 1,350 21,941 2,590 0 0 0 0 2,590 0 670 670 $25,201  39,790 39.8% 7,200 51.4% 0 0.0% 20,000 40.0% 7,965 44.3% 16,785 56.0% 0 0.0% 3,825 51.0% 95,565 35.9% 16,119 0 0 0 0 16,119 0 4,728 4,728 $116,412 43.8%  60,210 6,800 500 30,000 10,035 13,215 46,000 3,675 170,435 (16,119) 0 0 0 0 (16,119) 0 (4,728) (4,728) $149,588  Building and! Inspection! Services:  Supplies and Office Expenditures:  Insurance:  TOTALE BUILDING: SERVICE DIVISION:  General Fund- Expenditures  CITYFINANCIALI REPORT- MAY2 2022  Page GFE-2    Piney PointVillage  TEXAS  GeneralFund Expenditures- Page3 CURRENT MONTHLY BUDGET  PRIOR YTD  YTD ACTUAL  BUDGET BALANCE  ACTUAL  BUDGET  GENERAL GOVERNMENTI DIVISION Administrative Expenditures 10-540-5108 Information Technology 10-540-5202 Auto Allowance/Mlieage 10-540-5203 Bank Fees 10-540-5204 Dueypemnanfubicpiont 10-540-5205 Elections 10-540-5206 Legal Notices 10-540-5207 Miscellaneous 10-540-5208 Citizen Communication 10-540-5209 Office Equipment & Maintenance 10-540-5210 Postage 10-540-5211 MeetingSupplies 10-540-5212 eny/leasehold/Fumture 10-540-5213 Supplies/Storage 10-540-5214 Telecommunications 10-540-5215 Travel & Training 10-540-5216 Statutory Legal Notices Wages8 &E Benefits 10-540-5301 Gross Wages 10-540-5302 Overtime/Severance 10-540-5303 Temporary! Personnel 10-540-5306 FICA/Med/FUTAI PayrollT Tax Exp 10-540-5310 TMRS (City Responsibility) 10-540-5311 Payroll Process Exp- -Paychex 10-540-5353 Employee Insurance 10-540-5354 General Liability 10-540-5356 WohemansCompenistion 10-540-5403 Credit Card Charges (Adm)  794 1,855 1,460 90 0 137 1,870 5,074 7,237 500 3,312 54,882 3,362 5,631 1,357 127 87,686 230,792 23,893 34,266 6,814 21,884 1,323 318,973 16,466 500 2,381 19,347 0 0  0 8,000 3,000 4,000 5,000 3,500 5,000 5,000 10,000 2,000 10,000 130,000 10,000 17,000 1,000 1,500 215,000 550,000 10,000 5,000 40,000 50,000 3,000 658,000 100,000 10,000 2,000 112,000 0 0 $985,000  735 787 335 0 0 0 0 0 1,581 0 562 15,332 218 385 0 0 19,934 40,762 3,000 0 3,354 3,542 217 50,875 8,663 0 0 8,663 244 244 $79,716  946 3,721 46.5% 1,553 51.8% 1,115 27.9% 0 0.0% 0 0.0% 315 6.3% 3,393 67.9% 4,596 46.0% 0 0.0% 5,797 58.0% 58,758 45.2% 4,441 44.4% 4,128 24.3% 425 42.5% 632 42.1% 89,820 41.8% 214,999 39.1% 10,062 100.6% 0 0.0% 17,217 43.0% 17,790 35.6% 1,364 45.5% 261,433 39.7% 44,177 44.2% 0 0.0% 0 0.0% 44,177 39.4% 439 439 $395,868 40.2%  (946) 4,279 1,447 2,885 5,000 3,500 4,686 1,607 5,404 2,000 4,203 71,242 5,559 12,872 575 868 125,180 335,001 (62) 5,000 22,783 32,210 1,636 396,567 55,823 10,000 2,000 67,823 (439) (439) $589,132  Administrative Expenditures:  Wages &E Benefits:  Insurance  Insurance: Intergovernmental:  Other  TOTAL GENERAL GOVERNMENT DIVISION: $426,006  General Fund- Expenditures  CITY FINANCIALI REPORT- MAY: 2022  Page GFE- 3    Piney Point Village  TEXAS  General FundExpendnures- Page4 CURRENT MONTHLY BUDGET  PRIOR YTD  YTD ACTUAL  BUDGET BALANCE  ACTUAL  BUDGET 0 0 79 79 0 4,020 33.5% 6,617 22.1% 0 114 22.8% 10,751 $10,830 25.5%  MUNICIPAL COURT DIVISION Supplies8 & Office Expenditures 10-550-5207 Misc Supplies 10-550-5211 Meeting Supplies 10-550-5215 Travel& Training Insurance 10-550-5353 Employee Insurance Court Operations 10-550-5403 Credit Card Charges 10-550-5404 gePoutemtepreter 10-550-5406 State omptrole/owN/lnebar 10-550-5410 OmniBase Services oft Texas  190 194 275 659 9,576 9,576 5,554 8,400 61 409 14,424 $24,659  0 0 0 0 0 0 12,000 30,000 0 500 42,500 $42,500  0 0 0 0 0 0 0 17 0 0 17 $17  0 0 (79) (79) 0 0 7,980 23,383 0 386 31,749 $31,670  Supplies and Office Expenditures:  Insurance:  Court Operations:  TOTALI MUNICIPAL COURTI DIVISION:  PUBLIC WORKS MAINTENANCE DIVISION Supplies & Office Expenditures 10-560-5207 MiscSupplies Insurance 10-560-5353 Employee insurance Maintenance &F Repair 10-560-5501 Public Works Maintenance 10-560-5501 TCEQ & Harris COF Permits 10-560-5504 Landscaping Maintenance 10-560-5505 Gator Fuel & Maintenance 10-560-5506 Right of WayN Mowing 10-560-5507 Road & Sign Repair 10-560-5508 ROW Water/Planting 10-560-5509 Tree Care/Removal 10-560-5510 Road/Drainage Maintenance 10-560-5515 Landscapel Improvements 10-560-5516 Truck Fuel8 & Maintenance 10-560-5517 Sidewalk Improvements  1,663 1,663 16,066 16,066 0 0 11,639 324 22,569 55,405 370 3,125 0 63,053 603 0 157,088  0 0 0 o 0 2,000 50,000 1,000 90,000 60,000 2,500 15,000 25,000 100,000 2,500 25,000 373,000 $373,000  0 0 0 0 325 0 9,934 0 0 0 0 350 0 0 164 0 10,773 $10,773  0 0 0 0 609 100 5.0% 49,070 98.1% 45 4.5% 0 0.0% 12,167 20.3% 391 15.6% 7,940 52.9% 0 0.0% 4,830 4.8% 927 37.1% 0 0.0% 76,078 20.4% $76,078 20.4%  0 e (609) 1,900 930 955 90,000 47,833 2,109 7,060 25,000 95,170 1,573 25,000 296,922 $296,922  Supplies and Office Expenditures:  Insurance:  Maintenance and Repair: TOTALI PUBLIC WORKS DIVISION: $174,818  General Fund- Expenditures  CITYF FINANCIALI REPORT- MAY 2022  Page GFE-4    Piney PointVillage  TEXAS  General Fund Expenditures- Page5 CURRENT MONTHLY BUDGET  PRIOR YTD 24,992 6,509 223,422 0 3,033 257,956 100,237 546,703 0 0 646,940 $904,896 $1,134,685 $3,825,623 $7,496,659  VTD ACTUAL 15,125 0 0 0 0.0% 13,353 28,478 2.5% 0 165,876 61,475 36,063 263,415 $291,893 25.7%  % BUDGET  BUDGET BALANCE (15,125) 0 0 1,134,685 (13,353) 1,106,207 0 (165,876) (61,475) (36,063) (263,415) $842,792 $4,397,971  ACTUAL 10,125 0 0 0 13,353 23,478 0 12,414 10,322 8,775 31,511 $54,989  CAPITAL OUTLAYPROGRAMS mletisanene Programs 10-570-5606 Road/Drainage Projects 10-570-5701 2019 Maintenance! Projects 10-570-5702 2020 Pavingl Improvements 10-570-5703 2021 Pavingl Improvements 10-570-5806 Drainagea and Sidewalks Major Captal/Maintenancel Programs 10-570-5640 Surrey Oaks 10-570-5808 Wilding Lane 10-580-5809 96" Stormwater Replacement 10-580-5810 Tokeneke- Country! Squire  0 0 0 1,134,685 0 1,134,685 0 0 0 0 0  TOTAL CAPITAL OUTLAY PROGRAMS: TOTALE EXPENDITURES:  $559,287 $3,098,688 41.3%  General Fund- Expenditures  CITY FINANCIALI REPORT- MAY 2022  Page GFE- 5    Piney Point Village  TEXAS PRIOR VTD 1,328,913 0 975 1,329,889 $1,329,889 PRIOR VTD 1,365,000 79,900 750 1,445,650 $1,445,650 (115,761)  Statement of Revenue & Expenditures For Month Ended: May31,2022  PEBISERVICEFUND REVENUES PROPERTYTAXES FY21: Uneamed/Adusted INTEREST TOTALO OPERATING TOTAL REVENUES  CURRENT MONTHLY BUDGET 875,200 0 0 875,200 $875,200 CURRENT MONTHLY BUDGET 765,000 107,950 2,250 875,200 $875,200 0  VTD ACTUAL 931,249 (77,818) 5,254 858,686 $858,686 YTD ACTUAL 0 765,000 0 59,625 0 750 0 825,375 $0 $825,375 9,829 33,311  % BUDGET 106.4% 98.1% 98.1% % BUDGET 100.0% 55.2% 33.3% 94.3% 94.3%  BUDGET BALANCE (56,049) (1,563,261) (5,254) (1,624,564) ($1,624,564) BUDGET BALANCE 0 48,325 1,500 49,825 $49,825  ACTUAL 10,426 (3,116) 2,519 9,829 $9,829 ACTUAL  EXPENDITURES TAXE BONDI PRINCIPAL TAXBONDI INTEREST FISCALA AGENT FEES OPERATINGI EXPENDITURES TOTAL EXPENDITURES REVENUE OVER/(UNDER) EXPENDITURES  Debt Service Fund  CITY FINANCIALI REPORT- MAY 2022  Page DS-1    City of Piney Point Village Monthly Tax Office Report May 31, 2022  Prepared by: Christine A. Porter, Interim Tax Assessor/Collector  A. Current Taxable Value $ 2,721,739,486  B. Summary Status of Tax Levy and Current Receivable Balance:  Current 2021 Tax Year  Delinquent 2020 & Prior Tax Years $ 184,995.06 (6,675.11) 178,319.95 2,228.07 $ 176,091.88  Total 6,721,599.59 184,995.06 215,971.51 7,122,566.16 6,796,849.90 $ 325,716.26  Original Levy 0.25514 $ 6,721,599.59  Carryover Balance Adjustments Adjusted Levy Less Collections Y-T-D Receivable Balance $  222,646.62 6,944,246.21 6,794,621.83 149,624.38  C.C COLLECTION RECAP:  Current 2021 Tax Year $ 59,500.21 1,663.33 61,163.54 Current 2021 Tax Year $ 6,794,621.83 23,636.07 1,284.40 561.77 98.21%  Delinquent 2020 & Prior Tax Years $ (2,693.23)  Current Month: Base Tax Penalty & Interest Attorney Fees Other Fees Total Collections  Total $ 56,806.98 1,663.33 58,470.31  $  $  (2,693.23) Delinquent 2020 & Prior Tax Years $ 2,228.07 2,375.65 2,206.05 6,809.77  $  Year-To-Date: Base Tax: Penalty & Interest Attorney Fees Other Fees Total Collections Percent of Adjusted Levy  Total 6,796,849.90 26,011.72 3,490.45 561.77 $ 6,826,913.84 98.31%  $ 6,820,104.07  $    GREEN FORLIFE environmental  GFL  June 13, 2022  VIA CERTIFIED MAIL- RETURN RECEIPT REQUESTED  City of Piney Point C/O City Administrator 7676 Woodway Dr. Ste. 300 Houston, TX. 77063  RE: Contract for Services for Removal of Garbage, Rubbish and Recyclable Materials by and between the City of Piney Point and Waste Corporation of Texas, L.P. - Modification of Monthly Unit Rate per Household  Dear City Council,  Ina accordance with the current Contract for Services for Removal of Garbage, Rubbish and Recyclable Materials, Section 12.2 allows for the rate that may be charged for the second and subsequent years of the term of this Contract be adjusted upward or downward to reflect changes in the cost of operations as reflected byf fluctuations in the Consumer Price Index for All Urban Consumers, Water, Sewer and Trash Collections (Series CUUROOOOSEHG), as published by the U.S. Department of Labor, Bureau of Labor Statistics. Please consider this letter as our request for a rated adjustment, effective September 2022. You will find the rate adjustment calculation as set forth in the contract document under Section 12.2. In addition, you will find attached all supporting documentation and data used in the rate adjustment calculation, as set forth in Section 12.2. Please let me know if you would like to meet, at your convenience to discuss the rate adjustment. Thank youi in advance  fory you consideration.  Item 1: The index value for 2021 (12 month average) for. June 2020 through May 2021. Index value for 2021 = 256.150 Item 2: The index value for 2022 (12 month average) June 2021 through May 2022. Index value for 2022-2 265.9516 Item 3: The net percentage change:  The index for CPI-U CUUROOOOSEHG) is published every month. The most recent published index is  The index for CPI-U (CUURO000SEHG) is published every month. The most recent published index is for  Net percentage change in index values = 256.150-265.9516)/265.9516x16x100=3.83%  Item 4: Proposed increase ini fees to be charged Current MSWI Rate per home = $27.85 Current REC Rate per home: = $10.26 Rate increase =: 3.83%  8515 Highway 6, Houston, TX. 77083 Tel.: 832-456-1405 Customer Service: 281-368-8397    GREEN FOR LIFE environmental  GFL  Proposed MSW Rate per home = $28.92 Proposed REC Rate per home = $10.65  Please let me know ify you would like to meet, at your convenience to discuss the Rate Adjustment. Thank you in  advance for your consideration.  Sincerely, Anthony Emilio Municipal Sales Manager    City of Piney Point Village Monthly Tax Office Report May 31, 2022  Prepared by: Christine A. Porter, Interim Tax Assessor/Collector  A. Current Taxable Value $ 2,721,739,486  B. Summary Status of Tax Levy and Current Receivable Balance:  Current 2021 Tax Year  Delinquent 2020 & Prior Tax Years $ 184,995.06 (6,675.11) 178,319.95 2,228.07 $ 176,091.88  Total 6,721,599.59 184,995.06 215,971.51 7,122,566.16 6,796,849.90 $ 325,716.26  Original Levy 0.25514 $ 6,721,599.59  Carryover Balance Adjustments Adjusted Levy Less Collections Y-T-D Receivable Balance $  222,646.62 6,944,246.21 6,794,621.83 149,624.38  .C COLLECTION RECAP:  Current 2021 Tax Year $ 59,500.21 1,663.33 61,163.54 Current 2021 Tax Year 6,794,621.83 23,636.07 1,284.40 561.77 98.21%  Delinquent 2020 & Prior Tax Years $ (2,693.23)  Current Month: Base Tax Penalty & Interest Attorney Fees Other Fees Total Collections  Total $ 56,806.98 1,663.33 58,470.31  $  (2,693.23) Delinquent 2020 & Prior Tax Years $ 2,228.07 2,375.65 2,206.05 6,809.77  $  Year-To-Date: Base Tax: Penalty & Interest Attorney Fees Other Fees Total Collections Percent of Adjusted Levy  Total 6,796,849.90 26,011.72 3.490.45 561.77 $6 6,826,913.84 98.31%  $ 6,820,104.07  $    SOUTHWEST SIGNAL SUPPLY, INC.  1107 Jackson Street, South Houston, TX: 77587  Tel713.946.7162 swsgnaleswsignal-net  QUOTATION  Date 6/20/2022 Terms Net 30 Qty U/M Price  Quotation * 8226 Project  Name 1 Address Piney Point Accounts Payable 7676 Woodway Suite 300 Houston, TX7 77063 Item  Description  Total  Location: Memorial @ Radney/N Piney Point See Inv# 121724 Piney Points Controller is not operational. Will not power up and is obsolete. Southwest Signal spare in operatons at this time. (3-1-2022) CONTROLLER ECONOLITE COBALT CC CONTROLLER, TX-2 BUCKET TRUCK INCLUDING SIGNAL TECH & HELPER ST NOTE* MANUFACTURE'S QUOTE GOOD FOR: 30 DAYS. PRICE GOOD FOR 30 DAYS - MUST HAVE PURCHASE ORDER BEFORE WE BEGIN WORK. PRICE DOES NOT INCLUDE POLICE OFFICERS FOR TRAFFIC CONTROL, SPECIAL BARRICADING/ATTENUATOR/CRASH TRUCK/ARROWBOARD), PERMITS, BONDING, LIQUIDATED DAMAGES/PENALTIES OR ANY DUES THAT MAY BE REQUIRED.  CU2750 LA0100 TERMS  1 ea 1 8 hr  3,850.00 3,850.00 1,500.00 1,500.00 149.00 1,192.00  TYPE2 MON-FRI  CONTROLLERX.. MANUFACTURES'S, ASSISTANCE - COORDINATION (1-DAY)  0.00  Total  $6,542.00  Signature    Karen Farris From: Sent: To: Cc: Subject: Attachments: Dear Customer :  "Intuit E-Commerce Service" quickbooks@notficationintut.com>  Monday, June 20, 2022 11:48AM  Karen Farris Cityadmin  Estimate 8226 from Southwest Signal Supply, Inc. St8226/from.Southwest5igna.Suppy.Inc_4700pdr  Please review the attached estimate. Feel free to contact us if you have any questions.  We look forward to working with you. Sincerely, Southwest Signal Supply, Inc. 713-946-7162 To view attachment  Open the attached PDF file. You must have Acrobato Readere installed to view the attachment.  This email has been scanned for spam and viruses by Proofpoint Essentials. Click! here to report this email as spam.    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: The Honorable Mayor and Members oft the City Council  FROM: Bobby Pennington  MEETING DATE: June 27,2022  SUBJECT: Presentation and Discussion of Memorial Drive Elementary School Lot  Coverage.  Agenda Item: 22  Spring Branch Independent School District (SBISD) is sharing their proposed lot coverage analysis for the new Memorial Drive Elementary on the existing 8-acre site. As you are aware, our current ordinance (Sec. 74-244) limits the maximum allowed lot coverage to 50 percent and The purpose of the presentation is to notify the Council that the proposed facility will not exceed  the maximum allowed facility footprint to 30 percent.  these requirements. Current Calculated Coverages:  Total Building Structure = 23.7% of Site Area Total Impervious Area = 44.8% of Site Area  Exhibit:  SBISD includes a copy ofthe presentation detailing the lot coverage.  Sec. 74-244 (g) - Regulations:  Building ared. The building area, exclusive of driveways and uncovered walkways, shall not exceed. 30 percent ofthe lot ared, exclusive ofroadway easements; and the building area, inclusive ofal! structures (including driveways, tennis or other play courts, uncovered walkways, all other structures and impervious surfaces), shall not exceed 50 percent of the lot ared.  Note:  SBISD representatives are aware oft the proposed driveway and parking improvements proximity to the trees along Oak Lane. The city is requesting that construction improvements account for the  protection of these mature trees.    Spring Branch ISD  Stantec  Memoriai:Drive  EMO  Elementary  City of Piney Point Village Planning & Zoning Jone 23,2022    * City of Piney Point Village - Lot Coverage Criteria  We would like to share our lot coverage analysis information on the Site Plan to confirm we are understanding the criteria correctly.  PINEY POINT VILLAGE ALLOWED LOT COVERAGE CRITERIA 50% oftotal Lot = Maximum Allowed Impervious cover 30% oftotal Lot = Maximum Allowed Building Footprint  MEMORIAL DRIVE ALLOWABLE LOT COVERAGE CRITERIA  Site Area: 7.973 acres = 347,304 sf 50% of total Lot = 173,652 sf 30% of total Lot = 104,191 sf  The project is NOT seeking any relief from the Drainage Criteria.  The project will comply.  Page2    Memorial Drive ES = Building Elements  BUILDING AREA ELEMENTS  69,011 sf = Conditioned Building (Footprint Only) 13,265 sf = unconditioned Covered Areas  (Canopies attached to building)  82,276 sf = TOTAL BUILDING STRUCTURE IMPERVIOUS AREA  23.7% of Site Area  UNDER 30% of Lot Coverage Max. (104,191 sf)  Page3    Memorial Drive ES - Site Elements  SITE HARDSCAPE AREA ELEMENTS  52,121 sf = Roadways and Paving (includes Service Yard)  4,431 sf = Sidewalks (Uncovered) 1,633 sf= Decks and Patios (Uncovered) 15,245 sf = Play Area Elements and Track  73,430 sf = TOTAL SITE HARDSCAPE IMPERVIOUS AREA  21.1% of Site Area  Page4    Memorial Drive ES - Summary  LOT COVERAGE SUMMARY  82,276 sf = Building Elements (23.7% of Site Area) 73,430 sf = Site Elements (21.1% of Site Area) 155,706 sf = TOTAL IMPERVIOUS AREA  44.8% of Site Area  UNDER 50% Lot Coverage Max. (173,652sf)  Page 5    Questions?  THANK YOU!    Council Agenda Item Cover Memo  6/27/2022 Date of Meeting  To: Mayor and City Council Agenda Item:  Discuss and take possible action on a right-of-way drainage plan submittal for 11315 and 11319 Williamsburg Drive and to approve a 50/50 cost share agreement with each resident for construction costs for the associated scope of work as included in the plans.  SUMMARY/BACKGROUND (WHY): A drainage plan for the right-of-way in front of 11315 and 11319 Williamsburg was submitted to the City for review. The plan proposes replacing the ditch and culvert drainage system in the right-of-way with 24" storm sewer at the ultimate depth to connect to the storm sewer system under North Piney Point Road. City staff has no objections to the plans as presented. The City previously discussed splitting the construction costs  for this work with the residents at these two properties.  STAFF RECOMMENDATION: ESTIMATED COST: See Attached  FUNDING SOURCE: N/A  CURRENT BUDGETED ITEM: YES_NO_ EMERGENCY REQUEST: YES NO X  PREPARED BY: Joe Moore ATTACHMENTS: Yes    ER  May 16, 2022 Mr. Albert Syzdek, PE Probstfeld & Assosiates 515Park Grove Drive, Suite 102 Katy, Texas 77450 Re: On-Going Services  Drainage Review of11315 & 11319 Williamsburg Drive -F R.O.W. Stm Swr, Second Submittal  Piney Point Village, Texas HDR Job No. 10336218  Dear Mr. Syzdek:  We are in receipt of the proposed drainage plan for the above referenced address, with engineer seal dated 4/28/2022. Based on the proposed drainage layout provided in the plan sheets, the City interposes no objection to the proposed temporary and permanent drainage system, contingent upon discussions with City Council on approval of construction in the right-of-way and a cost sharing agreement between the City and residents. Please note that this does not necessarily mean that the entire drainage plan, including all supporting data and calculations, has been completely checked and verified. However, the drainage plan and calculations are signed, dated, and sealed bya a professional engineer licensed to practice in the State ofTexas, which therefore conveys Please contact Ms. Annette Arriaga with the City of Piney Point Village at 713-782-0271 Please be advised that one of the requirements for a Certificate of Occupancy to be issued is that an as-built plan must be submitted to the City and approved. Please  the engineer's responsibility and accountability.  too obtain your copy oft the approved set of plans and permit.  inform the Contractor and Homeowner of this requirement.  Sincerely, HDR Engineering, Inc. sm Aaron Croley, P.E., CFM Project Engineer  ah  Cc: Annette Arriaga - City of Piney Point Village  hdrinc.com  4828 Loop Central Drive, Suite 800 Houston, TX 77081-2220 T(713)622-9264 F(713)622-9265 Texas Registered Engineering Firm F-754    AOBSTPEIDGANSOGATES  TEA ES  SURVEYORS  WILLIAMSBURG DRIVE  Lwasatp 2+50   3+50  si : r  3+00  4400  9e ETE Gyasre    AOBSTPEIDGASSOCIATES KOFUSSIJNAL  TE  O  WILLIAMSBURG DRIVE  lr  = 243 :  r  2+00  2+50    Wilbur Kopecky Contractors 8822 Stonebriar Creek Xing Tomball, TX 77375 US 832-977-7167 kisten@wcontacoiscon ww-kcontractors.com Estimate ADDRESS Aaron & Danal Bubela 11319 Williamsburg Houston, Tx 77024  ESTIMATE# 1333 DATE 03/25/2022  DATE  ACTIVITY Drainage  DESCRIPTION Install ditch cover per civil plan and back fill tot top of grates ready for sod. Existing 24" RCP that is under driveway will be taken out andi re-installed lower to match civil flow line. 135'-24" RCP Reset existing culverts per civil flow lines 3-30" catch basins with frame and grates Installation of Stabilized Sand underneath and around RCP pipe Remove existing 24" neck going into city storm sewer and run new: 24" from ditch drain Install soil to top of catch basins ready for new sod. All permits andi inspections included. NOTE: Does not include tear out and replacement of existing driveway. This will need to be done by others.  QTY  RATE  AMOUNT  1 27,255.00 27,255.00  SUBTOTAL TAX TOTAL  27,255.00 0.00 $27,255.00    Accepted By  Accepted Date    Wilbur Kopecky Contractors 8822 Stonebriar Creek Xing Tomball, TX 77375 US +18 8329777167 Srane@wcontracoiscom wwecontractors.com Estimate ADDRESS Michael Walton 11315 Williamsburg Houston, Tx 77024  ESTIMATE# 1332 DATE 03/25/2022  DATE  ACTIVITY Drainage  DESCRIPTION Install complete ditch cover on front of property per civil plan. 156'-24" RCP 31'-8" SDR 3-30" catch basins with frame and grates Tiei in existing system to 30" catch basin Install stabilized sand under and around pipe. Install spoils on top of pipe, flush with top of grates. All permits and inspections included.  QTY  RATE  AMOUNT  1 28,630.00 28,630.00  SUBTOTAL TAX TOTAL  28,630.00 0.00 $28,630.00  Accepted By  Accepted Date    Council Agenda Item Cover Memo  6/27/2022 Date of Meeting  To: Mayor and City Council Agenda Item:  Discuss and take possible action on the approval of CenterPoint Energy Gas Line  Improvement Plans at 4Tokeneke' Trail.  SUMMARY/BACKGROUND (WHY): CenterPoint Energy has submitted plans to the City for installation of approximately 185 linear feet of new 2" plastic gas service line partially located within the Tokeneke Trail right-of-way at 4 Tokeneke. The new service line will connect tot the existing gas main on the south side ofthe right-of-way and willl bei installed undert the existing asphalt street to service 4 Tokeneke. City staff has no objections to the plans as presented.  STAFF RECOMMENDATION: ESTIMATED COST: N/A  FUNDING SOURCE: N/A  CURRENT BUDGETED ITEM: YES_I NO_ EMERGENCY REQUEST: YES NO X  PREPARED BY: Joel Moore ATTACHMENTS: Yes    5R  June 13, 2022 Ms. Andrea Pickens CenterPoint Energy 1111 Louisiana St Houston, TX 77002 P.O. Box 2628 Houston, TX 77252-2628 Re: On-Going Services  Review of Gas Line Improvement Plans - 4Tokeneke Trail, 3rd Submittal  Piney Point Village, Texas HDR Job No. 10336218  Dear Ms. Pickens:  We are in receipt of the proposed CenterPoint Energy gas line improvement plans for Tokeneke Trail dated 5/19/22. Based on the proposed plans provided, the City interposes no objection to the proposed gas line improvements, contingent upon the  following:  Please be advised that the plans will need to be presented to the City Council for approval of the proposed improvements in the City right-of-way prior to This does not necessarily mean that the entire plan including survey layout has been completely checked and verified. CenterPoint Energy assumes all responsibility and accountability for the proposed improvements. The Contractor will immediately notify the City in the event any storm sewer or utilities are impacted during construction. Please note that any, grass, landscaping, sidewalks, storm sewer, water and sanitary utilities, etc. damaged during construction must be restored to a condition acceptable to Please contact Ms. Annette Arriaga with the City of Piney Point Village at 713-782-  construction.  the City.  0271 to obtain your copy oft the approved set of plans and permit.  Sincerely, HDR Engineering, Inc. isn Aaron Croley, P.E., Project Engineer  4  Cc: Annette Arriaga - City of Piney Point Village Kimberly Perez- - City of Piney Point Village  hdrinc.com  48281 Loop Central Drive. Suite 800, Houston. TX 77081-2220 I0D42-PAFODR29 Texas Registered Engineering Firmi F-754    GASSTAKING GSNTS  MOPRMTSREQUIRED EINEYPOINT D DD a  No Oyakiens Tken  A  SHADOW  NOTES: AMDHOTES ALL MAINS EISTING NOTEO. RESA -7456)WMTIAW SPECTIONTOVERNY PROP RA VATIAUINE WDR SANITARYSEVIR ALLT NI MAMUAL 3J0R MIW CONTAI isoo ANDS AND OWRT. ECOAT 67-33 386)A SONS TE FROM TOMAKEB RACERI WIRES ANSEUNGPASTICY AUSE: B.USE MT 4 FORA ESUP OTHER BORE CUSE: F10 TRACERV MREV HAN ISPECTORA APPROVALR REQUIR  NOTES: TATI ASS MME RIGITO OFY ARED ORD R WWYDAMAGET TMEC AGCEPTABLET CONTRACTORI  CITYO OF PINEY POINT PERMIT TOKENEKE TR ROW) SECTIONA-A NTS  OR TOOR TREEP PROTECTION  GASS SERVICEC  TOKENEKE TRAIL PINEY POINT, TEXAS  EC4-220527    Council Agenda Item Cover Memo  6/27/2022 Date of Meeting  To: Mayor and City Council Agenda Item:  Discuss and take possible action on construction claims for additional compensation submit by RAC Industries on the Wilding Lane Drainage & Paving Improvements Project.  SUMMARY/BACKGROUND (WHY): RAC has submit two claims for additional compensation on the Wilding Lane Project. Claim #1 is for compensation for Phase 2 Base Failures and Claim #2 Compensation for Extra Asphalt Level Up. HDR has reviewed the claims  and provided ai response to the Contractor. STAFF RECOMMENDATION: ESTIMATED COST: N/A  FUNDING SOURCE: N/A  CURRENT BUDGETED ITEM: YES_NO EMERGENCY REQUEST: YES - NO, X  PREPARED BY: Joe Moore ATTACHMENTS: Yes    HR  February 9, 2022 RAC Industries, Inc. Mr. Raul Chapa - President 3207 Preston Ave. Pasadena, Texas 77505  RE: Phase 21 Failure Repair Compensation  HDR is in receipt of the subject letter from RAC Industries, Inc. dated January 21, 2022 and offers RAC is responsible for control of groundwater by methods outlined in thel Project Specifications, Section 01563 if observed during construction ofa any portion oft the project. Per the Contract Documents, Geotechnical Report Section 5.2.3 (Page 10) "Iti is recommended that the Contractor should verify groundwater level at the time of construction and should provide an adequate groundwater control, where required in general accordance with the Project Specifications, Section 01563. Additionally, Special Conditions (SC-16) Pumping "Contractor shall be aware that groundwater is present in the construction site. Seepage should be collected in sumps and pumped out. This type of dewatering is considered incidental tot the cost oft thei improvement. Ifseepage cannot bel handled by sumping, then mechanical dewatering techniques such as well pointing shall be used. The Contractor shall be paid for well pointing as per the unit price bid." No groundwater was encountered in all oft the geotechnical borings as noted int the Geotechnical Report Section 4.3 (Page 7) nor did RAC notify HDR ofany groundwater during excavation oft the trench approximately 9-feet in depth for installation oft the proposed 48-inch RCP storm sewer, stabilization of the pavement subgrade, ori installation of the pavement base course. RAC did not install piezometers (Supplemental Bid Item No. 63) or well pointing system (Supplemental Bid] Item RAC also noted in the subject letter dated January 22, 2022 excessive watering of the right-of-way by the resident at 11209 Wilding Lane. This residential property is not located adjacent to the right- of-way within the limits of STA 9-+48 and 11+42. Regardless, as noted in attached letter dated November 14, 2021 the stabilized subgrade in Phase 2 passed all gradation, compaction, and moisture content materials testing requirements per the Project Specifications indicating proper moisture content of the stabilized subgrade. As previously stated in the attached letter dated December 15, 2021, HDR observed and noted that the right-of-way directly adjacent to the areas of the failed subgrade were not properly graded for positive drainage resulting in multiple areas of standing water. Per Geotest Engineering, Inc.'s evaluation of1 the subject project area, the improper  the following response:  No. 67) to control groundwater per contractual requirements.  hdrinc.com  48281 Loop Central Drive, Suite 800, Houston, TX 77081-2220 T(713)6 622-9264 F713.622.9265 Texas Registered Engineering! Fir F-754    drainage and saturation oft the right-of-way, saturated the subgrade and could be reasons fort the base and subgrade failures. Proper grading and drainage are required to be maintained regardless oft the Further, per the Contract Documents, General Conditions Section 4.02 "Contractor's Understanding. Iti is understood and agreed that the Contractor has, by careful examination, satisfied himselfa as to the nature and location oft the work, the conformation oft the ground, the character, quality and quantify oft the materials to be encountered, the character of the equipment and facilities needed preliminary to and during the prosecution of the work, the general and local conditions, and all other matters which in any way affect the work under this Contract." The presence ofr residential sprinkler/rrigation systems are considered normal to the nature and location oft the work alonga residential street and were further referenced in the Special Conditions oft the Contract Documents, HDR does not recommend additional compensation for the work performed by HDR to remove and replace 6-inch base course and 8-inch stabilized subgrade which failed to meet Contract Requirements and Project Specifications as stated in our previous letter dated December 15,2 2021.  source of water; rain, sprinkler, etc.  Section "Sprinklers", page SC-18.  Sincerely, HDR Engineering, Inc. En Joseph Moore, P.E., CFM Project Manager Attachments  Cc: Mr. Bobby Pennington, City Administrator- - City of Piney Point Village Mr. Mark Kobelan, Mayor- City ofl Piney Point Village    RACI IndustriesLLC  RAC Industries, LLC 3207 Preston Ave. Pasadena, TX: 77505 713-534-1151  January 21s1, 2021 City of Piney Point ATT:. Joe Moore  RE: Wilding Lane Paving and Drainage Improvements Project Subject: Phase 21 Failure Repair Compensation  Mr. Moore,  RAC Industries, LLC is requesting compensation for the work performed to remove & replace the 6") Black Base and 8" Subgrade failures due to the discovery of ground water making it to the subgrade. RAC was instructed to remove & replace the areas directed by HDR that had initially passed gradation and compaction tests between stations 9+48 to 11+42, and small failures at station 12+50 and station 13+18. Not only was groundwater present upon the re-excavation, RAC learned that the house along the main failure, 11209 excessively watered along thel ROW every night throughout the duration oft the first installation ofs subgrade and base.  Please see the prices and quantities included in this document.  Sincerely,  Sithony Bhaba Anthony Chapa Project Manager RAC Industries, LLC    PROJECTI NAME: OWNER: OWNER. JOBI NUMBER: HDR 19-028 PAYE ESTIMATE: FORTHEF PERIOD: 1/22/2022 ITEM  Wilding Lane! Drainage andF Pavingl Improvements City of Piney Point Vilage Extra Work DESCRIPTION  UNIT ORIG QTY QUANTITY UNITI PRICE Total Amount Dueto  Date 2,299.00 6,688.00 1,360.00 10,347.00  10 REM/DISPOSE OFE EX. ASPHALT! PVM &E BASE! MATERIAL  SY 3925 SY 4140 CY 20  209.00 $ 209.00 $ 34.00 $  11.00 $ 32.00 $ 40.00 $ TOTAL $  12 6"TYAH HMACI BLACK BASE 52 CMT STAB. SAND    5R  November 24, 2021 RAC Industries, Inc. Mr. Raul Chapa - President 3207 Preston Ave. Pasadena, Texas 77505  RE: Wilding Lane Drainage & Paving Improvements Project  Mr. Chapa,  HDR observed! heavy cracking and potholes in multiple locations of the asphalt base course installed by RAC Industries, Inc. (RAC) on June 15 and 16, 2021 during Phase 2 of the subject project. Attached are photographs of the failures. These failures are indicative ofa failure in the subgrade stabilized by RAC on June 11,2021. Repair oft the base course failures and examination ofthe subgrade was discussed with RAC during the October 19,2021 progress meeting where HDR stated that the condition of the subgrade would need to be evaluated after RAC removed the failed base RAC recently sawcut and excavated several areas of the failed base course in Phase 2. One excavated area large enough to accommodate a dump truck was proofrolled. The proofroll resulted inr rutting oft the subgrade (see attached photographs). The excavated areas not large enough to accommodate a dump truck were probed. The subgrade was easily probed and appeared to be HDR and the project materials testing lab, Geotest Engineering, Inc. (Geotest) performed a site visit to observe the exposed subgrade and site conditions. It was noted that the subgrade was soft, easily probed, and appeared to have excess moisture. It was also noted that the right-of-way adjacent to the subgrade did not appear to be properly graded for positive drainage resulting ini multiple areas of standing water. The right-of-way area in Phase 2 was used as as soil stockpile and materials storage area for multiple months by RAC and was not properly graded toj provide positive drainage. Soil stockpiles appeared to block and/or cover thei inlets located int the adjacent right-of-way. Additionally, HDR obtained a core of the pavement base course on Phase 2 to verify the minimum 6-inch thickness was obtained. The core obtained near STA 10+00 resulted in 4-inches ofbase thickness or 2-inch less than the minimum 6-inch thickness included in the plans and contract documents. Attached are photos previously sent via email and labi results. HDR requests the following corrective actions be performed in compliance with the contract  course and any failed subgrade would need to be repaired.  moist.  documents:  1) Provide and maintain positive drainage in the right-of-way  hdrinc.com  4828L Loop Central Drive, Suite 800, Houston, TX 77081-2220 T(713)6 622-9264 F713.622.9265 Texas Registered Engineering! Fir F-754    2) Expose soft, wet soils by removal oft the pavement base course and allow the subgrade to 3) Add additional fly-ash into the pavement subgrade and recompact soils 4) Install ai minimum of 6-inches ofbase course material  dry  Please notify HDR oft the anticipated schedule for the required pavement subgrade and base rework.  Also please feel free to contact us with any questions.  Sincerely, HDR Engineering, Inc. E Joseph Moore, P.E.,CFM Project Manager Attachments    ASPHALT BASE COURSE  CRACKING            PROOF ROLL    7WBDA EABB FAAN            BASE COURSE CORE RESULTS =  PHASES 1-5    GEOTEST ENGINEERING. INC. 56001 Bintliff Drive Houston. Texas 77036 Tel.( (713)266-0588 REPORT OF FIELD SERVICES  Project: Client: Contractor: RAC Ind. Specitication:  Wilding Lane Drainage and Paving Improvements  Job No.: Report No.: Date:  11503226-01 54-1 11-02-2021  HDR  A Geotest Engineering representative performed the following services:  Asphalt coring on Wilding Lane. Scoresw wereretrieved on selected locations and delivered tol HDR Inspector.  Coring Locations  I) Wilding Lane, Station No. 6+00 Phase 4 (5:3/8") 2) Wilding Lane, Station No. 6+00 Phase 3 (5%") 3) Wilding Lane, Station No. 10+00 Phase 2 (4") 4) Wilding Lane, Station No. 10+00 Phase 5 (5%") 5) Wilding Lane, Station No. 14+40 Phase I (7")  Remarks: Technicion: Ali Ismacl Distribution: Aaron Croley. Joseph Monre (email) Invoice(I)  CAkds Dindinadh Bollarapu Graduate Engineer  44M Madhu R. Munirathnam, P.E. TBPE Registration No. F-410  22)21 Date  Ther RFS.REP revulis ofthisr rpari perlinn only tothe itemsn andl locations tested Tlvrepuns shalln nort ber lepirducdexcpt in fully withour writienu sppnalofficoiesil Fnginecring. Inc    Phase 1 Station 14+40    Phase 2 Station 10+00  30n - pr 3  6    Phase 3 Station 6+00  30f) IAT  6  758 9    Phase 4 Station 6+00  a    Phase 5 Station 10+00  3o) 2MgAr3    PHASE 2 BASE COURSE  THICKNESS MEASURED AT SAW CUTS                        O    o      5R  December 15, 2021 RAC Industries, Inc. Mr. Raul Chapa President 3207 Preston Ave. Pasadena, Texas 77505  RE: Wilding Lane Drainage & Paving Improvements Project  Mr. Chapa, response:  HDR isi in receipt of the letter from RAC dated December 10th, 2021 and is providing the following HDR is in receipt and does not refute of materials testing reports for gradation, compaction, and moisture content dated June 11, 2021 indicating passing results. However, the passing materials testing results do not relieve RAC from their contractual obligations to provide as stabilized subgrade and base course meeting project requirements until the City has accepted the project and for aj period of one year after project acceptance. Per the Contractor General Conditions Section 4.20 (page GC- 15)"The Owner ort thel Engineer may reject any work found to be defective or not in accordance with the contract documents, regardless oft the stage ofi its completion or the time or place of discovery ofs such errors, and regardless ofv whether the Engineer has previously accepted the work through oversight or otherwise." Further, "any work which fails to meet the requirements ofs such tests, inspections or approval, and any work which meets the requirements ofa any such tests or approval bus does not meet the requirements ofthe contract documents shall be considered defective. Such defective work shall be corrected at the Contractors expense." As stated in our letter dated November 24th, 2021, the subgrade exposed by removal oft the cracked base course was soft when probed and proofrolledi indicating ai failure int the subgrade which previously met all gradation, compaction, and moisture content requirements. Per Geotest Engineering, Inc. evaluation of the subject project area, thei improper drainage and saturation of the right-of-way saturated the subgrade and could be reasons for base and subgrade failures (see attached email). HDR has observed and noted that the right-of-way directly adjacent to the areas of failed subgrade were not properly graded for positive drainage resulting in multiple areas of standing water. Per local rain gauge data the area received greater than 0.25" ofr rain on 29 days since the subgrade was stabilized on June 11th, 2021. The right-of-way area inl Phase 2 was used as asoil stockpile and material storage area from approximately June 2021 through October 2021 as documented in multiple photos, email and progress meeting requests to remove stockpiles and excess materials. Attached are several dated photos showing soil stockpiles and lack of proper As stated in our letter dated November 24t,2 2021, HDR requests that RAC perform the following  grading for positive drainage.  corrective actions in compliance with the contract documents:  hdrinc.com  4828 Loop Central Drive, Suite 800, Houston, TX 77081-2220 T(713).6 622-9264 F713.622.9265 Texas Registered Engineering Firm F-754    1) Provide and maintain positive drainage in the right-of-way 2) Expose soft, wet soils by removal oft the pavement base course and allow the subgrade to 3) Add additional fly-ash into the pavement subgrade and recompact soils 4) Install ai minimum of6 6-inches ofbase course material  dry  HDR requests that RAC submit a schedule for corrective actions within ten (10) calendar days with the work to be performed within the next thirty (30) calendar days. Failure to perform corrective actions to remedy the failed subgrade and base course by this deadline will result in the City removing and replacing the unsuitable work at RAC's expense in accordance with the Contract Documents, General Conditions, Section 6.10. The costs incurred by the City for this work will be withheld from the final payment in accordance with the Contract Documents, General Conditions, Please notify HDR of the anticipated schedule for the required pavement subgrade and base rework as well as the remainder of the project. Also please feel free to contact us with any questions.  Section 6.12.  Sincerely, HDR Engineering, Inc. E Joseph Moore, P.E., CFM Project Manager Attachments    GEOTEST ENGINEERS,  INC. LETTER    Moore, Joseph From: Sent: To: Cc: Subject:  koll@geotesteng.com Tuesday, December 14, 2021-4:14PM Moore, Joseph machuegeotesteng.com RE: Wilding Lane Piney Point' Village  CAUTION: [EXTERNALJ This email originated from outside of the organization. Do not click links or open attachments  unless you recognize the sender and know the content is safe.  Joe,  As per our conversation, we do understand that the testing reports indicate the material meets the required gradation However, it is thet fact that thei improper drainage at the site in specific areas caused the base to get saturated and attributed to base failures. Further, the onsite pile of soils stored near the failure areas might have caused the inadequate drainage. These could be the potential reasons for base and subgrade failures.  and placed satisfactorily.  Let me knowi if you have any questions.  Thank you, Naresh Kolli, P.E. Geotest Engineering, Inc. Office: (713) 2660588 Ext. 221 Cell: (832)6917309  This e-mail and any attachments are for the sole use of thei intended recipient(s) and may contain confidential and/or privileged material. Ifyoul have received this e-mail in error, please contact the sender and delete the material from any computer. Youa are hereby notified that any unauthorized disclosure, copying, distribution, or use ofthis transmitted information is strictly prohibited.  From: Moore, Joseph oseph.Moore@hdrinc.com> Sent: Tuesday, December 14, 20211:341 PM To: Naresh Kolli nkollegeotestengcom, Cc:n macnuegeotesteng.com Subject: RE: Wilding Lane Piney Point Village  Naresh,  Thanks for taking my phone call yesterday to discuss this further. I'mi following up on the status on al letter in response toi the Contractor's issues per our discussion. I'm hoping to submit our responses back tot the Contractor today as their  progress on the pavement construction is stopped.  Thanks for your help. Joe Moore, P.E., CFM P713.622.9264 hdrinc.com/olow-us    From: Moore, Joseph Sent: Monday, December 13, 20213:10PM Terniollegeotesteng.com: pollereotesteng.om Cc:m machuereoteseng.com Subject: RE: Wilding Lane Piney Point Village  Naresh,  Please see the attached correspondence between HDR and RAC Industries, the Contractor on the Wilding Lane construction project where we communicated our concern of the soft, moist subgrade and adjacent right-of-way: as both Geotest and HDR observed during a field visit in response to removal of cracked base course. RAC: stated that the subgrade passed gradation, compaction, and moisture content materials testing (reports attached). If positive drainage isr not maintained on top of and adjacent to a stabilized subgrade/base course would it case failure of the stabilized subgrade? Is there another reason the stabilized subgrade that received passed materials test fail? We are hoping to resolve this issue very soon sO your prompt response is appreciated.  Thanks, Joe Moore, P.E, CFM P713.622.9264 hdrinc.com/follow-us  From: kollegeotesteng.com niollereotestenscom Sent: Tuesday, November 23,202112:071 PM To: Moore, Joseph <oseph.Moore@@hdrinc.com> Cc: mahuereotesens.com Subject: RE: Wilding Lane Piney Point' Village  CAUTION: [EXTERNAL] This email originated from outside of the organization. Dor not click links or open attachments  unless you recognize the sender and know the content is safe.  Joe,  Good morning. Based on the site visit performed on 11/22/2021, following are the general recommendations for the  site pavement repair int thet failure areas.  Expose the soft wet soils and let them dry. Add additional fly ash and recompact the soils.  Maintain positive drainage at the site all times to prevent any ponding of water.  Let us know ify you have any questions.  Thank you, Naresh Kolli, P.E. Geotest Engineering, Inc. Office: (713): 4 266 0588 Ext. 221 Cell: (832)6917309    This e-mail and any attachments are for the sole use oft thei intended recipient(s) and may contain confidential and/or privileged material. Ifyoul have received this e-mail in error, please contact the sender and delete the material from any computer. You are hereby notified that any unauthorized disclosure, copying, distribution, or use oft this transmitted information iss strictly prohibited.  From: kollegeotesteng.com niollereotestenscom Sent: Friday, November 19,20215:08PM To:' Moore, Joseph' oxph.Morehincon Cc:' madhuegeolesteng.com: machueAeCteieEcon Subject: RE: Wilding Lane Piney Point Village  Joe, to discuss. Thank you, Naresh Kolli, P.E. Geotest Engineering, Inc. Office: (713)2660588 Ext. 221 Cell: (832)6917309  Sorry, Imissed you call earlier and tried to reach you in the afternoon. Please call me on my cell phone at8 8326917309  This e-mail and any attachments are: for thes sole use oft thei intended recipient(s) and may contain confidential and/or privileged material. Ifyou! have received this e-mail in error, please contact the sender and delete ther material from any computer. You are hereby notified that any unauthorized disclosure, copying, distribution, or use oft this transmitted information is strictly prohibited.  From: Moore, Joseph esph.prenincon Sent: Thursday, November 18, 2021: 1:43PM To: Naresh Kolli Pollereotestenscom Subject: FW: Wilding Lane Piney Point' Village  See below Joe Moore, P.E.,CFM P713.622.9264 hdrinc.com/folow-us  From: machuereotesteng.com macnuepedesenscom Sent: Friday, August 6, 20212:37PM To: Moore, Joseph oseph.wprtercnmcom Subject: RE: Wilding Lane Piney Point Village  Cc:L Lundquist, Presley Presley.lundquist@hdrinc.com>; Bailey, Montreal ontraltaleyenatcon  CAUTION: EXTERNAL) This email originated from outside of the organization. Do not click links or open attachments  unless you recognize the sender and know the content is safe.  Good afternoon Joe,  Contractor exceeded the 4-hour window of completing the process of mixing and compacting after the fly ash application. Due to the delay the effectiveness of the fly-ash application cannot be achieved for the subgrade  3    stabilization. The contractor has to reapply the fly-ash and complete the process within the allowable time as per project  specifications. Ify you need any further assistance, please call or email us aty your convenience.  Thanks, Madhu R. Munirathanm, P.E. Vice President Geotest Engineering, Inc. Ph: 713-266-0588 Fax: 713-266-2977 Mob: 832-259-1079 WWW.GFOTSTENGCOM  This e-mail and any attachments are fort the sole use of the intended recipient(s) and may contain confidential and/or privileged material. Ify youl have received this e-mail in error, please contact the sender and delete the material from any computer. You are hereby notified that any unauthorized disclosure, copying, distribution, or use oft this transmitted  information is strictly prohibited.  From: Moore, Joseph esphorehcncon Sent: Friday, August 6,20212:11PM To: machuereotestenz.com Subject: Wilding Lane - Piney Point Village  Cc: Lundquist, Presley Presiey.lundquisthdrinc.com>; Bailey, Montreal Montaibileinson  Madhu,  Thanks for your time this afternoon. Per our conversation we are looking for your recommendations on thel lime/flyash application that is in progress on Wilding Lane this afternoon. Our concern is about the amount of time the Contractor has been mixing the subgrade in attempt to hit gradation has exceeded the amount oft time they can be working with  the fly-ash. Thanks, Joe Moore, P.E., CFM Project Manager HDR 4828 Loop Central Drive, Suite 800 Houston, TX77081 P713.622.9264 oxephmore@hamnecom hdrinc.com/folow-us    SOIL STOCKPILES AND  GRADING PHOTOS    7/15/21  11211 Wilding Lane    8/10/21  11211 Wilding Lane    8/10/21 E  11211 Wilding Lane    8/17/21  NIBB  11211 Wilding Lane    18/17/21  11211 Wilding Lane    8/26/21  11211 Wilding Lane    914/21  11211Wilding Lane    014/21  11211 Wilding Lane    10/14/21  11211 Wilding Lane    10/14/21  11211 Wilding Lane    1121F1V Wilding Lane    10/26/21  1211Wilding Lane    ER  June 22, 2022 RAC Industries, Inc. Mr. Raul Chapa President 3207 Preston Ave. Pasadena, Texas 77505 RE: Extra Asphalt Level Up  HDR is in receipt of the subject letter from RAC Industries, Inc. (RAC) dated April 20, 2022 HDR does not agree that the "Typical Asphalt Road Section" including 3% cross-slope on the proposed pavement requires additional asphalt. The road section isi intended to show a typical cross- section of the entire roadway and is not intended to depict the exact cross-section of every station along the roadway. The proposed pavement centerline elevations and callouts indicating which driveways would be replaçed and which would remain inj place should have been used to determine elevations at specific locations along the roadway. The proposed pavement design included a stabilized subgrade graded to an elevation that would only require 6-inches of pavement base course (black base) and 2-inches ofs surface course (Type DI HMAC overlay) to meet the proposed pavement Additionally, HDR observed the pavement base prior to installation oft the HMAC overlay and noted nonuniform elevations throughout the entire length of the roadway. Due to the variation in the pavement base surface as constructed, iti is likely that extra quantity ofHMAC overlay was necessary tol level these undulations and provide an acceptable riding surface. This control on the final elevation oft the pavement base course as well as the means and methods used to construct the pavement design Further, the Contract Documents specifically address thisi issue and ther measurement and payment for HMAC overlay. As stated in the Section 01025, 2.04 A oft the Contract Documents, "Measurement and payment for pavement is on a square yard basis for 2-inches of HMAC Type C lifts measured from edge to edge of paving. No additional payment will be made for pavement thickness over the specified thickness. This shall also include all required level up that the contractor deems necessary for an acceptable riding surface." Bid Item No. 11 for payment of 2" Type D HMAC overlay,  (attached) and offers the following response:  centerline elevations and existing driveway elevations.  as specified are RAC's responsibility.  including tack coat on a square yard basis.  hdrinc.com  4828 Loop Central Drive, Suite 800, Houston, TX 77081-2220 T(713).6 622-9264 F713.622. .9265 Texas Registered Engineering! Firm F-754    HDR does not recommend that the City provide additional compensation for the Extra Asphalt  Level Up as requested by RAC.  Sincerely, HDR Engineering, Inc. Er Joseph Moore, P.E., CFM Project Manager  Cc: Mr. Bobby Pennington, City Administrator - City of Piney Point Village    RACI Industriesl LLC  RAC Industries, LLC 3207 Preston Ave. Pasadena, TX77505 713-534-1151  April 20, 2022 City of Piney Point ATT: Joe Moore  RE: Wilding Lane Paving and Drainage Improvements Project  Subject: Extra. Asphalt Level Up  Mr. Moore,  RAC Industries, LLC is requesting compensation for the work performed installing extra Type D asphalt to achieve drainage. On sheet 20 oft the plans under the detail "Typical Asphalt Roadway Section" it is stated that a 3% Slope needed to be achieved. Due to atypical existing driveways this was not possible without additional asphalt in some areas. The attached proposal is for the  work performed.  Please see the prices and quantities included in this document.  Sincerely,  Pnthony Bhaba Anthony Chapa Project Manager RAC Industries, LLC    PROJECT PROPOSAL  RACIndustries LLC 3207 Preston  Contractor: RAC Industries, LLC. Project Duration: 2 Days Labor LABOR & SUPERVISION 1-Superintendent 1-F Foreman 1- Surveyor 1-H Heavy Equipment Operator 4-L Laborer 1-F Flagger EQUIPMENT Pick Up Truck Skid Steer  Extra Order Number: Authorized By:  NA City of Piney Point  Date: 4/18/2022  Pasadena, TX 77505, 713-534-1151  DESCRIPTIONIDAYS: Asphalt Level Upi installation to achieve positive flow.  HOURS  RATE Unit Price 20.00 $ 93.00 $ 1,860.00 20.00 $ 69.75 $ 1,395.00 20.00 $ 69.75 $ 1,395.00 20.00 $ 38.75 $ 775.00 80.00 $ 24.80 $ 1,984.00 20.00 $ 27.90 $ 558.00  $ 7,967.00  HOURS  RATE Unit Price 20.00 $ 17.26 $ 345.11 20.00 $ 50.76 $ 1,015.30 $ $ $ $ $ Qty Unit Price 243 $ 102.00 $24,786.00  $ $ $ $  1,360.41  MATERIALS Type DH HMAC  SUPPLIER Gulf Coast Asphalt  Unit TON  24,786.00  HIRED EQUIPMENT OR SUBCONTRACT WORK NAME Hodges Brothers Asphalt  SCOPE of WORK Asphalt Level Up  Price $ $  $3,500 added to quote $ 3,500.00  $ 3,500.00 Overhead 10.0%$ 3,761.34 Profit 5.0%$ 2,068.74 Bond] 1.5% $ 651.65 Totals $ 44,095.14  Work Done or Charges by Sub-Contractor to be Approved by Authorized Person  Artinty Clapa ProjectN Manager, KACI Industries, LLC  Operations Manager, RAC Industries, LLC  Authorized Representative for Client    Council Agenda Item Cover Memo  6/27/2022 Date ofl Meeting  To: Mayora and City Council Agenda Item: Paving Improvements Project.  Discuss and take possible action on reduction of retainage on the Wilding Lane Drainage &  SUMMARY/BACKGROUND (WHY): RAC requested a reduction on retainage held on the project as the project as the project is completed and a majority of the punch list items have  been completed.  STAFF RECOMMENDATION: ESTIMATED COST: N/A  FUNDING SOURCE: N/A  CURRENT BUDGETED ITEM: YES_NO_ EMERGENCY REQUEST: YES NO X  PREPARED BY: Joe Moore ATTACHMENTS: Yes    Council Agenda Item Cover Memo  6/27/2022 Date of Meeting  To: Mayor and City Council Agenda Item:  Discuss and take possible action on the Engineer's Report  SUMMARY/BACKGROUND (WHY): The City has requested that updates to current projects be summarized in an Engineer's Report. The Engineer's Report for this month includes updates to the Wilding Lane Project, 96-inch CMP Replacement Project, Tokeneke & Country  Squires Project, other various maintenance projects, and future projects.  STAFF RECOMMENDATION:  ESTIMATED COST:  N/A  FUNDING SOURCE:  CURRENT BUDGETED ITEM: YES_ NO EMERGENCY REQUEST: YES NO X  PREPARED BY: Joe Moore ATTACHMENTS: Yes    ER  Engineer's Status Report City of Piney Point Village HDR Engineering, Inc. City Council Meeting Date: June 27, 2022 Submit to City: June 22, 2022  CURRENT PROJECTS  1. Wilding Lane Drainage & Paving Improvements Project  HDR met again with RAC onsite again June 14th to review items HDR requested that RAC address. During this meeting it was observed that RAC had not addressed a sanitary sewer ring that was included in the punch list. RAC reported that the item would be addressed this week. Additionally, RAC has reported that they are still unable to get the correct inlet grates RAC previously submit three claims for additional payment on the construction project: Claim #1: Compensation for Phase 2 Base Failure Repairs, Claim #2: Compensation for Extra Asphalt Level Up, and Claim #3: Compensation for Extra Work. RAC provided additional details on Claim 3 for extra work and a revised costs and it was determined that payment should be made for the requested items consisting of driveway repairs, inlet adjustments, and additional storm sewer quantity to match work performed. Claim 3 was dismissed and HDR submit Pay Estimate No. 11 for payment of those items. HDR has reviewed Claims #1 and #2 and provided a response to the Contractor. These claims are RAC also requested an approximate 50% reduction in retainage as a majority of the project has been completed. A reduction in retainage requires Council approval. This discussion has been included in a separate agenda item. As of Pay Estimate No. 11,$87,217.88 in retainage As previously discussed, Council approved quotes from T-Construction to lay sod on Wilding Lane. T-Construction laid sod on June 16th & 17th. HDR reviewed the work and is  from the supplier.  included in a separate agenda item for discussion and possible action.  iss still being held on the project.  requesting that T-Construction add sod in a few missed locations.  2. 96-inch CMP on S. Piney Point Road  HDR met with HCFCD's Buffalo Bayou Watershed coordinator (Mike Vandewater) to discuss the 30% design and drainage impact analysis. HCFCD agreed with the limits of the proposed scope of work and will not require the pipe to be extended approximately 175-feet tot the bayou's edge. HCFCD requires that the drainage impact analysis be submit for their review and due to the location and magnitude of the work, HCFCD agreed that the final design plans should be submit to HCFCD for review. HDR will be submitting the drainage impact analysis and will address comments as necessary to receive a letter of no objection from HCFCD. In the meantime, HDR can prepare a proposal for final design, bid, and construction management phase services for presentation to Council at the July Council  meeting.    HR  3. Piney Point Circle- Additional Easements  HDR spoke with Mrs. Arocha (11408 Memorial) with regards to the easement and easement document. Mrs. Arocha stated that she will review the easement document with her attorney and will then contact HDR for further discussion. HDR has returned calls to the Arcoha's but has not been successful in contact them for an update. HDR has left voicemails with Mr. Darren (114061 Memorial) but has not received a return phone call as ofthis date.  4. Lacewood Lane Ditch Grading This ditch regrading has been completed.  5. Tokeneke & Country Squires Improvements Project  City Council authorized HDR to advertise the Project for bidding at the May Council meeting. This project is currently advertising with bid opening scheduled for. July 12th. Once bids are opened on July 12th, HDR will evaluate the bids for accuracy, review references and qualifications for the low bidder, and will prepare a Letter of Recommendation for award to present at the July 25th Council meeting. Ifawarded, HDR will prepare Contract documents tobe executed by the Contractor and the City. Additionally, HDR will be holding a pre-bid conference on June 28th to go over the project and take questions from attendees ahead oft the As a reminder, HDR received confirmation that residents at #1, #2, #4, #5 and #6 are interested in participating in the project. The resident at #3 was willing to participate at an approximate 25/75 cost share but no more. This impacts the ability for storm sewer to be extended to #5. For this reason, #3 and #5 were included in the bid as add alternatives providing the City the option to award these specific pieces of the project. The bids received will be shared with resident at #3 and #5 after bids have been opened and their willingness to  bid opening. Itis anticipated that construction will start in late-August.  participate will be discussed at the July Council Meeting. . - City ofHouston Windermere Outfall Repair Project  City Council directed HDR to notify the City that Council accepts the payment of $45,266.98 for the work performed on this project and requests that the COH return the remaining $361,421.77 to Piney Point Village. The COH requested that the City send the COH a letter requesting those funds. HDR prepared a draft letter and coordinated with Bobby and Karen  to have the letter finalized and sent to the COH.  7. Bothwell Way  HDR presented Opinion of Probable Construction Costs at the May Engineering Meeting for replacement of the collapsed corrugated metal pipe on Bothwell Way. As discussed in this meeting, the most efficient way to address this collapse was to include the improvements in an upcoming drainage project. HDR will prepare plans for the storm sewer replacement on  the on-going engineering contract to expedite this project.  8. Williamsburg Drainage Improvements  Two residents at 11319 & 11311 Williamsburg Lane approached the City about a 50/50 cost share to install 24-inch storm sewer to eliminate the ditch in front of those two homes. The plans have been reviewed by HDR and bids from the homeowner's contractor were received. A: separate agenda item has been included for discussion and possible action on the proposed  improvements and City share for the associated construction cost.    5R  HDR and Councilman Dodds held a meeting the remaining residents on Williamsburg to discuss a potential storm sewer installation project with a 50/50 cost share with the City. Opinions of Probable Construction Costs (OPPCs) for storm sewer in front of each home on Williamsburg have been developed and were distributed to residents as part of the discussion. Residents were generally in favor of the project but two properties, 11314 (Iranian Consulate) and 11311 (home for sale) were not in attendance. The other residents do not appear interested in funding the installation of storm sewer at these properties which HDR received survey data for Williamsburg and has begun drawing the background  significantly limits the scope of the project.  drawings into CAD to be used for future planning and ultimately design.  9. Decomposed Granite Paths  OnPar Civil Services completed the installation of decomposed granite on Wilding Lane, Dunsinane, and Blalock at Quail Hollow. Additionally, the Mayor coordinated with HDR and OnPar to have the doggy bag station at Blalock/Quail Hollow shifted south.  10. Memorial Drive Elementary Rebuild SBISD is currently in the preliminary platting stage.  At the last Council meeting, HDR presented the available 1.46 acre/feet of detention SBISD may have available under the soccer field at MDE at an approximate cost of $1,000,000 per acre/feet. HDR stated that in order to quantify the actual impact this detention would have on the Soldiers Creek water surface elevation, the detention would need to be modeled. However, it was our best guess that this storage would have minimal impact on the water surface elevation of the creek and therefore little benefit would be received from installation of the drainage. Additionally, there was no specific project identified where this available detention could serve as mitigation. Council elected to not move forward with obtaining detention from SBISD at MDE and did not request HDR to model or investigate the  detention impacts any futher.  The anticipated re-construction schedule for the school is as follows:  Design - Begin Jan. 2022-1 lyear duration Construction - Begin Jan. 2023 - 18-month duration Students to bei in south transition campus until August 2024  FUTURE PROJECTS  11. Greenbay Sidewalk improvements  HDR has provided survey background drawings oft the south right-of-way of Greenbay to the Mayor for meetings and coordination with the Beautification Committee. HDR has not  received any further direction on this project. 12. Smithdale Sidewalk Improvements  Council previously discussed the potential for installation of a sidewalk on the south side of Smithdale. Opinion's of Probable Construction Costs for the sidewalk were provided to    5R  Council. Iti is HDR's understanding that Council would prefer to wait until SBISD is further along with the MDE design/construction before taking action on an additional sidewalk on  the south side of Smithdale Road. 13. Greenvale Storm Sewer  Councilman Thompson requested that HDR contact the resident at 11317 Greenvale regarding interest in installing storm sewer at his property to replace the existing ditch. This would coincide with storm sewer installation at 11321 Greenvale as part of a development. HDR has a meeting scheduled with the resident Friday, June 24th and will provide an update  ofthis meeting at the City Council meeting. 14. List of Potential Storm Sewer Cost Share Projects  Chuckanut Greenvale Innisfree Jamestown Williamsburg Wendover  Piney Point Circle (ifmade public)    MINUTES  THE CITY OF PINEY POINT VILLAGE SPECIAL COUNCIL MEETING TUESDAY, MAY 17, 2022  THE CITY COUNCIL OF THE CITY OF PINEY POINT VILLAGE MET IN A SPECIAL COUNCIL MEETING ON TUESDAY, MAY1 17, 2022, AT 5:30 P.M. AT CITY HALL, 7676 WOODWAY, SUITE 300, HOUSTON, TEXAS, TO DISCUSS THE AGENDA ITEMS Council Members Present: Mayor Pro Tem Joel Bender, Dale Dodds, Michael  LISTED BELOW.  Herminghaus, Aliza Dutt, Brian Thompson  Absent: Mayor Kobelan Joe Moore, City Engineer  City Staff Present: Bobby Pennington, City Administrator; Karen Farris, City Secretary; Mayor Pro Tem Bender declared a quorum and called the meeting to order at 5:40  p.m.  Pledge of Allegiance  CITIZENS WISHING TO ADDRESS COUNCIL: At this time, any person with city-related business may speak to the Council. In compliance with the Texas Open Meetings Act, if a member of the public comments or inquiries about a subject that is not specifically identified on the agenda, a member of Council or a Staff Member may only respond by giving a statement of specific factual information or by reciting existing policy. The City There were no citizens wishing to address council about a subject not specifically  Council may not deliberate or vote on the non-agenda matter.  identified on the agenda.  1.  Canvassed the returns oft the 2022 General Council Election of the Mayor and two (2) Alderman. Council Member Thompson made a motion to approve Resolution No. 2022.05.17 canvassing the returns of an election of the Mayor and two (2) Aldermen for the City of Piney Point Village. Council Member Herminghaus Council Member Joel Bender was sworn in for Alderman Position No. 3. Council Discussed and considered election of Mayor Pro Tempore. Council Member Dodds made a motion to elect Council Member Bender as Mayor Pro Tempore. Council Member Thompson seconded the motion and it passed unanimously. Discussed and considered action on Wilding Lane Right-of-Way Improvements. Council Member Bender made a motion to accept the quote from T-Construction for installation of sod at 11203, 11209, and 11201 Wilding Lane. Council Member  seconded the motion and it passed unanimously.  2. 3.  Member Aliza Dutt was sworn in for Alderman Position No. 4.  4.  Dodds seconded the motion and it passed unanimously.    5.  Discussed and considered a proposal for land surveying services and other related drainage improvements for Williamsburg Road. Council Member Dodds made a motion to accept the quote from MBCO for $5,980 for surveying services for Williamsburg Road. Council Member Herminghaus seconded the motion and it Discussed and considered approving funds and designating a contractor for the right-of-way repair at 12 Smithdale Estates. Council Member Dodds made a motion to accept the quote from Hogue Landscape Services for $9,970.18. Council Member Herminghaus seconded the motion and it passed unanimously. Discussed and consider action ont the Accounts Payable approval process. Council Member Thompson made a motion to designate Council Member Herminghaus to the accounts payable approval process. Council Member Dodds seconded the  passed unanimously.  6.  7.  motion and it passed unanimously.  8.  Discussed future agenda items, meeting dates, etc. May 23, 2022 Regular City Council Meeting Designate Fire Commissioner Wilding Lane update Impervious coverage  4.  Adjourn  Council Member Thompson made a motion to adjourn. Council Member Herminghaus seconded the motion and it passed unanimously. The meeting  adjourned at 6:17 p.m.  PASSED AND APPROVED this 27th day of June, 2022.  Mark Kobelan Mayor  Karen Farris City Secretary    MINUTES  THE CITY OF PINEY POINT VILLAGE REGULAR COUNCIL MEETING MONDAY, MAY 23, 2022  THE CITY COUNCIL OF THE CITY OF PINEY POINT VILLAGE MET IN A REGULAR COUNCIL MEETING ON MONDAY, MAY 23, 2022, AT 6:30 P.M. AT CITY HALL, 7676 WOODWAY, SUITE 300, HOUSTON, TEXAS, TO DISCUSS THE AGENDA ITEMS  LISTED BELOW.  DECLARATION OF QUORUM AND CALL TO ORDER  PLEDGE OF ALLEGIANCE  CITIZENS WISHING TO ADDRESS COUNCIL - At this time, any person with city-related business may speak to the Council. In compliance with the Texas Open Meetings Act, if a member of the public comments or inquiries about a subject that is not specifically identified on the agenda, a member of Council or a Staff Member may only respond by giving a statement of specific factual information or by reciting existing policy. The City  Council may not deliberate or vote on the non-agenda matter. There were no citizens wishing to address council.  1. 2.  Swearing in of the Mayor. Mark Kobelan was sworn in as the Mayor of the City Discussed and considered possible action on the Memorial Villages Police Department monthly report. The Memorial Villages Police Department monthly Discussed the Memorial Villages Police Department budget. The Memorial Villages Police Department FY23 proposed budget was presented to Council for their review. No action was taken. The MVPD FY 23 proposed budget will be Discussed and considered possible action on the Village Fire Department monthly report. The Village Fire Department monthly report was presented by Discussed and considered action on the Village Fire Department Intra-budgetary transfers and 2021 deficit of $120,822. This item was tabled to next month. Discussed and considered action on the Village Fire Department 2022 budget  of Piney Point Village.  report was presented by Chief Schultz.  3.  presented next month for approval.  4.  Chief Foster.  5. 6.  amendment of $515,846. This item was tabled to next month.    7.  Discussed and considered the Village Fire Department 2023 budget in the amount of $8,689,847.78 funded by annual assessments. This item was tabled Discussed and designated an Alternate Commissioner for the Village Fire Department. Mayor Kobelan recommended Council Member Dutt as the Alternate Commissioner for the Village Fire Department. Council Member Dodds made a motion to designate Council Member Dutt as the Alternate Commissioner for the Village Fire Department. Council Member Bender seconded the motion and it passed unanimously. Council Member Dutt accepted the designation as Discussed and considered action on the proposed Greenbay design. Mayor Kobelan explained the proposed project. Residents were present to make comments and express their concerns. The current bid is for $28,200. Council Member Bender would like to review additional bids. No action taken.  to next month.  8.  Alternate Commissioner for the Village Fire Department.  9.  10. Presentation of the 2021 Audit of the financial statements. Louis Breedlove of Brooks & Watson & Co. presented the audit to City Council for acceptance. Council Member Bender made a motion to accept the 2021 Audit of the financial statements. Council Member Herminghaus seconded the motion and it passed  unanimously.  11. Discussion concerning the amount of penalty for the signaling of a false burglar alarm. The City Attorney will update the ordinance for review at the next Council  meeting.  12. Discussed and considered action on approving a contract with Houston Community Newspapers (HCN) for publication of Ordinances, notices, or other matters required by law. Council Member Bender made a motion to approve the contract with HCN for publication of Ordinances, notices or other matters required by law subject to clarification of terms. Council Member Herminghaus  seconded the motion and it passed unanimously.  13. Discussed and considered possible action on Wilding Lane Right-of-Way Improvements. HDR is working with the original contractor to finalize the punch  list item on the Wilding Lane improvements.  14. Discussed and considered action on a request to publicly advertise and bid the Tokeneke Trail and Country Squires Improvements Project. Council Member Dodds made a motion to approve the request to publicly advertise and bid the Tokeneke Trail and Country Squires Improvements Project. Council Member  Bender seconded the motion and it passed unanimously.  15. Discussed and considered action on quotes to replace the decomposed granite paths at Wilding Lane, Dunsinane Street, and Quail Hollow Lane. Council Member Bender made a motion to accept the quote from OnPar to replace the decomposed granite paths at Wilding Lane, Dunsinane Street, and Quail Hollow    Lane. Council Member Herminghaus seconded the motion and it passed  unanimously.  16. Discussed and considered action on the approval of CenterPoint Energy Gas Line Improvement Plans at 4 Woods Edge Lane. Council Member Thompson made a motion to approve the CenterPoint Gas Line Improvement Plans at 4 Woods Edge Lane. Council Member Dodds seconded the motion and it passed  unanimously.  17. The Mayor had nothing to report for the Mayor's Monthly Report.  18. Discussed and considered possible action on the City Administrator's Monthly  Report, including but not limited to: Financial Report Budget Planning Calendar  Purchase Power Agreement is for the purpose of lowering the cost of electricity - Council Member Bender made a motion to authorize the Mayor and City Administrator to execute a contract up to 24 months with the best terms possible. Council Member Herminghaus seconded the motion and it Traffic Signals Reconstruction Partnership Council Member Thompson made a motion to authorize the City Administrator to move forward with the Traffic Signal Reconstruction Partnership with Harris County. Council Member Dutt seconded the motion and it passed unanimously.  passed unanimously.  Temporary Staffing  19. Discussed and considered possible action on the Engineer's Report. The Engineer's Report included updates to the Wilding Lane Project, 96-inch CMP Replacement Project, Tokeneke and Country Squires Project, and other various  maintenance projects, and future projects.  20. Discussed and considered approval oft the Minutes oft the April 25, 2022, Regular Council Meeting, and the Minutes of the May 2, 2022 Special Council Meeting. Council Member Herminghaus made: a motion to approve the Minutes of the April 25, 2022, Regular Council Meeting, and the Minutes of the May 2, 2022 Special Council Meeting. Council Member Bender seconded the motion and it passed  unanimously. dates, etc.  21. Discussed considered possible action on any future agenda items, meeting  Bids for the Greenbay design Impervious Coverage Yard sign ordinance  22. EXECUTIVE SESSION: The City Council will adjourn into closed executive session pursuant to Section 551.071 of the Texas Government Code  (Consultation with. Attorney).  Council adjourned into a closed session at 9:19 p.m. Council reconvened into an open session at 9:28 p.m.    23. Discussed and considered possible action on items discussed in Executive  Session. No action taken.  24. Adjourn  Council Member Bender made a motion to adjourn. Council Member Herminghaus seconded the motion and it passed unanimously. The meeting  adjourned at 9:28 p.m.  PASSED AND APPROVED this 27th day June 2022.  Mark Kobelan Mayor  Karen Farris City Secretary