CITY OF CANADIAN REGULAR MEETING AUGUST 19,2024  Be it remembered that on the 19th day of August, 2024, the governing body of the City of Canadian met in a Regular Meeting at 5:30 p.m. at City Hall with Mayor Terrill Bartlett presiding. Members present were Terrill Bartlett, Ashlee Talley, Wendie Cook, Matt Cipollone and Gary Prater. Jonilyn Hanes was absent.  1.  Call to Order  The meeting was called to order by Mayor Bartlett.  2.  Invocation  Thei invocation was given by Mayor Bartlett.  3.  Discuss and Consider Approval oft the Minutes oft the July 15,2024 Regular Meeting  Matt Cipollone made a Motion to Approve the Minutes of the July 15, 2024 Regular Meeting, seconded  by Wendie Cook. All in favor, Motion carried.  4.  Public Comment  No one was present for public comment. by] Bolinger, Segars, Gilbert & Moss  5.  Discuss and Consider the City ofCanadian Annual Audit for the Fiscal Year Ending September 30. 2023 David Copeland, Lead Auditor, presented the 2022-2023 annual audit. He spoke favorably about working with staff, and the audit went very well. He reviewed the 28 journal entries and explained them to the council. The overall opinion was that the financial statements presented fairly and the City seemed to be Wendie Cook made a Motion to Approve the Annual Audit for the Fiscal Year Ending September 30, 2023 by Bolinger, Segars, Gilbert & Moss, LLP., Seconded by Ashlee Talley. All in Favor, Motion Discuss and Consider Hemphill County - Canadian Chamber of Commerce Fiscal Year 2024-2025 Ashlee Talley made a Motion to Approve the Canadian - Hemphill County Chamber of Commerce Hotel Occupancy Budget Fiscal Year 2024-2025, seconded by Gary Prater. All in Favor, Motion Carried. Discuss and Consider River Valley Pioneer Museum Fiscal Year 2024-2025 Budget Gary Prater: made a motion to Approve the River Valley Pioneer Museum Hotel Occupancy Tax Budget for Fiscal Year 2024-2025, seconded by Matt Cipollone. All in favor, Motion Carried.  in good financial health.  Carried. Budget  6.  7.  Page 1of4    August 19, 2024 Regular Meeting  8.  Discuss and Consider Hemphill County - Canadian Economic Development Corporation Fiscal year Wendie Cook made a Motion to Approve Hemphill County Economic Development Corporation Fiscal Year 2024-2025 Annual Budget, seconded by Matt Cipollone. All in Favor, Motion Carried. Report and Discussion of 2024 Hemphill County Texas A&M AgriLife Beef Cattle Conference Andy Holloway said the 2024 Beef Cattle Conference was the most robust event to date, indicating they had 850 attendees and 110 vendors from 26 states. He added that there were over 30,000 views on the rancher story that featured Canadian and every hotel was full for several nights during the event. He thanked the council for the support and asked that they keep the event ini mind for 2025.  2024-2025 Budget  9.  10. Discuss and Consider the Approval ofa Fuel Bid for Fiscal Year 2024-2025 Canadian Oil & Gas was the sole bidder, coming in as follows:  Non-Lead Gasoline: $2.8884-53.2384 Diesel Fuel: $3.2259-$3.5759 Propane Fuel: $2.00 No rental fees on tanks  Wendie Cook made a Motion to. Approve the Fuel Bid from Canadian Oil & Gas for the Provision ofFuel toi the City of Canadian forl FY 2024-2025, as Stipulated in the Bid Specifications and) Bid Sheet, seconded  by Ashlee Talley. All in Favor, Motion Carried.  11. Discuss and Consider a Contract for Managerial Services for Municipal Operation  Jarosek told the Council the $21,000 managerial contract with the CCC was ai nominal fee fort the services provided such as the hiring and managing the lifeguards and general operation of the pool. City Water Wendie Cook made a Motion to Approve a Contract for Managerial Services for Municipal Pool Operation with correction ofd dates, seconded by Matt Cipollone. All in Favor, Motion Carried. 12. Discuss and Consider an Interlocal Agreement with Hemphill County for Equipment Loan  Department Staff would continue to: maintain the facility.  The interlocal agreement will allow a county employee to use county equipment to level land at the City Gary Prater made a Motion to Approve an Interlocal Agreement with Hemphill County for Equipment  owned brush pile.  Loan, seconded by Ashlee Talley. All in Favor, Motion Carried.  13. Discussion on Second Quarter Hotel Occupancy Tax  Second Quarter hotel tax report was provided. There were: no questions.  age 2 of4    August 19, 2024 Regular Meeting  14. Discuss and Consider a Resolution that denies an increase in revenue and change in rates proposed by West Texas Gas Utilities, LLC (WTG); authorizes continued participation in the Alliance of WTG Municipalities: representation of the City by special Counsel intervention inj proceedings related to WT's Wendie Cook made a Motion to Approve a Resolution that Denies an Increase in Revenue and a Change in Rates Proposed by West Texas Gas Utilities LLC (WTG); Authorizes Continued Participation in the Alliance of WTG Municipalities; Representation of the City by Special Counsel Intervention in Proceedings Related to WT's Statement of Intent; and Requires the Reimbursement of Municipal Rate  Statement of] Intent; and requires the reimbursement of municipal rate case expenses  Case Expenses, seconded by Matt Cipollone. All in Favor, Motion Carried.  15. Report and Discussion on City Hall Facility  Jarosek, Wyatt, and Sloat met with Chuck Lynch to discuss roles and relationships within the City tol help the architect determine a floorplan for the proposed renovation. He additionally opines that the structural condition oft the building will enable renovation. Historical Commission funding is still being researched.  Information will be available as we receive it.  16. Presentation and Discussion of the Fiscal Year 2024 -2025 Budget  Jarosek reviewed and explained the key components of the 2024-2025 budget, including deficiencies in the Golf Course Fund, Sanitation Fund and the Hotel Occupancy Tax Fund. He added that he removed administration expense from the Sanitation Fund to help offset their deficit. The proposed budget was There was a lot of discussion and comments on the tax rate. Talley questioned raising taxes. Are there  prepared with a property taxi rate of$ $.846338, which is a 7.99999% increase.  any alternatives? Can we take the excess out ofreserves? 17. Discuss and Consider a Proposed Fiscal Year 2024-2025 Tax Rate  Ashlee Talley made a Motion to Propose a Total Tax Rate of $.772576 per $100 valuation. The Motion Cook was leery at setting the tax rate near the top oft the voter approval rate; however, she also realizes Matt Cipollone made a Motion to Propose a' Total Tax Rate of$.846338 per $100 valuation, seconded by Gary Prater. RECORD Vote as Follows: Prater - For; Cipollone - For; Cook - For; Talley - For, with the understanding that this isn'tt the final tax rate and there will still be an opportunity to change it.  Died for Lack of a Second.  that the No New Revenue Rate hasn't been keeping up.  18. City Manager's Report  Public Works Report/ Code Enforcement Red Deer Sewer Lift Station Project Sealcoat 2024 Project  age3of4    August 19, 2024 Regular Meeting  Items for future agenda: Hot Grant for the Beef Conference HOT Grant for Music Fest EDC Reporting CCC Swimming Pool Update  No further business, meeting adjourned. k  Ine Mayor, Terrill Bartlett  age 4 of4