THROUGH SALUDA,N.C. SHEIGNIR  City of Saluda PUBLIC HEARING Minutes Board of Commissioners  BOARD OF COMMISSIONERS MEETING AND  Date Time Location  6/10/2024 07:00PM  Saluda Library Chambers Room  1-0 Call to Order  Mayor Morgan called the meeting to order on. June 10th, 2024 at 7:00 pm.  2-1 Invocation  An moment of silence was observed. 3- Pledge of Allegiance The pledge of allegiance was recited.  4-Roll Call  Attendance was taken, and those present were Mayor Tangie Morgan, Commissioner Walker, Commissioner Talbot, Commissioner Marion, City Attorney Jana Berg, City Manager Steven Orr, Assistant City Manager & Finance Officer  Julie Osteen, City Clerk Pam) Waters Absent was Commissioner Oxtoby And Chief Price  5-Agenda Additions and Deletions  None  6-Approval or Correction of Minutes Walker seconded and all were in favor. Walker seconded and all were in favor.  Commissioner Marion made a motion to accept the minutes as written for May 13thth 2024 Commissioner Commissioner Marion made a motion to accept the minutes as written for May 28thth 2024 Commissioner  BOARD OF COMMISSIONERS MEETING AND PUBLIC HEARING-6/02024    7-Consent Agenda None  8-Public Comment None  9-Public Hearing  Cily Attorey spoke on thei interlocal agreement between Cily of Saluda and Polk County For E911 Addressing services. The County has been doing itt for Columbus and Tryonl Iwill suggest they do an agreement witht them as wellj just like the one I'm doing for Saluda. There is no cost currently and there may not be a cost ata all. The City of  Saluda has agreed to; pay Fort the Signage. Nettie Sweet the County won't change our addresses again. Attorney Berg noi it was changed because the county and city didn't match up.  10- Budget and Financial Report Report for May 31, 2024 General Fund: Properly Taxes received of $1,002,782 Sales tax distribution of $196,107 ABC Taxes $3,083 Franchise Taxes reçeived $41,165 Total Revenues are $1,612,787. Expenditures: Administration: No other unusual for the month. Police: $37,671 spent on repairs: 2011 Tahoe $5,171 2015 Dodge $2,725 2018 Dodge 13,732 2019 Dodge $6,643 2010 Explorer $3,897  Assistant City Manager & Finance Officer. Julie Osteen went over the May Budget Report  81% of budgeted expense - 10% below budget. Budget amendment willl be presented for S. Omr additional training.  12 distributions have been paid to the Saludal Fire Department fort this year's Tax Levy.  Gasoline and Supplies amendments presented. 91% of budgeted expenditures at budget  Transportation:  BOARD OF COMMISSIONERS MEETING ANDI PUBLIC HEARING-6/102024  2    Repairs of $186,034 as follows: Storm Damage $3,075 Stump Removal $2,950 Culvert repairs $4,312 Mowing/Maintenance $38,275 Tree Trimming $17,750 Streets Laurel Mtn $482 Irving St 1,754 Henderson $1,620 Salisbury $2,777 Cemetery St $1,800 Park St2,435 W Columbia culvert $6,664 Main Street Sidewalk 88,234 Other supplies/repairs $9,668 94% ofb budget, amendment presented. Sanitation Cultural and Recreation:  11 months payment to GFL for Garbage collection has been incurred.  Library repairs/maintenance, $37,025 which includes elevator inspection of $4,800. Repairs to window sills and  painting at Library of $10,346 plus monthly cleaning. Pace Park bathroom items: $4,646 No other major expenses for Cultural and Recreation. 11 payments has been made to First Citizens Bank on City Hall.  Tennis Court renovations $36,198/ /$30,000 covered by Polk County Community Foundation  Debt Service:  Deficit at May 31 is $146,099. Due toi the purchase of4 4 police vehicles in a 11 months.  Water Fund:  Total revenues received are $610,498. Water purchases thru May total $207,598 Anticipated surplus $14,620 Sewer Fund: Total revenues $218,026 Anticipated profit is $16,129 Budget Amendments attached.  Capital Outlay for ar new' WWTP chart recorder of $2,428  New Schedules for McCreery Park Phase 1 and MRF expenses to date  BOARD OF COMMISSIONERS MEETING ANDI PUBLICI HEARING- 6/10/2024  3    Commissioner Waiker made a motion to approve the budget amendments as presented. Commissioner 1. Amendment Toi increasei the budget for additional training costs for City! Manager Orr for 300.00movingi from 2. Amendment Toi increase theb budget Additional fuel charges and IT support through year-end 4,500.00 for Gasoline and 3. Amendment for FIREt toi increasei fire contract to actualt through year-end Contract services 15,000.00 coming out of 4. Amendment for 30,250.00 for transportation toi increase: sidewalk duet to additional cost incurred: 30,000.00 for repairs &r maintenance. 250.00 Operational Supplies. 30,000.00 coming out ofFund Balance Appropriated: 250.00 out of 5. Amendment for Environmental Protection toi increase the budget for additional costs on GFL contract by 20,000.00 6. Amendment toi increase the! budget for Cultural & Recreation by 700.001 for tree services and. 5,000.001 for other Parks total of5,700.00. with 700.00 coming out ofthe cemetery and 5,000.00f fromi the Fund Balance appropriated.  Talbot seconded all were inj favor list of amendments below.  Economic Development  1,000.001 for Operating Supplies 5,000.001 taken from Cemetery Plot Income.  Investment Earnings Gasoline  taking 20,000.001 from Garbage collection  Commissioner Marionmade ar motion to approve the Resolution for the Local Water Supply Plan as presented. Commissioner  Walker seconded ally were inf favor. 11-F Public Safety Report Participated: Clay Price  City Manager Orr went over his April report. Total Miles 6649 Total Events 1672  State citations: 62 City Citations: 0, Warning Tickets: 25, Written' Waming: 2, Verbal: 23,Expired Registration 12,No Operators License 4,Drug paraphernalia 0, Possession of Narcoticl. Alcoholic Beverage 0, Registration Violation 34, Careless and Reckless Driving:, Speeding 24,Faulty Equipment0, Driving' While Impaired 0, Driving while license revoked 7,Inspection Violation 14, Concealed' Weapon 0, Stop sign violation 0, Nol Insurance 2, Open Container0, Arrest 5, Warrants Served 1, Order for arrest served 4,Business Checks: 809, Church Checks: 104, House Checks: 125, Total Monthly Checks: 1038, Written Reports/ Calls answered, Vehicle Accident 0, Larceny:0, Breaking and Entering 0, Welfare Check 1,A Alarm calls 2, Open Door Suspicious PersonWehicle calls 7, Assault 0, Vandalism 0 Fraud 0, Communicating Threats 0, Hit & Run, Calls Thrul Police Department Phone: 97, Information only 3, Walk In Calls at the Saluda Police Department: 2, Total Monthly' Written Reports: 9, Total Patrol Calls 112  12-Outside Resources and Funds  The Carolina Foothill Foundation we made a grant application for 75,000.00 to do in phase 2 with the scout hut or exercise trail with exercise stations they were gracious enough to give us 25,000.001 for that for at total of 225,000.00 they have contributed to phase 2. We will go down later this month to accept that check. And graciously thank them for their donation. All ther money that will goi into phase 2 willl have come from the Carolinal Foothills Foundation.  13-Zoning and Planning Department Report  Nothing  BOARD OF COMMISSIONERS MEETING AND PUBLIC HEARING- 6/10/2024  4    14-A Administration Department Report  The ADAI Ramp is being poured hopefully 34 of the ramp willl be poured by Friday. We should have the transition with thet transition piece of playground equipment that will hopefully help some of they younger families ini the community thati feltl like they were neglected, that wasn't the case it was ani issue of safety. Alli is done fori the Amphitheater, all the lighting. Wes should have drawings for phase 2t to review int ther next coupie of weeks then we will start! bidding that out. Phase 2 with the Scout Hut andt the drawings the plan ist tol have all of this and maybe the Scout Hut ifv we're lucky thep plani isi to have an opening ceremony on October: 2nd at 4 pm. Congressman Edwards will bel here Jake and maybe even Senator Moffitt andi maybe some news and Nicole with the NC Department of Commerce. Wel have washed the roof twice, painted the pavilion worked ont thes siding and trim. We will be sanding and painting the picnic  tables. We will clean the concrete ity will look like ithas! had some" TLC. Commissioner Marion Do you think the picnic tables will be done by Coon Dog Day, City Manager Orr. They willl be done by Saturday. Commissioner Marion Said thel Pickleball courti ist full all the time. Emily No noty yet butl will order them this weekend. Commissioner Talbot Sara Bell mentioned something about that.  Commissioner Talbot Asked Emily ift the spot had Pickleball equipment for rent? she had heard they did. Commissioner Marion, therei is at tournament elsewhere in the county. Ithink at thel high school.  Commissioner Marion, maybe we could have some tournaments where you playi in Saluda andi ifyou winy youp play at City Manager Orrt there was a guy that came in about pickleball I said that we would agree to scheduling part he was going to promote that wel had Pickleball courts, and we would agree to! be part of his scheduling as long asi it didn't Commissioner Walker, there is al United States Pickleball Association similar to the United States Tennis Association. They have coordinators that do that kind of scheduling My suggestion is that ift that person isn't affiliated with them, you get someone that is because they do have tournaments and state, regional, and nationai. Commissioner Talbot asked Commissioner Marion ifhe would be taking photos and drone shots oft the Top of the  thel high school.  create ap problem with the school hours.  Grade concert Friday night. Commissioner Marion yes, Twill.  City Manager Orr we wil geti itmowed on Friday so that itv will be top-notch.  15-Discussion of Coon Dog Day Festival  Coon Dog Dayi is going well I'm almost done with the logistical side ofit. Emily, has taken on the huge task of getting thel banners ready. Wel have 34 vendors that includes non-profit and the ones that haven't paid yet. We aren'tgoing to! be ini the red, that's notj just because of the TDA but alsot the vendors and the 5 paid sponsors. We need more volunteers. We will have awards this year. We need to make sure people knowi they need to sign up for the parade, we only have three. Mayor Morgan thanked Emily for all of her work on the Coon Dog! Day event.  16- Cemetery Ordinance Text Amendment Proposal City Manager Orr went over the Issue of Cremations ati the city cemetery.  City Manager Orr spoke on maybe making a scattering garden and! having Jana put thati into our ordinance sot that when we get these requests from people that say we just want to scatter themi that we don't want tol be buried we have a provision that we can say the only way to dot thati is thaty you can go tot the scattering garden. It's something thati is done tastefully, it's landscaped with carei that allows us to deal with this because you are dealing witha a sensitive subject your dealing with people's raw emotions ify you don't have iti in writing they tend toi fight. It's nott the best time to discuss with someone when their emotions are that raw andi tell them what they can or can't do with their Commissioner Walker was looking over the Ordinance andr noticed a parti ini the ordinance that talked about tax levy for cemetery maintenance that says noti to exceed .20 cents on a 100.00 valuation oft taxable property. He thought that was too high think not to exceed. .04 on 100.00 so they are going to look over the ordinance and see whatt they  loved one.  Commissioner Marion there will needi to be a charge fori the Scattering Garden.  want to change.  BOARD OF COMMISSIONERS MEETING AND PUBLIC HEARING-6/102024  5    Glenn Franklin wanted tol help work on this project.  Commissioner Marion made a motion for the commissioners to take the next month to read over the current ordinance and for Attorney Bergto look at other City ordinances on cremations and bring it back to the. July  meeting to discuss any changes. Commissioner Walker Seconded all were in favor.  17-7 Tourism Deveiopment Authority- Update  Wel had a volunteer appreciation day and cookout two weeks ago. Wél had quite at few people to attend we celebrated our new visitor center director, whichi is Misty Davis. She is doing a great job we felt! like this was a goods send-offi for Lynn Casey who retired from! being our director. Looking forward toi the season, the TDAI is now fully in charge of the  visitor's center. We are working through any minori issues we mayl have. 18- Resolution for the City of Saluda E911 Interlocal Agreement.  City Manager Orr readi the Resolution.  Commissioner Marion made a motion to approve the resolution for the E911 Interlocal Agreement. 19- Resolution to Request al Pubolic Hearing for a Schedule of Fees Adjustment  Commissioner Walker seconded all were in favor.  City Manager Orr read the Resolution.  Commissioner Marion made a motion to approve the resolution for al Public Hearing on the Schedule off fees.  Commissioner Walker seconded ally were in favor  20- Resolution to Request al Publlc Hearing for the Sale of Public Property  City Manager Orr read the Resolution.  Commissioner Marion made as motion to approve the resolution for al Public Hearing for the sale of public  property. Commissioner Walker seconded all were in favor  21-Closed session  City Manager Orr read the Closed Session Resolution Time entered Closed Session 8:03 pm  Commissioner Marion made ar motion to accept the Resolution to enter closed session as read for personnel matters and Attorney-Client privilege Commissioner Walker seconded. and all were in favor. Commissioner Marion made a motion to leave the closed session Commissioner Talbot seconded and all  were In favor.  Time out of closed session and back to regular session 8:54 pm  BOARD OF COMMISSIONERS MEETING ANDI PUBLIC HEARING -6/10/2024  6    22-A Adjourn  Out of closed session at 8:54 pm Back to Regular session at pm With no further business to discuss,  Commissioner Talbot made a motion to adjourn the meeting Commissioner Walker seconded and all were in  favor.  The meeting adjourned at 8:55 pm. June 10th, 2024.  Respectiuily submitted by Pamela S. Waters, City Clerk. Adopted this 8th day of. July 2024.  Tangielion  City Clerk  AML2d  SALUDA  EN)  KA  BOARD OF COMMISSIONERS MEETING ANDI PUBLIC HEARING-6/102024    : .