MINUTES Spencer Board of Aldermen Recessed Meeting August2 27,2024  The Town of Spencer Board of Aldermen reconvened for the meeting, which was recessed on Tuesday, August 13, 2024, at 7:37 p.m., in the Hilda B. Palmer Board Room at the Spencer Town Hall on Tuesday,  August 27,2024, at 5:30 p.m. Present were: Mayor Jonathan Williams  Mayor Pro Tempore Patti Secreast Alderman Steve Miller Alderwoman Erin Moody Alderman Andrew Howe Alderwoman Patricia Sledge  Also present were: Town Manager Peter Franzese, Town Attorney Jay Dees, Finance Officer Heather Kann,  and Planning & Zoning Administrator Steve Blount.  Town Clerk Anna K. Ward and Special Projects Planner Joe Morris attended via Zoom. Mayor Williams called the meeting to order, gave thei invocation, and led the Pledge of Allegiance.  CONSIDER, ADOPTING - Town Park Project Ordinance 23-19.003  Town Manager Franzese, Finance Officer Kann, and Special Projects Planner Morris gave ap presentation and answered questions from the Mayor and Board regarding adopting a Town Park Project Budget Ordinance amendment, awarding a construction contract to Ike's Construction, Inc. in the amount of $2,175,700 for the construction of Spencer Town Park, and authorizing the Town Manager to finalize and execute the Bids havel beenreceived fort the SpencerTown Park Project. The responsible lowh bidderisl Ike's Construction, Inc. of Concord, NC. The project has been value-engineered to a proposed cost of $2,175,700 through negotiation, design adaptation, and scope modification. Pending the execution of a contract, Ike's Construction, Inc. is prepared to begin work on or about October 2, 2024. The period of construction is At present, there is $1,842,013.70 in available funds for the project, leaving a funding gap of $333,686.30. Adopingpropctpugetamendmentwouds allowthep projecttogoforward. Staffhas outlined lafundraising program to close and, as a goal, exceed the funding gap to build this important community project. If adopted by the Board as part of the budget amendment, we can also proceed with fundraising to include seeking additional grants. Although not the intention, the budget amendment recognizes that the Town's fund balance would cover any shortfall in our fundraising goal. Achieving the $385,000 fundraising goal  agreement with Ike's Construction, Inc.  estimated to be 91 months.    would fund the base project and about $50,000 in additional contingency. Additional fundraising would  allowi four project alternates to be considered.  Action  Alderwoman Sledge moved to adopt Town Park Project Ordinance 23-19.003 fori the Downtown Park Project Ordinance, which isi incorporated int the body of the minutes below. Mayor Pro Tempore Secreast seconded  the motion, which carried by avote of5 5-0.  DOWNTOWN PARK PROJECT BUDGET ORDINANCE FOR1 THE TOWN OF SPENCER, NORTH CAROLINA PROJECT BUDGET ORDINANCE. AMENDMENT23-19.003 AUGUST: 27,2024  BEI IT ORDAINED byt the Governing Board of the Town of Spencer, North Carolina, thet following amended anticipated revenues, and expenditures fromt thef fundraising: and donation campaign byt thel Town arel hereby appropriated and approvedi for  thel Downtown Park Project amending Ordinance: 23-19.003 and  Section 1. The Town authorizes the Townl Manager or his designee top pursue donation and grant opportunities to meet Section2.1 The Town anticipates and authorizes thel Town Manager tos sign on! behalf oft thel Town anyo documentsrelated Section 3. To appropriate revenues and expense appropriations as follows for grants and donations from the  thes staf-recommended" fundraising plan. tot the grants and donations acceptance and fundraising and donations campaign of$ $385,000:  Revenues Current Budget Expenditures Current Budget  Account  Title  Amended Budget $385,000  (Decrease) Increase $385,000  92-3985-241 Downtown Park! Donations/Grants $0  Account  Title  Amended Budget $2,303,000  (Decrease) Increase $385,000  92-6120-580 Capital Outlay- Infrastructure $1,918,000 Balance in General Fund for the remaining balance. Town! Manager and thel Finance Officer forr record-keeping.  Section 4. If the fundraising and donation revenue goals are not met, the Town agrees to use Appropriated Fund Section5 5. Copies oft this project budget amendment shallb bet furnishedi tot the Clerkt tot the Governing Board, andt tot the    CONSIDER AWARDING-Construction Contract for Town Park Project  Town Manager Franzese, Finance Officer Kann, and Special Projects Planner Morris gave a presentationand answered questions from the Mayor and Board regarding the draft construction contract with Ike's  Construction, Inc. Action  Alderman Miller moved to award a construction contract to Ike's Construction, Inc. in the amount of $2,175,700 for the construction of Spencer Town Park and to authorize the Town Manager to finalize and execute the agreement with Ike's Construction, Inc. Alderman Howe: seconded the motion, which carried by  avoteof5-0. EXECUTIVE SESSION ADJOURN  Itwas the consensus of the Board that there was no reason to goi into Executive Session.  Alderman Howe moved to adjourn the meeting. Mayor Pro Tempore Secreast seconded the motion, which  carried by a vote of5-0.The meeting stood adjourned at 6:17 p.m.  Adopted this 10th day of September 2024.   Tn Jonathan Williams, Mayor OF SPEIC GFICIE SEAY ORTH CAR  Attest:  htinilinl Anna Kanode' Ward, Town Clerk