The City oft Pelham  MINUTES OF THE COUNCIL MEETING July18,2024-630, p.m. - Council Chambers  PRESENT:  Mayor, James Eubanks Mayor Pro-Tem, Rhonda! Brown Councill Member, Bennett Adams Council Member, Bobby Robinson Council Member, Cody Shiver Council Member, Mistry Troutman City Manager, Christian Drake City Clerk, Lisa Austin  City Attorney, Tommy Coleman Police Chief, Nealic McCormick Policc Investigator, Adam Lamb Enterprise-Joumal, Randy Wind Doris Swam David Chambers Randy Due Janie Holton  Council Member, Fredrick Davis was present via telephone.  With a quorum present, Mayor Eubanks called the meeting to order at 6: 35p.m followed by the Pledge of  Allegiance and openingp prayer. APPROVALOF AGENDA  Mayor Pro-Tem Brown made: a motion to approve the agenda, seconded by Council Member Shiver.  The vote was unanimously approved.  CITIZEN'S COMMENTS  There were no citizen comments.  APPROVALOF) MINUTES  Mayor Pro-Tem Brown made: a motion to approve the Council Meeting Minutes for. June 20, 2024, and Work Session minutes for. July 11,2024, as distributed, seconded by Council Member Davis. The vote  was unanimously approved.  DEPARTMENT REPORTS  A review ofall department reports.  Pagel 11    AWARD ENGINEERINGI RFP  The City ofl Pelham put out a request for qualifications and proposals for selection ofan Engineering Firm to provide post-award services for water and/or sewer infrastructure projects funded by the American Resue Plan Act (ARPA) State Fiscal Recovery Fund (SFRF) from the Governor's Office of Planning and Budget (GA OPB) and Georgia Environmental Finance Authority (GEFA). Post-awarded services will include, but are not limited to, planning, design, cost estimating, bidding, contracting, construction oversight, quality control, grant administration, and project closeout. Two submissions were received from Watkins and Associates LLC: and ESG Engineering. Based on the evaluation ofe each company'ss submission it Council Member Adams made a motion to accept City Manager Drake recommendation and award the RFQ to Watkins & Associates LLC, seconded by Mayor Pro-Tem Brown. The vote was unanimously  ist recommended to award this RFQ to Watkins &. Associates LLC.  approved.  GEFAI DRINKING WATER PROJECT  A change order was presented in reference to aj project titled "Deep Well & Safety Improvements."Only one bid was submitted on August 1,2023, from RPI Underground Inc. with al base bid of$1,352,16.00. Watkins & Associates, LLC recommended the city to enter into an agreement with RPI Underground to construct the "Deep Well & Safety Improvements" contingent the results from thei investigation required to the Scott Marshall Well. Following the investigation report the estimated cost oft the project was Council Member Adams made a motion to approve the change order and noted the original cost of the project was $1,352,106.00 and the cost has been reduced to $884,263.00, seconded by Mayor Pro-Tem  reduced to cost down to $884,263.00.  Brown. The vote was unanimously approved.  TRAVELE POLICY  The proposed travel policy was presented. For many local government employees, and elected officials in Pelham, work-related travel is an essential part of their duties. Each year, the city allocates budget funds to cover travel expenses, including lodging, meals, and mileage. This policy aims to manage these expenses effectively, ensuring that public resources are used effectively and transparently. This policy aligns with state and federal regulations, particularly those outlined by the State of Georgia. Council Member. Adams made a motion to approve the proposed travel policy that was presented, seconded by Mayor Pro-Tem Brown. The vote in favor of the motion was Council Member Adams, Mayor Pro-Tem Brown, Council Member Shiver, Council Member Davis, and Council Member Troutman. Council Member Robinson was opposed to the travel policy. Mayor Eubanks stated the  majority are in favor of the travel policy and the motion will carry.  Pagel 12    ROADCLOSURE-MAIN STREET CHALK FESTIVAL  The Pelham Main Street Committee and Director are requesting to have a portion of Mathewson Avenue from the intersection of East Railroad (Old GA 3) to thei intersection of West Railroad to be blocked off from 11:00: a.m., to 6:00 p.m. Saturday, August IQt for the Color and Splash Festival that will be held in Mayor Pro-Tem Brown made a motion to approve the closing ofaj portion ofMathewson Avenue from thei intersection of East Railroad (Old GA3)t to the intersection of West Railroad to be blocked off from 10a.m. until 6:00 p.m. on Saturday August 10th for the Color and Splash Festival that will be held in Freedom Park, seconded by Council Member Shiver. The vote was unanimously approved.  Freedom Park.  ADJOURN  Council Member. Robinson made a motion to adjourn, seconded by Council Member Troutman. The vote was unanimously approved, and Mayor Eubanks declared the meeting closed at 6:48 p.m.  Eubanks  AUTHENTICATED: This 15th day of August 2024 hoeQao Lisa Austin, City Clerk  4EIL  Page 13