MAYOR Jessie Bellflowers MAYOR PRO1 TEM Dr. Kenjuana McCray TOWN MANAGER Chancer McLaughlin  TOWN: BOARD Elyse Craver Jerry Legge Bryan Marley Joanne Scarola TOWN CLERK Ashley Wyatt  OWN Op  HOPE MILLS NORTH CAROLINA AI PROUD PAST. EST.1891 A BRIGIT FUTURE  TOWN OF HOPE MILLS BOARD OF COMMISSIONERS Regular Meeting Minutes - August 19, 2024 7:00 p.m.  Mayor Jessie Bellflowers called the Regular Meeting oft the Hope Mills Board of Commissioners to order on Monday, August 19, 2024, at 7:07 p.m. and welcomed those in attendance.  STAFF PRESENT  Town Attorney Dan Hartzog, Town Manager Chancer McLaughlin, Town Clerk Ashley Wyatt, Deputy Town Clerk Coronda Regan, Fire ChiefMatthew Cain, Deputy Fire ChiefRobert Hurlburt, Fire Marshal Robert Carter, Finance Director Drew Holland, Police Chief Stephen Dollinger, Captain Mitch Deaver, Public Works Director Don Sisko, Deputy Public Works Director Bruce  Clark, and Director of Planning Emily Weidner. Commissioners Marley and Legge PLEDGE OF ALLEGIANCE  ABSENT  Mayor Jessie Bellflowers led the pledge of allegiance  APPROVAL OF AGENDA - ADDITIONS OR DELETIONS.  Mayor Pro Tem Dr. Kenjuana McCray requested to move item f. Acceptance and approval of parks and recreation special events for FY 24-25 to item f under new business and to include a Motion by Commissioner Scarola, seconded by Commissioner Craver, was carried unanimously,  closed session as item 8.  to approve the consent agenda as amended. OFFICIAL COMMENTS:  Town Manager McLaughlin highlighted various upcoming community events, directed residents to Town ofHope Mills Storm Preparation Guide located on the website, spoke to the mechanisms  that maintain the dam, and read into the record the following press release:  Regular Meeting August 19,2024    HOPE MILLS FIREC DEPARTMENT FORI IMMEDIATE RELEASE 010-428-4112 oangtoanoeas Notice Date: Auguet 16" 2024 Town of Hope Mills Fire Department Receives Rating Anter ISO Inspection Hope Mills, NC The State Fire Marshallh has completed their routine inspection ofthe Hope Mills Fire Department fort the ISO (Insurance Services Oflice) fire rating. Thei inspection, conducted! by the witht the ofs State Fire Marshal asp parto ofthe North equipment. communications capabilities, and availability ofa water amongo other things. Thal NCRRS ratings system from one (highest) to 10 (not department! by the state). While lower: ratings do not neces indicate poor service, a higher ratingd does sugpest that. department iso overallb better equippedi tor respond to fires and emergencies inits district. Att the conclusion oft thei of2fort thel Hope Mills municipald district effective October 1, 2024 Slate Marshal Bryan Taylor extended! his congratulationst to Fire Chlef the Hope Department the Hope Mills can take Ink knowing this highly teamo of frefighters is saleguarding thema belongings in the an emergency" Thel Towns of Hope Mills would like to congratulate our Fire Department fort thelr exemplary service ando dedication ofe excellence to our citizens.  HOPE MILLS  Regan,E Executve AssistanvDepuy Townd Clerk  is required ona reguler The inspections of as a certifed fire has received an sO rating Cain' fort the commendable performance of of its team stating" the  the Hopel Mills Fire  af  Commissioner Scarola thanked all of the residents for attending the meeting. Commissioner Craver thanked all of the residents for attending the meeting. and congratulated the Youth Softball League for winning the world series.  Mayor Pro Tem Dr. Kenjuana McCray thanked staff for how they handled Tropical Storm Debby Mayor Bellflowers highlighted the storm preparedness item on the agenda in anticipation ofamore robust discussion and spoke to the community forum held the week prior for feedback on the  proposed Community/Senion Center and the corresponding activities.  PRESENTATIONS: Schwartz. September 11h.  Mayor Bellflowers swore in thei following 3 police officers Alexis Malena, Eric Martin, and Nataly Mayor Bellflowers read into the record the proclamation recognizing the 23rd Anniversary of Commissioner Scarola read into the record the proclamation recognizing September of National  Suicide Prevention Month.  Regular Meeting August 19,2024    PUBLIC COMMENTS:  Ronald King a resident at 5566 Hallwood Drive, spoke to the ongoing flooding issues that his street experiences and the reoccurring expenses that result from those occurrences. He implored the Board of Commissioners to look into a potential remedy for himself and the neighbors of Dr. Terra Jordan, a resident at 4500 Black Stallion Court, expressed her desire to run for the Grilley Mitchell, a resident of of 4056 William Bill Luther Drive, spoke in support of the Town Mayor Bellflowers reiterated the points made by Mr. Mitchell regarding storm preparedness and also spoke in support oft the staff. He also requested that the Town inspect Hallwood Drive. Debra Locklear a resident ofl Hope Mills spoke in opposition ofincreased fees for seniors to play  Hallwood Drive.  Cumberland County Board of Education District 6.  Staff and how they handled being prepared for Tropical Storm Debby.  pickleball at the Hope Mills Parks and Recreation Building.  CONSENT AGENDA: (No attachments)  Consideration of approval of the Board of Commissioners July 15, 2024 Closed Session Minutes Consideration ofapproval ofthe Board ofCommissioners Meeting Minutes: July 15, 2024, Special Meeting, July 15,2024, Regular Meeting Minutes, July 29, 2024 Special Meeting and August 13,  2024 Special Meeting (Community Forum) (TAB 4) Acceptance ofMonthly Financial Report July 2024 (TAB5) authorizing the disposition ofsaid property (TAB6 6)  Approval of Resolution R2024-013 declaring certain property of the town to be surplus and Adoption of Ordinance 2024-05; 2024 Annual Christmas Parade Dot Road Closure  Motion by Commissioner Scarola, seconded by Mayor Pro Tem Dr. Kenjuana McCray, was  carried unanimously, to approve the consent agenda as amended.  "END OF CONSENT AGENDA"  OLD BUSINESS: None DISCUSSION: Regular Meeting August 19,2024    Hope Mills Disaster Recovery Response Action Plan Overview  Town Manager McLaughlin walked through the process ofhow the Town ofHope Mills manages any type of natural disaster and the corresponding emergency operations. He reiterated the need for coordination between several departments and other local government agencies, outlined the chain of events from the Monday before Tropical Storm Debby until the day of the storm, commended staff for how they handled the preparation, and made himself available for any Mayor Bellflowers echoed the comments made by the Town Manager and called for any additional Commissioner Craver expressed conçerns for flooding at Deaver Circle and other areas within the town, as well as spoke to additional barriers being dispersed in order to prevent residents from compromising situations that may damage their vehicles during natural disasters. Mr. McLaughlin noted that Deaver Circle was not a road owned or maintained by the Town and that DOT had the location included in al list ofupcoming projects that they planned to fund.  questions.  questions or comments from the board.  Commissioner Scarola stated that barriers on no  CLOSED SESSION  Motion by Mayor. Pro Tem Dr. McCray, seconded by Commissioner Scarola, and carried unanimously to enter into closed. session pursuant to NCGS 143-318.11 (a) Attorney Client  Privilege,  At 9:11 p.m. Mayor Bellflowers called the regular meeting back to order.  Motion made by Mayor Pro Tem Dr. McCray, seconded by Commissioner Scarola, and carried unanimously, to seal the minutes ofthe closed. session until such time as the release oft the information would no longer, frustrate the purpose ofthe closed session and further no action  was taken.  NEW BUSINESS: marquee advertisements  Approval of Fee Schedule Amendment - Fees associated with registration rentals, and Parks and Recreation Director Lamarco Morisson spoke to potential revenue for marquee advertisements and proposed various options for cost of pickleball as it pertained to residents and Commissioner Scarola asked about the relocation of the pickleball courts outdoors and if they  non-residents. would still have fees. Regular Meeting August 19,2024    Mr. Morrison stated that outdoor play would not incur fees.  Commissioner Craver asked ift the document before the board was the entire fee schedule. Mr. Morrison stated that the document was just the amendment that captured all ofthe areas where Commissioner Scarola asked what feedback thel Parks and Recreation Advisory Committee offered Mr. Morisson stated that the advisory board felt that the fees should be higher than what he Mayor Pro Tem Dr. Kenjuana McCray asked if there was an estimated completion date for the  fees had not previously been associated.  regarding the fees. proposed.  outdoor pickleball courts.  Mr. Morrison advised there was not an estimated completion date. questions directly to the pickleball players that attended. Ms. Debra Locklear was the spokesperson for the group.  Ity was the consensus of the board to suspend the rules and allow Commissioner Scarola to ask  Commissioner Scarola asked what the concerns were regarding the fees.  Ms. Locklear stated that the current budget did not delineate between residents or non-residents Mr. Morrison stated that Ms. Locklear was correct that the budget did not distinguish between costs for residents and non-residents who were 55 and up as it pertained to "free play".  for seniors 55 and up using "gym free play".  Discussion ensued.  It was the consensus of the board to charge $10 per month for a 20-visit punch card and a $2 Daily Motion by Commissioner Craver, seconded by Commissioner Scarola, was carried unanimously, to approve Fees associated with registration rentals, and marquee advertisements, as amended.  drop-in fee for "free play" per person.  PARKS & RECREATION DEPARTMENT  Outdoor Facility Rental Middle School) Deposit Hourly per field Hourly per field - with lights  Ballfields (Municipal Park, Brower Park, Baldwin Elementary School, Hope Mills  $50.00 $35.00 $45.00 $110.00  Field Prep drag & mark = one per day (optional)  Tournament Fee Regular Meeting August 19, 2024    Deposit Per day per field Per day per field with lights Deposit Per hour (21 Hour Minimum) "Vic Blendz" Outdoor Basketball Court Deposit Per Hour (2 Hour Minimum) Splash Pad Private Party Rentals Deposit Per Hour (2 Hour Minimum) Deposit Rental per hour (2 Hour Minimum) Brower Park Multi-Purpose Room Deposit Per Hour Deposit  $100.00 $160.00 $180.00 $50.00 $45.00 $50.00 $50.00 $100.00 $50.00 $75.00 $60.00 $100.00 $70.00 $200.00 $90.00 $100.00 $20.00 per mtg $50.00 perr mtg $80.00 per mtg  Picnic Shelters (Municipal Park, Reid'sJ Journey, Brower Park, Ed Herring Park)  Gazebo at Lake Note: Pavilion not available for rent April 1- November 30  Thomas Oakman Campbell Memorial Chapel Rental per Hour (2 Hour Minimum) Non-Profits Deposit 5r meetings or less per year 6-1 121 meetings per year 13+ meetings per year  *additional. $10/hour for meeting exceeding 2 hours Recreation Center Rental Fees Rental: Saturday 9:00am - 5:00pm Deposit Per Hour Large Activity Room Deposit Per Hour Multi-purpose Room Deposit Per Hour Small Activity Room Deposit Per Hour Gymnasium Rental Fee Deposit Class IRental Class III Rental  Community Room including Kitchen Normal Business Hour  $150.00 $100.00 $100.00 $70.00 $100.00 $70.00 $100.00 $60.00 $150.00  Rate per hour $75.00 Rate per hour $50.00  Recreation Attendant (Supervisor) $12 per hour/Scorekeeper $10 per hour 1) Class I (For Profit)- - Any event for which admission is charged or any other type of compensation is realized, including donations. This does not include non-profit organizations. All Class I rentals  must receive administrative approval.  Regular Meeting August 19,2024    2) Class III (Non-Profit): - Any event hosted by an organization which can provide proofofnon-profit. and federal tax exempt status. Daily Fee- Fitness area, open gym/free play& picklebal!  Resident ages 55 and over Non-Resident ages 55 and over Ages 18 - 54 resident & non-resident Ages 18 - 54 daily drop-in fee inclusive for all activities listed above Recreation Center Rental Fees 5n meetings or less per year 6tol 12 meetings per year 13+ meeting per year Event Rental Amenities Leagues Fees Adults  No Cost $10 punch pass $10 punch pass $2.00 per day  Note: Punch pass has 20 visits per pass andi is good for one day visit and *Civic Organizations as listed in Code of Ordinances Section 62-180  No cost $30.00 per meeting $60.00 per meeting  additional $10.00/hour for meetings exceeding 2 hours PA System (for duration of scheduled rental) Podium (for duration of scheduled rental) Basketball Leagues per team Softball Leagues per team Volleyball Leagues per team Per Person Resident/ / Non-resident  $25.00 $25.00 $500.00 $500.00 $400.00 $35/$45 $90/$100 $50.00- $300.00 $5.00-$75.00 $0/55.00monthly Varies $55/$120 $10/$15  Youth Leagues Summer Camp Fees Traditional Summer Camp Per Week Resident/ / Non-Resident Specialty Summer Camp Class/Program Fees Registration Fee (depending on class) 55+ Class registration fee ResidentNon-Resident Park Use Permit Boat Permit Fees Motorized Annual Permit Fee Resident / Non-Resident Daily Permit Fee Resident / Non-Resident Special Event Permits Number of Attendees Non-profit Upt to 500 501-2,500 2,500 plus Trash Cans Bleachers  Permit Fee Deposit $45.00 $100.00 $110.00 $100.00 $210.00 $250.00 $310.00 $500.00 $80.00 $50.00 $5/trash can $65/set $55.00 $55.00 $5/10ftsect  80 safety cones at $1.00 each (for events requiring street closures) 10barricades at $5.00 each (for events requiring street closures)  Electric Access (HMPRD Staff Required*) Water Access (HMPRD Staff Required*)  Temporary Fence  Regular Meeting August 19,2024    HMPRD Staff - Day of Assistance (2 hr min) fee waivers for rentals and special event permits. per year, and shall be ona first come, first serve basis.  $45.00  Fee Waived Policy:  1) Groups, organizations and non-profits must meet the requirements in the Code of Ordinances Section 62-158. Civic Organizations not specifically listedi in the ordinances must be approved by Parks & Recreation staff before being granted 2) Feev waivers shall bel limited tot three (3) Civic Organizations per year, and shall be on a first come, first serve basis. 3) Hope Mills Parks & Recreation shall partner or co-sponsor a maximum off four (4) special events with Civic Organizations 4) Civic Organizations can only be granted one (1) fee waiver for a Special Events Permit per year.  Golfview Greenway Deposit Hourly  $150.00 $30.00 $155.00 $175.00 $45.00 each  Park and Greenway Rental per day  Rental andj prep special mowing and marking per day (optional) HMPR Staff Day of Assistance (2 hour minimum)  Municipal Park Common Areas  Deposit Hourly Common area per day Off-Duty Police Officers Deposit  $150.00 $30.00 $155.00 $175.00 $45.00each $35.00each $45.00 each $25.00 $55.00 $85.00 $125.00 $200.00 $30.00  Rental & prep - special mowing and marking - per day (optional) HMPR Staff Day of Assistance (2 hour minimum)  Rental per hour (21 hour minimum) Digital Marquee Advertising Fees Hope Mills Lake or John W. Hodges Public Safety Center Marquee Birthday Announcement (1 day 1 image only) IDay,peri image week (7 days), peri image %1 month (14 days), peri image Imonth (28 days), per image Additional Fees Optional*  Customization fee (for use of custom graphics by Town of Hope Mills employces)  Approval of Budget Amendment #4 for in the amount $2,800 for the Hope Mills Police ChiefofPolice! Stephen Dollinger stated that the purpose of the item was to utilize the proceeds of drug seizures to facilitate the moving of equipment they have offs site to the Police  Department  Department.  Motion by Mayor Pro Tem Dr. Kenjuana McCray, seconded. by Commissioner Craver, was carried unanimously, to approve Budget Amendment #4J for in the amount $2,800for the Hope Mills Police Motion by Commissioner Craver, seconded. by Mayor Pro Tem Dr. Kenjuana McCray, was carried unanimously, to approve the appointments ofJevon Thomas to the Hope Mills Prime Movers and Veteran Affairs Committee; Carlene Bailey to the Homelessness Advisory Committee; Kenneth  Department.  Regular Meeting August 19,2024    Rogers to the Hope Mills Prime Movers; Dadma Consalvi to Parks and Recreation Committee, Motion by Commissioner Craver, seconded. by Mayor. Pro Tem Dr. Kenjuana McCray, was carried unanimously, to approve the Reappointment ofDeanna Rosario to the Board of Motion by Mayor Pro Tem Dr. Kenjuana McCray, seconded. by Commissioner Scarola, was carried unanimously, Removal of Maria Rosa from the Hope Mills Prime Movers Committee. Acceptance and Approval of Parks and Recreation Special Events for FY 24-25 Mayor Bellflowers called on Mr. Morrison to highlight notable activities in the upcoming fiscal Mr. Morrison clarified that the 4th of July fireworks for 2025 would take place June 28, 2025 and Motion by Commissioner Craver, seconded by Mayor. Pro Tem Dr. Kenjuana McCray, was carried unanimously, to approve the ofParks and Recreation Special Events for FY24-25.  and Fortuna Derival to the Board ofAdjustment.  Adjustment, for a term to expire September 30, 2026)  year.  the actual parade would take place on. July 4, 2025.  Mayor Bellflowers reiterated the changes to the fee schedule.  STAFF COMMENTS None.  ADJOURMMENT:  Seeing no additional business to come before the Board, the meeting was adjourned at 9:49 pm.  HIHI bPHGBngais  Motion by Commissigrier to adjourn the  by Commissioner Scarola, and carried unanimously  meeting.  SEAL  ATTEST:  JebEr  S0 EMILLS,  ClDc00ceE - 64 Ashley Wyatt, MMC, NCCMC Town Clerk  Regular Meeting August 19,2024