THROUGHU la SALUDA,N.C.   City of Saluda Minutes Board of Commissioners  BOC Regular Scheduled Meeting July 10th 2023  BEGNA  Date Time Location 1-Call to Order  7/10/2023 07:00PM  Saluda Library Chambers Room  Mayor Morgan called the meeting to order on. July 10thth 2023 at 7:00pm.  2-Invocation  Amoment of silence was observed. 3-P Pledge of Allegiance Ap pledge of allegiance was recited.  4-Roll Call  Attendance was taken, and those present were Mayor Tangie Morgan, Commissioner Walker, Commissioner Talbot, Commissioner Marion, Commissioner Oxtoby, City Attorney Janal Berg, City Manager Steven Orr, Assistant City  Manager & Finance Officer Julie Osteen, City Clerk Pam Waters, Chief Price  5-A Agenda Additions and Deletions Deletion of number 17 USDA/NCDA  Addition added in number 17 by Commissioner Marion tot talk about the Coon Dog Day event..  6-Approval or Correction of Minutes  Commissioner Walker made a motion to accept the minutes as written for, June 12th 2023 &. June 26th 2023.  Commissioner Talbot seconded and all were in favor.  7-Consent Agenda None  BOC Regular Scheduled Meeting July 10th2023-7/0/2023    8-F Public Comment  Mr. Meeks spoke on Amtrak andi transportation in Western NC due toi running out of time Mayor Morgan asked Mr. Meek tos send her an email with what he was wanting tot talk about, and she would share with the Board.  9-D Department Reports  10-E Budget and Financial Report  Assistant City Manager & Finance Officer. Julie Osteen didn't have a. June report due to closing out the year fort the  audit. The first set of information has been provided to the auditors.  11 -F Public Safety Report Participated: Clay Price Chief Price went over his March June Total Miles 5721, Total Events 852  State citations: 15 City Citations: 2, Warning Tickets: 8, Written Warning 3, Verbal: 5, Expired Registration 2, No Operators License 3, Drug paraphernalia 0, Possession of Narcotic 0, Registration Violation, Careless and Reckless Driving, Speeding 2, Faulty Equipment, Driving while license revoked 4, Inspection' Violation! 5, No Insurance 1, Arrest 4, Warrants Served 1, Order for arrest served; 3, Business Checks: 398, Church Checks: 86, House Checks: 47, Total Monthly Checks: 531, Vehicle Accident 1, Larceny:2, Breaking and Entering, Welfare Check 1,A Alarm calls,, Suspicious Person/Vehicle calls, Assault Fraud 1, Communicating Threats, Calls Thru Police Department Phone: 70, Information only 3, Walk In Calls at the Saluda Police Department: 1, Total Monthly Written Reports: 9, Total Patrol Wep participated int the governor's highway safety program last month. Wel held a good license checkpoint. Wel had  Calls 82  quite at few citations.  We helped with getting some things removed from the Truck Stop Cars, Mobile home Etc.  The new radio system is up and running and there were at few glitches in the system with the storms. buti its seems to have a little better coverage here in Saluda. They have us on Tryon Peak andi two towers in Henderson County they Mayor Morgan said she only heard good things about howi they conducted themselves on Coon Dog Day.  are talking about adding a third for Saluda Fire and Police Department.  12-Outside Resources and Funds  City Manager Orr went over: some things ands said we were very fortunate to be able to announce that we have applied and received a 200,000.00 grant from the Carolina Foothills Foundation Grant Commissioner Oxtoby was very instrumental in working with this organization. Working toward the Outdoor Education Facility. We: also applied with the Polk County Community Foundation Steve and. Julie wenti for at face-to-facel interview' where we asked for 40,000 and was awarded 30,000.00. Ap portion came from the Saluda Fund and a portion from the  unrestricted fund. Fort the Tennis / Pickleball Court resurfacing.  BOC Regular Scheduled Meeting July 10th2023-7/0/2023  2    We are gradually getting toward our goal for McCreery Park. The only outstanding Aski is with the North Carolina Parks and Recreation Trust Fund for another 200,000.00. Ifwe are fortunate enough to be successful, we would! have Commissioner Marion said that he had af few Businesses ask once we getr ready to do the pickleball portion ofi the court they would like to do an eventi for a pickleball tournament to open it up. Would they have to do a permit ifitis on City Manager Orr, they wouldn't be able tol be used during schooll hours. They would have to coordinate with each other, we don't! have a rec department. There are ac couple of people that know about pickleball and have offeredt to come up with some kind of organization ifr needed that would allow there to be some type ofs schedule. City Manager Orr, then they would have to go through us likey youl have to with the pavilion and McCreery Park.  close to 600,000.00 for McCreery Park  school property?  Commissioner Marioni for a one-day event.  13-Zoning and Planning Department Report  City Manager Orr went over the Foothills Regional Commission Support Services. That they have offered us. One thing the council of government is good for is they can Provide a service to be used by multiple municipalities there to cut costs. have been working with Alan Toney from thef foothills regional commission on Code Enforcement Assistance Alana and another gentleman would be ablet tol help us with some code enforcement issues. They didn't replace the position that had when. Jonathan was here. Wel have been trying to do a cost-benefit analysis and do that job. There are some things thatl would like to see us do al little better and do more cost-effectively if we were to just use a contract with them to handle some code enforcement. Akaisha has been recently certified: zoning official. Shel hast taken the courses and she has expressed an interest to grow her professional development al little bit. It would be beneficial to have this contract in place with someone thath has had some other experience with code The other thing is with Mapping Assistance/GIS and something the cityi isi in desperate need ofi for water and sewer we will get thel benefits of the asseti inventory analysis that will be completed hopefully in September or October by McGill and associates which was started twoy years ago.. Johnathan! had started the process with the USDAI loans. He was trying toi figure out that water and sewer are the two pieces ofi infrastructure that costt the most and create the most problems as far as expenses. The Regional Commission has someone on staff that can create these mapping systems that willa allow us to know where our water and sewer lines are. What McGill will provide through the asset analysis would allow us to be more ini the: 21st century with mapping. When we have additional construction with engineers that couldt take that with similar work withl like whati is happening with Clark's property on Greenville St. It One contract has an hourly charge, and one has as set amount for a month. We regulate as needed.  enforcement. Tol be able to come in and help us on an as-needed basis.  could) be added to ouri mapping andl keep everything up to date. Commissioner Oxtoby they both have a 30-day termination? City! Manager Orr, yes both have a 30-day termination. Walker seconded all were in favor. Walker seconded all were in favor. system we would have to purchase. Cit Manager Orr, we might be able to.  Commissioner Oxtoby made a motion to approve the 2023 Code enforcement contract. Commissioner Commissioner Oxtoby made a motion to approve the Mapping Assistance IGIS contract. Commissioner City Manager Orr we do have files wej just can't access them. We don't have GIS whenlamutsaumsoar Commissioner Marion is that something since the County has al license, we might get a sub-contract through them?  Commissioner Oxtoby, do we have files that can be added toi it? Commissioner Oxtoby, they willl have its so they can addi it to their files.  BOC Regular Scheduled Meeting July 10th2023-7/02023  3    14-Administration Department Report Powell bill amounti in September.  City Manager Orr we finished all our Powell bill paving. We have done everything we can do until we get our next Nexti is the NC DWI Grant Merger, Regionalization, and Feasibility Study. There is al lot of paperwork we must do this is tos solidify the start of the whole process of the; possibility ofa a merger for the request of! Hendersonville tot take our Wer need to schedule a public hearing tol have on-speed humps. Wej just had ay weekend with al lot of traffic and speeding and decided where you want to placet them. need a motion to move forward and decide where to put them Commissioner Walkermade amotion to schedule ap public hearing on the Speed Humps. Commissioner Oxtoby seconded. Commissioner Talbot was in favor. Commissioner Marion was opposed. E911 addressing part of the process is that tomorrow the postcards will go out to the ones that will be affected. There are 226 addresses int townt that willl be affected byt the E911 readdressing. Thisi is state mandatedi the city had two opportunities to dot this over thel last 20 years andi ity wasn't done. Itis now required iti is a public health ands safety issue. Once you gety your postcard ity willt tell youy yourr new address and whatt to do. Then you will come down and get your new address sign. Iti is blue with white lettering. Ify you display it orr noti is up toy you. Thati is the address that the county will use, and any new addressing will be done by the County. This goes into effect. July 17h.  water system. We got the ok from the state to go ahead and proceed with the engineer. ifyouv wantt to move forward. Ineeds some directions on whichy wayt to go.  15-SDF Report  Commissioner Oxtoby didn't have a report for. June.  16-Henry's Nature Center  Gerard Prendergast Told the Commissioners that hev wants to work with them, engage them, have open communication, and work together whenever possible toi finda a common ground to advance the cause, that will benefit the entire community. He gave al little overview of Henry's Nature Center, something they have been working ont for a couple ofy years. The longer-range vision oft this project willl have a significate impact ont the city with the Rails to Trails one oft the things that wel learned. at the seminar was thaty you can't just have al bike trail. You needt tol have something historical, and artistic, that is going to make them get off thet trail, come into thet town explore it ands spend money and leave with al better impression and a good word ofr mouth. The dogwood foundation is happy with the plans, and we have applied for a grant to study aj part of the trail. Iwill meet with Hunter next week to see how muchit will cost to get a site plan. Wev want to tie intot thel Dog park, the Sullivan property, the African American trail, and Henry's nature center. Het turned ito overt to. Jim Beyer whoi is a Board member. He went over a slide presentation. Explore the wooded terrain of Henry's Nature Center ont this 2-mile walk that transverses an old! home site andi the  new Pavilion honoring Henry Cart who loved to explore the woods of Saluda.  17-USDAINCDA Marion.  The USDA/NCDA couldn't come so they were taken off andi this was changed to Coon Dog Day by Commissioner City Manager Orr gave a briefi intro to what the USDA/NCDA was going to talk about. He received a callf from NCDA who wanted to come and speak on issues that are happening in the area with Feral Swine. They are going to come back at some point. There is an issue at the Greenvilie water shed alsoi in Green River Cove. Idon't know whati it's all  about, butt they do want to come latert to address thei issue.  BOC Regular Scheduled Meeting July 10th2023-7/0/2023  4    Commissioner Marion gave a quick Coon Dog Day update the bulk of this willl be ati ther next meeting. Iwill schedule a meeting in a couple of weeks witht the Coon Dog Day committee tor recap the day's events, some lessons learned, somet things we can do better next year also any concerns that were brought up, some constructive feedback buta a lot of positive feedback. The positive feedback outweighed the fewr negative comments. With last year beingt the first year backt they said it was good, but wei took some oft their recommendations. andi incorporated iti into this year. Overall, very positive. believe my budget was around 15,000.00 and thati includes the 5,000.00 private donation looks like we came in at 12,654.00 minus the vendor fees of 3,800.00 sO we came in ata around 8,800.00.s0 how was that compared to years prior? Commissioner Oxtoby andl Ms. Osteen Thel highest remember was: 30,000.00 but that included the race and chicken dinner. The pointlwant to make is we can have a very successive day for around 10,000.00 give or take how we manage the vendors. We didn't overcharge the vendors, the onesl spoke to were very grateful fort the fee that we charged.. All the vendors that! I spoke with except one said they had a great day and the one didn't say hel had al bad day. thinki ity was very successful andl look forwardi to conversations on future  festivals.  18-5 Saluda Merger, Regionalization, and Feasibility Grant Resolution  City Manager Orrt this is the state saying you did everything the way you are supposed to do ita and this is a Resolution we have to have approved To accept the monies of 350,000.00. There's no match, no catches. Commissioner Marion made amotion to approve the Saluda Merger, Regionalization, and Feasibility Grant  Resolution as read. Commissioner Talbot seconded. All were in favor.  19-Resolution for al Public Hearing for the City of Saluda Schedule of Fees for August 14th City Manager Orr Readi the resolution for al Public Hearing for the City of Saluda's Schedule of Fees fori the August Commissioner Oxtoby made a motion to approve the Resolution foraF Public Hearing for the City of Saluda Schedule of Fees for the August 14th Regular Schedule Board of Commissioners Meeting as read.  Regular Schedule Board of Commissioners Meeting 14th Regular Schedule Board of Commissioners Meeting Commissioner Walker Seconded., All were in favor.  20-C Closed Session  City Manager Orr read the! Resolution to enter a Closed Session to discuss Economic Development NCGS 143- 318.11(A)(4), Attorney-Client Privilege NCGS 143-318.11 (A)(3), and NCGS 143-318.11(A)(6). Commissioner Oxtobymade a motion to entera Closed session for the purpose of discussing Economic Development NCGS 143-318-11A)(4). Attorney-Client Privilege NCGS 143318.11/A1B.andl NCGS143- 318.11(A)(6). Commissioner Walker seconded all that were in favor and entered a closed session at 8:16 pm  onJuly 10th, 2023. 21-Adjourn  After receiving legal advice, thel Board moved to go backi into open session.  Commissioner Marion made a motion to Enter back intol Regular Session at 8:51 pm. July 10th,2023,  Commissioner Oxtoby Seconded all were inf favor.  After closed session  BOCI Regular Scheduled Meeting July 10th2023-7/0/2023  5    Commissioner Oxtoby made al Motion to engage outside counsel to purchase property for the city.  Commissioner Talbot Seconded. Ally were in favor. With no further business to discuss,  Commissioner Oxtoby made ar motion to adjourn the meeting Commissioner Marion seconded and all were in  favor.  The meeting adjourned at 8:52 pm. July 10th, 2023.  Respectfully submitted! by Pamela' Waters, City Clerk, Adopted this 14th day of August 2023.  Respectfully submitted by Pamela Waters City Clerk. Adopted this 14th day of August, 2023,  fnk - Pamelal Waters, Clerk  Tangie  Dakl City  duDvs  BOC Regular Scheduled Meeting July 10th2023-7/0/2023  6