Demorest The Hear! ofHabersham  Demorest City Council Work Session Tuesday, August 6, 2024 6 6:00F P.M.  Demorest Municipal Conference Center . 250 Alabama St Demorest, GA: 30535  ATTENDEES:  Shawn Allen, Councilman Donnie Bennett, Councilman Jerry Harkness, Mayor Jimmy Davis, Councilman  Andrew Ferguson, Councilman Megan Chastain, City Clerk Thomas Mitchell, City Attorney Mark Musselwhite, City Manager  The August 6, 2024 Work Session was held in the Demorest Municipal Conference Center located at  250 Alabama Street. 1. INVOCATION  Mayor Harkness opened the meeting by leading in prayer.  2. CALL TO ORDER  Mayor Harkness called the meeting to order at 6:00 p.m.  3. PINNING CEREMONY  Chief Scheuerer and Chief Leuliette swore in Lieutenant Patrick Stewart and Tim Nunnally. Both 4. ANNOUNCEMENT: DALTON KING (Georgia Wastewater Treatment Operator Class 3) Mayor Harkness congratulated employee Dalton King for passing his Georgia Wastewater Treatment  employees were pinned by friends and family.  Operator Class 3.  5. DISCUSSION OF 2023 AUDIT  Amanda Wilkson presented the 2023 audit. 6. DISCUSSION OF BRAD DAY CONTRACT  Councilman Davis expressed his concerns regarding this agenda item. There was a lengthy, heated discussion between Council, Mayor and Mr. Musselwhite. Mr. Mitchell presented the one-year contract and Mayor Harkness indicated that this would be brought for a vote during regular session.  1Page    7. DISCUSSION OF STREETSCAPE DESIGN  Mayor Harkness stated that DOT had a short funding opportunity open up to do a street scape. The deadline is August 15. Mr. Musselwhite presented a proposed phase one for 2009 and a proposed phase two from 2010 that the city worked on in the past. Mr. Musselwhite. stated that we have not notified any neighbor that this was strictly just presenting what the cityi is looking at. Musselwhite indicated he and Mr. Day have been working on this for1 two months although Mr. Day doesn't have a contract. Mayor Harkness said fortunately we had the drawings from 2008 that cost ai tremendous amount of money and that we didn't have to pay for this time. Councilman Davis questioned how much money the city had to allocate for this project? Harkness stated there were some additional funding opportunities available, but we may have to spend some! SPLOST money. A main portion of our  match is going tol be in what we: spent ini the drawings from years ago.  8. DISCUSSION OF HABERSHAM MEADOWS REPLAT a. COMMON OPEN SPACE WITH MAIL KIOSK  b. LOT56 - LOT63 d. LOT64  Mr. Musselwhite indicated that Adams Homes would like to move the mailbox kiosk from the existing common open space onto the existing lot 63 then they would divide the common open space lot into two new lots. Councilman Ferguson would like to see parking spots ini front oft the mailbox kiosk like  they currently have.  9. DISCUSSION OF ACCEPTING LMIG BID  Mr. Musselwhite announced that the governor gave $252 million dollars to the city'sand county's around the state as an additional LMIG for 2024. This round of LMIG requires no match and we are eligible for $47,000. Musselwhite presented the only bid we received in the amount of $56,325 to pave, mil and resurface sections of Laurel Avenue, Alabama Street, Florida Street, Johnny Mize Road, Fisk Avenue and the speed bump on Double Springs. Mr. Musselwhite said we could use funds from Road, Streets and Bridges SPLOST or he and Bryan could work through the list to work off the exact  difference off one oft the streets.  10.DISCUSSION OF SCADA UPGRADE & OTHER WATER DEPARTMENT EXPENSES  Mr. Musselwhite indicated that he and Bryan are: still working on obtaining bids and working with HEMC on fiber options. Mr. Musselwhite presented a review of water and sewer needs as well as an improvement cost to City Hall. The list below is not all-inclusive of the City's needs.  Water System  Replacement of Asbestos Water Lines: $4,000,000 Garrison Road Well Improvements: 2500,000-55.500000  2Page    SCADA Improvements: $200,000 Highway 17 Booster Station: $55,000 Glade Creek Connection to Toccoa System: $75,000 Tallulah Falls Booster Station: $17,500 HWY 105 Booster Station: $15,000 HWY 255 Alternate Booster Station: $7,500 Habersham Mills Booster Station: $7,500 Water Plant Booster Station: $7,500 Iron Ore Booster Station: $12,500 Total Water System $9,905,500 Sewer Rehabilitation I/:: $1,575,000 Huntington Manor Lift Station: $10,000 Green Mountain Lift Station: $10,000.00 Fairview Elementary School Lift Station: $40,000 Compactor/Clasifier: Influent Structure: $125,000 DO Meters Orbal Basin: $35,000 Influent Flow Meter: $85,000 Spare Parts/ Pumps/Mechanical: $10,000 Total Sewer System $2,075,000 Other water items:  Dick's Hill: $8,000  Sewer System  Mt. Carmel Lift Station: $150,000 Sweetgrass Lift Station: $35,000  Purchase new E55 Bobcat Backhoe: $88,298. Trade ini the existing 2018 E55 Bobcat Backhoe: $40,000 Replace 57 fire hydrants: $342,000 Enclose section of the shop for auto service: $50,000 expectancy is 10 years per meter) Flow meters at the pump stations: $54,650 Base model truck fori fire hydrant position: $35,000 Panther Creek Road Project: $105,000 (materials only) Amy's Creek Road Project $65,000  Start replacing 200 water meters per year: $50,000 (we have ai total of 7200 meters and the life  Total: $829,948 City Hall:  Exterior of the Building: $100,000 Front Parking Lot: $120,000 Move City Hall: $150,000 Move police into City Hall: $25,000 Total: $390,000  3Page    11.DISCUSSION OF WATER RATES  Mr. Musselwhite indicated that in summary, EMI states if the city is going to continue to use the City of Toccoa to offset the peak water demands, a system wide water increase and/or a decrease in general fund transfers will be needed. Additionally, the city will need to make efforts to reduce the water loss and establish the Garrison Road well as consistent water supply. More information to come. 12.DISCUSSION OF BIDS AND GEFA GRANT FOR LSLI (followed discussion from last month) Mr. Musselwhite indicated that he received bids in the amount of $2.7, $540,000 $280,000$ $117,000 just to inventory pipe but the $117,000 bid didn'tf fulfill the RFP request. The grant is only $100,000. Mr. Musselwhite stated Bryan and his crew could complete the $3,500 meters by October but the city would not get the grant funds. etchefsrecommendaton is to reject the bids and speak with GEFAto  try to obtain the additional funds available and then rebid the project out. 13.DISCUSSION OF PAYING EPD DRINKING WATER INVOICE  Mr. Musselwhite indicated this is a $11,770 annual invoice we are federally mandated to pay. Mr.  Musselwhite indicated this is budgeted. 14.DISCUSSION OF FIRE DEPARTMENT NEEDS  Councilman Davis presented the list of needs for the fire department. The list below is not all-inclusive  ofthe City's needs. Refer to the minute book for further detail oft the items. Repair and get it back in service $31,000 plus $6,000 for tires: 37,000  Ladder Truck: Refurb truck: $125,000 OR  Replacement with a used ladder: $500,000 Replacement with a new ladder:$1,900,000 Purchase used pumper and equipment. $200,000 Purchase used Chevy 2500 Crew Cab Truck: $80,000 Replacement of current out of date hose: $10,120 Next Year Hose replacements: $14,400 Next Year replacements: $30,000 Medical First Responder: EMS Equipment: $8,200 Medical Director Contract: $3,000 Uniforms:  Secondary Engine: Rescue truck: Hose:  Turnout Gear:  1set needingr replacement as well the recently destroyed gear: $5,500  We need to purchase new uniforms, and standardize them: $28,000  4Page    Station:  Station replacement: $2,500,000 15.DISCUSSION OF BRYCER AGREEMENT  Chief Scheuerer presented an agreement with Brycer. Every business in our city has fire alarms, sprinkler systems, fire extinguishers, kitchen hood systems (restaurants) and anything like that must be inspected by a third party sO the contract provided allows Brycer to be the point of contact for the city and gets the contractors to give us the information saying they've inspected it. Brycer takes the liability versus the cityi if something is missed. This doesn't cost the city anything but there is a cost share agreement that if Brycer collects $25 we could collect $10 oft the $25. Mr. Mitchell has already  reviewed and made minor changes to the agreement.  16.DISCUSSION OF AGREEMENT FOR AUTOMATIÇ ASSISTANCE  Chiefs Scheuerer presented a new automatic aid agreement with Habersham County. Chiefis working  through automatic aid agreements between Demorest and the neighboring cities.  17.DISCUSSION OF PFSA WATER SETTLEMENT  Mr. Mitchell indicated that the chemical associated with this settlement doesn't appear to be an issue in this area. Fletcher stated none oft the city's he works withi is participating in this settlement. The testing is on going and could be a concern in the future. Mayor Harkness requested to table this for six  months.  18.DISCUSSION OF KROGER SETTLEMENT  This is ongoing with the opioids settlement that the cityl has been involved with. Mayor Harkness needs  to be authorized to continue to execute the documents.  19.CONSIDERATION OF MOTION TO ENTER INTO EXECUTIVE SESSION (if needed)  There was not an executive session.  20.ADJOURN  The meetingadjoured at 8:11p p.m.  Mayor of Demorest  5Page    DEMO) SEAL  d4 Clerk City  Demorest  6IPage