THROUGHI SALUDA,N.C. SHEGNA8Y  City of Saluda Board Commissioners of Board of Commissioners  8  Meeting Minutes  Date Time Location 1- Call to Order  1/8/2024 07:00PM  Saluda Library Chambers Room  Mayor Morgan called ther meeting to order on January 8th, 2024, at 7:00 pm.  2-Invocation  Ar moment ofs silence was observed. 3-F Pledge of Allegiance The pledge of allegiance was recited.  4-F Roll Call  Attendance was taken, and those present were Mayor Tangie Morgan, Commissioner Walker, Commissioner Talbot, Commissioner Marion, Commissioner Oxtoby, City Attorney Jana Berg, City Manager Steven Orr, Assistant City  Manager & Finance Officer Julie Osteen, Chief Price, City Clerk Pam Waters  5-Agenda Additions and Deletions  Additions  Lauretta Cook - Historic Saluda Home Tour scheduled for June 8th. Item #17 Move the others down one.  6-Approval or Correction of Minutes  Commissioner Marion made ar motion to accept the minutes as written for December 11th,2023.  Commissioner Oxtoby seconded and all were in favor.  Board of Commissioners Meeting 1/8/2024    7-0 Consent Agenda None  8-Public Comment None  9-E Budget and Financial Report  Assistant City Manager & Finance Officer Julie Osteen went overt the December Budget Report.  January 8, 2024 Report for: December 31, 2023 General Fund: Properly Taxes received of $737,893 Sales tax distribution of $76,246 Franchise Taxes received $20,162 we were originally notified for. Total Revenues are $1,012,846. Expenditures: Administration: Police: $16,347 spent on repairs: 2011 Tahoe: $4,045 2015 Dodge $2,240 2018 Dodge 6,337 2019 Dodge $3,128 2010 Explorer $2,612 Transportation: Repairs of $48,028 as follows: Storm Damage $3,075 Stump Removal $750 Culvert repairs $1,266 Mowing $18,750  Final Disbursement of Powell Bill funds was higher than originally expected from NCDOT $32,388 $2,988 more than  44% ofk budgeted expense - 6% below budget. Nothing unusual for the month.  60 distributions have been paid to the Saluda Fire Department fort this year's Taxl Levy. 54% of budgeted expenditures. 4% over budget duet to liability and workers compensation premiums.  Board of Commissioners Meeting- 1/8/2024  2    Streets Laurel Mtn $482 Henderson $1,620 Salisbury $2,777 Cemetery St$1,800. W Columbia culvert $6,664 Other supplies/repairs $6,800 35% of budget Sanitation  6r months payment to GFL for Garbage collection has been incurred.  Cultural and Recreation: painting atl Library of$10,346 Pace Park bathroom items: $3,296  Annual insurance premiums fort thel library total $2,096. Elevatori inspection of $4,600. Repairs to windowsills and  Tennis Court renovations $33,372 /$30,000 covered by Polk County Community Foundation  No other major expenses for Cultural and Recreation. 6p payments has! been madei to First Citizens Bank on City Hall.  Debt Service: Surplus at December 31 $118,336. Water Fund: Anticipated surplus $10,329 Sewer Fund: Total revenues $151,743 Anticipated profiti is $44,792 Budget Amendments attached.  Total revenues received are $322,789. Water purchases thrul December total $110,965 which is 19 % over budget.  Capital Outlay for ar new WWTP chart recorder of $2,428  Commissioner Oxtoby made a motion to approve the Amendments as presented Powell Bill allocation received $2.988.00, Public Safety 5,000.00 for 2018 Charger, Public Safety 50.00 fire inspection by Polk County, Water Fund 1,500.00 Gasoline expenses reallocating unused amount from sewer fund and additional Commissioner Oxtoby made a motion to approve the Merger/R Regionalization Feasibility Study GRANT PROJECT ORDINANCE 350,000.00 & the Stormwater Feasibility Analysis and Policy Development GRANT PROJECT ORDINANCE 400,000.00 as presented Commissioner Walker Seconded all were in favor. Commissioner Oxtoby_made a motion to approve the POLICE DEPARTMENT TAKE-HOME VEHICLE POLICY, NON-POLICE TAKE HOME VEHICLE POLICY as presented Commissioner Walker Seconded: all were in Commissioner Oxtoby made ar motion to approve the REQUESTI FOR PROPOSAL For Audit Services for Fiscal Year Ending June 30, 2024 as presented Commissioner Walker Seconded all were in favor,  needed. Commissioner Walker Seconded all were in favor,  favor.  Board of Commissioners Meeting 1/8/2024  3    Commissioner Oxtoby made a motion to Deny the Laurel Drive property bid of $5,000.00 from Gov Deals Commissioner Oxtoby made a motion to rebid the Laurel Drive property on Gov Deals with ar minimum Commissioner Oxtoby made ar motion to approve the McCreery Park Capital Project Ordinance for Phase1 ADA Ramp Amphitheater and Phase 2t the Saluda Outdoor Recreation Center (Renovation and lor replacement of existing scout hut) and improvements to surrounding area of Outdoor Recreation Center as  Commissioner Walker Seconded all were in favor.  starting bid of$55,000.00 Commissioner Marion Seconded all were inf favor.  presented Commissioner Marion Seconded all were in favor.  10-Public Safety Report Participated: Clay Price  Chief Price went over his December report. Total Miles 5288, Total Events 834  State citations: 19 City Citations: 2, Warning Tickets: 0, Written Warning 0, Verbal: 2,Expired Registration 11,No Operators License 5,Drug paraphernalia Possession of Narcotic/ Alcoholic Beverage Registration Violation3, Careless and Reckless Driving: 2, Speeding 2,Faulty Equipmento, Driving While Impaired 0, Driving while license revoked 6,Inspection Violation 4,Stop sign violation 0, No Insurance 2, Open Container 0, Arrest Warrants Served 4, Order for arrest served 0,Business Checks: 416, Church Checks: 53, House Checks: 29, Total Monthly Checks: 498, Written Reports/ Calls answered, Vehicle Accident 2, Larceny:0, Breaking and Entering, , Welfare Check 1, Alarm. calls 1, ,Open Door, Suspicious PersonWVehicle calls, Assault, Vandalism Fraud 0, Communicating Threats, Hit & Run, Calls Thru Police Department Phone: 58, Information only 8, Walk In Calls att the Saluda Police Department:  12, Total Monthly Written Reports: 9, Total Patrol Calls 82  Total hours of training James Connor - 33 Hours John Rickman 691 Hours Reid Crummie - 30 Hours Clayton Price - 222 Hours Amy Revis - 62 Hours Trevor Williams- - 44H Hours Christopher Willis - 126 Hours Michael Fortenberry- = 86 Hours Total Hours 672  11-Outside Resources and Funds  Nothing  Board of Commissioners Meeting- - 1/8/2024  4    12-Zoning and Planning Department Report  Nothing  13-Administration Department Report  City Manager Orr went over the McCreery Park 1 B design andt the City of Saluda Addressing.  Talked aboutt the ADAI Ramp that will go upi from the playground to the pavilion and howt thel boulders and vegetation will go. Wel had ar meeting today with the North Carolina Department of commerce. Ita appears they are going to sign off on everything as itr relates tot the! budget. They are. happy with what they are seeing on the Amphitheater and the ADAI Ramp. hope we can get started within ar month on the Amphitheater. The goal is to havei the Amphitheater Saluda. Addressing, we are working through it with Polk County. Were down to the! last areas. It continues to. be an interesting project because oft the system and what we are asked to do. Thep postal service continues tol be an impediment, Duke Energy doesn't know what hand is doing what. DMVI has been interesting. We are communicating with these three and will continue to. Google Maps I'm working with them almost on a daily basis. Once we get the  ready by thet top oft the grade.  issues with them fixedi its seems to calm the waters.  14-SDF Report  Lynn Casey did ar reminder for al Lasagna Competition on February 3rd at the Saluda Center. Tickets are $25.00 each  orcook al lasagna andi tickets are $10.00. 15-Friends of McCreery Park Participated: Melanie Talbot  Commissioner Talbot Said the next meeting is. January 17th, ,2024, at 5:30  16-Special Event Permit  Lynn Casey went over the permit for Top of the Gradei for June 14h, July 12h August gth, 2024.  Commissioner Marion made ar motion to accept thel Dates for Top of the Grade Concert June 14Hh,July 12th and August gth,2024. with Alcohol only allowed in the amphitheater area Commissioner Walker seconded  and all were in favor.  17-Lauretta Cook - Historic Saluda Home Tour scheduled for. June 8th.  Lauretta Cook went over thel Historic Saluda Home Tour. We are increasing ticket sales from $20.001 to $25.00. The route will be Greenville Streett then come up here to enjoy the visitors center, the train depot, the Back Alley Bam will be al historic site, wards grill and alli the restaurants and shops. Wel had to skip one of our every other year event because of covid. Wel have ar nice group of volunteers. We will! have Golfo carts tol help people get around. Clark Thompsons home on Pine is one of the! homes Cynthia Bishop on Greenville Street. Itv willl bring them Greenville Street, Pine and East Columbia. June gth from 11 or 12 to 5 pm. Itv will be a self-guided Tour. Commissioner Marion can you get a copy of the map to Chief Price. andi isi it going to be one way?  Board of Commissioners Meeting 1/8/2024  5    Lauretta Cook. It's self-guided andt they can go whichever way they want to. We will have golf carts tol help them get Commissioner Marion do we need to put Police cars on each end like we did att the Christmas Stroll.  around. We don't want them tol be driving much, there's not a lot of room' to park. Chief Price that depends on how many people willl be attending. Commissioner Marion are the golf carts 4 or 6s seaters? Lauretta Cook mostly 6 we rent them through Lisa. Commissioner Marion when is your next meeting? Lauretta Cook we will have one in late. January or February.  Lauretta Cook around 200.  Commissioner Marion Maybe I, Steve and the Chief can attend one oft thel logistic meetings to see where we can Lauretta Cook the 1st one was in 2011 then: 2013, 2015, 2017,2019 and wel haven't had one since so people will be eager to see what people's houses lookl like now. One of our sponsors is from Charleston andj just happens tol be a lender on a house sold. She also has al home up here. When we were on ther news for the Hometown Christmas, we Commissioner Marion, Inever got to go so l'm glad youl bring it back. You're not asking the city for anything?  help.  were also asked tol be on 7 news to promote it. Lauretta Cook just your support.  18-Resolution to Schedule al Public Hearing for a Text Amendment to the Zoning Ordinance for Thisi is an existing ordinance We have that wel have received quite af few questions from Residents and staff, SO we asked. Jana to look at the existing Ordinance and what we did was add the lasts sentence tot the existing ordinance that says, In no event shall any such temporary structure or tent be used for overnight occupancy. We have had quite at few Residents whoy want to use RVs or Motorhomes to use in R1 and other Districts. To do construction, renovate, or do various things. Jana andlhavet talked about this for the last couple of years because it has been an ongoing question. Part ofi it came to al head while dealing with as situation on Greenville Street. So, the! Planning Board Commissioner Marion, is this all about the first part of the paragraph? Because just reading that last sentence makes its sound like you couldn't even camp in your backyard with your kids in a tent ori is Ita all focused ont the construction? Attorney Bergi ini thel beginning talks about at temporary structure situated on a building site during the construction sO iti is about temporary structures that are: situated during construction for use oft the construction activity- it does not reflect that your children might camp outi in thel backyard. Your kids can still camp, buty you can't use the construction  February 12th, 2024, Board of Commissioners Meeting  has reviewed this and! has subsequently sent a positive recommendation.  temporary facility for overnight. City Manager Orr read the Resolution.  Commissioner Oxtoby made a motion to accept the Resolution to Schedule al Public Hearing for a Text Amendment to the Zoning Ordinance as Read Commissioner Marion seconded, and all were inf favor.  Board of Commissioners Meeting- - 1/8/2024  6    19-R Resolution to Schedule al Public Hearing for a Zoning Map Amendment for February 12th,  2024, Board of Commissioners Meeting City Manager Orr read the. Resolution.  Commissioner Oxtoby made a motion to accept the Resolution to Schedule a Public Hearing for a Zoning  Map Amendment as Read Commissioner Walker seconded. and ally were in favor.  20-D Discussion of CDD Festival  Commissioner discussed Coon Dog Day and about changes that need to be made. They will get a committee to work  oni these changes. Hope to have some updates att the next meeting.  21-0 Closed session  Commissioner Talbot made a motion to accept the Resolution to enter closed session as read for personnel Commissioner Oxtoby made a motion to leave the Closed Session tor meet again on, January 16th at 5:30 Adjourned tor meet again on January 16th at 5:301 for closed session didn't meet quorum sO Adjourned to meeta again OnJanuary 22nd,2024: at 5:35 pmt the Closed session was called back to order byar motion by Commissioner Closed Session Adjourn at7 7:13 pm Motion by Commissioner Walker Seconded by Commissioner Talbot all  matters Commissioner Walker seconded and all were in favor. Time entered Closed Session 8:48 pm Commissioner Marion seconded, and all were in favor. Time Out of Closed Session! 9:16 pm. on January 22nd at 5:30  Marion Commissioner Walker Seconded all were in favor.  were in favor. 22-Adjourn  Commissioner Oxtoby made a motion to enter back into the reqular meeting. Commissioner Marion  Seconded and all were in favor. With no further business to discuss,  Commissioner Marion made amotion to adiourn the meeting Commissioner Walker seconded and all were in  favor.  The meeting adjourned at 9:17 pm on January 8th, 2024.  Respectfully submitted by Pamela' Waters, City Clerk. Adopted this 12th day of February 2024.  Board of Commissioners Meeting 1/8/2024  7    Loibo  Pamelal Waters, City Clerk fok  chpegopn  Board of Commissioners Meeting- 1/8/2024  8