City of Saluda Board of Commissioners  E CN)  City of Saluda's Regular Schedule Board Of Commissioners Meeting Minutes  SHEGNT  Date Time Location 1-C Call to Order  9/19/2023 07:00PM  ntps/usO6web.zoom.us/5078900854PPWd-edHSPVS2GASTFPNHaIT21vNmXMdz09  Mayor Morgan called the meeting to order on September 19th 2023 at7 7:00pm.  2-Invocation  Ar moment of silence was observed. 3-F Pledge of Allegiance IPledge Allegiance tot the flag oft the United States of America and to the Republic for which its stands, one Nation under God, indivisible, with liberty andj justice for all. The pledge of allegiance was recited.  4-Roll Call  Attendance was taken, andt those present were Mayor Tangie Morgan, Commissioner Walker, Commissioner Talbot, Commissioner Marion, Commissioner Oxtoby, City Attorney Janal Berg, City Manager Steven Orr, Assistant City Manager & Finance Officer Julie Osteen, City Clerk Pam Waters, Absent was Chief Price  5-Agenda Additions and Deletions  Additions Deletions Modifications None  City of Saluda's Regular Schedule Board Of Commissioners Meeting 9/19/2023    6-Approval or Correction of Minutes Approval or Correction of August 14, 2023 minutes Marion seconded and all were in favor.  Commissioner Walker made a motion to accept the minutes as written for August 14th 2023 Commissioner  7-Consent. Agenda None  8-Public Comment None  9-Public Hearing on Schedule of Fees Schedule of Fees fori the. City of Saluda NC  Assistant City Manager & Finance Officer Julie Osteen went over the increase for GFL Residential willg go up 4 cents and Commercial will go up2d cents  City Manager Orr had a discussion about feesf for turning on and off the waterf for people that come in and out oftown that wantt their water turned off wheni they are gone and theny want us to turn itb back on when they come into town. Also discussed at time from tot turn the water back on and the hours that it would! be turned on. No decisions were made this will come back tot the board at al later date.  10-D Department Reports 11-B Budget and Financial Report  August Report September 19, 2023 Report for: August3 31,2 2023 General Fund:  Assistant City Manager & Finance Officer Julie Osteen went over the July Budget report andt the two amendments.  First disbursement from Polk County for Property Taxes received in August of $452,684.  CDD income is $8,600 which includes the $5,000 donation,  Total Revenues are $498,275. Expenditures: Administration:  $10,454 was prepaid for Liability and Workers Compensation insurance for they year. Ift the prepaid insurance is Coon Dog Day expenses total $13,547. Thus net oft the vendor fees and' TDA contribution, the City did not incur any  excluded, the administration budget is within! budget.  expenses.  City of Saluda's Regular Schedule Board Of Commissioners Meeting 9/19/2023  2    Nothing unusual for the month. Within budget. excluded, the police budget is below budget. $12,515 spent on repairs: 2011 Tahoe $3,886 2015 Dodge $819 2018 Dodge $892 2019 Dodge! $3,027 2010 Explorer $2,612 Transportation: Repairs expenses of $12,694 of: Storm Damage $2,200 Stump Removal $750 Culvert repairs $1,266 Mowing $6,500 Streets $482 Other supplies/repairs $1,496 Sanitation Cultural and Recreation:  Police:  $15,424 was prepaid for Liability and Workers Compensation insurance fort the year. Ifthep prepaid insurance is  20 distributions have been paidt toi the Saluda Fire Department fori this year's Tax Levy.  2r months payment to GFL for Garbage collection has beeni incurred.  Annual insurance premiums for the Library total $2,095. Elevatori inspection of $1,600.  Pace Park CO final inspection punch items: $1,973 No other majore expenses for Cultural and Recreation. 2 payments has! been madet to First Citizens Bank on City Hall. Surplus at/ August 31 $151,898 duet to pre-payment on property taxes.  Debt Service: Water Fund:  Total revenues received: are $117,965. summer months coming to a close. Anticipated deficit $1,235. Sewer Fund: Total revenues $35,864 Anticipated surplus is $528 Budget Amendments attached.  Water purchases fort thru August total $37,040 whichi is 7% over budget. Large usage should begin to decrease with  To increase budget for Historic Committee expenditures for revenues received int the prior yearos  To increase budgetf for New Police Vehicle and Laptops purchased Toi increase budget for repairs needed to Dumpsters Pads  To record unspent AIA Water Grants  City of Saluda's Regular Schedule Board Of Commissioners Meeting 9/19/2023  3    To increase budget for unanticipated repairs to Jet Vac and Kubota not originally budgeted  Tor record unspent AIA Wastewater Grant Seconded all were in favor.  Commissioner Oxtoby made a motion to approye the Amendments as presented Commissioner Walker  12-Public Safety Report Participated: Clay Price August Report  City Manager Orr went over his August report. Total Miles 5985, Total Events 1036  State citations: 12 City Citations: 3, Warning Tickets: 12, Written Warning 0, Verbal: 12,Expired Registration 11,No Operators License 4,Drug paraphernalia 0, Possession of Narcotic 0, Registration Violation 5, Careless and Reckless Driving:, Speeding O,Faulty Equipment Driving while Impaired 1, Possession ofA Alcoholic Beverage 1, Driving while license revoked 2, Concealed Weapon 1, Open Container 1,Driving after Consuming 1, Inspection' Violation 7,Stop sign violation 1, No Insurance 3,Arrest 0,Warrants Served: 2, Order for arrest served 1,Business Checks: 484, Church Checks: 78, House Checks: 56, Total Monthly Checks: 618, Written Reports/ Calls answered 97, Vehicle. Accident2, Larceny:1, Breaking and Entering, Welfare Check 4, Alarm calls 0, Suspicious Person/Vehicle calis 4, Vandalism 1, Assault Fraud 0, Communicating Threats, Calls Thru Police Department Phone: 74, Information only 4, Walk In Calls  at the Saluda Police Department:1 0, Totall Monthly' Written Reports: 4, Total Patrol Calls 97  13-Outside Resources and Funds not awarded the Grant.  City Manager Orr wel have not heard back from the North Carolina Parks and Recreation Trust Funds since we were City Manager Orr and Assistant City Manager & Finance Officer. Julie Osteen met with NCI Department of Commerce they were! her wanting us to gets started and provide them withi information and what they expect with those funds 160,000.001 it's nice tol know they are keeping ane eye on it. She is from Westem NC and understands what we trying  to do. She will bel back around to check ont the progress. 14-Zoning and Planning Department Report Phase 1 starts by October 15 and ends April 2024 Phase 2s starts in May 2024 and ends August 2024 Phase 3s starts in November 2024 and ends March: 2025 Phase 4 start? Money raised $$$  1st Phase of McCreery Park Work- Hunter Marks- WaterMark Landscape Architecture  Proposed Schedule  City Manager Orr went overt the Plans and Phases of McCreery Park. Hunter Marks went over some of the plans. Commissioner Marion asked if we would save some money on phase 2i ifwhile the demo was being done on phase 1  ifthey could do some while the equipment was here.  City of Saluda's Regular Schedule Board Of Commissioners Meeting -9 9/19/2023  4    Hunter marks saidi it would buty you would havet the demo sitting there untilt that phase.  Commissioner Marionj just my concerns what wills speak for thati is ifl can have a good understanding of what its suppose tol look like wheni it's completed and knowing we have had changes since we have looked att this ifl can hold up something ina a few weeks and go and look at and sayt thatl looks like what we were expecting and youf feel confident int the drawings and designs thaty you can give toi the construction that's alll care about.I lwantt to! know what to expect and whaty we signed upi for asl long as you and Steve fill confident in the contractors and what they have to Hunter marks Your want to know what you're getting he said that he could do that and get back with the plans. Hunter Marks the stages are Demolition, General grading, Fine Grading, building the retaining walls, the walkway (switch Backs) and paving, the amphitheater will require some minor grading where the flati meets the hill. Hunter Marks Ithinkl willl leave that up tot the contractor. They will probably use that area as al lay off area, Butt the Commissioner Marion ifv we are goingt tor meet certain deadlines to have activities next year then the amphitheater  work with then I'm good witht that.  Commissioner Oxtoby wheni is the planting and beautification?  Commissioner Marion do you anticipate the amphitheater to be done first?  seats will be behind that. So, we probably could. needs to be done first from that prospective.  Hunter Marks think we could goi intoi it with that understanding. 15-Administration Department Report Economic Data 2022  City Manager Orr went over how' Visitor spending helps offset taxes and how much State /Local tax' savings  Resident by Visitors Lodging, F&B, Recreation, Retail, Transport.  per  16-Coon Dog Day 2024 Participated: Melanie Talbot Committee VoluntersMatketing -TDA Motion Day 2023. were in favor. 17-SDF Report  Commissioner Talbot and Commissioner Marion went over some oft thet things from Coon Dog Day 2022 and talked about a student from Clemsoni that was going to be helping come up with ideals onr marketing /Branding Coon Dog Commissioner Marion made ai motion to approve Coon Dog Day 2024 Commissioner Walker seconded all  Commissioner Marion saidt that they had twor new Board member Jay and Susan. Susan Casey and Debbie came off as board members. Itv wasj just updates on reports. The Amphitheater committee has decided to dissolve since we are  City of Saluda's Regular Schedule Board Of Commissioners Meeting-9/192023  5    going to bet taken care oft that. Friends of McCreery came and did a presentation with them. Ito doesn't lookl like we are going int the direction oft their presentation, we willl have some follow up oni thatr maybe nextr month.  18 -Halloween Stroll Halloween Stroll October 31st5 5j pm -7 pm Motion the SBA/TDA  Commissioner Marion asked City Manager Steven Orrt to email him, Scott & Kent thei information so he could geti itt to Commissioner Marion made a motion to approve the Halloween Stroll for October 318t 5-7pm Commissioner  Talbot seconded all were ini favor. 19- Special Event Permit Saluda Outfitters Mewdlics  Gail Slaughter Presented hers special event permit whichy was for October 8th 20231 from 3-7 pm. For Octoberfest asking for a2H hour extension tot thel Noise Ordinance. Saidi it was not a every week eventt that ifitv went well thati it might! be a once ay year event. That they are trying to get people to come down that way that people don'ts seem to makei itp past the Bank. Some oft the retailers will be open. We will have music and some outside vendors. Itwill be all Commissioner Marion So you would be ok with vendors next to the road int the parking iot on Coon Dog Day tol help Gail Yes that would be fine We only did 200.00 net that day and was thinking about not even opening that day. Angela wasn't able toi be there to present her permit but she had written al letter that each commissioner hadi int there  int the parking lot. There's no drums only their hands.  bring people that way  packet. Thatl will attach below.  To: Saluda Town Commissioners RE: Live music for a pre-wedding event  From: Angela Nicholas, PRI Manager, Saluda Outfitters Date: 8/29/2023  This Special Event Permit is requested to allow Saluda Outfitters tol have a live band perform from 6-9 p.m. on Sunday, Oct. 81 for a pre-wedding party. The eventy will be on our own deck and willr not require anys special services Sincet the event is on our own property, itv will be covered under our already inj place insurance coverage and would not be a liability tot thet town in any way. The event is for 40 people and wel havep plenty of parking spaces on our own lapologize thatl cannot attend the board meeting due to an out-of-town commitment for ai family memorial but am Please consider granting this permit sO a young couple, who is bringing all. their family and friends to our wonderful historic town for ther mosti important days oft thel lives, can enjoy their pre-wedding evening in Saluda.  from the city.  We will, of course, require the band to abide by the Saluda Noise Ordinance regulations.  property to accommodate the event.  available by phone at8 843-655-9788 for any questions.  Sincerely, Angela Nicholas  City of Saluda's Regular Schedule Board Of Commissioners Meeting 9/19/2023  6    Commissioners had a discussion.  Commissioner Walker made a motion to Deny the special event permit for Saluda Outfitters on October gth6- Commissioner Walker made ar motion to Deny the special event permit for Mewdlics on October gth 3-7 pm for the additional 2 hours they were requesting on the noise ordinance. Commissioner Marion Seconded.  9pm 2023. Commissioner Marion seconded all were inf favor. Commissioner Oxtoby voted yea Commissioner Talbot voted Nay. 20. -Petition for Voluntary Annexation Process PROOF THEY ARE THE RIGHTFUL OWNERS GIS MAP OF THE PROPERTY TAX INFORMATION ON THE PROPERTY NORTH CAROLINA GENERAL WARRANTY DEED METES & BOUNDS ADJACENT PROPERTY NEXTTO THE MOTEL COPY OFF PETITION CERTIFICATE OF SUFFICIENCY  City Manager Orr went over the information that the city Clerk provided for the Certificate of Sufficiency.  21 -NCDOT STIP Resolution- Saluda Grade Trail Foothills Regional Commission RPO City Manager Orr read the Resolution. Commissioner Walkers seçonded all were in favor.  Resolution  Commissioner Marionmade amotion to approve the Resolution as Read for the Saluda Grade Trail  22-F Resolution for a Public Hearing on the Annexation of Parcel P13-39 October 9th, 2023 Board  of Commissioners Regular Schedule Meeting Public Hearing for the Voluntary Annexation of Parcel P13-39  Resolution gth/2023.  City Manager Orr read the Resolution to Schedule al Public Hearing on the. Annexation of Parcel P13-39 for October Commissioner Marionmadeam motion to approve the Public Hearing for October gth 20237:00 PM for  Annexation. of Parcel P13-39 Commissioner Walker seconded all were ini favor.  23-Closed: Session Resolution  City Manager Omr read the Resolution to enter Closed Session to discuss Economic Development NCGS 143-  318.11(A)(4), and. NCGS 143-318.11(A) (6). This Closed session was for personal. This was not for Attorney Client Privilege.  City of Saluda's Regular Schedule Board Of Commissioners Meeting - 9/19/2023  7    Commissioner Oxtobym made a motion to enter Closed session for the purpose of discuss Economic Development NCGS 143-318.11A)(4.: and NCGS 143-318.11(A)(6). Commissioner Walker seconded all were Commissioner Oxtoby made ar motion to go back into regular session at 9:00 pm Commissioner Talbot  infavor entered closed session at 8:40 pm on September 19th2 2023. After discussion they movedt to goi into open session  Seconded all were in Favor.  24-Adjourn  Withr no further business to discuss,  Commissioner Oxtoby made a motion to adjourn the meeting Commissioner Walker Seconded and all were  infayor.  Ther meeting adjourned at 9:02 pm September 19th, 2023.  Respectfully submitted by Pamela Waters, City Clerk. Adopted this 9th day of October, 2023.  -  Pamela Waters, Clerk heilasta  City  CRETIyE  City of Saluda's Regular Schedule Board Of Commissioners Meeting-9/192023  8