THROUGHL la ENA SALUDA,N.C.   City of Saluda Meeting Minutes Board of Commissioners  June 12th Board of Commissioners Regular Scheduled  SHEGNA  Date Time Location 1-Call to Order  6/12/2023 07:00PM  Saludal Library Chambers Room  Mayor Morgan called the meeting to order at 7:00 pm on June 12th, 2023  2-Invocation  Amoment ofs silence was observed 3-P Pledge of Allegiance Aj pledge of allegiance was recited.  4-F Roll Call  Attendance was taken, and those present were Mayor Tangie Morgan, Commissioner Walker, Commissioner Talbot, Commissioner Marion, Commissioner Oxtoby, City Attorney. Jana Berg, City Manager Steven Orr, Assistant City Manager & Finance Officer. Julie Osteen, Chief Price  5-Agenda Additions and Deletions  Added Laurel Drive Property to go under New Business. closed bid.  Motion made by Commissioner Oxtoby to add to New Business. Seconded by Commissioner Marion  all were in favor.  6-A Approval or Correction of Minutes  Commissioner Walker made a motion to approve the Minutes as written for May 8th, 2023,0May 22nd, 2023 Budget Workshop, May 30th, 2023 Budget Workshop oBJune 5th, 2023 Budget Workshop  Commissioner Marion Seconded all were inf favor. June 12th Board of Commissioners Regular Scheduled Meeting 6/12/2023    7-Consent. Agenda None  8-Public Comment None  9- Department Reports  City Manager Orr moved on to the Outside Resources.  10-Outside Resources and Funds  City Manager Orr went over- Polk County Community Foundation May 24th, Interview fort the Saluda Fund Grant one with tennis court and one with a pickle ball on it as well. We are waiting to hear back PARTF Meeting June 14th with Blake Covington he is coming for a site meeting on McCreery Park we have applied fora a 200,000.00 grant. He will be here meeting with myself and Commissioner Walker and someone with the Foothills Commission and. Jerry Stensland. We should hear something in September.  from them.  11-B Budget and Financial Report  Assistant City Manager & Finance Officer. Julie Osteen went over the budget and Financial report for  May 2023 June 12, 2023 Report for: May 31, 2023 General Fund: collected. Total Revenues are $1,569,978. Expenditures: Administration: Nothing ofs significance in May  Property Tax collections from Polk and Henderson County of $953,024 approximately $21,292 left to be  Total Administrative expenditures total $439,495 (77% of which is under budget) for eleven months.  Police:  June 12th Board of Commissioners Regular Scheduled! Meeting 6/12/2023  2    See details of R&M amendments presented. Transportation: See details:  Total Police expenditures is $354,535 (82% of budget, under budget fore eleven months). Budget 11 distributions have been accrued to the Saluda Fire Department for this year'sTax! Levy.  Total transportation $228,330, budget amendments presented for Parking Lot.  11 months of Garbage fees for GFL, plus $16,500 in dumpster pad work required by the County. Budget Annual maintenance and mulch clean-up has incurred at McCreery Park in the $19,419. Plus $1,200in Library expenses $22,959 of which $4,445 is the inspection feei fori the library elevator and fire Pace Park bathroom additional installation costs $13,132 which included vandalism repairs of $800. Total Cultural and Recreation $68,966 (74%, below budget). Budget Amendments presented.  Amendments presented. Cultural and Recreation: the bathrooms due to vandalism.  inspections of $230 and new lighting and electrical work of$1,922.  Debt Service:  11 month's payments have been made to First Citizens Bank on City Hall.  Total anticipated profit thrul May 31 is $93,957. Total revenues received through May are $571,534. Works is still working at Lake Summit to identify more leaks.  Water Fund:  Water purchases thrul May total $204,988 With the leaks found, water purchases have decreased. Public  Anticipated deficit is $108,291. Sewer Fund: Total revenues through May $260,762 Anticipated deficit is $89,157.  Commissioner Oxtoby made a motion to approve the Budget Amendments as follows To reallocate unspent dues to Maintenance and Repairs to cover additional maintenance costs, To reallocate unspent gasoline expenses to Operational Supplies to cover Downtown Master Plan costs, To reallocate unspent budgeted costs to cover additional E911 Addressing costs for resident signage,To Increase budget for triangle Parking Lot construction and Smith Street repairs, To reallocate unspent Administrative Dues cost to cover additional Transportation Electricity cost, to increase the budget for new dumpster pad site work required by the County, To increase the budget for additional materials toi finalize bathrooms for County Inspector, To increase the budget to cover vandalism at McCreery Park, To increase the budget for McCreery Park Master Plan, Toi increase the budget for excess water  June 12th Board of Commissioners Regular Scheduled Meeting- 6/12/2023  3    shortage due tol leaks at Lake Summit, To increase the budget for additional S ewer repairs needed on Smith Street not originally budgeted. Commissioner Walker Seconded all was ini favor. Assistant City Manager & Finance Officer. Julie Osteen went over the audit contract the amount is 22,600.  Commissioner Oxtoby made a motion to accept the Audit contract Commissioner Walker Seconded all were  infavor.  12-Public Safety Report Participated: Clay Price  Chief Price went of the report for May 2023. Total Miles 5823,Total Events 1038  State citations: 38 City Citations:, Warning Tickets: 12, Written Warning 9, Verbal: 3,Expired Registration11,o Operators License 8,Drug paraphernalia 0, Possession of Narcotic 0, Registration Violation 0, Careless and Reckless Driving: 1, Speeding 13,Faulty Equipment 0,Driving while license revoked 1,Inspection Violation 6, No Insurance 1, stop sign violation: 4,Arrest 2,Warrants Served 2, Order for Arrest:2, Business Checks: 456, Church Checks: 102, House Checks: 49, Total Monthly Checks: 607, Vehicle Accident 1, Larceny:1, Breaking and Entering, Welfare Check, Alarm calls1, Suspicious Person/Vehicle calls 4, Assault, Communicating Threats, Calls Thru Police Department Phone: 73, Walk In Calls at the Saluda Police Department:15, Information only 4,Total Monthly' Written Reports: 6, Total We are seeing numbers rising again fori the month of May. Also, the Saluda police department has participated in two governor's highway safety campaign and several check points assisting throughout the county. Saluda Police Department hosted a multi-agency license check on May 26th and was very successful. During these two hours ai total of13 citations were written along with making one arrest and Iwould also like fori the council to consider at the time a special event permit for any function that is expected to bring in 100 people to the city be required to hire a of duty officer to be able to assist in maintaining order during their event, Iwould also like to see the number of officers to maintain order be increased by one for every 100 people that is projected to be ati the event. With some of the issues that have happened in the past this has been added to the on-duty officers who are expected to answera all calls that arise on their shifts. lam not asking fori this to put al burden ont the city or the events that take place, but this could easily turn into a safety issue for the single officer that is expected to handle both.  Patrol Calls 105  disposing ofa approximately half ounce of marijuana.  13-P Planning and Zoning Department Reports  Nothing at this time.  June 12th Board of Commissioners Regular Scheduled Meeting 6/12/2023  4    14-Administration Department Report City Manager Orr went over  Re-addressing.sgns-Postcards-system we will: start this next week. You will geta a post card and will have to come ina and sign for your new address sign. About 225 address inside the city limits that have Paving/Patching was done with al lot of the Powell bill money. We still have ai few areas to do before  changed. This had to be done. the end of. June.  Ditch line repair/cleaning did some will have a few more to get cleaned out. Handicap Markings did the handicap markings on the streets and library.  -Roadside Tree and Brush Trimming Postcards sending out post cards to let them know that you can trim your own or we will send out someone to doi it. We have a sidewalk and road ordinance that we have to  have clearance.  Traffic Calming Citizen Complaints-Outlying Streetslh have received numerous calls and appointments about speeding and road safety. Ih have got a traffic engineer to go around with me and look at some of the areas where I have gotten calls where the. speeding is occurring the most. I'm just having a discussion and we would have to have public hearings and more discussions. Crescent street where it curves then has the long straight away where it comes by meadow view that is one area thatlgetal lot of calls about speeding. Another areai is over on Andrews where they take a short cut and fly down Gaffney. Another is Charles Street and East Columbia not enough room for sight triangles. These are the main areas and there are more. In your packet you wills see a paper that show some different types of speed humps (bumps) that would go across the road it wouldn't effect emergency vehicles. But would have about az 21/2 inch rise. This is just something to think about. Snow removal won't be an issue with  these.  15-SDF Report  Lynn Casey went over the SDF report. Saluda Downtown Foundation heard reports Mountain Song  The Saluda Downtown Foundation held its regularly scheduled quarterly meeting on. June 6. The board  from the following programs which are under thei foundation.  June 12th Board of Commissioners Regular Scheduled Meeting 6/12/2023  5    Mountain Song, the community chorus, held its spring program April 27 and 30. The chorus draws the region and has 40 singers. The chorus is on: summer break and willl begin rehearsals in September to  members from across prepare for the fall concert. Arts Festival Report positive feedback  The 2023. Arts Festival had a record number of artists and visitors this year. We have gotten a lot of from the artists, businesses, volunteers, and residents about the quality of the event and artists. We had 90artist booths throughout downtown. Of those 901 booths, we received artist surveys back results from the artist were very favorable. Fore example, on the question of "how would you rate the Festival", on a scale of1 1- somewhat, good to 10 -6 excellent festival, the results averaged 9.1 and 72 of up for a 2024 festival. Oft the artists reporting, the average sales were between. $500 and $600. We had reporting sales of more than $1,000. The lowest scoring question was "how well do you think the which averaged 8.1 out ofas scale of1 1- not enough to 10-6 exceeded expectations. The most frequent  from 85. Overall Saluda Arts the artists signed 19 artists  festival was promoted" artists' comments  were about how great the volunteers were and how well-organized the event was.  The festival had more than 70 volunteers. The time, talent and dedication of the volunteers made the success. The volunteer support and commitment are there for the 2024 Arts Festival. We have a strong  Arts Festivala group ofr new  volunteers interested in being more involved for 2024.  However, there were issues mostly around parking. Ifinfrastructure issues cannot be worked out for Festival as it is currently organized is in jeopardy. Specifically, al line of communication needs to be Fire Department andi the Post Office and alternative parking needs to bei identified.  2024 then the Arts established with the  Top oft the Grade Concerts Report  The Top of the Grade Concerts will be held. June 16, July 21 and August 18. The series starts with The Sufi These Asheville musicians play an improvised set with a tribute to country roots, blues, gospel, and folk.  Brothers. Dulci  June 12th Board of Commissioners Regular Scheduled Meeting 6/12/2023  6    Ellenberger follows on. July 21. Ellenberger will be playing her originals and classic covers by artists like and Carole King with ai full band. We wrap up the season with Tryon cover band The Trophy Husbands  Aretha Franklin on August 18. Visitor Center Report 2,798 Jan - May Highest traffic Sister City Carunchio Elementary keep the letters, and artwork exchanges.  Get ready for a evening of folk rock and Americana classics.  The Visitor Center had 1,144 visitors in May 2023 and 2,900. January through May which compares to 2022. Currently 25 volunteers keep the Visitor Center open 7 days a week from 11 am to 4:30 pm.  continues to be on the weekends.  Two teachers from Saluda Elementary School traveled to Carunchio forac cultural exchange visit to School. Theyl learned firsthand about the similarities and differences between the schools. They plan to relationship between the two schools going with aj joint YouTube channel for video messages, written  16-F Resolution for the Tentative Awarding of the WWTP Project  City Manager Orr went over how the grant works is that you have to Bidi it first. We only received one bid and was bided twice. The state also wanted some changes which also changed the cost. Assistant City Manager & Finance Officer. Julie Osteen stated that when we did the capital project ordinance for the waste water treatment plant we prepared an overall budget based on the revised submittal to the department ofi infrastructure. Our budget included allt the extra cost that the state came back and said you have tol have all these things. This bid is actually lower than what we had anticipated based on the engineer estimate. Our overall capital project budget for the waste water treatment plant is in access of what we' re going to need for the construction portion oft the that project. We're still under budget. We're not allowed to award this yet because the Department hasn't told us or approved the bid because we have to get you to approve the tentative awarding of this. We want to award this to Carolina  Specialty. Until DWI tells us we can't do anything. City Manager Orr read the resolution.  Commissioner Oxtobymade a motion to approve the tentative awarding of the WWTP project  Commissioner Walker seconded all were in favor.  June 12th Board of Commissioners Reguiar Scheduled Meeting 6/12/2023  7    17-Property Laurel Drive  City Manager Orr spoke about the Laurel Drive property. Divided it into two tracks. Track 1 will be sold track two with the building and lift station will bel kept by the City. There was a motion previously to go ahead sell and get an appraisal and the best use for the property is to divide into two tracks. Track one becomes a residential lot.. John Norman is a certified appraiser out of Hendersonville his evaluation came in at 52,000.00 we created a utility easement from that track down to laurel drive SO you can get sewer and water. With the property across the we: set a price. Jana had a contract that we used setting it up with a sealed bid and a date. Wait on the bids and That person has some many days to consummate Commissioner Marion made a motion to set the minimum bid starting at 55,000.00 for 90 days bidding time on the Laurel Drive property. Commissioner Walker Seconded all were in favor.  the deal. Jana fixed the loop hole from the last one.  18. - Closed Session client privilege. were ini favor.  City Manager Orr read the Resolution to enter closed session. Reason for closed session was Attorney Commissioner Oxtobyr made a motion to enter Closed session. Commissioner Marion Seconded all  Closed session entered at 8:10 pm. June 12, 2023  Commissioner Marion made al Motion to Adjourn closed session at 8:55 pm Commissioner Talbot seconded: all were ini favor.  19- Adjourn  Opened Regular meeting back at 8:57 pm. June 12th2023.  Commissioner Oxtoby made a motion to go back into the Regular Meeting Commissioner Marion Board had discussions about whether the City has any current or foreseeable need for that portion of tax. parce! S2-A4 consisting of approximately .76 acres which is denoted as" Tract 1 on a recombination survey for the City. The Board determined it has no current or foreseeable need fori the property.  Seconded all were in favor.  City Attorney Berg Read the Resolution to declare a surplus.  Commissioner Marion made an motion to pass a resolution to declare it as surplus and to direct the City Manager to advertise iti for sale bys sealed bid. Commissioner Oxtoby seconded the motion and Commissioner Walker made a motion to Adjourn at 9:02 pm on. June 12th, 2023 Commissioner Oxtoby  the resolution passed unanimously. Seconded all were ini favor.  June 12th Board of Commissioners Regular Scheduled Meeting- -6/12/2023  8    10"  JU14  Respectfully submitted by Pamela Waters, City Clerk. Adopted this Click ort tap! here to entert text. day of Clickor  tap here to enter text., 20Click or tap! here to enter text..  20023  Eib  Tangiel  Pamela Waters, City Clerk foklas  Ghuezage  June 12th Board of Commissioners Regular Scheduled Meeting  6/12/2023