THROUGH SALUDA,N.C. SHEGNI  City of Saluda Minutes Board of Commissioners  Board of Commissioners Regular Scheduled Meeting  Date Time Location 1-0 Call to Order  3/13/2023 07:00PM  Saluda Library Chambers Room  Mayor Morgan called the meeting to order on March 13th,2023, at 7:02pm.  2-1 Invocation  Ar moment of silence was observed. 3-F Pledge of Allegiance A pledge of allegiance was recited.  4-Roll Call  Attendance was taken, and those present were Mayor Tangie Morgan, Commissioner Walker, Commissioner Talbot, Commissioner Marion, Commissioner Oxtoby, City Attorney Janal Berg, City Manager Steven Orr, Assistant City  Manager & Finance Officer. Julie Osteen, City Clerk Pam Waters, Officer Amy Revis  5-A Agenda Additions and Deletions  Two Additions 19  Special Event Permit added by Attorney Berg number 1868 TDA Application added by Commissioner Marion number Commissioner Oxtoby made a motion to accept the additions for the Agenda. Commissioner walker  seconded all were in favor.  6-A Approval or Correction of Minutes  Board of Commissioners Regular Scheduled Meeting 3/13/2023    Commissioner Walker madear motion to accept the minutes as written. Commissioner Talbot seconded and  ally were inj favor.  7-0 Consent Agenda None  8-Public Comment None  9-D Department Reports  Tumed over to Representative Jake. Johnson outside resources.  10-C Outside Resources and Funds  NCI House Rep. Jake, Johnson' went overi the Grants that we received. We are looking at as grant fori the 750,000.00 owed for thei interconnect Saluda's part would be 250,000.00 there are two ways to do ittry to get the 250,000.00 NCI Dept Water Infrastructure Grant- Regional Water System Study $350,000NC Dept Water Infrastructure Grant-  forgiven or tryt to do a grant to the cities to pay that off. NCI House Rep Jake. Johnson- Grant Monies Storm Water Feasiblity/Policy Analysis $400,000 11- Budget and Financial Report  Assistant City Manager & Finance Officer Julie Osteen went over the budget and financial report for February, 2023.  March 13, 2023 Report for: February 28, 2023 General Fund: Total Revenues are $1,367,394. Expenditures: Administration: Nothing ofs significance ini February Police:  Property Tax collections from Polk and Henderson County of $911,950 approximately $52,665 leftt to be collected.  Total Administrative expenditures total $353,566 (61% ofv which isj just under budget) for eight months. Total Police expenditures is $258,787 (60% of budget, under budget for eight months). 8 distributions have been accrued tot the Saluda Fire Department for this year's Taxl Levy.  Transportation:  Mowing for. July - November of $13,500.  Board of Commissioners Regular Scheduled Meeting-3/32023  2    Green Street repairs in the $22,417. Mtn Laurel trail repairs of $182. Hill Street repairs $2842 Pace Street repairs $1,006. Maple/Ervin repairs $7,199. Culipher $4,798 Henderson St $2,400 Coates $19,163 ROWS $2200 Parking costs $1,618 Clearing of Brush $8,285 911 Re-addressing costs of $8,900. 8months of Garbage fees for GFL. Cultural and Recreation:  Total transportation $124,547146 (61%, still under budget)  Annual maintenance andr mulch clean-up has incurred at McCreery Park int the $13,813.  Library expenses $18,561 of which $4,445 ist thei inspection fee fort thel library elevator andf fire inspections of $230  and new lighting and electrical work of $1,922. Pace Parkl bathroom additional installation costs $11,974 Total Cultural andl Recreation $53,741 (62%, below! budget). 8month's payments have been made to First Citizens Bank on City Hall. Total anticipated profit thru February 281 is $346,051. Total revenues received through February are: $473,991.  Debt Service: Water Fund:  Water purchases thru February total $150,764 (94% of budget whichi is 28% over budget). Major leaks on Ozone Drive/Louisiana Avenue. Leak out at 176p pump station. Public Works has located two major leaks atl Lake Summit. One leak that they were able tot fix last week was an approximate 30,000/day leak. A second leak was located at Cabin Ridge Road which was approximately at 15,000/day leak. Wel have dropped 5% in our water usage since these two leaks have been located and corrected. Public' Worksi is still working at! Lake Summit toi identify more leaks.  Anticipated deficit is $50,486. Sewer Fund: Total revenues through February $142,602 Anticipated deficiti is $87,978 Budget Amendments attached.  Commissioner Oxtoby made amotion to accept the Administration Budget Amendment To reallocate the budget for additional anticipated oerlanacestis.malcate unused ARP funds to Fire Department for Air Packs, To increase budget for Çomputer IT maintenance issues incurred, Toi increase budget for new dumpster pad site, To increase budget for additional Pace Park pavers, To increase budget for Mural Project awarded by Polk County Appearance Commission, Commissioner Walker seconded all were inf favor.  Board of Commissioners Regular Scheduled Meeting 3/13/2023  3    Attorney Berg went over the revisions tot the Purchasing Policy.  Commissioners discussed section 4.06 thel last part. Want to clarify who can sign and change itt to readi ift the Finance officer is not available then 3 council members or 2 council Members and a mayor can sign in her place. Commissioner Marion made a motion to approve Purchasing Policya as Presented. Commissioner Walker seconded all were in favor. With the amendment of 4.06 last part to read if the Finance Officer is not available  tosign then 3 council members or 2 council members and al Mayor may sign.  Commissioner Walker made a motion to approve both contracts between Watermark Landscape Archiecture.PLLCEConsulantland the City of Saluda. NC ("City"),ar municipal corporation of the State of North Carolina as Presented for McCreery Park and The Downtown Parking Plan. Commissioner Marion Julie went over getting some help with public works we wentt to ICC last year with the BLET and Public works The BLET program has worked wel have! Michael Fortenberry in that program butl ICCI has not had anyi interest at all int the public works department. We are looking a company Work Box to! help find employees it would be a 90 day trial they pay all benefits they pay everything related to that person for 90 days att the end of 90 days the city has the option to hiret that person ort to lookf for someone else. During the 90-day trial we payt them 23.25 an! hourt they would payt the employee 15.50 an hour andi the rest goes to their benefits. After the 90 daysi ifv we hire that person it would be about a4 45,000.00 outlay for us tol hire that person. The other option is Blue Ridge Community College! has a program for High School people the age 16-19, they would work fori the city 4 days and go to class 1 day a week. Same thing for someone 19-25. Your would have top pay age 16-19 $14.00 an hour 19-25 $15.00 an hour. Withi the apprentice program the College would reimburse the city upi to 50% of thet first 2000 hours so almost a wholey year half oft that would be reimbursed. The only thingi is we would! have to pay health insurance and retirement benefits. Fort thel high school age the cost would be 28,647.00 19-25 year old would be 30,078.00. Other one of those options are cheaper  seconded all were in favor.  than our staffing options through as staffing company.  City Manager Orr we can choose one but they have to choose yout too.  Commissioners had a small discussion one the age and when they could operate equipment. Howi itv works as far as getting someone and would ith be half days or whole day they would be working since its high school ages. These are people that are wanting and choosing to goi into thisf field ofwork. With Work Boxi if we don't liket them after 10 days City Manager Orry we can choose one but they have to choose yout too. Ift they don't choose us then it's not a match.  we'rer not stuck with themi for 90 days. We wouldn't be stuck for the 90 day.  Commissioner Walkern made a motion to approve the Blue Ridge College program to help find public work  employees. Commissioner Oxtoby seconded all were in favor.  12-Public Safety Report Participated: Clay Price  Officer Revis went over thel February report  Board of Commissioners Regular Scheduled Meeting - 3/13/2023  4    Total Miles 4296, Total Events 523  State citations: 12 City Citations: 3, Waming Tickets: 11, Written Warning 8, Verbal: 3, Careless and Reckless Driving: 1, Speeding 11,, Business Checks: 200, Church Checks: 62, House Checks: 43, Total Monthly Checks: 305, Vehicle Accident 1,Larceny:2, Suspicious Person/Vehicle calls 1, Calls Thru Police Department Phone: 40, Walk In  Calls ati the Saluda Police Department: 11, Total Monthly' Written Reports: 5,  13-2 Zoning and Planning Department Report  Nothing  14- Administration Department Report  City Manager Orr went over the Administration Department report.  911 Property Re-Addressing- starti in Junel has to! be done E91158 Paving/Patching ba Sidewalkss New Police Officer- Christopher Willisioe Triangle Lot Bids 35 bid packages sent outoul Akaisha Hayes- Community Administrator- Banner Ideas for Street-scape-Ask Saluda School. Art Class to come up with some art work for season banners.  Once they are done commissioners will choose af fewi fori the seasonal banners.  15- Request for Florida Street Right of Way Closure City Manager Steven Orr went overt thel Florida Street Closure. Discussion on thel Merits of the Proposal Future Storm Water Planning/Ordinance. Work  Motion  Commissioner Walker had a question on one of the letters that was sent to the commissioners about the area of where the Florida Street right of way being unsafe with trees not being! limbed and the undergrowth. Commissioner Walker askedi if that was part of the area we have contracted people to cut and maintain. Andi if nott that wouldn't be hard to add to thel list oft the areai to be maintained. will suggest that we wait until we do this storm water planning with the grant we got put that inj place ands see what we are going to do then pick this up later on. City Manager Orr saidi itv wasn't oni thel list for the contractors but could be put oni ite easy. Commissioner Walkermade: ar motion to Deny the request for now ont the Florida Street Closure.  Commissioner Oxtoby seconded all were in favor. To revisiti it again someone will havei to bringi it back up.  16-C Coon Dog Day 2023  Commissioners Established a committee for Coon Dog Day.  Commissioner Marion made nominations of Commissioner Talbot, Commissioner Marion, Mayor Morgan, Chief Price, Chief Dellinger, Tony Reese. Emilyl Lamar, Gina orl Kevin Burnett, Summer Flynn, City manager Orr.  Board of Commissioners Regular Scheduled Meeting 3/13/2023  5    Commissioner Walker made a motion to close the nominations. Commissioner Oxtoby seconded all were in Commissioner Walker made a motion to accept the nominations. Commissioner Oxtoby seconded all were in Commissioner Walker made a motion to Appoint Paul Marion as chair oft the Coon Dog Day Committee  favor. favor,  commissioner Oxtoby seconded all were in favor. 17-McCreery Park Master Plan Adoption  City! Manager Steven Orr we are trying to get al Nc Parks and Rec. trust fund grant as part oft that we will be certifying that the elected body has reviewed the plan, participatedi in discussions oft the plan and is in agreement of the plan.  City Manager Orrv went overt thel list below.  2023 McCreery Master Plani for NC Dept of Commerce Rural Development and NCPARTF Grant Work Adoption oft the Master Plan and Implementation into the Saluda Grade Trail design through Saluda municipal  boundaries  City Manager Orr read the Resolution.  Commissioner had a discussion on some changes ift they needed to be made wouldi that be possible? Commissioner Oxtoby made a motion to approve the RESOLUTION BYTHE CITY OFS SALUDA, NCIN THE ADOPTION AND SUPPORT THE MCCREERY PARK MASTER PLAN AND SALUDA GRADE TRAIL PLAN THROUGH FOR THE CITY BOUNDARIES. Commissioner Walker seconded all were in  favor  18- Special Event Permit Revision Commissioners reviewed the Special Event Permit. Talbot seconded all were in favor, 19-SDF Report more than they did last year.  Commissioner Walker made ar motion to approve the special event permit as presented. Commissioner  Commissioner Oxtoby we had a good conversation on the coon dog day event and the arts festival is fullt they have  20-Tourism Development Authority Application City Manager Steven Orr went over the Permit applications.  Ken Graham meets the requirement of the TDA by! having a short-term rental in Saluda City limits. Scott Cardais meets the requirement by wantt to help with the community and hel has the Caboose. Commissioner Walker made ar motion to approve the application for Ken Graham and Scott Cardais for the  TDA board. Commissioner Talbot seconded all were ini favor. Board of Commissioners Regular Scheduled Meeting  3/13/2023  6    21 Closed Session  City Manager Orr read the! Resolution for closed session.  Commissioner Oxtoby made ar motion to go into closed session at 8:29 PM Commissioner Marion seconded  and all were in favor. Attorney Client Privilege Personnel Matter- Review  Commissioner Oxtobymade a motion tol leave closed session and to enter back into the Regular meeting at  9:09 PM Commissioner Marion seconded ally werei in favor.  Closed session entered at 8:29 PM over at 9:09 PM entered regular meeting at 9:09 PM.  22-Adjourn  Coming back from closed session the following motions were made. session. Commissioner Marion seconded all were in favor.  Commissioner Oxtoby made ar motion to move forward with requesting that the City Manager work with Attorney Bridget Swing to send al letter concerning the potential property acquisition discussed in closed Commissioner Oxtoby made a motion to approve the changes to the City Managers contract Commissioner Talbot seconded. Commissioner Marion abstained from voting all others were in favor. Commissioner Walker made amotion to approve the Memo of Understanding between the Citya and the Food Commissioner Oxtoby to Entered back into Regular session at 9:09 pm March 13th 2023 Commissioner Commissioner Oxtoby made a motion to adiourn the meeting Commissioner Marion seconded and all were in  Pantry. Commissioner Marion seconded all were in favor. da,  Seconded Marion all were inj favor, With no further business to discuss,  favor.  The meeting adjourned at 9:10 pm March 2023. Cargz Mey Tangie Morgan, Mayor  Respectfully submitted by Pamela' Waters, City Clerk, Adopted this 10th day ofA April, 2023.  5 OR 95 SEAL  DA  Pamela Waters, Clerk fdk  City  Board of Commissioners Regular Scheduled Meeting- -3/13/2023