WISCONSIN VALLEY LIBRARY SERVICE Board of Trustees Meeting August 17, 2024 Wausau, Wisconsin  NOTE: These minutes aret tol be regarded as the unofficial record oft the meeting until the Board of Trustees has approved them. The next Board meeting is September: 21, 2024.  President Tom Bobrofsky called the meeting to order at 9:30 AM. Roll call was taken by' Wendt  and a quorum was declared present. Tom Bobrofsky, President Mike Otten, Treasurer Sonja Ackerman, member Louise Olszewski, member Kay Palmer, member* Eileen Persike, member Diane Peterson, member* Judy Peterson, member Petra Pietrzak, member* Excused Jim Backus, member Carol Bartlein, member Jessica Bernett, member Candice Grunseth, member  Present  Others Present  Marla Sepnafski, WWLS Director Kristie Hauer, WLS staff* (until 11:00. AM) Josh Klingbeil, WVLS staff Jamie Matczak, WLS staff Rachel Metzler, WWLS staff* Brenda Walenton, WLS staff Kris Adams Wendt, WVLS staff Alice Sturzi, guest  Kari Sweeney, member* (until 11:00AM) *denotes remote attendance  Vacant  Marathon County representative  NOTE: All exhibits may be accessed at ntps/wws.org/potagenda-exnpis. Bobrofsky welcomed former' WVLS Board president Alice Sturzl from Laona attending as a guest. Sturzl has the distinction of being named 2007 WLAI Librarian of the year, 2015WLA Trustee oft the Year and a member oft the' WLA Library Hall of Fame in 2021.  CONSENT AGENDA APPROVAL APPROVAL OF MINUTES (Exhibit 1) meeting. All aye. Motion carried.  Olszewski/J. Peterson motion to approve the agenda as amended. All aye. Motion carried. J. Peterson/Olszewsk. motion to approve minutes of the May 18, 2024 WVLS Board  FINANCIAL REPORTS AND CURRENT BILLS (Exhibits 2-7)  Ackerman/Persike motion to approve the financial reports and current bills as presented.  All aye. Motion carried. 2025 V-CAT BUDGET (Exhibit 8) Cat Council on June 6. carried.  Metzler presented highlights of the 2025 V-Cat budget which was reviewed and approved by V- Otten/Ackerman motion to approve the 2025 V-Cat Budget as presented. All aye. Motion  2025 MCPLWVLS RESOURCE LIBRARY AGREEMENT (Exhibit 9)  Sepnafski reported that the only changes to the 2025 Resource Library Agreement between WVLS and MCPL, other than changing the year throughout the document, was an increase from  1    $11,000 to $12,000 in the WVLS contribution to enhance specialized collections of the resource library. It's anticipated that thel MCPL Board will approve the agreement at its August 19 meeting. Ackerman/0lszewsk. motion to approve the 2025 MCPLWVLS Resource Library  Agreement. All aye. Motion carried. 2025 WVLS PLAN = draft (Exhibit 10)  Sepnafski moderated a review oft the 2025 WVLS System Plan with staff members taking turns speaking about changes int the respective sections for which they have primary oversight and responsibility for execution. It is anticipated that some changes may occur before final review and Walenton walked board members through the proposed 2025 budget documents supporting system plan activities, with Klingbeil detailing the LEANWI pages. Final review and approval of  approval of the plan at the September 21 Board meeting. 2025 WVLS BUDGET - draft (Exhibit 11) the budget will also occur on September 21. 2025 HEALTH INSURANCE (Exhibit 12a,12b)  A  Walenton provided an overview of health insurance plans and premiums available to WLS staff. J. Peterson/Otten motion to approve the 2025 health insurance cost breakdown and WI PUBLIC LIBRARY SYSTEM BACKUP AND DIGITIZATION STORAGE COLLABORATION Hauer provided background information about this important multi-system collaboration. Ackerman/0lszewsk. motion to approve the' WI Public Library System Backup and Digitization Storage Collaboration MOU, MOU addendum and accompanying participation 2026 TECHNOLOGY BUDGET PLANNING GUIDE FOR WVLS MEMBER LIBRARIES = draft Klingbeil introduced the 2026 Technology Planning Guide that enables member libraries to plan two years ahead for their budgeting purposes. Information for Individual library shares, included in previous guides, has been separated out into a stand-alone resource. Olszewski/J. Peterson motion to approve the 2026' WVLS Technology Planning Guide: Narrative for WVLS Member Libraries as presented. All aye. Motion carried.  comparison documents as presented. All aye. Motion carried.  MOU (Exhibit 13a,13b,13c)  agreement. All aye. Motion carried.  (Exhibit 14)  Bobrofsky declared a 10-minute recess at 11:00. AM.  REPORTS:  Resource Library (Exhibit 15): The Marathon County Public Library Resource Library Report includes the agenda and Director's Report for the July 15, 2024 MCPL Board of Trustees meeting, as well as the agenda and minutes from the April 15, May 20 and June 19 meetings. Sweeney WVLS Director (Exhibit 16,16a): Sepnafski and other WWLS staff members in attendance took turns reviewing items from the Director's Report while taking comments and questions. Wendt reviewed an updated list of post-primary candidates running for seats ini the 11 Senate and Assembly districts covering portions of WVLS member counties, as well as providing a report from  mentioned the August 19 meeting would be held at the Hatley Branch.  the July 26 WLA Library Development & Legislation Committee meeting.  2    WVLS Library Advisory Committee: The LAC held its second 2025 meeting on August 15. The agenda included discussion of collection development issues, as well as review of the draft 2025 WLS system plan and budget recommended for approval by the WWLS Board. V-Cat Council (Exhibit 17,17a): Highlights of the June 6 and August 1V-Cat Council meetings NWLS/WVLS Joint ILS Consortium Exploration (Exhibit 18a,186,18,18d): Metzler provided a project update and drew the board's attention to the associated exhibits. A video summary is being produced, to be reviewed by the Board on September 21 when discussion and a possible COLAND (Exhibit 19): Otten and Klingbeil shared highlights from the July 12 meeting of the Council for Libraries and Network Development (COLAND). The next COLAND meeting is on WAPL Conference Reports from those awarded WVLS Scholarships (Exhibit 20): Matczak drew the Board's attention to reports from Katelyn Sabelko (MCPL), Amber Brill (Greenwood CONCERNS, COMMENTS, AND ANNOUNCEMENTS FROM AREA LIBRARY PERSONNEL AND TRUSTEES: Informal discussion centered around member reports regarding local and  were covered during the Director's Report.  vote will be on the agenda.  September 13 in Sheboygan.  Area Library), and Brandon Hardin (Withee Public Library).  county library funding. CALENDAR  Wisconsin Trustee Training Week: August 19. - August 23, 2024 WVLS Board meeting: Saturday, September 21, 2024  WLA Annual Conference, KI Center, Green Bay: November 5-1 November 8, 2024 ADJOURNMENT: OlszewskiAckerman motion to adjourn. All aye. Motion carried. The  meeting was adjourned at 12:45 PM.  Respectfully submitted, Kris Adams Wendt, Meeting Recorder  3