LANCASTER COUNTY YOUTHINTERVENTIONCENTER BOARD OF MANAGERSI MEETING MINUTES  RIDAL.Iebruary/.104  The meeting was called to order by Commissioner Joshua Parsons at 10:00 a.m. followed by the Pledge of Allegiance in the Public Meeting Room at the Lancaster Administrative Office Building.  Board Members present ati today'si meeting were:  Ray D'Agostino, Commissioner Alice Yoder, Commissioner Joshua Parsons, Commissioner Lisa Colon, Controller Mark Korman, Resident Mary Glazier, Resident Donald Geiter, Resident Christina Hausner, Resident SherryLupton, Resident  Theresa Stauffer, Detective, Northern Lancaster Co. Regional Police Dept.  Also, present were:  Larry George, ChiefClerk, Commissioner's Drew Fredericks, Director, Youth Intervention Center Bryan Hubbard, Program Coordinator, Youth Intervention Center Dennis Dougherty, Brandee Jason, Bob Devonshire, Danielle Reed, Jocelyn  Cimino  Note: There were others present who did not sign in and whose identity is unknown.  Commissioner Parsons welcomed Commissioner Alice Yoder as a new member of the Board. Commissioner D'Agostino moved to approve Joshua Parsons as chairman of the Board. Commissioner Commissioner Parsons moved to approve Commissioner Ray D'Agostino as vice-chair of the Board. Commissioner Parsons moved to approve Controller Lisa Colon as secretary. Commissioner Yoder Commissioner Parsons requested that the November 3, 2023, board minutes be approved as circulated. The minutes were amended to reflect that board member, Sherry Lupton, as present at the November 3, 2023 meeting. Mark Korman moved to approve as amended. Don Geiter seconded. The motion passed Drew Fredericks, Director, Youth Intervention Center, presented the Operations report that all programs continue to revolve around ongoing staffing shortages, complex resident cases which result in longerl length  Commissioner Parsons requested approval of the reorganization ofthe board.  Yoder seconded. The motion carried unanimously.  Commissioner Yoder seconded. The motion carried unanimously.  seconded. The motion carried unanimously.  unanimously.  ofs stays, which is reflected in the data that accompanies the report.    Youth Intervention Center Board of Managers Minutes  February 2, 2024 Page 2  Mr. Fredericks reported that as oft the last two days there has been a decrease in the detention numbers but the population continues to be high in both population and length ofs stay. Mr. Fredericks reported there is still a challenge to fill 5 full-time vacancies and some part-time vacancies, and just trying to find the right candidates who want to apply but also come in for an interview. The referrals of youthful offendersresulting from the Juvenile. Justice Reform Act (JJRA) which went into effect December of 2021, has declined and now comprises a quarter of their population. Mr. Fredericks reported they experience these lengthy stays due to the complex nature of these cases and the time it takes to go through the adult system. In addition, there are bed shortages in Pennsylvania for juvenile offenders. He stated that this is not only a Mr. Fredericks reported the shelter resident population has been steady int the mid to high teens. Iti is still a challenge toi fill vacancies much like in detention, where they! have 21 full-time vacancies: and numerous part- time vacancies as well. In addition, there willl be two part-time positions vacant ini the next few weeks. The challenges with the shelter population continue as they deal with extreme behaviors, mental health issues, lengthy stays, and inconsisten/insuficient staffing. As with detention, reduced placement options result Mr. Fredericks reported that he worked with Children & Youth (CYA) and BH/DS for approval for a behavioral therapist to come into YIC to evaluate one difficult case. The resident was approved for an additional 20 hours with at therapy specialist per month. He noted thati ifthey find: success with this program, Mr. Fredericks reported on the PULSE evening treatment centers. They served 22 youth during the past quarter with 19 newadmissions. He stated that the evening treatment center works on an adjusted schedule, which allows us to serve the participants to receive the recommended amount of service delivery and the  Commonweaith, but a national problem as well.  with the lack of bed space for the next phase of treatment.  they may work with them in the future on these complex cases.  staff to reach the proper ratios.  The population today is 17 in detention, 16 in shelter, and 18 in the Pulse program.  Inr response to Commissioner Yoder's question on our needs and how we compare to other counties, Mr. Fredericks noted that YIC has had to pivot its operations from a 30-day resident stay to a year plus. He said the center is designed for a short term stay and not long term, with the challenge to meet long term educational, mental health needs. Commissioner Parsons stated that we are fortunate to have a Youth Mr. Fredericks stated the length ofs stay has increased over the last several year post-covid. Mr. Fredericks noted that when he started in 1993 there were 22 detention facilitiesi in Pennsylvania and now there are only 6or7. The youthful offenders, complex cases do not move through the system as quickly as in the adult system. He noted that it is nice that YIC can serve our local youth and families as well as the community. In response to Mark Korman's question on capacity, he stated that with a full staff they can serve 48 kids Mary Glazier asked about the abilities oft the employees and ift thej job description. has changed to deal with thei increased resident length ofs stay due to lack of bed space and complex cases. Mr. Fredericks stated that while the goal is not tol have a long-term facility, he realizes the change from short-term stays. He felt that the salaries are competitive and the staff attends Job Fairs and seeks interns from local colleges. Mr. Fredericks noted that new hires do not look at the job as a career, but rather as a stepping stone.  Intervention Center as most counties do not have one.  ind detention and they are licensed for 36 in shelter beds.    Youth Intervention Center Board of Managers Minutes  February 2, 2024 Page3 3  Mary Glazier stated she hopes that applicants would understand the opportunities they can gain from working at YIC. Mark Korman stated that the competition for staffing is not just among other counites but other non-profits. He suggested that salaries have to be competitive with other employers in the county. Bryan Hubbard, Program Coordinator, YIC, provided the Juvenile Services Report to the Board. Mr. Hubbard reported the counseling team is comprised of three employees, Jocelyn Cimino, Brandee Jason Mr. Hubbard reported on the Trust Based Relational Intervention (TBRI) program introduced at the November3,2024 meeting. They are excited that they! have three staffthat aret trained as' TBRI practitioners. TBRI is trauma-based intervention. It is designed to meet the needs of very complex, vulnerable kids. Complex describes most of their kids who have trauma, abuse, and neglect and. helps them learn how to build connections with the core principles: connecting, empowering, and correcting. The goal for them becoming practitioners is to coach and mentor their staff in how to build these connections and empower their youth sO that hopefully the staff can spend a little less time correcting. The goal is, ift they do have to do some correcting and they have these established relationships in place, it is more easily tolerated by the youth. Mr. Hubbard stated that this week 1/3 ofthe line staff is trained and full staff should be trained in the upcoming weeks. In the future there will be refresher training for staffevery three months. In addition, Mr. Hubbard agreed TBRI is a major shift for veteran staff. He stated that staffi morale is kind of low right now. He feels the staff will see the benefit with a decrease in physical intervention, but the idea is talk it through, which happens less frequently, and this approach is received better by the kids sO that they are not Sherry Lupton as a former Juvenile Probation Officer for the County of Lancaster, asked if the TBRI program information has been shared with the Juvenile Probation Office staff. Mr. Hubbard said no, but Mr. Hubbard gave the educational report. The school year is going very well. As they approach the first Mark Korman asked once thes staffi is trained how do you evaluate? Bryan stated the metrics will speak for themselves, but he will bel looking to see that staffis connecting to the kids andi that they make life changes, Mr. Hubbard stated that there is also training available in self-care fort thes staffand he findst that staffsupport each other as at team. Commissioner Parsons stated that there is also the Employee Assistance Program Drew Fredericks gave the Administrative Report. He stated the facility will be fully trained in TBRI soon and several two-hour workshops will be held throughout the year. He will send information to the Board  Commissioner Parsons noted that YIC employees are bargaining unit staff.  and Danielle Reed.  the TBRI council meets once a month.  as reactive.  he agreed it would be a good idea.  marking period, they have 6 teachers and 3 para-educators for 5 student classrooms.  such as moving on to community programs such as Benchmark and Compass Mark.  (EAP)services for employees who may seek counseling. members on the workshops ifthey wish to attend.    Youth Intervention Center Board of Managers Minutes  February 2, 2024 Page 4  Mary Glazier stated that the work to put together this program is commendable to change the culture and she will be pleased to see the results. She and Commissioner Yoder hoped that there would be measurable Bob Devonshire, Director of General Services, gave an update on The General Services Report. Staffing remains with one vacancy. Currently they have the Maintenance Worker II positions posted. They have been able to utilize the downtown staffi in assisting with maintenance needs as they arise at YIC. Mr. Devonshire reported the 2023 closed orders for October- 31, November 45 and December- 43 with an annual total of 478. The top 5 maintenance requests in 2023 were Electrical - 25% Plumbing - 22% Lisa Colon, Controller, presented the Financial Report as of December 31, 2023. In Revenues, we have an increase of $720,205. Expenses increased: personnel services $1,558,025, supplies $11,390, purchased services $229,500 and indirect costs $75,281 for a total expense increase of$1,874,195. In response to Chris Hausner's question about the facility report as part of the agenda, Commissioner Parsons stated that the YIC agenda was patterned after the Prison'sa agenda. Mr. Devonshire stated that he often takes information from these meetings to discuss with Drew to make improvements as needed. Commissioner Parsons stated that though this is not directly applicable to the YIC Board, that the new prison to be built will have an impact on direct file for juvenile cases and additional space. He told the Board to contact Drew or himself if they want additional information or to be part of tours or training at Commissioner D'Agostino moved to adjourn the meeting at 11:04 a.m. Chris Hausner seconded. The  results.  HVAC-15%, door repairs -10% and custodial 7%.  YIC.  motion passed unanimously. The next meeting is May 3, 2024, at 10:00a.m.  Respectfullys submitted, dce Lisa Colon, Controller  Secretary oft the YIC Board of Managers