114  CITY OF SAINT MARYS COUNCIL REGULAR MEETING JULY 17,2023  CALLTOORDER  The regular monthly Council meeting of the City of Saint Marys was called to order by Mayor Lyle Garner on Monday, July 17, 2023, at 7:00 p.m. Notice of this meeting was sent to Council on July 13, 2023, posted at City Hall and published in the Daily  Press.  PLEDGETOTHEFLAG ROLLCALL  Mayor Lyle Garner, Deputy Mayor Bob Roberts, Nedward Jacob, Andrew Mohney, Shane Schneider, Jerome Sorg, Sally Geyer, Manager Joseph Fleming, Solicitor Tom Wagner and City Staff: Tina Gradizzi, Director of Community and Economic Development, Joe Kugler, Deputy Director of Community and Economic Development, Dani Schneider, Parks and Recreation, Richard Sadley, Clythera Hornung and Amy Cherry. Sally Geyer made a motion to approve the June 19, 2023 minutes, seconded by Deputy Mayor Bob Roberts and all were  Recording Secretary Lorrie Levenduski.  and Matt Young, Code Official.  VISITORS  APPROVAL OF MINUTES June 19, 2023 - Regular Meeting Motion Passed AGENDA TOPICS MANAGERSREPORT  in favor.  CITIZEN COMMENTS ON There were no citizen comments on agenda topics.  Manager Fleming presented the following report:  "I hope everyone had a wonderful Fourth of July and I want to thank the St. Marys Chamber of Commerce for putting on their annual fireworks display. We had some interesting chain of events that happened since we last met. We had the issue of the motor needing tob be replaced at the community pool which has been resolved and of course, the closure of the lower side of Erie Ave due to the Silman building having a portion of the roof area almost detach from the building. The area The Memorial Park all day play event is growing, and the number of participants was up to 270 kids this year.Imet with park staff and recreation board to see how improvements can be made and any lessons learned from this year to integrate them into next season. Iwill be meeting with the Parks and Recreation Board  has been repaired.    115  CITY OF SAINT MARYS COUNCIL REGULAR MEETING JULY 17, 2023  along with Economic development in the next couple of weeks to discuss upgrades to our playground equipment including playland at our community parks and come up with aj plan on how to move our parks forward. Oil and chipping will begin next week sO Iu urge residents to be aware of the fresh oil on the roadways. John Street project is underway and expected to last a Jackson Road project which is on the agenda this evening will take place sometime in August. Line painting is almost completed, and center line painting will be scheduled soon. The parking garage on Depot St will be receiving a fresh coat of paint in the next couple of weeks. Ditching and road repairs are currently going on, along For the August meeting, HRG will be here to present the City's Strategic Management study. I will be meeting with them tomorrow to go over the revisions, once they are completed,Iwill forward it to Council. Waiting to hear back on the grant applications, which were submitted pertaining to the Rt. 120 and Washington/Ene Ave Project, hopefully we will hear New Receptionist will start on July 31St."  couple of months.  with mowing.  word this week or next.  TREASURER'S REPORT  Manager Fleming provided the following Treasurer's Report for June is the half-way mark for the City. Total revenue collected for the general fund was $5.2M or 61% of budget. Last year, the City collected $4.5M or 54% of budget, and for 2021 revenue collected was $4.7M or 63% of budget and for 2020 revenue was $3.8M or 53% of budget. Total expenditures for the general fund were at $3.9M or 45% of budget. Last year expenditures were $3.4 million or 41% of budget; for 2021 expenditures were at $3.6M or 48% of budget and for 2020 it was $3M or 40% of budget. Total real estate taxes collected were 94% of budget and 94% of budget was collected for last year and for 2021 collections were at 95%. Earned income collected is 37% of budget and for last year we collected 27% of budget and for 2021 collections were at 31% of budget. Resolution No. 23-10 - Application for County Aid for Liquid fuel reimbursement was presented for adoption.  June 30, 2023:  LEGISLATIVE, ACTION Consider for adoption:    116  CITY OF SAINT MARYS COUNCIL REGULAR MEETING JULY17,2023  Resolution No. 23-10- Liquid fuel reimbursement Motion Passed Resolution No. 23-11- request  Deputy Mayor Bob Roberts made a motion to adopt Resolution  Application for County Aid for No. 23-10, seconded by Nedward. Jacob and all were: in favor.  Resolution No. 23-11 - Keystone Communities Grant request Tina Gradizzi, Director of Community and Economic Development explained the request in the amount of $30,000 was to continue the City's Façade Grant Program. Andrew Mohney made a motion to adopt Resolution No. 23-11, seconded by Sally Geyer and all were in favor. Tina Gradizzi, Director of Community and Economic Development explained the City of St. Marys approved a commercial rehabilitation project in their 2020 CDBG Contract, which was addressing code deficiencies at 45 Erie Avenue. The project has been completed and is in need of an additional It was proposed to allocate funds from the 2022 CDBG Contract #C 0000 84356 in the amount of $6,950 to pay the final invoice. This would be reduce the 2022 original Spot/Blight budget from $77,390 to $70,440. A portion of these funds have already been expended for the demolition of 115 Wehler Road ($16,900) leaving a balance of $60,490. If the revision is approved, there will be $53,540 to address spot blight projects throughout the Jerome Sorg made ai motion to approve the revision as presented, seconded by Shane Schneider and all were in favor.  Keystone Communities Grant was presented for adoption.  Motion Passed  2022 CDBG Revision #1 - Contract C 0000 84356 - Commercial Rehabilitation  $6,950.  City.  Motion Passed  Acceptance ofj property at 683 Matt Young, Code Official, explained the owner of 683 North  North St. Marys Road  St. Marys Road has gifted the property to the City. Council will now need to accept the property. The property has been condemned for demolition and is unfit for occupancy as was determined by the City Code Official. If accepted, City staff will bid out the demolition of the structure and utilize CDBG funds. Once the demolition is complete the City can then market the property for sale to try to recoup some of the CDBG funds use Andrew Mohney made a motion to accept the property,  for demolition.  Motion Passed    117  CITY OF SAINT MARYS COUNCIL REGULAR MEETING JULY17,2023  seconded by Nedward Jacob and all were in favor.  Award ofb bids: Fire Department/Police  Matt Young, Code Official, explained the following bids were received for the Fire Department/Police Department Roof  Department Roof Replacement Replacement and two no bids:  768-ROOF-S $66,400.00  Dereume Dunkle Roofing Co.- - $102,900  He further explained the reason for the materials chosen. It was confirmed since it is a City building, Council should Sally Geyer made ai motion to ward the bid to 768-ROOF in the amount of $66,400.00, seconded by Shane Schneider and all Joe Kugler, Deputy Director of Community and Economic Development, presented the followingi information: The City's Department of Community and Economic Development recently received a bid for the above-referenced project. The work for HOME Program Contract No. C000084479 consists of the rehabilitation of the structure located at 262 George Street. The structure will be completely rehabilitated, interior and exterior of the building. The current dilapidated duplex will become a single-family, senior housing rental unit. HOME Program funds were awarded through the PA Department of Community and Economic Development (DCED) in the amount of $275,000 to fund this project. Bids were due July 10, 2023. The following bid results were  approve the bid.  Motion Passed  were: in favor.  HOMES Program Rental Rehabilitation Project  open and read on July 12,2023: Contactor Name 1.) St. Marys Masonry  Bid Amount $242,000  All bid documents submitted by St. Marys Masonry were completed and submitted as required. St. Marys Masonry is a contractor based in the City of St. Marys. They mainly perform small to midsize construction projects throughout the area. Itis our recommendation that City Council award the bid for the Rental Rehabilitation Project (HOME) - 262 George Street to St. Marys Masonry for $242,000.00. This project should take Shane Schneider made a motion to award the bid as  approximately 5 to 61 months to complete.  Motion Passed    118  CITY OF SAINT MARYS COUNCIL REGULAR MEETING JULY17,2023  recommended, seconded by Sally Geyer and all were in favor. Contract 2023-02: Jackson Road Dirt, Gravel, And Low Volume Road Maintenance Project Phase 6. This project will continue work for Contract (2023-2) consists of placing 1800' of driving surface stone over the existing roadway and installing 9 new 18" stormwater cross sewers. This project will be funded through a Dirt and Gravel Road grant program administered through the Elk County Conservation District. The total grant funds These bids were received on July 13th and opened and read For this project, three (3) contractors submitted sealed bids. The bid results are as follows: Contactor Name Base Bid  Bid award: Contract 2023-02: Manager Fleming explained City staff recently received bids for Maintenance Project Phase 6 the improvements we have been making to Jackson Road. The  Jackson Road Dirt, Gravel, And Low Volume Road  available are approximately $110,865. aloud at a public meeting.  1. Duffy, Inc 2. Bucktail Excavators, Inc. 3. Glenn O. Hawbaker, Inc.  $95,385.00 $116,565.00 $142,475.00  We have reviewed all the bid documents submitted by Duffy, Inc. and everything is in order. Duffy, Inc. is a contractor based in Smethport. They are a medium sized contractor that performs site work projects, throughout PA. The City has experience working with this contractor and found their work to be acceptable and responsive. Itis City staff's recommendation that the Council award this contract to Duffy Inc. for $95,385.00. This construction should take approximately 1 month to Deputy Mayor Bob Roberts made a motion to award the bid as recommended, seconded by Andrew Mohney and all were in  complete, weather depending.  Motion Passed  favor.  TOPICS FOR DISCUSSION: Deputy Mayor Bob Roberts asked for a status of the George  Street/Charles Street Project and it was confirmed the bid packet went out. July 19th with a scheduled pre-bid meeting on August 3rd Nedward Jacob requested the Manager request PennDOT mow the grass/weeds on South St. Marys St. from the trucking  and a bid opening on August 25th.  company to the Plaza.    119  CITY OF SAINT MARYS COUNCIL REGULAR MEETING JULY 17,2023  Manager Fleming responded he was looking at long term options for that area since there were maintenance responsibilities for the City ifi it was paved or cemented. He was looking into a gravel Nedward Jacob stated he believed it should be a hard surface SO Jerome Sorg questioned the width of the Right of Way in that Manager Fleming noted any upgrades would need the approval of Deputy Mayor Roberts noted originally, there was a gravel path. Shane Schneider noted there are crosswalks already there, sO they Andrew Mohney commented the State should be already aware of  option.  that snow can be removed.  area. PennDOT.  are prepared for a sidewalk. the situation.  CITIZEN COMMENTS ON There were no citizen comments on non-agenda topics.  NON-AGENDA TOPICS COUNCIL COMMENTS  Nedward Jacob reminded everyone of the Aviation Festival and the Car Show. He noted there would not be drag races this year Sally Geyer gave a "shout-out" to the Downtown Heritage Preservation Group for their efforts to water and maintain the flowers downtown. She also noted the girls' softball team was headed to the State Championship and wished them luck. Deputy Mayor Bob Roberts commented the City has numerous volunteer groups and they all deserve a thank you. Mayor Garner reminded everyone of the upcoming Potato  but was hopeful for next year.  Pancake supper on July 28th.  ANNOUNCEMENIS  Mayor Garner made the following announcements:  The next Council regular meeting will be held on Monday, Nedward Jacob made a motion to adjourn the meeting, seconded by Jerome Sorg. Meeting adjourned at' 7:35 p.m.  August 21, 2023 at 7:00 p.m.  ADJOURNMENT    120  CITY OF SAINT MARYS COUNCIL REGULAR MEETING JULY17,2023  Aaii  wlshs  Recording Secretary  Mayor  sak