W  TOWN OF WEDDINGTON REGULAR PLANNING! BOARD. MEETING MONDAY,JUNE: 24, 2024- - 7:001 P.M. WEDDINGTON TOWN HALL 1924 WEDDINGTON ROAD WEDDINGTON, NC28104 AGENDA **AMENDED  1. Call to Order 2. Determination of Quorum  3. Conflict ofl Interest Statement: In accordance with the state law, it is the duty ofe every. Board member to avoid conflicts ofinterest. Does any Board member have any known conflict ofi interest with respect to any matters on the agenda? Ifso, please identify the conflict and refrain from any participation in the  matter involved. 4. Approval of] Minutes  A. May 28, 2024 Planning Board Regular Meeting  5. Public Comments: Individuals are allowed 3 minutes to speak and must only comment on current  agenda items. 6.-0ld-Business: 6. New Business  A. CaminadDheusiomefR.CDmisimmiatsin  A. Discussion and Possible Recommendation of an application by Beechwood Homes requesting Conditional Zoning Approval for a 54-Lot Conventional Subdivision located on the: northwest B. Discussion and Possible Consideration ofText Amendment 2024-02. An Ordinance oft the Town ofWeddington amending the Unified Development Ordinance by amending Section D-607C; Weddington Specific Process Steps for Legislative Decisions, to require a second mandatory Community Meeting for projects considering ai major change and its enforcement by the Zoning Administrator thereto; certifying consistency with the Town's Land Use Plan and proper advertisement; providing for severability and providing an effective date.  corner ofthe intersection of Rea Road and Providence Road.  7. Old Business  A. Continued Discussion ofl R-CD minimum lot size  8. Update from Town Planner and Report from the. June Town Council Meeting  9. Board member Comments 10. Adjournment        TOWN OF WEDDINGTON REGULAR PLANNING BOARD MEETING MONDAYJUNE: 24, 2024-7:00F P.M. WEDDINGTON TOWN HALL MINUTES PAGE1OF6  1. Call to Order  Chairman Manning called the meeting to order at 7:00 p.m.  2. Determination of Quorum  Quorum was determined with Chairman Travis Manning, Vice Chair Amanda Jarrell, Board members Manish Mittal, Rusty Setzer, Nancy Anderson, and Chris Faulk. Board member Bill Deter was absent. Staff present: Town Planner Greg Gordos, Town Administrator/Clerk Karen Dewey, Admin Asst/Deputy Visitors: Gayle Butler, Walt] Hogan, Jane Duckwall, Harry Chilcot, Cathy Williams, Chad Emerine, Melissa 3. Conflict ofInterest Statement: In accordance with state law, it is the duty ofevery Board member to avoid conflicts ofinterest. Does any Board member have any known conflicto ofinterest with respect to any matters on the agenda? Ifso, please identify the conflict and refrain from any participation in the Chairman Manning read the Conflict of Interest Statement. No Board members had a conflict ofinterest.  Clerk Debbie Coram  Emerine, Tracy Stone, Christopher Neve, Bob Kardos, Mike Emmanuel  matter involved.  4. Approval of] Minutes  A. May 28, 2024 Planning Board Regular Meeting  Motion: Second: Vote:  Board member Faulk made ai motion to approve the May 28, 2024 Planning Board  Regular Meeting Minutes Board member Setzer  The motion passed with a unanimous vote.  5. Public Comments: Individuals are allowed. 3 minutes to speak and must only comment on current Walt Hogan - Mr. Hogan expressed support for public comment on the planning board agenda. Gayle Butler - Ms. Butler expressed support for public comment on the planning board agenda and stated Chad Emerine - Mr. Emerine commented on the Rea and Providence subdivision. He asked for a 100-foot buffer as condition of approval and asked the developer to offer crawl space foundations rather than slab.  agenda items.  her support for increasing the minimum lot size in RCD subdivisions.    Town of Weddington 06/24/2024 Page 2 of6  Regular Planning Board Meeting Minutes  Melissa Emerine Ms. Emerine commented on the text amendment in item 7B. She expressed support for requiring a second community meeting for developers for major changes and requiring additional  community meetings for unprepared applicants.  Chairman Manning asked the Board to consider amending the agenda to move Old Business to after New  Business.  Motion: Second: Vote:  Board member. Anderson made ai motion to amend the agenda to move Old  Business to after New Business. Board member Faulk The motion passed with a unanimous vote.  6. New Business  A. Discussion and Possible Recommendation of an application by Beechwood Homes requesting Conditional Zoning Approval for a 54-Lot Conventional Subdivision located on the northwest corner of the intersection of Rea Road and Providence Road. Mr. Gordos presented the report: The applicant is proposing the development ofa 54-lot conventional development subdivision tentatively known as Rea Road Subdivision. The subdivision contains two ingress-egress points along Providence Road and Rea Road respectively with a 50' buffer (per UDO) along each. Intermittent streams are found to the north of the site. One street connection is proposed to adjacent property, where a sewer easement is being coordinated with an adjacent property owner but is not finalized. Sewer would be provided by Union County to the 40,000 square foot lots as submitted but are. large enough to also accommodate septic. Iti is the recommendation ofs stafft that the request for Conditional Zoning to allow for the development ofa 54-lot major subdivision generally located at Providence Road and Rea Road, be 1.AI landscape plan shall be provided by the applicant and prepared by a licensed landscape architect or arborist for the proposed 50' buffer along Providence Road and Rea Road in accordance with Section D-901.0. oft the Unified Development Ordinance. 2. A copy of the sewer easement agreement confirming provision ofUnion County sewer service be provided as an addendum to the conditional zoning application prior to Town 3.. As required by D917J.1. on a local dead-end street ofa specific length is to be designed as ac close. NCDOT may or may not allow a close, however for strict adherence to the UDO, a  recommended for approval with conditions.  Council consideration. close should be required. Land Use Plan consistency statement:  Mr. Gordos reviewed the Land Use Plan goals and policies.  While the development proposal can bej found to be generally consistent with the adopted. Land Use Plan, there are Goals and. Policies for which compliance cannot be determined at the present time based upon the level ofplans required to be submitted for this phase of development. In addition, while there may also be Goals and. Policies for which there may be reasonj for concern, positive) findings can  nonetheless be made in support ofthis development, proposal.  The. Applicants, Bob Kardos and Mike Emmanuel, stated their intent for a low-density subdivision with maintaining 40,000 square foot lots, maintaining large buffers, and not clear cut the property. The roads will be public and meet NCDOT and town standards and the project will be served by public water and sewer. With the higher visibility ofthis corner, developer wants to maintain buffers    Town of Weddington 06/24/2024 Page3 3 of6  Regular Planning Board Meeting Minutes  and the privacy oft the community. The homes will be on crawl foundations. Homes will have  architectural features and high-quality materials.  Board member Setzer asked about the grading plan presented in packet.  Applicant responded: Existing contours are shown. Engineer will have toj profile the seweri route. Roads and right of ways can be adapted to meet the grades oft the roads to: minimize grading and Board member Setzer asked about the TIA numbers. With 541 homes each with 3-5 garages how does Applicant responded: The traffic engineer based the numbers on the house count and made recommendations for the additional lanes. These are large houses with multiple garages, but typically most oft these are with 4 or fewer occupants. The traffic engineer calculated the numbers, Board member Setzer asked about the recommendation for deceleration and acceleration lanes. Mr. Gordos responded that in the TIA, no mitigation is required as it doesn't generate a certain threshold  clearing.  itmeet the peak hour numbers.  and that is addressed in the comments of the report.  and other mitigation in the form ofe existing addition lanes is already present. Board member Setzer asked ifthe' TIA engineer will provide the crash statistics.  Board member. Anderson commented on the accessibility to the eastbound side of Rea Road as the u- Board member Mittal asked what options are available ift the sewer easement isn'tapproved. Mr. Gordos stated that ift the plan changes, it will come back through the CZ process. The. Applicant responded that they would not want to get approval without the sewer easement. Board member Mittal asked about the stream buffers and the encroachment ofthe perimeter buffer on the lots. The applicant stated that the buffers cannot be built on and can be deed restricted. Board member Faulk stated ift the builder is willing to deed restrict for the thoroughfare buffer, he thinks that would work as long as it gives 100 feet. The grading on specific lots to keep the property heavily wooded is a good plan. He commended the applicant on a good development. Board member Anderson asked ifthe developer considered an. RCD development. The. Applicant responded that with the size oft the homes, front loaded garages would be required as the lots would Chairman Manning asked Mr. Gordos ifal landscape plan would still be required with a deed restriction for the buffer. Mr. Gordos responded that it could be if the developer agrees to it. Chairman Manning asked ift the buffer landscape could be cleaned up a bit. Mr. Gordos responded that his recommendation comes from driving both Rea and Providence Roads on the perimeter oft the Chairman Manning asked ifany oft the proposed sewer easements will require aj pump station. The Chairman Manning asked about the cu-de-sac requirements and if the fire marshal will allow fora close on such a short cul-de-sac. Mr. Gordos responded that the close is in the UDO, the burden will  turn is in front ofanother subdivision.  be too narrow.  development. The goal is to not see the homes.  Applicant responded that one could potentially require a lift station.  fall on the applicant and NCDOT to show why that requirement cannot be met.    Town of Weddington 06/24/2024 Page4of6  Regular Planning Board Meeting Minutes  Chairman Manning commended the applicant on their project. Itreflects what Weddington wants.  Motion:  Board member Setzer made a motion to defer recommendation of an application by Beechwood Homes requesting Conditional Zoning Approval for a 54-Lot Conventional Subdivision located on the northwest corner oft thei intersection of Rea Road and Providence Road until get they can provide the sewer access easement and crash statistics and growth numbers for the TIA.  Second: Vote:  Board member Mittal  Thei motion passed with a unanimous vote.  B. Discussion and Possible Consideration ofText Amendment 2024-03 An Ordinance of the Town of Weddington amending the Unified Development Ordinance by amending Section D-607C; Weddington Specific Process Steps for Legislative Decisions, to require a second mandatory Community Meeting for projects considering al major change and its enforcement by the Zoning Administrator thereto; certifying consistency with the Town's Land Use Plan and proper: advertisement; providing for severability and providing an  effective date.  Mr. Gordos reviewed the text amendment.  Board member Mittal asked what the reason for a second meeting was.  Mr. Gordos responded that it came from the Council based on: feedback from the residents. Board member. Anderson expressed concern that the requirement for a second meeting may deter developers from making changes toj plans. Mr. Gordos stated that this isn'tt to discourage that but to The Board members discussed the application process, a second community meeting requirement, and adding to the application process requiring the applicant to present to the Council after their community meeting and before the Planning Board recommendation to all council to ask questions  strike a balance.  and make recommendations.  Board members considered the text amendment in sections:  Motion:  Board member Anderson made ai motion to forward to the Town Council with recommendation for approval adding the following text to Section 607C.5.a. Additional community meetings shall be required ifal Major Change is made to the proposed site plan by the applicant as ai result oft the first community meeting. AI Major Change is defined as items 10.b.i1.(1)-(6) as provided by this Section  Second: Vote: Motion:  Board member. Jarrell  The motion passed with a unanimous vote.  Board member Mittal made ai motion to forward to the Town Council with recommendation for approval Section 607C.5.d.The adequacy of the report must be considered by the Planning Board but is not subject toj judicial review. The Town Zoning Administrator shall have the authority to determine ifa community meeting was insufficient towards meeting these requirements prior to placing the item on the Planning Board agenda for review and recommendation. If deemed insufficient, the meeting shall be required at the expense of the applicant, including notification of adjacent property owners within 1,300 linear feet and the scheduling ofar new meeting date and time with adequate notice.    Town of Weddington 06/24/2024 Page 5of6  Regular Planning Board Meeting Minutes  Second: Vote: Motion:  Board member Faulk  The: motion passed with a unanimous vote.  Board member. Anderson made ai motion to forward to the Council with a recommendation of denial Section 607C.6. Council Presentation and Public Comment. This is the second opportunity for public input and will be during a regularly scheduled Town Council meeting. Once the petitions is complete, a community meeting has been held, the CZ: request has been submitted and the public has an opportunity toj provide comment at a' Town Council meeting and completion and approval ofa' Traffic Impact. Analysis, the CZ application process  follows the review process in Section D803(A)1(a).  Board members continued discussion of the portion oft the text amendment.  Issues discussed included:  Adding cumbersome requirement to the process for specific projects. Doesn'tremove any opportunities. Redundant step in the application process. Board member Faulk  Public can make comments at planning board, town council, and during public hearings  Second: Vote:  The motion passed with a unanimous vote.  7. Old Business  A. Continued Discussion of] R-CD minimum lot size.  Chairman Manning reviewed the discussion from the last Planning Board meeting. Primary  takeaway being having al larger minimum lot size for RCD subdivisions.  Board member agreed that minimum lot sizes should bei increased but to include flexibility to make Staff will draft options oft text amendments with lot size, and other variables affecting the lot size  RCD development a good option for developers. requirements like lot width: requirements.  8. - Update from Town Planner and Report from the June Town Council Meeting  Mr. Gordos gave the update. The storm water text amendment from thel May Planning Board meeting will be before the Council at their. July meeting. Empire homes is holding a community meeting for an R40 Chairman Manning commented about the conditional zoning application for Twelve Mile Creek and New  subdivision on Thursday at Weddington High School  Town Road property. People were dissatisfied with the lack of detail.  9. Board member Comments  Board member Setzer: Thank you for coming out tonight. It's good tol hear from the citizens of Weddington  at this meeting, Ihope that this will help promote transparency.    Town of Weddington 06/24/2024 Page 6of6 month.  Regular Planning Board Meeting Minutes  Board member. Anderson: P'l echo that statement and also offer an apology for missing the meeting last  Board member Faulk: Kudos to Greg on a great packet. It was on point. the boxes for Weddington. Ialso apologize for not being here last month. Wrenn a shout out-for the traffic work on Providence Road.  Board member Jarrell: An awesome packet-it was super helpful for us. The proposed development checks Chairman Manning: I appreciated the packet for sure. I was excited to read it. I wanted to also give Deputy Board member Anderson added that she got feedback from Weddington Methodist Church regarding the 25 mile per hour school zone on Providence. They are busy on another project right now and focused on that.  10.Adjournment  Motion: Second: Vote:  Board member Mittal made ai motion to adjourn the June 24, 2024 Planning Board  Regular meeting at 8:40 p.m. Board member Setzer  The: motion passed with a unanimous vote.  Approved: Qugut 30,3034