THROUGH SALUDA, N.C.) SHEGNI City of Saluda Minutes Board of Commissioners May 30th Board of Commissioners Budget Workshop Date Time Location 1-Call to Order 5/30/2023 05:30PM Saluda Library Chambers Room Mayor Morgan called the meeting to order at5 5:40 pm on May 30th, 2023. 2-R Roll Call Attendance was taken, and those present were Mayor Tangie Morgan, Commissioner Talbot, Commissioner Oxtoby, Commissioner Oxtoby made an motion to recess the Budget workshop until June 1st, 2023, at 5:30 pm City Manager Steven Orr, City Clerk Pam' Waters, Commissioner Talbot seconded. Ther meeting took bàck up atr roll call on. June 1st, 2023, at 5:301 those present were. Mayor Morgan, Commissioner Walker, Commissioner Talbot, Commissioner Oxtoby, City Manager Steven Orr, Assistant City Manager & Finance Officer Julie Osteen City Clerk Pam Waters, Chief Price 3-Budget 2023-2024 Discussion that were different from version 1. wanted the 0.01 increase. Assistant City Manager & Finance Officer. Julie Osteen, went over version 2 oft the Draft Preliminary budget numbers Saluda Fire & Rescue Members Captain Nick Edwards & Deputy Chief Zach Pace came and presented why they Commissioners gave Assistant City Manager & Finance Officer Julie Osteen Directions to add the Fire Department .01 increase tot the budget to look ati for the next workshop this would go from 0.12t00.13. Commissioners also ask tol look att taking out money for the extra meetings that the board gets paid for. No Decisions were made. May 30th Board of Commissioners Budget Workshop 5/30/2023 ASSUMESa) WAGE increase! 5% ANDI MERIT BONUS UP1 TO: 3%/PLUS VACATION ACCRUAL HIGHWAYTAX for TRANSPORTATION Account Description 1 General Fund Revenues 2A Administration 3 Police 4F Fire 5Transportation 65 Sanitation 7P Powell 8 Cultural and Recreation 91 Debt Service 10 Contingency Totale expenditures Revenues Over/(Under) Expenditures Appropriated Fund Balance Transfer to/from Capital Reserve SUMMARY 2022-2023 Original Budget 1,559,010.00 554,326.00 396,573.00 164,810.00 199,200.00 119,500.00 29,500.00 75,073.00 35,000.00 25,000.00 1,598,982.00 (39,972.00) 39,972.00 VERSION #2 2022-2023 As Amended 1,567,930.00 563,851.00 430,033.00 174,810.00 202,450.00 127,000.00 54,661.00 93,093.00 35,000.00 1,680,898.00 (112,968.00) 86,968.00 26,000.00 2023-2024 AsF Projected. 1,562,410.00 564,084.00 498,170.00 171,000.00 189,200.00 136,000.00 29,400.00 86,595.00 34,000.00 25,000.00 1,733,449.00 (171,039.00) 171,039.00 Transfer from EnterprisefupdA AFT PRELIMINARY WORKSHEET - $ 955,566.00 1,066,632.00 (111,066.00) 111,066.00 Enterprise Fund 1Revenues 2E Expenses 1,177,741.00 1,306,874.00 (129,133.00) 149,133.00 (20,000.00) 969,500.00 1,036,125.00 (66,625.00) 66,625.00 Revenues Over/(Under) Expenses Other Financing Sources (Uses) Retained Earnings Appropriated Transferf from General Fund Transfer to Capital Reserve Fund Includes continued cleaning contract for City Hall, Library, Police &F Public Works and Bathrooms Updated Zoning Enforcement numbers/no increase in Commissioner wages/actual retirement contributions Includes street maintenance contract includes ATM fees Page1 1 May 30th Board of Commissioners Budget Workshop 5/30/2023 2 CITYOF SALUDA BUDGETP 2023 AsProjected 1,000.00 45,000.00 1,000.00 270,000.00 30,000.00 80,000.00 80,000.00 GENERALF FUNDREVENUES ginal amings tergovernmental 240000 41,800.09 LIMINARY WORKSHEET 1.500.00 000.00 6,500.00 3,100.00 fees mit Service imming 3.100.00 dation mmitlee BookSales McCre reery Page2 May 30th Board of Commissioners Budget Workshop- -5 5/30/2023 3 CIYOFS SALUDA BUDGET PROJECTIONS 2023-2024 Projected 261 .00 (20,000.00) 21,000.00 4,000.00 185.00 includesE Engineering SamicusAudiotAtomey 75,000.00 SurveyorWebsitel Maintenance 16,007.00 2,500.00 3,500.00 15,000.00 5,000.00 addedCoon DogD Dayb back RY includes oipkuhcibton 26,000.00 forPlanning BoardiCouncil, etc.8 newcopier WaanOnoaimalyan: $1,000each. $500 Original 2022-2023 Budget 236,500.00 3,000.00 (55,000.00) (55,000.00) 19,400.00 19,400.00 29,000.00 6,500.00 6,500.00 70,000.00 16,007.00 16,007.00 2,500.00 3,266.00 3,286.00 15,000.00 5,000.00 20,000.00 PREL 23,500.00 4,500.00 9,100.00 1,320.00 1,320.00 4,000.00 5,000.00 62,500.00 2,000.00 2,400.00 1,000.00 1,000.00 2,000.00 2.250.00 2,000.00 6,000.00 2,500.00 2.500.00 600.00 500.00 2,600.00 2,600.00 13,000.00 13,000.00 13,300.00 13,300.00 4.558.00 Account Description 1Salares 3Overtime SalaryTranster 6PayrollT TexExpense 6Stateu 7Healhl Insurancenworkers Comp StateR Retirement 9401K 10F Professional 11Operationals Supplies 12 HistoricalCommitee 13Advertising 141 Insurance 150 CountyCollection Charges 160 CiyF Festvals 17Dues& Subscriptions 181 Training 19V VehicleE Expenses 20Z Zoning enforcement 21 Economic Development 22 Outlay 230 Capital Outay<$1,000 24E Electiono Costs 25 Chistmasp party 260 Other CityF 27H Historical Book. 28 CoonD Dog Day2 2022-236 expenses 291 ToyDrive 30 NCN Main Street grant 31 Salude DowntownF Foundation 32 City Dump City Hall: Ullities insurance Totals 400.00 5,000.00 1.000.00 500.00 2,600.00 15,000.00 includeso cleaningo contract 15,000.00 includesn new Mains Streetwifi 6,072.00 Page3 554,326.00 563,851.00 564,084.00 May 30th Board of Commissioners Budget Workshop 5/30/2023 CITY OFS SALUDA BUDGETP PROIECTIONS 2022-2023 2023-2024 AsAmended AsProjected 184,000.00 255,000.00 15,000.00 15,000.00 2,000.00 2,000.00 15,500.00 21,000.00 42,469.00 48,849.00 26,000.00 38,000.00 Retrements-140A* 10,000.00 14,000.00 294,969.00 393,849.00 8,756.00 5,256.00 6,500.00 6,500.00 8,708.00 10,765.00 0.00 5,000.00 5,000.00 8,000.00 8,000.00 7,300.00 4,000.00 20,000.00' 20,000.00" Gasp pricel increase 46,000.00 20,000.00 Vehiclel Instaliment #1$ 2,100.00 2,100.00 0.00 1,200.00 1,200.00 500 500.00 430,033.00 498,170.00 POLICE Account Description Salaries 2Overfime Reserves PayrollT TaxE Expense 5Statel Unemployment 6Health! Insurancenworkers Com 42,469.00 7StateR Retirement 8401K 90 Operationals & Supplies 10T Telephone 11! Insurance 12F ProfessionalFees 13 14 Dues& Subscriptions 15 Training 16 Maint&R Repairs Gasoline 18 CapitalOutiay 19 Capital Outlay <$1,000 201 Travel, Meetings&Dues 21 Safety Expense 22 NC Apprenticeship Totals Original Budget 184,000.00 15,000.00 2,000.00 15,500.00 26,000.00 10,000.00 294,969.00 5,256.00 6,500.00 8,048.00 0.00 5,000.00 8,000.00 4,000.00 20,000.00 20,000.00 2,100.00 0.00 1,200.00 500.00 20CAORAFT 2190009N MINARI2IRRA9: KSHEET $15,000/$5,000 Page4. May 30th Board of Commissioners Budget Workshop-5 5/30/2023 CITY OFSALUDA BUDGETP PROJECTIONS Original 2022-2023 2023-2024 Budget Amended As Projected 161,810.00 161,810.00 168,000.00 3,000.00 3,000.00 3,000.00 0.00 10,000.00 164,810.00 174,810.00 71,000.00 Valuation Tax 166,592.13 Collection Rate 0.993 167,411.98 USE 168,000.00 182,641.47 (168,592.13) additional requested FIRE Accounto Description Contracts Services WaterF Reimbursement Operational Supplies Totals. 140,493,438.00 182,641.47 0.13/5100 Requested 0.993 181,362.98 13,951.00 Fire Departmentr requesting $0.13 DRAET PREL MINARYNORKSHEET Page5 May 30th Board of Commissioners Budget Workshop-5/302023 CITYOFSALUDA BUDGETPROJECTIONS 2022-2023 2023-2024 AsA Amended AsProjected 20,000.00 35,000.00 8,000.00 8,000.00 1,850.00 1,950.00 1,200.00 3,000.00 3,000.00 150,000.00 125,000.00 5,000.00 5,000.00 2,000.00 2,000.00 650.00 10,000.00 202,450.00 189,200.00 TRANSPORTATION Account Description Salary1 Transfer Fromv Water $ 20,000.00 20perationala Supplies 3Professionalf fees 4Electricity 5Insurance 8EquipmentF Repairs Maint& Repairs 8Gasoline 9Capitald Outlay 10 Capital Dutlay <$1,000 11E EVO Chargings Station 12911/ Addressing, Original Budget 8,000.00 1,200.00 3,000.00 150,000.00 5,000.00 2,000.00 10,000.00 10,000.00 additionalc costs forir implementation DRAFT PRELIMINARY WORKSHEET Page6 May 30th Board of Commissioners Budget Workshop-5/302023 7 CIYOFSALUDA BUDGETPROJECTIONS 2022-2023 2023-2024 AsAmended AsProjected 45,161.00 20,000.00 0.00 9,500.00 9,400.00 0.00 29,400.00 POWELL Account Description 1-Maint &F Repairs 2CapitalOutlay Work Orders 4Contingency Totals Original Budget 20,000.00 0.00 9,500.00 0.00 Budgeti basedo ona anticiaptedi revenues DRAFT PRELIMINARY WORKSHEET Page7 May 30th Board of Commissioners Budget Workshop 5/30/2023 CITY OFSALUDA BUDGET PROJECTION 2022-2023 2023-2024 ASA Amended AsProjected 7,500.00 119,500.00 27,000.00 SANITATION Account Description Operationalg Supplies CapitalOutlay 3Capital Outlays <1,000 4Contract Services Totals Original Budget 116,000.00 116,000,00 assumedCostollwing' Adustment=3% COLA 3,960.00 Base_ 132,00000 135,960.00 136,000.00 includeso dumpsters sites 136,000.00 PRAFT PRE 136,000.00 WIMARYWORKSHEET Pages May 30th Board of Commissioners Budget Workshop- -5/30/2023 CITY OFSALUDA BUDGET PROJECTION 2022-2023 2023-2024 AsA Amended AsF Projected 35,000.00 $ 34,000.00 34,000.00 DEBTS SERVICE Account Description 1CityHall Totals Original Budget 35,000.00 35,000.00 Basedo one estimatef froms Statel Treasurer DRAFT PRELIMINARY WORKSHEET Page9 May 30th Board of Commissioners Budget Workshop 5/30/2023 10 CITYOFS SALUDA BUDGET PROJECTION Original 2022-2023 2023-2024 Budget AsAmended AsF Projected 7,500.00 7,500.00 $ 7,500.00 2,000.00 2,000.00 2,000.00 965.00 1,573.00 2,095.00 28,000.00 28,000.00 4,000.00 4,000.00 4,000.00 7,000.00 7,000.00 7,000.00 500.00 500.00 500.00 17,500.00 12,000.00 4,200.00 5,000.00 7,000.00 DRAFT WORKSHEET 1,520.00 ELIMINABO 5,000.00" 4,200.00 13,000.00 7,000.00 1,000.00 1,500.00 1,500.00 1,500.00 3,000.00 3,000.00 3,000.00 5.00 3,093.00 86,595.00 Cultural Recreation Account Description Library LibraryUtilities 2Propane 3Insurance 4Library-N Maint&R Repairs 5Library Salary Transter 6Cemeteryu Upkeep 71 Tree CityE Expenses Parks: PlayDay McCreery Park McCreery Park- Maintenance 9,000.00 McCreery Park- Bathroom Schoold drainage PaceF Park PaceF Park- Bathroom Mural Tennis Courts Otherp parkn maintenance Totals 28,000.00 includess $10,000t towardn neededr Page 10 May 30th Board of Commissioners Budget) Workshop-5,302023 11 Insurance Administration Akaisha Hayes Pam Waters Steven Orr Julie AC Osteen Council Premiumi increase MIT Premiumin increase BCBS contingency Contingency Deductible Police Clayton Price John C. Rickman Amy Revis Officer Officer Premiumi increase MIT Premiumi increase BCBS contingency Contingency Deductible Water William K. Queen Jim Garlits Michael Traxier Employee Premiumi increasel MIT Premiumi increase BCBS,contingency Contingency Deductible current! premiums Health BCBS MIT Health Workers Comp Totals Total 584.96 67.40 652.36 7,828.32 584.96 71.27 656.23 7,874.76 584.96 88.57 673.53 8,082.36 584.96 71.77 656.73 7,880.76 304.78 714.65 42.50 106.19 1,168.12 37,185.30 15%€ estimate MIT 350.98 4,000.00 36,017.18 $1,000/employee BCBS Total 584.96 72.53 657.49 7,232.39 584.96 65.75 650.71 7,808.52 584.96 60.38 645.34 7,744.08 584.96 65.75 650.71 7,808.52 584.96 65.75 650.71 7,808.52 15%6 estimate 5,541.80 350.98 ORKSHEET 554.18 4,000.00 42,753.01 $1,000/employee BCBS 6,095.98 48,848.99 MIT Total 584.96 76.29 661.25 7,935.00 584.96 59.17 644.13 7,729.56 584.96 67.90 652.86 7,834.32 584.96 67.90 652.86 7,834.32 15%6 estimate 8,302.80 830.28 9,133.08 44,817.26 350.98 4,000.00 35,684.18 $1,000/employee Page 13 May 30th Board of Commissioners Budget Workshop- 5/30/2023 12 General Liabilityl Insurance General Liability: Administration General Liability Direct Allocated 799.00 799.00 600.00 Totals Total 159.00 635.00 986.00 912.00 600.00 209.36 3,500.36 3,500.36 4,484.00 6,280.90 10,764.90 10,764.90 Employees 912.00 Employees Council Equip Officials Indirect Contingency Employees Liability Liability Indirect Contingency 209.36 Police 4,484.00 6,280.90 Water DRAFT PRELIMINARY WORKSHEET Employees Liability Liability Indirect Contingency 6,280.90 6,280.90 6,280.90 6,280.90 Transportation Indirect Library Indirect Contingency City Hall Indirect Contingency 2,095.31 6,071.54 2,095.31 2,095.31 2,095.31 6,071.54 6,071.54 6,071.54 28,713.00 28,713.00 Page 14 May 30th Board of Commissioners Budget Workshop- 5/30/2023 13 indirect: City! Hall 3,630.80 Library 1,253.00 Transporta Water Police Admin PY 3,756.00 3,756.00 125.20 12,521.00 % CY 29% 6,071,54 10% 2,095,31 0% 30% 6,280.90 30% 6,280,90 1% 209.36 20,938.00 A P 75A2S VRE3MPET Page 14. May 30th Board of Commissioners Budget Workshop 5/30/2023 14 17.35 1260e sese zicco 147885 zaz 2340 2038 1364.92 1,18040 44,414.00 282009 4588200 2620.90 6,204.00 1600.00 41,426.69 45,581.78. 20.44 2,620.00 2.820.00 61,0n.20 5,366.21 53,083.01 03416.16 2428 $2,485.10 56,014.36 26.10 1,500.58 66,600.00 42,14040 47.10942 22.48 127174 48301.00 72,00024 75,660.26 383 2,160.01 23,760.00 EmSS 2420.00 1,766.96 12.97 DRAR PRELIMME Y 22D.50 19,000.00 1,49940 2,38140. $80.00 78 500.00 6,620.00 272,544.25 33,86549 6634,10 od.o dnso 150.00 3A,528:30 1,500.00 2820.03. A03.00 1,605,00 SAS s07ns 123,00 21000 1460 121.00 125,d0 Tangislargen Bslaied Oirtshy Setaies Mlerle Taba Salaled Papis May 30th Board of Commissioners Budget Workshop-5/302023 15 1,69185 15,000.00 ,147.519 2,109.00 9,800.0 271,8n0.50 30,220.83 ,790.00 1325,92 9.09 15.443.A3 ATRA A3 Mtenk.Qusen MichaelTrader ImGarlls Empkyee 1,64885 61854A2 4,742.00 1,10347 42,340.99 8,254.39 1,023.60 39,665,60 3,034A2 6,112.90 3,788.93 1,147.51 9,100.00 696.15 1,17A.99 199,301.0 15,252.19 25,505.00 3,1080J 1$.300.00 A740,0 2dnou 98240 431,52 5,074.51 38,500.00 GerersiFunt 29,A00. 9,100:04 Page2B May 30th Board of Commissioners Budget Workshop.- -5 5/30/2023 16 Property7 Tax Calculations Polk County 2021-2022 134,670,420.00 1,346,704.20 TotalRate 0.680 915,758.86 Henderson County 5,823,018.00 58,230.18 0.680 39,596.52 Total 955,355.38 99.00% 945,801.82 945,000.00 Total 647 12,940.00 95% $ 12,293.00 12,000.00 0.561 Tax. 0.12 Fire 0.68 Use Henderson County 22 20.00 440.00 Use Highway UseT Tax Polk County #vehicles 625 20.00 12,500.00 House BIll 119- not passed 350f5/18/22 House Bill1 119isp pendingb beforeti the GeneralA Assemblyla andà addressés bothr real andy personal e - 1 property taxo owed! by businessest thath have beena affected! by COVID. Ifthis bill isp passed initso currentf form, itcouldh haveas significante effect onk FV2021 andFV20224 collectionsa asw wellasti thev values upony which businesses aret taxeda atthek localp property taxi level. Henderson County's Boardo lofCommisioners hasis issuedaR Resolutioni in Oppositiont toHB119. Aso ofthisa afternoon, theb billi isstilli ini initiald committee. Weh haven noticedan number ofbusiness closings during 2020. Wea ared compilingal listo ofbusinesses whoh havec contacted ouro officea and/or havef fileda alistingt toa adviset thatt theya arer nol longer inbusiness. Wev wills sharet thisl lista as soon asitisf finalized. TheE Bill Codesli listed on theF Report ared defineda asf follows: REI- Real Property BUS- Business Personal Property IND- Individual Personal Property (somer mobilel homes, aircraft, unregistered vehices, etc.) PUB-F Public Service Company (assessed byt the Departmento ofR Revenue) RMV- Registered Motor Vehicles (taggedvehicles collectedb byD DMV) May 30th Board of Commissioners Budget Workshop 5 5/30/2023 17 Original Budgot 415,000.00 0.00 0.00 300,000.00 1,500.00 233,000.00 5,000.00 0.00 1,066.00 955,566.00 182,300,00 15,000.00 65,000.00 -26,p00.D0 13,600.00 0.00 45,392.00 22,000,00 2,200.00 290,49200 27,036.00 6,000,00 14,472.00 22,500,00 3,000,00 3,000.00 4,000.00 500.00 7,000.00 5,000.00 20,000.00 4,000.00 212,132.00 2022-2023 AsAmended AsProjected 416,000.00 0,00 0,00 300,000.00 1,500.00 233,000.00 5,000.00 6,00 1,066.00 956,568.00 162,300.00 15,000.00 56,000.00 25,000,00 13,500,00" 0.00 45,392.00 22,000.00 2,200.00 290,402.00 27,086.00 6,000.00 14,472:00 22,500:00 3,000.00 3,000.00 4,000:00 500.00 7,000.00 5,006,00 20,000.00 4,000.00 212,132.00 2023-2024. 430,000.00 300,000.00 1,500,00 233,000.00 5,000.00 185,000.00 16,000.00 65,000.00 125,00000) 15,300.00" 44,817.00 25,700.00 3,200.00 27,036.00 6,000,00 14,472.00 22,500.00 3,000.00 3,000.00 7,000.00 500.00 7,000.00 5,000.00 20,000.00 4,000.00 150,000,00 Account Description Revenues Water Sales Water Taps Sewer Taps Sewer Charges 6UserFees 7Penallies 8Grents SARPR Funds TotalRevenuss 105 Salarles 11 OwarTime 125 Salary Transter! From General 135 Selary) Transier ToG General 14F PayrollT TexE Expunse 15 Stato Unenrployment 18H Health! InsurangaWaiieisComp 174 StateF Retirement 184 401K 199 Operationala Supplles 20 Prolessional Foes 21 Dues ands Subsoriptions 22E Elootricily 235 aumpeters 24F Propane 25T Telephone 26 Meais 271 Insurance 26 Uniforms 296 EauipmentRepairs 307 Trining 31N Maint8 &Repalrs Water 430,000.00 760.00 131,500.00 101,500.00 3,500.00 125,000,00 10,000,00 27,500,00 (20,000.00) 11,000.00 $0,000.00 17,300.00 2,000.00 16,525.00 4,500.00 10,000,00 7,000,00 1,500,00 1,500,00 4,500.00 250.00 7,000,00 2,500.00 10,000,00 2,000.00 75,000.00 Sower 300,000,00 750.00 2,500.00 60,000:00 5,000.00 27,500.00 (5,000,00) 4,300,00 14,817.00 3,400.00 1,200.06 11,511.00 1,500.00 4,472.:00 15,500.00 1,500.00 1,500:00 2,500.00 250.00 2,500,00 10,000.00 2,000.00. 75,000.05 989,600.00 564,750.00 404,760.00 319,017.00. 202,800.00 116,217.00 May 30th Board of Commissioners Budget Workshop 5/30/2023 18 320 Chemicals 33 Water Purchased. 340 Gasoline 350 CapitalOullay 360 CaptalOulay.si,000 37 ContractLabor 38 Contracts Services 398 SafetyE Expense 40Loan Payment Sewer Loan 411 USDAI Loan payment 42 SslemDeyeiopment 4S AIAG Grants 441 Laureld Drive. Repairs/Constru 45 USDA Totalexperises Revenueso overe expenses Appropriated RetainedE Earnings Revenueso over Expenses DtherF Financing Saurces( (Uses) RetalnedE EarningsA Appropriated (un 111,086.00 USDAI loanp proceeds TotalF Financings Souiçes! (Uses) Revenuesa ando Other Sourcas over Expensess and. Uses 18,000,00 160,000,00 9,000.00 45,000.00 1,500.00 0.00 60,000,00 5,000,00 35,000,00 118,000.00 6,000.00 0.00 0.00 0,00 (111,088.00) R 0.00 111,066.00 18,000,00 160,000.00 9,000.00 45,000.00 1,800.00 0,00 50,000.00 5,000.00 a5,000.00 118,000.00 6,000.00 0.00 0,00 0.00 (111,066.00) 111,068.00 111,088.0 USDA. Debts Sorvice: Debis ServaeR Reserve Shortl LivedAgselR Resen Loanp paymant System Dévelopment! Plans:) M Laure/Drive HppRoad Pattersonst 18,000.00 160,000.00 9,000.00 45,000.00. 1,800.00 60,000.00 6,000.00 35,000,00 119,100.0D 6,000.00 (66,625.00) 766/62 66,826,00 56,625.00 9,841 28,333 80.125 16,000 2,000,00 2,000,001 2,000.00 18,000.00 4,800.00. 22,500.00 760.00 60,000.00 2,500,0. 69,050.00 3,000.00 180,000.00 4,600.00 22,500,00 750.00 2,500.00 $6,000,00 56,050.00 3,000,00 (86,625.00) i 7a,625.00) 86,626.00 66,025.00 1,068,632.00 1,085,83200 1,036,125.00 631,375.00 404,750.00 4-Adjourn Commissioner Walker made a motion to Adiourn Commissioner Oxtoby seconded all was in favor. The meeting adjourned at 6:03p pm on. June 1st, 2023. Respectfully submitted by Pamela Waters, City Clerk. Adopted this 12th day of. June 2023. dwa Clerk Fiah famela Waters, City Ghaidp May 30th Board of Commissioners Budget Workshop - 5/30/2023 19