LANCASTER COUNTY PRISON BOARD AGENDA March 21, 2024 1. CALLTOORDER --PUBLIC MEETING BEGINS AT9:15AM 2. PLEDGE OF ALLEGIANCE 3. ANNOUNCEMENTS 4. APPROVALOF MINUTES: Approval ofFebruary 15, 2024, minutes submitted independently by the Board Secretary. 5. MONTHLY REPORT a. Warden's Report - Cheryl Steberger b. Operations Report - Miguel Castro Inmate Services Report - Joseph Shiffer d. Administrative Report - Arla Brown Facilities Management Report - Bob Devonshire Financial Report - Lisa Colon 6. OLDI BUSINESS 7. NEW BUSINESS a. New Prison Project - Cheryl Steberger, Warden 8. BUSINESS FROM GUESTS 9. ADJOURN March 21, 2024 @ 9:15am 625 E. King Street Lancaster PA 17602 Sign in FrontLobby Meeting in Work Release Dayroom WARDEN'S REPORT CHERYL STEBERGER WARDEN PRISON BOARD March 21, 2024 Population Staff Recognition New Deputy Warden of Operations New Prison Project OPERATIONS REPORT MIGUEL CASTRO DEPUTY WARDEN Prison Board 3/21/2024 Security/Operations Report Officer of the Month: February 2024 12am-8am: Correctional Officer Katelyn Bair has been selected as February's 1st Shift Officer of the Month. During the past month, Officer Bair has shown great initiative int the training department. She has been flexible with her permanent post schedule and willing to train new staff in various posts. She has been extremely thorough in! her reports and documentation and has been recognized for her attention to detail and abilityt to take initiative. 8am-4pm: Correctional Officer Tajere Folk has been selected as February's 2nd Shift Officer of the Month. Over the course of the month, Officer Folk continued to be an example of professionalism and positivity on the 8-4 shift. He routinely goes out of his way to offer al helping hand wherever it is needed, often without having tol be asked. He is always first to answer Auxiliary calls and does sO quickly and efficiently. He has encouraged positive interactions with the inmate population: and communicates well with everyone he meets daily. 4pm-12am: Correctional Officer Kerry Miller has been selected as February's 3rd Shift Officer of the Month. Officer Miller is eager to learn about thei facility and about different duties within the prison. Officer Miller goes above and beyond by making sure his peers as well as his supervisors do not need anyi immediate assistance. Hel has taken the initiative to get cleared in several posts within the facility within his short amount of time here. Staffing Updates: Currently, there are three (3): sergeant vacancies and one (1)lieutenant vacancy. We held interviews this week for sergeant vacancies. There are eleven (11)r new correctional officers int the training process. INMATE SERVICES REPORT JOSEPH SHIIFFER DEPUTY WARDEN Inmate Services Department Prison Board Report February 2024 Medication Assisted Treatment (MAT) Program Update Drug & Alcohol Group Expansion Programs Update Service Award See attached program statistical section, forfurther information. ADMINISTRATIVE SERVICES REPORT ARLA BROWN DIRECTOR Administration Mar 2024 Department Information We have 2 vacancies. Our new HR Manager started with us on March 11"h, please join me in welcoming Beth Bowman. She comes to us by way of Minnesota, she has an extensive background in HR. We look forward to having her on our team. Barbering services for January were 59 services w/29 indigent. The annual General Information Report (GIR) was submitted to DOC and should be published on their Future topics - If there is additional data that you would like addressed or included in this forum, please website within the upcoming months. feel free to contact me. FACILITIES MANAGEMENT REPORT ROBERT DEVONSHIRE DIRECTOR General Services Monthly Prison Activities Report March 2024 Projects Working on the new prison facility project. Work Orders February 2024 94 Work Orders for the month of February 2024. 221 Work Orders for the year 2024. 111 Work Orders per month on average for 2024. 151 Work Orders per month, 5-year average. Closed Work Order Monthly Comparison 250 200 150 100 50 January February March April May June July August September October November December 12024 -5 Year Average 12020 12021 Respectfully Submitted RAR Robert R Devonshire, Jr. Director of General Services County of Lancaster 03/01/2024 12022 12023 FINANCIAL REPORT LISA COLON CONTROLLER STATISTICS INMATE SERVICES PRIMECARE MEDICAL, INC.+ A-10 Grievance Process for Health Care Complaints Grievance Type Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Total Medical Mental Health Dental Staff Conduct Request Off Site 1 Delay in Services 2 Co-Pay Medication Non-Medical Request Visit Other 2 1 4 2 1 0 0 0 1 2 2 0 3 12 5 3 3 0 12 3 Total 35 24 Founded: 0 0 Quarterly: Trends/Patterns 13 individuals submitted 1 grievance 4i individuals submitted 2 grievances each lindividual submitted 3 grievances Grievances regarding MAT process were previously under the "other" category, now are under medication o9o o 1 3 3 1 o 5 86 0 3 6 098 E 09 0 5 o o 9 4 f 6 1 o o9o 10 0o o o o 1o o99 oo 0191019099910l0 H 6 1 e o 4 2o 3 3 1 2E 1 ooN 1 o 9 a 3 10 3 2 6 10 o 0 2 1 0 0o 1 B 6 D9 3 0 - 6 o9lolol9lololloolololo o 0 2 b T5 9s D 0 00 0 0 o09]0 1 2 o"lo o 2 S 910 4 3 3 0 ome 9o 4 9 88 DE FEBRUARY AVERAGE DAILY PARTICIPATION Average Daily Participants: Community Employed Males: Community Employed Females: Community Service Males: Community Service Females: Inmates in Treatment Programming: FEBRUARY 2024 17 04 00 00 00 00 03 00 08 00 TARP: Males: Females: Inmate Trustees: Male: Female: Males: Females: Unassigned Inmates housed in Work Release: WORK RELEASE REPORT- FEBRUARY: 2024 FEBRUARY2 2024 Male: 05 Female: 03 Female: 02 Female: 00 Male: 04 Female: 00 Males: 00 Female: 00 Males: 00 Female: 00 Males: 08 Female: 00 New Placements: Pre-incarceration Employment; Male: 02 Employment secured byi inmate Male: 00 Employment secured by WR Removals from program Suspensions Releases WORK RELEASE FINANCES FEBRUARY/2024 8,652.34 15,113.35 246.00 8,205.00 Board and Lodging Fines and Costs Drug Test Fee Family LANCASTER COUNTY PRISON Inmate Services Department February 2024 Monthly Report L. Garcia - Classification Specialist Classification Specialist Loida Garcia continues to dol her daily duties associated with the classification office. Garcia, L continues to complete a daily move sheet, checks the board in commitment for open cells, and conducts al board check to correct and match movement in UCM. In commitment also helps with inmates that need intakes done to move straight to general population due to their status. Garcia L. reviews the inmates in G-1 (intake unit) and moves them to their appropriate housing area based on their security classification level, behavior, PREA review, other information received from internal investigation and or outside law enforcement agencies, and the needs oft the prison. Garcia, L. also makes moves upon the request from other counselors and departments such as work release, ITP, and medical. Garcia, L: also reviews requests from inmates pertaining to: moves and when appropriate interviews inmates to determine ifa move is necessary. Garcia, L. also assisted with translating for the Commitment unit, Inmates, family members of inmates and others that only speak Spanish. D. Valenzuela - Classification Specialist Specialist Valenzuela, D completed his assigned duties as Classification Specialist which consist of: Daily review ofallthec docket sheets sent electronically by thel Records Dept. which facilitate the completion of the Initial Inmate Classification Assessment. In addition, Specialist Valenzuela reviews and collects the data directly from the inmate's legal folders from the Records filing room. On the same token, Specialist Valenzuela completed the reclassification of all the inmates incarcerated at thei institution in the last three-month period. Also, Counselor Valenzuela answered inmate'srequests for re-classification as well as general requests from all the housing units. Lastly, Valenzuela has been providing training for newly hired treatment staff. C. Garner- Inmate Services Specialist Inmate Services Specialist Garner responds toi inmate questions on housing unit G-1. She is responsible for ALL G-1 intakes. She provides inmates with an orientation of general rules, and specific information pertaining to Lancaster County Prison inmate procedure. She also provides information on PREA procedures within the facility. She continues to call, e-mail and holds conference calls with various inmates' attorneys, as well as Adult Probation and Parole services. Counselor Garner assists inmates in obtaining information about their cases including court dates, communicating with their attorneys, parole plans, Sentencing dates and Birth certificates and social security cards. Counselor Garner also clears inmates off status and moves inmates out ofG-1. She also gives new commits (G-1) an intake packet. It provides, visitation times and days for every block, hands out an ITP application, if inmates want to participate ini the program, a suicidal hotline paper, and information on rehabs, jobs, food, health insurance and many other benefits int the Lancaster area. She also conducts 30-day PREA reviews for G-1. B. Morrison - Drug & Alcohol Specialist D/A Specialist Morrison is now assigned to the 3-1 housing unit of Lancaster County Prison. Specialist Morrison will be providing D/A programs within LCP to inmates of POD's 3-2 & 3-5. These classes are held 3 days a week, Monday, Wednesday, Friday from 11:15-12:15. Specialist Morrison has been attending D/A meetings weekly within our treatment department in LCP. Specialist Morrison does meet with multiple inmates daily on POD3-1. Questions answered normally involve court dates, docket information, treatment options, etc. Inmate Specialist Morrison will assist inmates whoneed) helpsetting upi intakes for treatment facilities, andrelayi information to other entities oft the prison, if necessary. Ifinitial intakes for Lancaster County Prison need conducted, Specialist Morrison will assist in completing these intakes. Specialist Morrison also assists with otherb blocks and classification duties, as needed. IS Morrison also facilitates phone conferences with attorneys, case managers, and other important calls. Specialist Morrison does use Securus and UCM daily and enters notes regarding everything that happens daily. Specialist Morrison has assisted with classification (move sheets and classifying) when designated to do SO. Specifically in the month of] January 2024, IS Morrison did assist with training new treatment staff with daily treatment functions. K.C Ortiz - Bilingual Inmates Services Specialist Bilingual Inmate Service Specialist, Karaliz Ortiz responds to female inmate requests, as well as direct assistance toinmates needs such as court dates, fast tracks, door to door, rehabs, classes, and questions about different resources in an outside of the institution (LCP). In addition, IC Counselor Ortiz assist Spanish speaking inmate throughout the prison. On the same token, Specialist Ortiz conducts initial intakes for newly committed inmates, and provides inmates with applications and information for the different program and services offered in the institution such as, vivitrol, medical assistance, and drug and alcohol applications. Specialist Ortiz also answers phone calls from family members with questions like visits, and phone calls due to not having funds in their inmate account for over 30 days of been incarcerated or request a free call. Specialist Ortiz is also helping several inmates with information on the re-entry and work release programs within the prison. Specialist Ortiz also conducts 30 days PREA reviews and PREA informational video or sheet for all female inmates. Specialist Ortiz also has been facilitating pre- approved and pre-scheduled phone conferences with public defenders, CYS employees as well as with other states, and counties which are unable to communicate or travel. Lastly, Specialist Ortiz provides notaries services to inmates throughout the prison. K. Abenshon Inmate Services Specialist Abenshon returns to Treatment aftera 2.5-year hiatus. After an initial training period, she took over responsibilities for Female Block 2-5 in Specialist Ortiz's absence, and shares responsibilities for block 3-5 with other specialists. Specialist Abenshon completes initial intake interviews for every female which consist ofas series of questions that screen for criminogenic needs and risk assessments. Recommendations for programs are made based on information gleaned in the intake interviews. She discusses programs offered inside and outside the prison with each inmate based on their assessments. She assists with completing applications for specialty courts, Vivitrol, New Beginnings, and medical assistance, just to name ai few. She provides applications for birth certificates and social security cards. She serves as liaison between Public Defenders, Paid Attorneys, Probation & Parole, Bail Bondsmen, CYS, recovery houses and treatment facilities and the inmates; often facilitating phone calls between the two. She works cooperatively with Medical, Mental Health, Reentry, Pre-Parole and Security; often advocating for the inmates. She updates the weekly AA list for 2-5. Specialist Abenshon completes 30-day PREA reviews and provides an informational PREA video to each inmate. Specialist Abenshon answers daily requests from inmates via Securus. E.N Mosely - P.R.E.A. Caseworker P.R.E.A. Caseworker Mosely is assigned to Housing units G-2 and The Medical Housing Unit. Caseworker Mosely has answering and addressing inmate requests about their needs with court dates, questions about mental/drug court and family issues. Caseworker Mosely Answers all PREA related requests and reports them to. Inmate Services Specialist Warfel as need be. Caseworker Mosely does assist with intakes and other housing units as needed. He conducts 30 days PREA reviews for all inmates housed in G-2 and MHU. He also has facilitated phone conferences with public defenders, private attorneys, judges from any agency as needed. He does assist re-entry whenever possible by finding housing and rehabs for those inmates that are: in need. Case Worker Mosely has also assisted with MISA and other mental health programs throughout the county. He assisted with mental health court CYS caseworkers from Lancaster and other counties. PREA Caseworker Mosely assisted with the education ofr new and current staffon PREA Policy and guidelines. Mosely has assisted staffv with understanding Special Statuses for inmate as well as how to address these statuses. D. Miller- Drug and Alcohol Inmate Specialist Mr. Miller is a General Inmate Specialist assigned to Blocks 2-1. Mr. Miller assists inmates with obtaining identification such as Social Security Cards and Birth Certificates. He also coordinates phone calls and emails between inmates and their attorneys, probation officers and representatives from social service agencies. Mr. Miller also helps inmates access different educational opportunities within the prison such as drug and alcohol classes, a re-entry focused class called "New Beginnings" and other psychoeducational. classes. Mr. Miller also helps inmates with their transition to the community by helping with home plans and accessing post incarceration treatment options such as rehabs, halfway houses or recovery houses. Mr. Miller responds to inmate requests through thej prison communication system, Securus. Hev was hired in Octobertob bea a Drug and. Alcohol Inmate Specialist. Mr Miller has started 2 new D&A classes. One for the men on 2-1 block and one for the women on 2- 5. A. VanDyke- Inmate Trustee Coordinator Ms. VanDyke oversees the Inmate Trustee Program (ITP) at Lancaster County Prison. She is responsible for reviewing files, hiring, disciplinary, termination reviews, onboarding/onemation, pay roll for trustees, and assisting with any demands for the kitchen, supply, and floor cleaners. Ms. VanDyke assists with JNET warrant searches for specific positions in ITPand works with inmates on Ms. VanDyke is the Treatment Specialist assigned to C-Main, D-Block, and D-Block. Annex housing units. She provides support, coordinate phone calls between inmates and other county agencies, such as public defenders, CYS, treatment facilities, etc. Att the end ofOctober, Ms. VanDyke will no longer be assigned to assist D-Block/D-Block Annex and will be working with inmates housed in the Ad-Seg the blocks to clear any MDJ level warrants or open dockets. housing unit. Ms. VanDyke is responsible for weekly PREAS on her housing units. Andrew Brommer Mr. Brommer ist the General Inmate Specialist assigned to the G-2/Restrictive Housing Unit. Hel has the task of assisting inmates on all kinds of "special statuses." He also takes care of assisting with most inmate requests regarding a variety ofissues, due to the majority oft the inmates not having the same level of access since they are on a restrictive status. He sets up phone calls for probation, attorney's and even family. He will conduct numerous reviews for these inmates throughout their stay in the RHU, in order to remove them from any additional status's they may be on due to their behavior or previous actions. He will conduct intakes for new commitments as well as PREA: reviews for those who have already been incarcerated for 30 or more days. C.E Eckman- P.R.E.A. Caseworker Mr. Eckman is currently the Prison Rape Elimination Act (PREA) caseworker for Lancaster County Prison along with E. Mosley. It is Mr. Eckman's responsibility to help investigate all PREA claims made by inmates inside the facility. Along with this it is Mr. Eckman's: responsibility to conduct PREA 30-day reviews for inmates incarcerated inside the facility for approximately 30 days. Hei is responsible for the following housing units PREA reviews: 2-1,2-2,3-1,3-2, 3-5 and C-main. Mr. Eckman is also assigned as the block counselor for housing unit 3-2. As part ofhis duties on 3-2, Mr. Eckman responds to inmate requests that are made using either the inmate'st tablet or kiosk. Mr. Eckman also facilitates communication between inmates and their attorneys. Chaplain's Office Monthly Report February 2024 CHAPLAINCY HOURS February 2024: STAFF-728.75 CHAPLAINCY VISITS 106 ONE TIME VISITS - MALE 77 MULTIPLE VISITS -N MALE INMATE REQUESTS THE CHAPLAIN'S OFFICE CONTRIBUTED THE. FOLLOWING HOURS FOR THE MONTHOF: VOLUNTEERS -367.00 19 ONE TIME VISITS - FEMALE 41 MULTIPLE VISITS - FEMALE THE CHAPLAIN'S OFFICE PROCESSED APPROXIMATELY 928 INMATE REQUESTS. DEATH & MEDICAL EMERGENCY NOTIFICATIONS THE CHAPLAIN'S OFFICE WAS INVOLVED WITH3DEATH AND 0 MEDICAL EMERGENCY NOTIFICATIONS THIS MONTH. CORRESPONDENCE BIBLE STUDIES EMMAUS BIBLE STUDY DISTRIBUTED 42 DISTRIBUTED: - 15 DISTRIBUTED 3 31 DISTRIBUTED- - 11 DISTRIBUTED: - 0 DISTRIBUTED-3 COMPLETED- -33 COMPLETED: - 14 COMPLETED -2 20 COMPLETED-8 COMPLETED-0 COMPLETED-3 ACTIVE STUDENTS-20 NEW STUDENTS-6 SPANISH EMMAUS BIBLE STUDY GOSPEL EXPRESS STUDY GOSPEL ECHOES STUDY SPANISH GOSPEL ECHOES SPANISH GOSPEL EXPRESS CLERGY VISITATION 112 CLERGY VISITATIONS WERE SCHEDULED THROUGH' THE CHAPLAIN'S OFFICE. GROUP SESSIONS NUMBER OF GROUPS CHURCH SERVICES NUMBER OF SERVICES 81 TOTAL ATTENDANCE 624 40 TOTAL ATTENDANCE 764 FEBRUARY 2024 Chaplain's Office February. Total services services conducted YTD Activity Sheet Monthly Report Average attendance #DIV/OL 14 31 5 40 18 19 16 6 34 9 #DIV/O! #DIV/O! #DIV/O! #DIV/O! #DIV/O! #DIV/OI Total attendance YTD Average Attendence per service YTD #DIV/O! 14 29 8 35 18 19 17 31 10 #DIV/O! #DIV/O! #DIV/O! Protestant Worship Services Sunday Work Release Sunday G-1 Sunday; 2-5/Adseg Sunday DB/DBA Sunday2 2-1 Wednesday: 3-1 Wednesday: 3-2 Wednesday: 3-5 Wednesday! MHU Saturday 2-2 SaturdayITP Catholic Services Bilingual Mass2 2-5/AdSeg Mass 3-1 Mass2-1 Mass3 3-5 Mass3-2 Mass 2-2 Bible Study: 2-5/AdSeg Bible Study3-1 Bible Study 2-1 Bible Study3-5 Bible Study3-2 Bible Study2-2 Study Group- Women ife Recovery Group 2-5/AdSeg Bible Study DB/DBA Bible Study Bible Study 3-5 Bibles Study2-1 Bible Study' WR Bible Study 3-2 Bible Study2 2-2 Bible Study ITP Bible Study 3-1 Spanish Bible Study 3-1 Spanish Bible Study2 2-1 Identity Matters Celebrate Recovery Jummah 3-1 Jummah 3-2 Jummah 3-5 Jummah 2-1 Jummah: 2-2 Jummahy Women 0 8 8 8 9 9 9 97 229 64 279 163 150 150 48 250 82 0 o 0 8 27 28 20 35 68 50 81 75 67 43 139 109 168 16 56 23 58 61 45 13 20 0 3 10 9 9 9] 16 #DIV/O! 13 20 2 9 5 8 #DIV/O! #DIV/O! 6 9 #DIV/OI #DIV/O! #DIV/O! 9 10 15 #DIV/O! 12 19 Study Group- Men 9 8 6 8 8 9 0 0 2 0 0 #DIV/O! #DIV/O! 10 #DIV/O! #DIV/O! #DIV/O! Muslim Services MISA and Reentry Monthly Report - February 2024 Christina Fluegel Reentry Birth Certificates Filed for: 3 Social Security Cards: 29 PAI ID/ Photo Card: 5 Child Visits Children and' Youth: 11 Compass Mark: 5 MISA Length of Stay: Misa Average Stay: 296 Days General Population Average Stay: 175 Days Int the month of February, we discussed Oi individuals. MISA Misconducts: Assault on Staff: 0 Assault on inmates:1 Mutual Combative Fighting: 0 MISA Recidivism 90 days: 19.2% (246 Yes/1032 No/ 1278 Total) 180 days: 30.6% (379 Yes/858 No/ 1237 Total) 1y year: 43.1% (496 Yes/654 No/ 1150 Total) 2 years: 54.2% (500 Yes/ 423 No/ 923 Total) 3y years: 58.6% (379 Yes/ 268 No/ 647 Total) New Beginnings February Participants:7 Reentry Recidivism 90 Days: 8.7% (22 Yes/230 No/252 Total) 180 Days: 19.8% (45) Yes/ 182 No/ 227Total) 1 Year: 36.0% (63 Yes/ 112 No/ 175 Total) 2 Years: 55.8% (48 Yes/ 38 No/ 86 Total) 3 Years: 65.0% (39) Yes/ 21 No/ 60 Total) 284 participants have successfully completed the program. 53 Participants have successfully completed the program in 2023 fiscal year. Drug and Alcohol Total Participants year to date: 69 Graduates year to date: 12 Books completed: 56 Recidivism Rate: 90 days: 8.5% (18 Yes/ 194 No/ 212 Total) 180 days: 16.9% (30 Yes/ 147 No/ 1771 Total) 1 year: 34.4% (32 Yes/ 51 No/ 93 Total) 2y years: N/A 3y years: N/A Naltrexone (Vivitrol) Monthly Injections: 0 Total Injection Year to date: 0 Recidivism with injection 90 days: 17.8% (57 Yes/ 263 No/ 320 Total) 180 days: 33.6% (103 Yes/204 No/ 307 Total) 1y year: 48.5% (131 Yes/139 No/2701 Total) 2 years: 68.2% (107 Yes/50 No/ 157 Total) 3 years: 73.2% (101 Yes/37 No/138 Total) Recidivism with no injections: 90 days: 24.3% (69) Yes/ 215 No/ 284 Total) 180 days: 39.6% (105 Yes/160 No/: 265 Total) 1 year: 53.0% (125 Yes/ 111 No/ 236 Total) 2 years: : 63.1% (125 Yes/ 73 No/198 Total) 3 years: 68.3% (123 Yes/ 57 No/ 180 Total) Buprenorphine (Subutex) Total Participants since start of Program: 289 Total Participants year to date: 68 Total participants in month of February: 49 Recidivism Rate: 90 days: 12.9% (27 Yes/ 182 No/ 209 Total) 180 days: 22.7% (34 Yes/ 116 No/ 150 Total) 1 year: 38.9% (21 Yes/ 33 No/ 54 Total) 2 years: N/A 3 years: N/A Methadone Total Participants since start of Program: 60 Total Participants year to date: 21 Total participants in month of February: 20 Recidivism Rate: 90 days: 10.0% (3 Yes/27 No/ 30 Total) 180 days: 50.0% (5 Yes/ 51 No/ 10 Total) 1y year: N/A 2 years: N/A 3 years: N/A STATISTICS ADMINISTRATIVE 5 - 8 m I 5 - a 5 n B n R - 0 o o o a o 60 5o 6o 8 - s 0 9 9 - A de B 4 0 de 0 a 4 - NEW BUSINESS NEW PRISON PROJECT UPDATES Lancaster County March 21,2024 Project Update for Prison Board Meeting Program Document and Bed Count Prison staffh have been working with CGL to effectively reduce the LCCF bed count to approximately 1,000 beds, per the direction oft the Commissioners: during the program approval process last month. Several recent) population snapshots have been taken to evaluate the most appropriate areas where bed reduction can occur safelyand effectively. Facility Design The design team is continuing to develop a conceptual design for the newi facility, focusing on adjacencies of spaces to create an efficient flow of operations. They will also be looking at specific areas of focus such as work release, central booking and housing. Community Feedback The. Advisory Committee continues to collect community feedback. Those with comments about the facility process can submit information via the project website, www.cch-pa.com. ###