THROUGH SALUDA,N.C. HEGNIB  City of Saluda Board of Commissioners  Board of Commissioners Meeting Minutes  Date Time Location 1-Call to Order  8/12/2024 07:00PM  Saluda Library Chambers Room  Mayor Morgan called the meeting to order on August 12th, 2024a at7 7:00 pm.  2-1 Invocation  Amoment ofs silence was observed. 3-F Pledge of Allegiance The pledge of allegiance was recited.  4-Roll Call  Attendance was taken, and those present were Mayor Tangie Morgan, Commissioner Walker, Commissioner Marion, Commissioner Oxtoby, Commissioner Talbot, City Manager Steven Orr, City Attorney Jana Berg, Chief Price, City  Clerk Pam' Waters, Assistant City Manager & Finance Officer Julie Osteen was on: zoom.  5-Agenda Additions and Deletions  None  6-Approval of Agenda allwere ini favor.  Commissioner Walker made a motion to approve the Agenda as Presented Commissioner Oxtoby seconded  7-Approval or Correction of Minutes  Commissioner Marion made a motion to approve the Minutes for the, July gth Board of Commissioners  Meetingas written Commissioner Walker seconded all were ini favor.  Board of Commissioners Meeting 8/12/2024    Commissioner Marionmade: a motion to approve the Minutes for the, July 15th Board of Commissioners Strategic Planning Meeting as written Commissioner Walker seconded all were inj favor.  8-Consent. Agenda None  9-Public Comment None  10-Budget and Financial Report Participated: Weoseengpa@yahocom  Assistant City Manager & Finance Officer. Julie Osteen this reporti isf for the month of. July 2024. No major Revenues for July our firsti imbursements came last week of 476,000.00. You wills see garbage collection fees for. July as well as thef festival income from coon dog day for 12,425.00. In the General Fundt nothing unusualt there except for every department this month we do have the payment of the Health Insurance andt the works comp as well as thep property and liability insurance that is for the entire year. Youy wills see al large expense in each department for that. Wateri fund nothing unusual there one month of collection for water ands sewer. The water purchases Iwill bring toy your attention 23,159.00 we did have al leak during the month of. July which has been corrected buti itis is also our largest month of water usage because it's the largest summer month wel have. Sewer fund no major expenditures just one month of collection. Travel and" Tourism revenue of 3,504.00 expenditures of1 1,832.00. Update fort the capital project Fundf for McCreery Park Phase 1 expenditures are at 316,830.00 wel have received alli the money from the Department of  commerce of 170,000.00 we will be finalizing thati in the August report. 12,425.00 City Festival income 5,575.00 Transfer from TDA  Ihave 4 budget amendments listed below  Toi increase budget for coon dog day 20241 for actual expenses offset by donation and transfer from TDA 18,000.00 Amendment Toi increase the budget for Historic Committee expenses approved for the Depot 500.00 Toi increase the budget for Additional E-911 readdressing costs 7,000.00 FROM CONTINGENCY To increase budget for Phase 1 change orders 33,000.00 Donations 15,000.00 and 18,000.00 Commissioner Oxtoby_made: a motion to approve allf four budget amendments listed above a presented. Commissioner Oxtoby made a motion to approve the contract for Pinnacle Grading Quote for phase 2 To increase thel budget for Phase 21 bids and additional anticipated cost 70,000.00 Contingency Appropriation 15,000.001 McCreery Park Donations 10,000.001 Transfer from General Fund 45,000.00 Commissioner Oxtoby made a motion to approve the budget amendments listed above a presented.  Commissioner Walker seconded all were in favor. Commissioner Walker seconded all were in favor.  Commissioner Walker seconded all were in favor.  Board of Commissioners Meeting 8/12/2024  2    11-P Public Safety Report Participated: Clay Price Chief Price went over the June report Total Miles 6081 Total Events 1749  State citations: 34 City Citations: 2, Warning Tickets: 14, Written Warning 2, Verbal: 12,Expired Registration 16,No Operators License 1,Drug paraphernalia 2, Possession of Narcotic/ Alcoholic Beverage 2, Registration Violation 10, Careless and Reckless Driving:1, Speeding 9,Faulty Equipmento Failure tor maintain lane 1, Driving While Impaired 0, Driving while license revoked 8, Inspection' Violation 13, Concealed Weapon 0, Stop sign violation 0, No Insurance 5, Open Container 0, Arrest Warrants Served 3, Orderf for arrest served 3,Business Checks: 831, Church Checks: 90, House Checks: 73, Total Monthly Checks: 994, Written Reports/ Calls answered, Vehicle Accident 0, Larceny:2, Breaking and Entering 1, Welfare Check: 2, Alarm calls 5, Open Door, Suspicious Person/Vehicle calis 16, Assault 0, Vandalism 1,F Fraud 0, Communicating Threats 0, Hit & Runo, Calls Thrul Police Department Phone: 113, Information only 2, Walk In Calls att the Saluda Police Department: 13, Total Monthly' Written Reports: 9, Total Patrol  Calls 164  12-Outside Resources and Funds  City Manager Orr sometimes we geti information through the NC league ofr municipalities of programs that they think are ofk benefit to communities. We received somei information thatr may be ofi interest to us. He went over some information on the Fitness Court/Studio al National Fitness Campaign and wherei itr may goi inl McCreery! Park. Some oft thet friends ofl McCreery Park willl be) joining me Wednesday with thisi individual toi find out more. Idon't needa a  motion we will have more conversation on this, 13-Zoning and Planning Department Report GIS Mapping. Agreement with Foothills Regional Commission.  City Manager Orr went over the next Planning Board Meeting is August 15th 2024 at 5:30 at the Saluda Library. Went over the Storm Water Planning Grant and Management Plan the Vision, Mission and priorities. Commissioner Marion section 2. Compensation needs tol be changed to say 8h hours a month. Commissioner Marion, willt they provide training or additional training to our staff?  City Manager Orrt there really won't be much training most ofi it's whatl Iknow orwhat little bit they have to provide we. Commissioner Marion the 4,900.00 a one-time fee paid over a year what willi it cost to have our Datal hosted there?  willp provide to whoever.  City Manager Orr No, therei is no charge for them tol hostt the data.  Commissioner Oxtoby made ar motion to approve the Agreement between Foothills Regional Commission and the City Of Saluda for the provision of Mapping Service Assistance. Commissioner Marion seconded with the change of wording in section 2. Compensation to say 8 hours a month. Ally were in favor.  14-A Administration Department Report City Manager Orr went over Board of Commissioners Meeting- -8 8/12/2024  3    -Scattering Garden (Ash Garden)-Cemetery Ordinance -Street Trimming, Edging, R-O-W clearing September-October: 2024  -NCI Dept Environmental Quality-Distressed Utility Letter-City does not qualify, based upon steps currently City Attorney Jana Berg went over the changes to cemetery ordinance and the changes with regards to cremations and what I'm calling a Ash Garden not Scattering Garden. With scattering there will be more City manager Om the street and sidewalk trimming tol be in September and October. We will be cutting limbs NCI Dept Environmental Quality-Distressed Utility Letter-City does not qualify, based upon steps currently  underway and has taken. -McCreery Park Phase 2 discussion on this.  14.8'hanging over road and sidewalks. underway and has taken.  15-Declare Surplus Real Property Participated:j janalberg@gmal.com  City Attorney Berg read the Resolution to Declare Surplus Real Property WHEREAS, G.S. 160A, Article 12 allows the City of Saluda to dispose of real property upon adoption of a resolution authorizing the approval officer to dispose ofp property; and WHEREAS, the property depicted as the gravel ands soil road bed on the' "Vermont Well and Reservoir Site" andi referenced at Note 3 oni the "Revised Survey oft the Vermont' Well and Reservoir Site atl Lake Summit", by Chris R. Smith, R.L.S., dated April 24, 1991, revised April 28, 1991, and being a portion oft the property described at Deed Book 678, Page 61, and Plat Cabinet A, Slide 298-A, Henderson County Registry and 1.116 acres, more orl less, and! beings shown as the' "Vermont Wella and Reservoir Site", ont the' "Revised Survey of the Vermont Well and Reservoir Site at Lake Summit", by Chris R. Smith, R.L.S., dated April 24, 1991, revised. April 28, 1991, and being a portion of the property described at Deed Book 678, Page 61, and Plat Cabinet. A, Slide 298-A, Henderson County Registry is not needed for any govemmental use byt the City of Saluda. WHEREAS, iti is the intent of the City to dispose of thep property; and WHEREAS, be itr resolved, by the City of Saluda Board of Commissioners that the City Manager and City Attorney are authorized to dispose oft the property herein described by NOW, THEREFORE, BE IT RESOLVED that the City of Saluda does hereby declare said property as surplus and authorizes the City Manager to dispose oft the said property by any  any means allowable under G.S. 160A, Article 12. lawful means as allowed per G.S. 160A, Article 12.  Commissioner Oxtoby made ar motion to approve the Resolution to declare Surplus Real Property oft the Vermont Well and Reservoir Site and Well and Reservoir site. Commissioner Walker seconded ally were in  favor.  Board of Commissioners Meeting- 8/12/2024  4    16-Coon Dog Day Festival Overview  Commissioner Marion said the committee meeting is postponed fort two weeks and! has 5 or6 61 that wantt tol be ont the Commissioner Talbot made ar motion to approve to have Coon Dog Day 2024 Commissioner Oxtoby  committee. The TDA has already authorized 10,000.001 to got to 2024 Coon Dog Day.  seconded all were ini favor.  17-Historical Committee Application  Commissioner Marionmadea motion to approve Lauretta Cook and Ammie Weymer's application for the Historical Committee Application Commissioner Oxtobys seconded all were in favor.  18-Tourism Development Authority- Update  The TDA has already authorized 10,000.001 to go to 2024 Coon Dog Day.  19-Foothills Regional Commission-Saluda Membership Representation City Manager Orr spoke aboutt the Foothills Regional Commission  The City of Saluda is a member of the Foothills Regional Commission as a member by Article 6s section 2 oft the Foothills Regional Commission bylaws the City of Saluda may appoint a municipal Representative tot the Commission Commissioner Oxtoby madea a motion to appoint Commissioner Melanie Talbot to a two-year term to serve as the Cityo of Saluda Representative to the Foothills Regional Commission. Commissioner Walkers seconded all  Board. were in favor.  20-Schedule a Public Hearing for Intent to Exchange Public Property September 9, 2024, 7:00 pm  Saluda Public Library.  City Attorney Berg Read the Resolution to schedule a public hearing for intent tol Exchange Public Property WHEREAS, the Board of Commissioners oft the City of Saluda proposes to exchange a. 10 acre portion ofa a certain real property commonly known as McCreery Park owned by of the City of Saluda and described below fora a. 10 acre portion of a certain real property owned by Jake and Dorothy' Williams andt ther elinquishment of any right or claim by Jake and Dorothy Williams, their successors or assigns, to a driveway running through a portion oft the! McCreery (1) Property of City of Saluda: That certain portion ofl McCreery Park, tax parcel number S13-A1, consisting of. 10 acre as depicted int the attached recombination: survey entitled Recombination Survey for The City of Saluda &. Jake  September gth 2024 at7 7:00 pm att the Saluda Public Library.  Park property oft the City of Saluda as described below: &D Dorothy' Williams prepared by David C. Huntley,  Board of Commissioners Meeting- - 8/12/2024    (2) Property of Jake and Dorothy' Williams: That certain portion oft the property of Jake and Dorothy Williams, tax parcel number $13-A2, consisting of. 10 acre as depicted int the attached recombination survey entitled Recombination Survey for The City of Saluda &. Jake & Dorothy' Williams prepared by! David C. Huntley, and (3) The relinquishment by. Jake and Dorothy' Williams, theirs successors or assigns, ofa any right or claim theyr may have, orp purport to have, tot the northern driveway located on ap portion of City property commonly known as McCreery Park, tax parcel number S13-A1, as depictedi in the attached recombination survey entitled Recombination Survey for WHEREAS, the estimated value of. .10 acre of the property of the City of Saluda is $6,230 and the estimated value of the property of Jake and Dorothy' Williams consisting of. 10 acre plus the relinquishment ofa any right they may have, WHEREAS, the Board of Commissioners intends to consider authorizing such exchange ati its regular meeting tol be NOW, THEREFORE, BE IT RESOLVEDI by the Board of Commissioners of the City of Saluda, thatt the City Clerk shall cause to be published at least 10 days prior to the meeting, a notice as required by G.S. 160A-271.  The City of Saluda &. Jake & Dorothy) Williams prepared by David C. Huntley.  orp purport to have, to the driveway is $6,230. WHEREAS, no other consideration will change hands. held on September 9, 2024. Adopted this 12th day of August, 2024.  Commissioner Oxtoby_made a motion tos schedule ap public hearing for intent to Exchange Public Property September gth 2024 at7 7:00 pm at the Saluda Public Library. Commissioner Walker seconded all were in favor. 21-City of Saluda Merger, Regionalization, and Feasibility Sub-Committee Measure and City Manager Orr talked abouti the City of Saluda Merger, Regionalization, and Feasibility Sub-Committee Measure Commissioner Oxtoby made a motion to appoint Commissioner Stanley Walker, Commissioner Paul Marion and City Manager Orr to serve on the joint subcommittee to advise the Board of Commissioners ont the progress and findings oft the feasibility study of the purposed Hendersonville /Saluda water and sewer  Membership and Membership  merger Commissioner Talbot seconded all were in favor.  22-City Events 2024  Emily Lamar spoke on the safety with the Halloween Stroll being 5t to 7 saidi it gets dark andt traffic doesn't slow down on main andf for the safety oft the kids we need to have it4 4:30-6:30 pm. She also wanted a set date for eachy year for the Halloween Stroll and Hometown Christmas. Suggest thatt thel last Friday of the October 4:30-6:30 pm be the Halloween Stroll andt the second Friday of December 6-8p pm be the Hometown Christmas. Commissioner Talbot made a motion to make the last Friday oft the October 4:30-6:30 pm be the Halloween Stroll and the second Friday of December 6-8 pm be the Hometown Christmas. Commissioner Oxtoby  seconded all were in favor.  23-Police Decals  Commissioner Oxtoby talked abouth how hel has noticed that all the agencies have IN GODI WE TRUST ont their  Emergency/patrol vehicles and that we were the only ones that didn't.  Board of Commissioners Meeting 8/12/2024  6    Commissioner Oxtoby made a motion to approvel IN GOD WE TRUST decal for the patrol cars. Commissioner  Walker seconded all were inf favor. 24-Closed session  City Manager Orr read the closed session resolution. Commissioner Walker seconded all were in favor.  Commissioner Oxtobymade: a motion to go into closed Session Attorney Client Privilege NCGS 143-318.11,  Closed session was the' Williams Property discussion unequal exchange.  Entered closed session at 8:18 pm seconded all were inf favor.  Commissioner Oxtoby madear motion to come out of closed session at 8:40 pm Commissioner Walker  25-Adjourn  Back to Regular session at 8:40 pm With no further business to discuss,  Commissioner Oxtoby made a motion to adiourn the meeting. Commissioner Walkerseconded. and all were  inf favor.  The meeting adjourned at 8:43 pm August 12th, 2024.  Respectfully submitted by Pamela Waters, City Clerk. Adopted this 9th day of Saptember, 2024.  Luhlou  Pamela Waters, City Clerk fanck  Cbls  Board of Commissioners Meeting- 8/12/2024