Board of Aldermen Agenda Setting Meeting Town Hall Board Room, Maggie Valley Town Hall Tuesday. July: 2, 2024,10:00am  Members Present: Members Absent: None Staff Present: Others Present: Media Present:  Mayor Mike Eveland, Alderman. John Hinton, Alderman Phillip' Wight, Alderman Tim' Wise,  Mayor Pro-Tem Jim Owens  Town Manager Vickie Best, Town Clerk Kathy Johnson, Town Planner Sam Cullen, PW  Director Mike Mehaffey, Police Chief Matthew Boger, Alexus Livesey  One other person was present. No Media Present. Meeting Called to Order  Mayor Mike Eveland called the meeting to order at 9:58am on Tuesday. July: 2, 2024, int the Maggie  Valley Town Hall Boardroom 3987 Soco Road, Maggie Valley, NC: 28751. Public Hearing: Text Amendment to the Unified Development Ordinance 1086  Planner Sam Cullen said Ordinance 1086i is a Text Amendment to remove language in the Unified Development Ordinance (UDO) concerning nonconforming signs. The amendment will remove the requirement that pre-existing signs be brought into compliance within two years from the Mayor Eveland confirmed with Mr. Cullen that the Town Attorney has also looked at the Ordinance. Mr. Cullen said the revisions include Attorney. Justus recommendations. Public! Hearing: Revisions to the Planning Board Charter Ordinance 1083  adoption of the current sign ordinance.  Mr. Cullen said the Planning Board Charter takes all the language from the current code and moves it in the UDO along with the Zoning Board charter that was approved last month. It does not change the duties of the Planning Board. He said there would also be a resolution aligning the current member terms now that there isal loss ofa an ETJ member. Thei terms willl be staggered just like the Zoning Board. The terms will end in different years, but will all end in March of the respected year. Hel has spoken tot thel Planning Board members, and they are all aware that there will be some adjustments. No board members term will be shortened. All Planning Board Members terms are being lengthened, some by three months and some by six months. Mr. Cullen confirmed that Resolution 24-11 amending the term limits has been reviewed by the  Town Attorney. Town of! Maggie Valley July2,2024  Board of Aldermen Regularly Scheduled (Agenda Setting) Meeting    Request for Grant: Façade, Sign and Landscaping Grant: Cool Breeze: Landscaping Planner Cullen said the grant funding application from Cool Breeze Campground is the first complete application the Town has received. There are four other applications that have not been completed and thet full project is eligible for grant funding. The owner is proposing to puta screen along the east side of the property which is ont the right side coming up Maggie Valley. He reviewed. a map with the Board and explained the owner would be adding twentyt trees along the side and supplemental trees along the front. He said the Towns part of the eligible expense of Mayor Eveland asked for pictures to be included with grant applications in the future. Mr. Cullen said as part oft the application process, they are required to present pictures along with a sketch of what they plan to do. If the application is approved, the applicant will have 180 days to Public Works Director questioned "We are, going to provide grant funding to put back screening because they are non-conforming now?7 They had screening before, and it didn'tlast and now we are going to pay them to put it back?" He questioned if the project was eligible for the grant Alderman Phillip Wight said thet fence screening that was previously there kept blowing over. Mr. Mehaffey said there needs to be screening, but he questioned whether the Town should Planner Cullen said the grant request was valid duet to thet fact that a previous Planner had: signed off on trees being planted in another location to meet the screening requirements. Approve Resolution 24-10A grant for streambank restoration: Haywood Waterways This agenda item is an amendment to resolution 24-10 that was passed in the meeting on. June 11, 2024. It is amending the amount of the streambank restoration grant from Haywood Mr. Mehaffey said there are many more places in Maggie Valleyt that are much more needed than this project. He cautioned that there were more critical areas that need restoration. Mayor Eveland suggested compiling a list for Haywood Waterways with the more critical projects being Mr. Cullen suggested, "We will be willing to be the grant applicant if it's one of our priority  the project would be $2,750.  complete the project before any funds are given to them.  because that was already ar requirement fori the campground.  grant funds to do what was a requirement of the campground already.  Waterways from $93,000 to $67,250.  first. projects."  Town ofl Maggie Valley July2,2024  Board of Aldermen Regularly Scheduled (Agenda Setting) Meeting    Alderman Phillip Wight addressed Mr. Mehaffey, "This makes you ask the question after your statement ist there anything wrong witht that creek bank."Mr. Mehaffeysaid" "Idon'tseeanything wrong with it. It has grown foliage on each side, and Idon't see any places washed out on it." Board members continue discussion on creekbank restoration grant process and projects. Mr. Cullen said in the future, if Haywood Waterways asks the Town to bet the applicant for a project, he would like the Director of Haywood Waterways to come and speak at a Town meeting explaining the project and how they chose it. Mr. Mehaffey said in the future, we need to A motion was made by Alderman John Hinton to adopt Resolution 24-10A, amending the amount of $93,000 in Resolution. 24-10 to $67,250. The motion carried unanimously.  question them more on the projects that are chosen.  Other Business on the property.  Manager Best said she signed the contract on the Waterfall property. There were no upset bids Mr. Mehaffey showed Board members the color scheme for the new building and saidi it should Ms. Best said the Tyler Program the Town uses for accounts payable and payroll has been down  be complete by mid-August.  fori four days and now there is someone on sitei to work on the server.  Adjournment carried unanimously.  A motion was made by Alderman Tim Wise to adjourn the meeting at 10:37am. The motion  AAp  Eveland  Vitkle Town Best, Manager  lKsk  Mayor Mike Kathy.  WGa  Town of Maggie Valley July2,2024  Board of Aldermen Regularly Scheduled (Agenda! Setting) Meeting