City of Hogansville City Council Work Session Meeting Agenda Monday, August 19, 2024 -5:30 pm  HOGANSVILLE  GEORGIA  Meeting will be held at Hogansville City Hall  Mayor: Jake Ayers Council Post 1: Michael Taylor, Jr* 2025 Council Post 2: Matthew Morgan 2025 Council Post 3: Mandy Neese Council Post 4: Mark Ayers Council Post 5: Kandis Strickland 2027 WORK SESSION - 5:30 pm ORDER OF BUSINESS 1. Early Voting 2. Royal Theater a. Change Order b. Sponsorship/VIP Area 3. AMR Housing Agreement  2025 2027 2027  City Manager: Lisa E. Kelly Assistant City! Manager: Niles Ford City Attorney: Alex Dixon Chief of Police: Jeffrey Sheppard City Clerk: LeAnn Lehigh  Mayor Pro-Tem  4. Watershed Protection Ordinance Amendment  Meeting to be held atl Hogansville City Hall, 111 High Street, Hogansville Ga. 30230    HOGANSVILLE PERMANENT RECORD  GEORGIA 08/19/2024  Meeting held at Hogansville City Hall, 111 High Street, Hogansville GA 30230  Work Session Meeting  Call to Order: Mayor. Jake Ayers called the Work Session to order at 5:34 pm. Present were Council Member Michael Taylor, Council Member Matthew Morgan, Council Member Mandy Neese, Council Member Mark Ayers and Council Member Kandis Strickland. Also present were City Manager Lisa Kelly, Assistant City Manager Niles Ford, City Attorney. Alex Dixon, Police ChiefJeffrey Sheppard, and City Clerk LeAnn Lehigh.  ORDER OF BUSINESS 1. Early Voting  Previous discussion was held at the last Council work session regarding early voting in Hogansville and Council had requested more information. The County sent al Resolution for the Council to approve. Early voting would be held at either the City Annex or the Hogansville Library the full week before the election and the preceding Friday and Saturday at a cost of$7k. The Resolution would not bind future elections. The Resolution is on the Regular  Meeting agenda for action tonight. 2. Royal Theater a. Change Order  During thej previous work session, a change order was presented from Principle Construction for relocating plumbing and electrical for the new location of the concessions area in the amount of$140,892.40. Per Council request, ai meeting was held with the contractor post this meeting to understand the pricing and determine ifany of the work quoted can be removed from the scope. Mayor Ayers, administrative staff, and Principle Construction's team (GC Foreman, staff) had al long discussion on1 the change order and what it consists of. Several items were removed from the change order, including a separate HVACunit & additional water heater, and ai new change order was presented in the amount of $89,932.14. The extra funds can be paid from construction funds and Council Staffwill come back with equipment pricing for operations within the concessions area at the next meeting in Additional discussion was held regarding installation of A/V, update on debris found on the roof causing the water Due to limited space in the theater, Theater Director Rob Dippel is requesting during live performances only, partition offa a portion of Ames St to create an outdoor section with a simple seating area only for VIPs and Sponsors for pre-pertormances and intermissions to give them a dedicated space to make them feel appreciated. City Council previously held discussions regarding allowing AMR to use the basement oft the police department as al housing facility. AMR sent a contract that did not specify ai monthly dollar amount to use the facility, that includes using Wi-Fi and utilities at the police department. City Manager would like the Council to consider the City going back with a dollar amount. City Council agrees City Manager to request $2k monthly for use oft the During discussion with City engineers and City Management regarding proposed new development on Blue Creek Road, an issue was found int the current Watershed Protection Ordinance which states no building 71 miles upstream from the watershed, which would hold up development. This ordinance was drafted when the Reservoir was the City's water supply, which is no longer the case. City Attorney is working on proper language to amend the  agreed the work needs to be completed.  September.  leak, and the need for additional downspouts on the roof that can be installed at al later time.  b. SponsorshpMPAre.  Council liked the idea. 3. AMR. Housing Agreement  facility to include all utilities.  4. Watershed. Protection Ordinance. Amendment  August 19, 2024    ordinance for the next meeting and suggested tabling this item on the Regular Meeting agenda tonight. Council  agreed to table thei item until the next Regular Meeting on September3,2024.  5. Rezoning Requests - Mountville Road and East Boyd Road to CR-MX  Austin and Scott with Sawgrass Development addressed Council regarding their rezoning request for Mountville Road and East Boyd Road to rezone to Corridor Mixed Use for the two parcels. The proposed development would have single family homes, as well as 5k sfcommercial space offo ofE East Boyd Road. The rezoning requests for both There is a variance request on the Regular Meeting agenda tonight for 414 Foot Log Lane to reduce the square footage of house to 1100sf. The UDO: says homes must be at least 1500 sf. The lot does not have room tol build home oft that size. The houses in Huntcliff Subdivision are 1100-1500sf. This item went to the Planning & Zoning but did not have a quorum. It comes to the council without ai recommendation. Staff feels the requested size is  parcels are on the Regular Meeting agenda for action tonight. 6. Variance Request - 414 Foot Log Lane  appropriate for the subdivision.  Mayor Ayers adjourned the Work Session at 6:36 pm.  Respectfully, Sg City Clerk  August 19, 2024