THROUGHIL SALUDA,N.C. HEGNN  City of Saluda Board of Commissioners  Regular Scheduled Meeting for May 8th 2023 Minutes  Date Time Location 1-Call to Order  5/8/2023 07:00PM  Saluda Library Chambers Room  Mayor Morgan called the meeting to order on May 8 th 2023 at 7:00pm.  2-Invocation  Ar moment of silence was observed. 3-Pledge of Allegiance Ap pledge of allegiance was recited.  4-Roll Call  Attendance was taken, and those present were Mayor Tangie Morgan, Commissioner Walker, Commissioner Talbot, Commissioner Marion, Commissioner Oxtoby, City Attorney Jana Berg, City Manager Steven Orr, Chief Clay Price,  City Clerk Pam Waters,  5-Agenda Additions and Deletions  None  6-A Approval or Correction of Minutes  Commissioner Walker made ar motion to accept the minutes with the addition of the vote on the Initial Board of Directors for the Friends of McCreery Park Corporation. Commissioner Talbot seconded and all were in  favor.  7- Consent Agenda  Regular Scheduled Meeting for May 8th 2023-5/8/2023    None  8-Public Comment No Public Comments 9-D Department Reports  10-Outside Resources and Funds  City Manager Orri introduced Alan Toney with the Foothills Regional Commission who spoke oni thel Wi-Fi Grant, the Dogwood" Trust Inter-Connectivity Project. City Manager Orr wes should have most oft the project completed enough byt the Arts Festival with stronger Wi-Fi than we haver now. Then by Coon Dog Day shouid! havei it completed. City Manager Orrs spoke on thel Polk County Community Foundation Grant andt thel Interview May 24th, 2023 fori the  City! Manager Orr spoke ont the McCreery Park- PARTF Grant Applied for. Saludal Fund Grant for the pickleball /Tennis court revitalization.  11-E Budget and Financial Report  City Manager Orr went over the Budget listed below. And set up Budget Workshops and Public Hearing  Regular Scheduled Meeting for May 8th 2023-5/8/2023  2    CITYOFSALUDA, NORTH CAROLINA GENERALFUND REVENUES, EXPENDITURES, AND CHANGES INE FUNDI BALANCE- BUDGET! AND ACTUAL FOR THETENI MONTHSI ENDED APRIL30,2023 INIEMALSTATEMIND  Variance Positive. (Negative) $ 48,501 4,199 1,778 54,478 5 (99,281) (1,010) (40,993) (141,284) (3,620) (130) (28) (500) 10,000. 5,722 (75) 395 320 (28,055) 5,600 225 (22,230) 51,399 3,090 910 395 4,395 (47.195)  Budget 900,000 5,000. 1,000 906,000 1,000 110,000 270,000 1,010 86,000 461,010 12,000 29,500 400 500 42,400 1,500 2,000 3,500 138,500 200 138,700 1,000 11,170 3,150 14.320 1,567,930  Actual 948,501 9,199 2,778 960,478 1,005 110,000 170,719 39,007 319,726 8,380 29,370 372 10,000 48,122 1,425 2,395 3,820 110,445 5,600 425 116,470 52,399 14,260 3,150 910 395 18,715 1,520,735  Revenues Adv valorem taxes: Currenty year Prior year Penalties andi interest Total Licènses: Privilegel licenses Unrestrictedi ntergoyermmenta!: American) Resque) Planl Funds Local options sales tex Alcohol beverage tax Cable TVi franchiset tax Utility franchise tax Total Restrictedi intergovemmenta!: Municipall Highway Usel Tax Powell Bill allocation Solid waste disposal Grants: Polk County Appearance Commission NCDEQ: Volkswagon; Settlement) Level2 Total Penmits and fees: Zoning, permits. Citations Total Salesa ands serviçes: Garbage collection Cemetery lots Rentali income Total Investment earnings Miscellaneous: Miscellaneous Festivali income Occupancyl Tax AdmrimistrationFee Contributions Totalrevenues  Regular Scheduled Meeting for May 8th 2023-5/8/2023  3    CITYOFSALIDA,NORTHCAROLINA GENERALFUND REVENUES, EXPENDITURES, AND CHANGES INI FUNDI BALANCE-. BUDGET AND ACTUAL FORT THET TENMONTHSE ENDED APRIL30, 2023 ANTAMALSTATFAIND  Variance Posifive (Negative) $ 46,889 4,315 35,626 3,724 12,288 383 1,500. 807 500, 3,451 82 5,000 1,523 295 10,003 2,400 578 2,501 531 4,351 1,919 138,666 79,013 5. 1,802. 2,785. 910 2,381 7,774 2,265 397 1,311 13,025 111,668: 27,468 27,468 139,136  Badget 279,375 10,575 70,000 5,000 4,000 3,265 23,500 3,500 2,500 2,000 500 20,000 2,250 5,000 9,100 1,000 18,927. 2,400 15,000 2,600 52,500 4,558 13,000 13,300 563,851 294,969 8,708 6,500 8,000. 21,000 6,200 20,000 7,300 500 10,856 46,000 430,033 10,000 164,810 174,810 604,843  Actual * 232,486 6,260. 34,374 5,000 276 3,266 11,212 3,117 1,000 1,193. 16,549" 2,168 7,577 705 8,924 14,422 99 51,969 4,558 8,649 11,381 425,185 215,956 8,703 4,698 5,215 20,090 3,819 12,226 5,035 103 9,545. 32,975 318,365 10,000 137,342 147,342 465,707  Expenditures General govermment: Administration: Salaries and emplayee benefits Elepted Officials Professional: services Other operating expenditures: Economic development Zoning enforcement General liability insurance Dues and subscriptions Advertising Toy Drive Historiçal Committee Saludal Downiown.Fomaation City! Festivals Other City Festivals City Festivals 2023-2024 Training Christmasc celebration/Employee. Appreciation Other Blectioncosts County collection charges Gity. Landfill-Post Closure CAP Costs Capital outlay Cityl Hall:" Insurance Maintenance Utilities Totalg general government Publics safely: Police: Salaries and employee benefits Other operatinge expendiltures: General liabililyi instrance Utilities Dues and subscriptions- Repairs and maintenance Uniforms and! Safety. supplies Gasoline Training NC Apprenticeship Other Capital outiay Total) police Fire: Operational supplies Contracted: services Totai fire Total public safcty  Regular Scheduled Meeting for May 8th.2023-518/2023    CITYOFSALUDA NORTHCAROLINA GENERALFUND REVENUES, EXPENDITURES, ANDCHANGES INI FUNDI BALANCE- BUDGET AND ACTUAL FOR THET TENN MONTHSI ENDED APRIL30, 2023 ANTIEMALSTATEMEND,  Variance: Posifive (Negative) 5,927 5,927 407,272 360,077 26,000 86,968 112,968 247,109  Budget 35,000 35,000 1,680,898 (112,968) 26,000 86,968 112,968  Actual 29,073 29,073. 1,273,626 247,109  Debts service: Debts service payments Total debtservice Contingency: Tolal expenditures Revenues over (inder)expenditures Other) Financing Sources (Uses): Transfer from. Capital Reserve Fund Fund balance appropriated Total otherf financing sources (uses) Neto changei ini fund! balance  247,109  Regular Scheduled Meeting for May 8th 2023-5/8/2023  5    CITYOFSALUDA, NORTH CAROLINA WATERI FUND REVENUES, EXPENDITURES, ANDO CHANGES INFUNDI BALANCE- BUDGET ANDA ACTUAL FOR THID TENMONTHS) ENDEDA APRIL; 30, 2023 ANIERMALSTATEAEND  Variance Positive (Negative) (53,719) 3,800 58,384 8,356 533 (91,675) 9,881 (64,440) 19,019 3,000 (331) 2,631 3,194 (14,910) 1,638 (5,366) (1,683) 2,000 108,965 500 99,638 (29,888) (13,508) (13,508) (32,723) 94,000 94,000 (49,226) 87,312 22,872 10,000 (82,383) (72,383) (49,511)  Budget 415,000 116,500 2,500 533 114,625 750 649,908 145,246 3,000 7,000 12,000 7,236 10,000 2,500 4,500 2,500 2,000 128,225 3,000 181,961. 160,000 14,518 14,518 106,066 94,000 94,000 20,500 722,291 (72,383) (10,000) 82,383 72;383  Actual $ 361,281 3,800 174,884 10,856 1,056 22,950 10,631 585,468 126,227 7,331 9,369 4,042 24,910 862 9,866 4,183. 19,260 2,500 82,323 189,888 28,026 28,026 138,789 69,726 634,979 (49,511)  Revenues Operating reyenues: Charges forservices Watert taps User fees. System deyelopment. Penalties- Nonoperating revenues: American) Resouel Plan funds. NCDEQ Asset Inventory Grants Investmente earnings Miscellaneous income Total reyenues Expenditures Administration Salaries and empioyeab benefits Other operating expenditures: Professional fees General liability insurance Utilities Dues ands subscriptions Repairs & maintenance- equipment. Safetys supplies Gasoline, Uniforms. Training AIAGrant Water Systemi development Total other operating expenditures Water purchases Watersystem operations: Operational ande supplies Total wwater system. operations Waters system repairse andy maintenerice Debt serviçe: Debtservice payments Total debt seryice Capital outlay Total expendituros Revenues pver (under) expenditures Other Financing Sources (Uses): Transfert too Capital Reservel Fund Retained eatmings apptopriated Total other finanoing sources (uses) Revenues and other sourçes over (under)s expenditures  (49,511)  Userl aaCépaly, split50/50  Regular Scheduled Meeting for May 8th2023-5/8/2023  6    CITYOFSALUDA, NORTHO CAROLINA SEWERI FUND REVENUES, EXPENDITURIS,ANDG CHANGES. INFUNDI BALANCE- BUDGETA ANDA ACTUAL FORTHET TENMONTHS) ENDED APRIL 30, 2023 ANTERMALSTATENEND,  Variance Positive (Negative) (125,577) 1,800 (116,500) (2,500) (533) (107,550) (750) (351,610) 88,374 3,000 6,475 6,376 (18,021) 2,416 445 2,407- 2,000 122,986 3,000 131,084 25,700 12.205 37.905 (14,449) 59,000 59,000 12,500 314,414 (37,196) 10,000 (66,750) (56,750) (93,946)  Budget 300,000 116,500 2,500 533 107,550 750 527,833 145,246 3,000 20,500 7,236 10,000 2,500 4,500 2,500 2,000 124,017 3,000 179.253 50,000 14,518 64,518 124,066 59,000 59,000 12,500 584,583 (56,750) (10,000) 66,750 56,750  Actua! 174,423 1,800  Revenues. Operating revenues: Charges for serviçes Sewert taps User fees System development Penalties Nonoperating revenues; American! Rescuel Planf funds NCDEQ Asset] Inventory Grants Investment earnings Miscellaneous income Totalr revenues Expenditures Administration Salaries ande employeel benefits Other operating expenditures: Professional: fees Generall liabilityi insurance Utilities Dues ands subscriptions Repairs &1 maintenance- equipment Safelys supplies Gasoline Uniforms. Training AIA Grant: Wastewter Syatem development Totald other operating expenditires Sewers system operations: Contracteds services Operational ands supplies Total waters system operations Sewers system repais ands maintenance Debts service: Debtservice paymepts Total debt service Capital outlay Total expenditures Revenues over' imder)expendtures Otherl Vinancing Sourçes (Uses): Transfert toCapital Reserve] Fund Retained eamings appropriated Total otherf financings sources (uses) Revenues ando others sources over (under)e expenditires  176,223 56,872 14,025 860 28,021 84 4,055 93 1,031 48.169 24,300 2.313 26.613 138,515  270,169 (93,946).  (93,946)  User FeeyPemalies/Capitalr Outlay split 50/50  Regular Scheduled Meeting for May 8th 2023-5/8/2023  7    CITYC OFS SALUDA,NORTH CAROLINA TOURISMI DEVELOPMENT. AUTHORITY REVENUES, EXPENDITURES, ANDO CHANGES INI FUNDI BALANCE-) BUDGET. AND ACTUAL FOR: THETENI MONTHSI ENDED APRIL30,2023 ANTEALSTATEAINT,  Variance: Positive (Negative) $ 3,220. 3,220 3,220 4,800 6,054 396 2,690 13,940 17,160.  Budget 30,000 30,000 30,000 12,800 13,100 500 3,600 30,000  Actual 33,220 33,220 33,220 $,000 7,046 104 910 16,060 17,160  Revenues Restricted intergoyermental: Local Occupancy Taxes. Interest andj penalties Investment eamings Total Totalrevenues. Expenditures Economie dovelopment Promotionall materials Tourism relatede expenses Administration Operational supplies Administrativel fees Totale economic development Revenues over (under) expenditures Other) Financing Sources( (Uses): Transfers from genéralf fund Total othert fmnancing sources (uses) Neto changei inf fund! balance  17,160  17,160  Regular Scheduled Meeting for May 8th 2023-5/8/2023  8    CITY OFSALUDA RECEIPTS ANDI DISBURSEMENTS) FORSELECTEDI FUNDS HELD) BY CITY FOR7 THETENMONTES) ENDED APRIL30,2023 ANIEMALSTATENIND) MCCREERYPARK  Balance July 1,2022 Receipis Disbursements Available balance April30,2023 Balance July 1,2022 Receipts Disbursements Available balance April: 30, 2023 Balance, July 1,2022 Receipts Disbursements Available balance April: 30,2023 Balance July 1, 2022 Receipts Disbursements Available balance April3 30, 2023 Balance. July 1,2 2022 Receipts Disbursements Available balance April 30, 2023  395. (395)  MCCREERY] PARK-LANDSCAPING  $  HISTORIC COMMITTEE.  $ 1,998 1,968 (1,193) 2,773 $ 2,962  TOUROFHOMES  2,962 $ 565 565  AMPHITHEATRE  Regular Scheduled Meeting for May 8th 2023-5/8/2023  9    CITYOFS SALUDA RECEIPIS. ANDI DISBURSEMENTS) FOR SELECTED] FUNDS HEEDBY CITY FOR THETENI MONTHSI ENDEDA APRIL30, 2023 NTERMALSIATEMEND) PACEPARK  Balance July 1, 2022 Receipts. Disbursements Availablel balancez April 30,: 2023 Balance July 1,2022 Receipts Disbursements Available balance April 30,2023  $ 8,713 1,665 (936) 9,442  PACEPARKPATIRONS  2,524 (2,524)  Preliminary Budget Meeting Schedule and Workshop Schedule  May 22nd, 2023, 5:30 pm Workshop Regular Scheduled Meeting for May 8th 2023-5/8/2023  10    May 30th, 2023, 5:30p pm Workshop June 5th, 2023, 5:30 pm Workshop  June 5th, 2023, 6:30p pmi Public Hearing/Meeting Budget Review  June 26h, 2023, 5:30 pm To close outt the final budget for this fiscal year thate ends on. June: 30th. Motion to Schedule the Above Workshops and Public Hearings for the 2023/2024 Budget Year. Commissioner Oxtobymade a motion to approve thel budget workshop and Public hearing as listed above.  Commissioner Marion seconded ally were in favor  12-Public Safety Report Participated: Clay Price  City Manager Orr went over his March report Totall Miles 5578, Total Events 733  State citations: 18 City Citations: 0, Warning Tickets: 16, Written Warning 1, Verba!: 15,Expired Registration 5,No Operators License 3,Drug paraphernalia 0, Possession of Narcotic 0, Registration' Violation 4, Careless and Reckless Driving:, Speeding 3,Faulty Equipment 2,Driving while license revoked 6,Inspection Violation: 2, No Insurance 2,Arrest: 2,Warrants Served 2, Business Checks: 348, Church Checks: 73, House Checks: 40, Total Monthly Checks: 461, Vehicle Accident 4, Larceny:, Breaking and Entering, Welfare Check1,A Alarm calls, Suspicious Person/Vehicle calls 2, Assault 1, Communicating Threats 1, Calls Thru Police Department Phone: 25, Walk In Calls att the Saluda There will ber more walk-through town. Twor more officers getting their Radar certification. Our newest officer willl be through with BLET soon and we will be at fulls staff with 2417 coverage. The issue withi the McCreery Park bathrooms  Police Department: 4, Total Monthly' Written Reports: 4, Total Patrol Calls 36  have beent taken care of and closed.  13-Zoning and Planning Department Report  City Manager Orr went over the Planning Boardi is goingt to have a meeting this Thursday which is the regular scheduled meeting buti ity willl be at9a am. They will! have a special guest Attorney Brian Gulden with Van Winkle, Buck, Walls, Starnes, and Davis to discuss short-term rentals in Saluda and Land Use! Regulations. The meeting will go from 9t to 11 am. The planning board and TDA and some commissioners will be there. Public Is welcome to attend.  14-Administration Department Report City Manager Orr went over  Paving/Patching to begin May 22nd weather Permitting. This is part of the Powe!l Bill money. Public' Wi-Fi System Progressing our IT guy was here and have ai fairly strong system starting the library to McCreery Park and down toi the EV: station. We: still need to work on getting the Wi-Fis stronger from the EVs station  downt tot the Triangle parking. BPace Park Bathrooms Thursday- Sunday  15-SDF Report  Lynn Casey went over the Arts Festival Map and talked about the upcoming Arts Festival.  Regular Scheduled Meeting for May 8th 2023-5/8/2023  11    16-Interlocal Agreement on Fire Safety Service inspections  City Manager Orr and City Attorney Berg went over thep proposed Interlocal Agreement between the City and Polk County. The County Firel Marshall will do the Firei inspections and the county willl bill the City then The city willk bill the Business thel Inspection was done for. Thel Fee will be $50.00 City manager Orrr read ther resolution. Commissioner Oxtoby made a motion to accept the Interlocal. agreement on the Fire Safety Service Inspection With the terms stated here Duration, Renewal, and Termination: Unless terminated! byaPartyin accordance witht this section. this ILA will remain in effectfor 3 years from, July 1,2 2023. Ity will automatically renew upon expiration of the initial 3. -year term for an additional3y years. Auto-renewals will continue unless oruntil either Party terminates the ILA on at least 90 calendar days prior written notice. The notice muststate  the grounds fort the termination. Commissioner Walker seconded ally were in favor.  17-F Property Addressing  City Manager Orry went oyer the E911/US Postal Service. / First Responders Re-addressing Not all addresses will change New addresses will Start in June 2023 Youy will be notified by the City Vial Postcard ify your address will change. Initially, there was around 400 address that will need tol be change. We! haver no choice. We have to convert our addresses over tot the E911 addressing system. The fire department is wholeheartedly with us ont this. It's for your health and safety. Iwant to doi it when most of our people are here. Itv willt take all summer to do we havet to check  everyone off the list. We willr maket this the best experience as we can.  18-Tourism Development Authority  Commissioner Marion went over the New Bylaws for the TDA amended Bylaws listed below. Regular meetings oft the Authority will be called by the Chairman atl least quarterly upon two weeks advance notification to all Authority members.. A quorum must be present to conduct business. They had appointed two new board members we had our firstr meeting and we would like to update our bylaws to where we meet at minimum once quarter. We plan on meeting monthly until the winter months and may go to quarterly then. its still gives us the option of meeting monthly by advertising 2 weeks before the meeting. Commissioner Marion made a motion to approve the Bylaws as stated Regular meetings of the Authority will be called by the Chairman at least quarterly upon two weeks advance notification to all Authority members.. A guorum must be present to conduct business. Commissioner Walker seconded ally were in favor.  19-Special Event Permit  Special Event Permit was presented for On Track Saluda Saludal Livingi in Place" For. June 22nd, 2023 4-9 pm setu up and take downt time with the event being 6-8 pm. They also sent in a copy of the insurance. Buçe spoke aboutt the On Track Saluda new movement of Saludal Livingi in Place. Gave al littie History of where this originated. Blue: zones werei ini five places People were living over 100 years sO they wentt to see what was helping with the longevity inl life expectancy. They hadt three. thingsi in common 1, people ate healthy diets more vegetables less meat protein.. 2, moved more 3, connected with people. Blue: zone in Brevard NCI has noticed a difference inl life expectancy and an increase of peoples satisfaction aboutt their lives. Lex Green, CEO Pisgah Health Foundation and The Blue Zones Projecti in Brevard game and did ap presentation and we came away very enthused. At oure event we will have Aaron Burdett singing pennies ont thet track. Dr. Lisa Broyles willl be there speaking about on Track Saluda. People willl be giving ways to doi fun exercises. There will be a square-dance. There were sponsors Saluda Living in Place, Green River adventures, Looking glass realty and others. St! Lukes Foundation has donated 150 healthy meals fori the event.  Regular Scheduled Meeting for May 8th: 2023-5/8/2023  12    Mary Jo Wannamaker will be part oft the healthy eating. We will! bet furnishing a meal healthy grain bowls we wantt to get ther restaurants involved in maybe so healthy desserts hopefully we can gett the restaurants to have something on  the menu that says On Track Saludai itwill be more Mediterranean Style food. 20-Foothills Regional Commission Housing Study  City Manager Orr read the Resolution ins support of al Housing Study for Polk County byt the Foothills Regional Commissioner Marion made an motion to approve the Resolution for the Housing study as read,  Commission.  Commissioner Talbot seconded and all were in favor.  21-Adjourn favor.  Commissioner Oxtoby made a motion to adiourn the meeting Commissioner Marion seconded and all were in  The meeting adjourned at 8:17 pm May 8th 2023. Respectfully: submitted by Pamela Waters, City Clerk, Adopted this Tangiel Mofgan, Mayor ChyLog  of June,2023.  Pamela Waters, City Clerk 7  Regular Scheduled Meeting for May 8th: 2023-5/8/2023  13